HomeMy WebLinkAbout2004-02-03 - Agendas - Final t
Final Agenda
City Council Meeting
February 3, 2004
A meeting of the Fayetteville City Council will be held on February 3, 2004 at 6:00 p.m. in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
A. CONSENT:
1 . Approval Of The Minutes : Approval of the January 20, 2004 meeting minutes.
2. Telecommunications Task Force: A resolution to establish a Task Force to
recommend a plan and an implementation strategy for a Telecommunications Policy
and Infrastructure Development .
3. AREA Post Closure Trust Fund : A resolution authorizing the Fayetteville Parks &
Recreation Division to apply for a Post Closure Trust Fund Grant from the Arkansas
Department of Environmental Quality (ADEQ) for the C & L Landfill study and
remediation.
4. Wastequip May Fab Bid Award : A resolution approving the purchase of 2 to 8
yard trash containers from Wastequip in an amount not to exceed S63 ,000.00 to
service multi -family and commercial solid waste customers.
5. Bes-Pac Bid Award: A resolution approving the purchase of trash compactors and
roll-off container/compactors in an amount not to exceed $85,859.00 from Bcs-Pac,
Inc. , and Downing Sales, Inc.
6. ESRI 2004 Service and Maintenance Fees : A resolution approving the annual
maintenance agreement in the amount of $20,692 .30 with ESRI, Inc. for Geographic
Information System (GIS) software maintenance and upgrades.
7. Hansen 2004 Service and Maintenance Fees : A resolution approving a purchase
request to Hansen Technology, Inc. in the amount of $44,852. 10 for software service
and maintenance fees.
8. Van Scoyoc Associates : A resolution approving a memorandum of agreement with
Van Scoyoc Associates and a budget adjustment in the amount of 585,000.00 to
provide consulting legislative services in the amount of $ 75,000.00, plus expenses up
to $ 10,000.00.
9. Rules of Order and Procedure - Handbook Arkansas Municipal Officials: A
resolution to clarify that the Rules of' Order and Procedure of the Fayetteville
Mayor/City Council should follow the "Procedural Rules for Municipal Officials" by
the Arkansas Municipal League.
1
10. Rules of Order and Procedure — Voting: A resolution to modify Section B.4.
Voting on the Rules of Order and Procedure of the Fayetteville Mayor/City Council.
B. OLD BUSINESS :
1 . Impact Fees for Road, Police and Fire Improvements: An ordinance waiving the
requirements of competitive bidding and approving a contract with Duncan and
Associates to calculate Impact Fees for Road, Police and Fire Improvements in the
amount of $25,890.00 with a contingency amount of $ 1 ,500.00 and approving a
Budget Adjustment of $27,390.00.
This Ordinance was left on the first reading at the January 6, 2004 City Council
meeting.
This Ordinance was tabled at the January 6, 2004 City Council meeting until the
February 3, 2004 City Council meeting.
Staff will be asking to table this to the February 17, 1004 City Council meeting.
2. R-PZD 03-6.00; Benton Ridge, Long, LLC: An ordinance establishing a
Residential Planned Zoning District titled (R-PZD 03-6.00) located on the east side of
Crossover Road north of Huntsville Road and south of Wyman Road containing 8.34
acres, more or less; amending the official zoning map of the City of Fayetteville; and
adopting the Associated Residential Development Plan as approved by the Planning
Commission.
This ordinance was left on the first reading at the January 6, 2004 City Council
meeting.
This ordinance was left on the second reading at the January 20, 2004 City Council
meeting.
3. R-PZD 03-7.00; Brophy Condominiums, Ralph Brophy: An ordinance
establishing a Residential Planned Zoning District titled (R-PZD 03 -7.00) located east
of College Avenue, north of Township on Brophy Circle containing 6.01 acres, more
or less; amending the official zoning map of the City of Fayetteville; and adopting the
Associated Residential Development Plan as approved by the Planning Commission.
This ordinance was left on the first reading at the January 6, 2004 City Council
meeting.
This ordinance was left on the second reading at the January 20, 2004 City Council
meeting.
4. WIV-Fayetteville Cost-Share: An ordinance waiving the requirements of formal
competitive bidding and approving a cost-share agreement with WIV-Fayetteville,
LLC in an amount of $25,512.00 plus a contingency of $3 ,826.00 for a total of
$29,338.00 for the construction of 350 feet of 8-inch water main.
This ordinance was left on the second reading at the January 20, 2004 city Council
meeting.
