HomeMy WebLinkAbout2004-01-06 - Agendas - Final Final Agenda
For The
City Council Meeting
January 6, 2004
A meeting of the Fayetteville City Council will be held on January 6, 2004 at 6:00 p.m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
A. CONSENT:
1 . Approval Of The Minutes: Approval of the December 16, 2003 meeting minutes.
Approved.
2. Minimum Standards; Fayetteville Municipal Airport: A resolution approving the
revised minimum standards for the Fayetteville Municipal Airport as approved and
recommended by the Airport Advisory Board.
Passed and shall be recorded as Resolution No. 01 -04.
3. Council on Aging, Inc.; Lease Senior Center, Walker Park: A resolution to
approve a lease with the Council on Aging, Inc. for the Fayetteville Senior Activity