5. Mount Sequoyah Woods Conservation Easement: A resolution to reaffirm its
commitment to sell most of its development rights to the Fayetteville Natural
Heritage Association, Inc. on the 67 acres of Mount Sequoyah Woods purchased by
the City of Fayetteville pursuant to Resolution No. 46-03.
This resolution was tabled at the January 20, 2004 City Council meeting.
C. NEW BUSINESS :
1 . R-PZD 04- 1 .00 — Southern View 11 : An ordinance establishing a residential
planned zoning district titled (R-PZD 04- 1 .00) located on Futrall Drive and Old
Farmington Road cast of 1-540 containing 6. 713 acres, more or less; amending the
official zoning map of the City of Fayetteville; and adopting the associated residential
development plan as approved by the Planning Commission.
2. Southern View Phase 11, Money in Lieu of Land : A resolution accepting the parks
and Recreation Advisory Board' s recommendation to accept S40,086.00 cash in lieu
of the required park land dedication for Southern View Phase 11 .
3. Re-budget 2003 Budget Items : A resolution approving a budget adjustment to re-
appropriate $58,605,226.00 in order to retain project funding for identified and
scheduled capital improvements and fund increased workers compensation premiums.
4. ADM 03-29.00 — Chapter 167 Tree Preservation Amendment: An ordinance
amending "ride XV : Unified Development Code, of the Code of Fayetteville, to
provide amendments to and clarification of various provisions concerning tree
preservation and protection .
5. Attendance Requirements for Planning Commissioners: An ordinance to repeal
§33 . 111 removal of Planning Commissioners and enacting §33 .300 attendance
requirement for all members of citizen committees, boards and commissions.
D. INFORMATIONAL :
Council Tour: February 2, 2004
Fayetteville City Council Meeting&ebruan• 3, 2004 / r Oj i Qd At
Subject :
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Motion To:
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Jordan
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Nlayor Coody
Subject :
Motion To: �c
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Mayor Coody
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d`J` Mayor Coody
Fayetteville, City Council Meetin�webruary 3, 2004 •
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Fayetteville City Council Meeting•February 3, 2004 •
Subject : - P Q 16 - 740 C 'QZt
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Mayor Coody
Fayetteville Citv Council Mecting•February 3, 2004 •
Subject: i
Motion To:Motion By: t✓\ f �
Seconded:
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'n n Thiel r/
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Marr
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P� 0 Davis
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Mayor Coody
Subject :
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a Thiel
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Mayor Coody
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Fayetteville City Council Mectinoebruary 3, 2004 •
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Mayor Coody
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Mayor Coody
FayettevillR City Council Meetingo-ebruary 3, 2004 •
Subject: C� eAAj
Motion To: �, �(�, , Gam"
Motion By: 8iPA014A-
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Mayor Coody
Favettevillg City Council Meeting•February 3, 2004 •
Subject: , - 0m 03
Motion To: LQ4w 1-J
Motion By:
Seconded:
Jordan ✓� ✓ ✓
Reynolds ✓
4J Thiel ,/ v
Cook
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Mayor Coody
Subject : trct - �S ���silui ;AOtll
Motion To:
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Seconded: 0 -
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Mayor Coody
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Fayetteville City Council Mecting•February 3, 2004 99 ( .
Subject : WAA
Motion To:
Motion By:
Seconded:
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1 Jordan ✓
Reynolds ✓ ✓ ,�
N Thiel ✓ ,/ ✓ ✓
Cook / v ✓
Marr / ✓ ✓
IV1rMJ�� " Rhoads
Davis ✓ v v
Lucas l/ r/ ,✓
Mawr Coodv
Subject:
Motion To: —
Motion By:
Seconded :
Jordan
Reynolds ✓
Thiel ✓
Cook
Marr
Rhoads ✓
Davis ✓
Lucas
Mavor Coodv
February 3, 2004
A. CONSENT:
Approval Of The Minutes: Approval of the January 20, 2004 meeting
minutes.
12-04 Telecommunications Task Force: A resolution to establish a Task Force to
recommend a plan and an implementation strategy for a Telecommunications
Policy and Infrastructure Development.
13-04 ADEA Post Closure Trust Fund : A resolution authorizing the Fayetteville
Parks & Recreation Division to apply for a Post Closure Trust Fund Grant
from the Arkansas Department of Environmental Quality (ADEQ) for the C &
L Landfill study and remediation.
14-04 Wastequip May Fab Bid Award: A resolution approving the purchase of 2
to 8 yard trash containers from Wastequip in an amount not to exceed
$63,000.00 to service multi-family and commercial solid waste customers.
15.04 Bes-Pac Bid Award : A resolution approving the purchase of trash
compactors and roll-off container/compactors in an amount not to exceed
$85,859.00 from Bes-Pac, Inc., and Downing Sales, Inc.
16-04 ESRI 2004 Service and Maintenance Fees: A resolution approving the
annual maintenance agreement in the amount of $20,692.30 with ESRI, Inc.
for Geographic Information System (GIS) software maintenance and upgrades.
17-04 Hansen 2004 Service and Maintenance Fees: A resolution approving a
purchase request to Hansen Technology, Inc. in the amount of $44,852. 10 for
software service and maintenance fees.
Pulled from Van Scoyoc Associates: A resolution approving a memorandum of
Consent- agreement with Van Scoyoc Associates and a budget adjustment in the amount
add to New of $85,000.00 to provide consulting legislative services in the amount of
Business
$75,000.00, plus expenses up to $ 10,000.00.
16-04 Rules of Order and Procedure - Handbook Arkansas Municipal Officials:
A resolution to clarify that the Rules of Order and Procedure of the
Fayetteville Mayor/City Council should follow the "Procedural Rules for
Municipal Officials" by the Arkansas Municipal League.
19-04 Rules of Order and Procedure — Voting: A resolution to modify Section
B.4. Votine on the Rules of Order and Procedure of the Fayetteville
Mayor/City Council .
B. OLD BUSINESS:
Left on the Impact Fees for Road, Police and Fire Improvements: An ordinance
second waiving the requirements of competitive bidding and approving a contract
reading with Duncan and Associates to calculate Impact Fees for Road, Police and Fire
Improvements in the amount of $25,890.00 with a contingency amount of
$ 1 ,500.00 and approving a Budget Adjustment of $27,390.00.
This Ordinance was left on the first reading at the January 6, 2004 City
Council meeting.
This Ordinance was tabled at the January 6, 2004 City Council meeting
until the February 3, 2004 City Council meeting.
Staff will be asking to table this to the February 17, 1004 City Council
meeting.
4538 R-PZD 03-6.00; Benton Ridge, Long, LLC: An ordinance establishing a
Residential Planned Zoning District titled (R-PZD 03-6.00) located on the cast
side of Crossover Road north of Huntsville Road and south of Wyman Road
containing 8 .34 acres, more or less; amending the official zoning map of the
City of Fayetteville; and adopting the Associated Residential Development
Plan as approved by the Planning Commission.
This ordinance was left on the first reading at the January 6, 2004 City
Council meeting.
This ordinance was left on the second reading at the January 10, 2004 City
Council meeting.
Failed R-PZD 03-7.00; Brophy Condominiums, Ralph Brophy: An ordinance
establishing a Residential Planned Zoning District titled (R-P7_D 03-7.00)
located cast of College Avenue, north of Township on Brophy Circle
containing 6.01 acres, more or less; amending the official zoning map of the
City of Fayetteville; and adopting the Associated Residential Development
Plan as approved by the Planning Commission. This ordinance was left on
the first reading at tire January 6, 2004 City Council meeting.
This ordinance was left on the second reading at the January 20, 2004 City
Council meeting.
Tabled until WIV-Fayetteville Cost-Share: An ordinance waiving the requirements of
next formal competitive bidding and approving a cost-share agreement with WiV-
meeting - Fayetteville, LLC in an amount of $25,512.00 plus a contingency of $3,826.00
2/17104
for a total of $29,338 .00 for the construction of 350 feet of 8-inch water main.
This ordinance was left on the second reading at the January 20, 2004 city
Council meeting.
20-04 Mount Sequoyah Woods Conservation Easement: A resolution to reaffirm
its commitment to sell most of its development rights to the Fayetteville
Natural Heritage Association, Inc. on the 67 acres of Mount Sequoyah Woods
purchased by the City of Fayetteville pursuant to Resolution No. 46-03 .
This resolution was tabled at the January 20, 2004 City Council meeting.
C. NEW BUSINESS:
21 -04 Van Scoyoc Associates: A resolution approving a memorandum of
agreement with Van Scoyoc Associates and a budget adjustment in the amount
of $85 ,000.00 to provide consulting legislative services in the amount of
$75,000.00, plus expenses up to $ 10,000.00.
Left on the R-PZD 04-1 .00 — Southern View 11 : An ordinance establishing a residential
first planned zoning district titled (R-PLD 04- 1 .00) located on Futrall Drive and
reading Old Farmington Road cast of 1-540 containing 6.713 acres, more or less;
amending the official zoning map of the City of Fayetteville; and adopting the
associated residential development plan as approved by the Planning
Tabled to Southern View Phase 11, Money in Lieu of Land : A resolution accepting
next the parks and Recreation Advisory Board's recommendation to accept
meeting - $40,086.00 cash in lieu of the required park land dedication for Southern View
2/17/04
Phase 11.
22-04 Re-budget 2003 Budget Items: A resolution approving a budget adjustment
to re-appropriate $58,605,226.00 in order to retain project funding for
identified and scheduled capital improvements and fund increased workers
compensation premiums.
4539 ADM 03-29.00 — Chapter 167 Tree Preservation Amendment: An
ordinance amending Title XV : Unified Development Code, of the Code of
Fayetteville, to provide amendments to and clarification of various provisions
concerning tree preservation and protection.
Left on the Attendance Requirements for Planning Commissioners: An ordinance to
first repeal §33 . 111 removal of Planning Commissioners and enacting §33 .300
reading attendance requirement for all members of citizen committees, boards and
commissions.
4540 Water Rate Schedule: An ordinance amending Table B. Monthly Meter
Passed Service Charge of Section 51 . 136 of the Fayetteville Code and declaring an
with
emergency emergency.
clause
INFORMATIONAL:
Council Tour: February 2, 2004
Adjourned at 8:09 p.m.
r
Final Agenda
City Council Meeting
February 3, 2004
A meeting of the Fayetteville City Council will be held on February 3 , 2004 at 6:00 p.m. in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
A. CONSENT:
1 . Approval Of The Minutes: Approval of the January 20, 2004 meeting minutes.
2. Telecommunications Task Force: A resolution to establish a Task Force to
recommend a plan and an implementation strategy for a Telecommunications Policy
and Infrastructure Development.
3. ADEA Post Closure Trust Fund: A resolution authorizing the Fayetteville Parks &
Recreation Division to apply for a Post Closure Trust Fund Grant from the Arkansas
Department of Environmental Quality (ADEQ) for the C & L Landfill study and
remediation.
4. Wasteyuip May Fab Bid Award : A resolution approving the purchase of 2 to 8
yard trash containers from Wasteyuip in an amount not to exceed $63 ,000.00 to
service multi-family and commercial solid waste customers.
5. Bes-Pac Bid Award: A resolution approving the purchase of trash compactors and
roll-off container/compactors in an amount not to exceed $85,859.00 from Bes-Pac,
Inc., and Downing Sales, Inc.
6. ESRT 2004 Service and Maintenance Fees: A resolution approving the annual
maintenance agreement in the amount of S20,692 .30 with ESR1, Inc. for Geographic
Information System (GIS) software maintenance and upgrades.
7. Hansen 2004 Service and Maintenance Fees : A resolution approving a purchase
request to Hansen Technology, Inc. in the amount of $44,852. 10 for software service
and maintenance fees.
8. Van Scoyoc Associates: A resolution approving a memorandum of agreement with
Van Scoyoc Associates and a budget adjustment in the amount of S85,000.00 to
provide consulting legislative services in the amount of $75,000.00, plus expenses up
to $ 10,000.00.
9. Rules of Order and Procedure - Handbook Arkansas Municipal Officials: A
resolution to clarify that the Rules of Order and Procedure of the Fayetteville
Mayor/City Council should follow the "Procedural Rules for Municipal Officials" by
the Arkansas Municipal League.
1
10. Rules of Order and Procedure — Voting: A resolution to modify Section B.4.
Voting on the Rules of Order and Procedure of the Fayetteville Mayor/City Council.
B. OLD BUSINESS:
1 . Impact Fees for Road, Police and Fire Improvements : An ordinance waiving the
requirements of competitive bidding and approving a contract with Duncan and
Associates to calculate Impact Fees for Road, Police and Fire Improvements in the
amount of $25,890.00 with a contingency amount of $ 1 ,500.00 and approving a
Budget Adjustment of $27,390.00.
This Ordinance was left on the first reading at the January 6, 2004 City Council
meeting.
This Ordinance was tabled at the January 6, 2004 City Council meeting until the
February 3, 2004 City Council meeting.
Staff will be asking to table this to the February 17, 2004 City Council meeting.
2. R-PZD 03-6.00; Benton Ridge, Long, LLC: An ordinance establishing a
Residential Planned Zoning District titled (R-PZD 03-6.00) located on the east side of
Crossover Road north of Huntsville Road and south of Wyman Road containing 8.34
acres, more or less; amending the official zoning map of the City of Fayetteville; and
adopting the Associated Residential Development Plan as approved by the Planning
Commission.
This ordinance was left on the first reading at the January 6, 2004 City Council
meeting.
This ordinance was left on the second reading at the January 20, 2004 City Council
meeting.
3. R-PZD 03-7.00; Brophy Condominiums, Ralph Brophy: An ordinance
establishing a Residential Planned Zoning District titled (R-PZD 03-7.00) located east
of College Avenue, north of Township on Brophy Circle containing 6.01 acres, more
or less; amending the official zoning map of the City of Fayetteville; and adopting the
Associated Residential Development Plan as approved by the Planning Commission.
This ordinance was left on the first reading at the January 6, 2004 City Council
meeting.
This ordinance was left on the second reading at the January 20, 2004 City Council
meeting.
4. WIV-Fayetteville Cost-Share: An ordinance waiving the requirements of formal
competitive bidding and approving a cost-share agreement with WIV-Fayetteville,
LLC in an amount of $25,512.00 plus a contingency of $3 ,826.00 for a total of
$29,338.00 for the construction of 350 feet of 8-inch water main.
This ordinance was left on the second reading at the January 20, 2004 city Council
meeting.
5. Mount Sequoyah Woods Conservation Easement: A resolution to reaffirm its
commitment to sell most of its development rights to the Fayetteville Natural
Heritage Association, Inc. on the 67 acres of Mount Sequoyah Woods purchased by
the City of Fayetteville pursuant to Resolution No. 46-03 .
This resolution was tabled at the January 20, 2004 City Council meeting.
C. NEW BUSINESS :
1 . R-PZD 04- 1 .00 — Southern View 11 : An ordinance establishing a residential
planned zoning district titled ( R-PZD 04- 1 .00) located on Futrall Drive and Old
Farmington Road cast of 1-540 containing 6. 713 acres, more or less; amending the
official zoning map of the City of Fayetteville; and adopting the associated residential
development plan as approved by the Planning Commission.
2. Southern View Phase 11, Money in Lieu of Land : A resolution accepting the parks
and Recreation Advisory Board 's recommendation to accept $40,086.00 cash in lieu
of the required park land dedication for Southern View Phase 11 .
3. Re-budget 2003 Budget Items : A resolution approving a budget adjustment to re-
appropriate 558,605,226.00 in order to retain project funding for identified and
scheduled capital improvements and fund increased workers compensation premiums.
4. ADM 03-29.00 — Chapter 167 Tree Preservation Amendment: An ordinance
amending Title XV: Unified Development Code, of the Code of Fayetteville, to
provide amendments to and clarification of various provisions concerning tree
preservation and protection.
5. Attendance Requirements for Planning Commissioners: An ordinance to repeal
§33 . 111 removal of Planning Commissioners and enacting § 33 . 300 attendance
requirement for all members of' citizen committees, boards and commissions.
D. INFORMATIONAL:
Council Tour: February 2, 2004
• FAYE7TEP7LLE
THE CFFY OF FAYEITEP7LLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Dan Coody and
Fayetteville City Council Members
COPY: Kit Williams, Steve Davis, Greg Boettcher
FROM : Hugh Earnest
Chief Administrative Officer
DATE: February 3, 2004
RE: Fayetteville Water Rate Schedule
Customer Service Charge Revision
Recent customer inquiries have revealed an error in the new water rate schedule
developed by Black and Veatch. The error centers around the monthly Safe Drinking Water Act
Fee of $0.25 per month that is collected and transferred to the State of Arkansas.
In order that the rate structure conforms with the across-the-board rate methodology, the
monthly customer charges for water arc to all be reduced by $0.28 for each meter size. This
• charge has been immediately instituted in our billing system; with appropriate credits to be
provided to all of the billings (3 weeks) performed before today.
The basis for the customer service charge change is summarized below:
ADOPTED 5/8 —METER CHARGE
CATEGORY 2003 CHANGE TO 2004 COST
CHARGES
METER CHARGE 3 .78 0.38 4. 16
SWDA FEE 40- 0.00 0.25
TOTAL 3.78 0.38 4.41
CORRECTED 5/8 RESIDENTIAL METER CHARGE
CATEGORY 2003 COST CHANGE TO 2004 COST
CHARGES
METER CHARGE 3.53 + 0.35 $3.88
SWDA FEE 0.25 -0 0.25
TOTAL 3.78 +0.35 $4. 13
This mistake was noted by Mr. Geary Lowery. His diligence in catching this error is
much appreciated. In order to formally rcclify this situation, our city attorney has prepared an
• ordinance which corrects the table in our code of ordinances. (A copy is attached)
w • •
J
• ORDINANCE NO.
AN ORDINANCE AMENDING TABLE B MONTHLY
WATER METER SERVICE CHARGE OF SECHON
51 . 136 OF THE FAYETTEVILLE CODE AND DECLARING
AN EMERGENCY
WHEREAS, the Safe Drinking Water Act monthly household fee of 25 cents
was mistakenly both included in Table B Monthly Water Meter Service Charge of
§51 . 136 and "added to those Monthly Water Service Charges'; and
WHEREAS, the 10% across the board water rale increase should not have
applied to the Safe Drinking Water Act fee. .
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CI'T'Y OF FAYETTEVILLE, ARKANSAS:
Section l : That the City Council of the City of Fayetteville, Arkansas hereby
repeals Table B Monthly Water Meter Service Charge of §51 . 136 of the Fayetteville
Code and enacts a replacement Table B Monthly Water Meter Service Charge (attached
• as Exhibit A) which reduces all rates by 28 cents per month.
Section 2 : Emergency Clause. That the City Council of the City of Fayetteville,
Arkansas has determined that immediate amendment of the Water Rate Ordinance to
reduce the water rates to comply with the Safe Drinking Waster Act and the City's rate
study is essential to the public peace, health and safety. Therefore, the City Council of
Fayetteville, Arkansas declares this ordinance being necessary to preserve the public
peace, health and safety, constitutes an emergency so that this ordinance shall be in full
force and effect from the date of its passage and approval.
PASSED and APPROVED this the 3rd day of February, 2004.
APPROVED:
By:
SPF
DAN COO Y, Mayor
ATTEST:
• By.
SONDRA SMITH, City Clerk
EXHIBIT A
Table B -Monthly Water Meter Service Charge
Meter Size Inside City Outside City
5/8 inch S 3.88 3 4.92
3/4 inch 4. 14 5.26
1 inch 5.39 6.84
1 '/: inch 9.40 11 .94
2 inch 13.69 17.39
3 inch 31 .90 40.51
4 inch 52.80 67.05
6 inch 105.60 134. 11
8 inch 158.40 201 . 16
•
•
• RESOLUTION NO.
A RESOLUTION TO ESTABLISH A TASK FORCE TO
RECOMMEND A PLAN AND AN IMPLEMENTATION
STRATEGY FOR TELECOMMUNICATIONS POLICY AND
INFRASTRUCTURE DEVELOPMENT
WHEREAS, the City of Fayetteville, its citizens, businesses, and public offices,
will benefit from a coordinated approach to planning for the technology and
telecommunications environment that supports vital communication channels and seeks
to provide an innovative approach to broadband communications services as a building
block for the city's goals and guiding principles.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF FAYETTEVILLE, ARKANSAS :
Section 1 . That the City Council of the City of Fayetteville, Arkansas, creates the
City Technology and Telecommunications Infrastructure Planning Task Force whose
charge includes:
A. Reviewing the existing information technology and
telecommunications infrastructure used by the city, available
• telecommunications services, rights-of-way management strategies, and
telecommunications regulatory structure.
B. Identifying the telecommunications needs of the community
(government, schools, business, public) and how to best meet those needs.
C. Developing a Technology and Telecommunications Infrastructure
Vision and Policies statement that provides direction for the plan and
guides the implementation of telecommunications technologies in support
of community interests, local governance, and consistent with the city's
goals and guiding principles.
D. Developing a comprehensive telecommunications strategy and
regulatory framework plan to support a coordinated regional information
infrastructure that provides accessible and affordable high-speed
connectivity for citizens, public institutions, and businesses.
Section 2. That the Mayor shall appoint two Council Members who shall appoint
two Fayetteville citizens as Co-Chairs of the City Technology and Telecommunications
Infrastructure Planning Task Force.
Section 3. That the Co-Chairs of the City Technology and Telecommunications
Infrastructure Planning Task Force shall appoint 8 Fayetteville citizens as members to
• promote the interests and represent constituents from the government, schools, general
SRA-7T
public, and business sectors (two for each area). These appointments will be made by the •
Co-Chairs after advertising and promotion in local newspapers. At least one member
from both the City Administration and the City Telecommunications Board will be
named. Staff support will be negotiated by Co-Chairs with City Administration. The
Task Force may seek budgetary support from the City Council.
Section 4. That the City Technology and Telecommunications Infrastructure
Planning Task Force shall present its strategy and implementation plan to the City
Council no later than December, 2004.
PASSED and APPROVED this the 3`d day of February, 2004.
APPROVED: '*4*A®
By:
DAN COODY, Mayor
ATTEST:
By: •
SONDRA SMITH, City Clerk
•
ALDERMAN AGENDA REQUEST FORM
FOR: COUNCIL MEETING OF FEBRUARY 3, 2004
FROM :
MAYOR DAN COODY
ORDINANCE OR RESOLUTION TITLE AND SUBJECT:
A RESOLUTION APPROVING A MEMORANDUM OF AGREEMENT WITH VAN
SCOYOC ASSOCIATES AND A BUDGET ADJUSTMENT IN THE AMOUNT OF
$85,000.00 TO PROVIDE CONSULTING LEGISLATIVE SERVICES IN THE AMOUNT OF
$75,000.00, PLUS EXPENSES UP TO $10,000.00
• APPROVED FOR AGENDA:
ca64 L
Z O
Dan oody, Mayor Date
"/� •� 29 /oy
City Attorney (as to form) Date
•
1
•
RESOLUTION NO.
A RESOLUTION APPROVING A MEMORANDUM OF
AGREEMENT WITH VAN SCOYOC ASSOCIATES
AND A BUDGET ADJUSTMENT IN THE AMOUNT OF
$85,000.00 TO PROVIDE CONSULTING LEGISLATIVE
SERVICES IN THE AMOUNT OF $75,000.00, PLUS
EXPENSES UP TO $ 10,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby
approves the attached Memorandum of Agreement with Van Scoyoc Associates for
consulting legislative services in the amount of $75,000.00, plus up to $ 10,000.00 in
expenses.
Section 2 : That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment in the amount of $85,000.00 attached as Exhibit B. •
PASSED and APPROVED this the 3`d day of February, 2004.
APPROVED:
By: pRP►
DAN COODY, Mayor
ATTEST:
By:
SONDRA SMITH, City Clerk
•
• MEMORANDUM OF AGREEMENT
Agreement. The City of Fayetteville hereby retains Van Scoyoc Associates,
Inc. (VSA) as consultants and advisors with regard to various legislative and
administrative matters.
Statement of Work. VSA will assist the City of Fayetteville and its personnel
in the following areas:
• Developing a program and strategy towards obtaining federal
appropriations and grants for Fayetteville's future economic viability.
• Analyzing and informing the City of contemplated legislative and
regulatory changes that may positively or negatively affect programs of
interest to the City.
Educating Members of Congress and their staffs about Fayetteville
concerns or opportunities with respect to legislation or regulations.
• Building grassroots support of the projects to demonstrate local interest
by finding individuals and groups with goals similar to those of the City.
• 0 Working with the relevant committees to secure enactment of the
legislative agenda or otherwise advance the interests of the City.
Assisting in working with federal agencies and the federal administration
to identify, create and secure new federal grant and funding opportunities.
Lobby Disclosure Act. It is understood that VSA will be required to register on
behalf of the City of Fayetteville under the terms of the Lobbying and Disclosure
Act of 1995 (P. L. 104-65) and any subsequent laws or regulations.
Term. In consideration of the performance of these services, the City of
Fayetteville shall pay to VSA the sum of $6,250 per month for the period of
February 1 , 2004 through January 31 , 2005, for a total of $75,000 in retainer
expenses.
The City of Fayetteville further agrees to pay all reasonable costs and expenses
incurred by VSA in furtherance of its efforts on behalf of the City, including, but
not limited to, copies, facsimiles, couriers, telephone, local transportation and meals
directly attributable to those efforts. VSA agrees that these expenses, exclusive of
out-of-town travel costs taken solely at the City' s direction, shall not exceed
$ 10,000 during the contract term.
•
1
Notice. The City of Fayetteville shall have the right to terminate this contract •
after giving VSA 30 days advance written notice. Should the City exercise this
option, it agrees to pay VSA all outstanding retainer and expense costs owed
through the termination date.
VAN SCpO,cY.00C ASSOCIATES
By: dam► (fwo f/� �rw� Date: ae' ) UO
H. Stewart Van Scoyoc
President
CITY OF FAYETTEVILLE
By: Date:
Dan Coody
Mayor
•
•
2
city or Fayetteville, Arkansas
• Budget Adjustment Form •
Budget Year Department: General Government Date Requested Adjustment Number
• 2004 Division: Miscellaneous 2/3/2004
Program: Miscellaneous
Project or Item Requested: Project or Item Deleted:
$85,000 is being requested in the Professional Services None. $85,000 from the General Fund Use of Fund
account. Balance.
- Justification of this Increase: Justification of this Decrease:
The funds are needed for the City of Fayetteville to enter In 2003, there was $6,636,816 in remaining funds not
into a contract with Van Scoyoc Associates for Grant being requested for re-budgeting that will go back to fund
Writing services. The amount of the contract is $75,000 . balance for other future uses.
with another $10,000 being requested for outside
reimbursable expenses. The General Fund has sufficient funds available to comply
with City Policy.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Professional services 1010 6600 5314 00 85,000
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
Use of fund balance 1010 0001 4999 99 85,000
Approval Signatures Budget Office Use Only
_ Type: A B C (::D I E
Requested By Date
Z �ti 7/ Date of Approval _
udget Manager Date Initial Date
Posted to General Ledger _
46partment Director Date Initial Date
Posted to Project Accounting
Finance & Internal Services Director Date Initial Date
Entered in Category Log
Mayor Date Initial Date
FAYETTLVI LLE
CITYOf EAYEEIEVILLE. ARKANSAS
4LiI
KIT WILLIAMS, CITY A7'romry 'Sim
DAVID WHITAKE.R, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO: Dan Coody, Mayor
City Council
FROM : Kit Williams, City Attorne�
DATE: January 29, 2004
RE: Conservation Easement for Mt. Sequoyah Woods
After meeting with several representatives of the Fayetteville Natural
• Heritage Association, Inc. I revised the proposed Resolution To Reaffirm the
commitment to sell a conservation easement. The proposed Resolution is
attached.
As you can see, the previously discussed figure of $300,000.00 for the
conservation easement is now made a part of this Resolution. We also
acknowledge their previous payments that now total $50,000.00. I
recommend these changes be made and that you amend the previously
submitted draft Resolution by replacing it with this proposed Resolution.
•
RESOLUTION NO. •
A RESOLUTION TO REAFFIRM ITS COMMITMENT TO
SELL MOST OF ITS DEVELOPMENT RIGHTS TO THE
FAYETTEVILLE NATURAL HERITAGE ASSOCIATION, INC. ON
THE 67 ACRES OF MOUNT SEQUOYAH WOODS PURCHASED
BY THE CITY OF FAYETTEVILLE PURSUANT TO RESOLUTION
NO. 46-03
WHEREAS, the City Council of the City of Fayetteville, Arkansas had invited
the Fayetteville Natural Heritage Association, Inc. to purchase its development rights to
Mount Sequoyah Woods in Resolution No. 46-03 passed unanimously by the Fayetteville
City Council on April 1 , 2003; and
WHEREAS, the Fayetteville Natural Heritage Association, Inc. has worked
diligently and continues to strive to raise contributions to purchase these development
rights in the form of a conservation easement to protect Mount Sequoyah Woods so that
it will be a nature preserve for all residents of Fayetteville; and
WHEREAS, the Fayetteville Natural Heritage Association, Inc. has already paid
to the City Fifty Thousand . Dollars ($50,000.00) toward the purchase of these •
development rights and conservation easement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby
reaffirms its commitment to sell its development rights in the form of a conservation
easement for Mount Sequoyah Woods except as necessary to build amenities for Mount
Sequoyah Woods such as perimeter parking, walking trails, benches, picnic tables,
pavilion, restroom facility and signs for the use of the public when enjoying this wooded
hillside for Three Hundred Thousand Dollars ($300,000.00) to the Fayetteville Natural
Heritage Association, Inc.
PASSED and APPROVED this the 3rd day of February, 2004.
APPROVED:
By:
DAN CO Y, Mayor
ATTEST:
By. •SONDRA SMITH, City Clerk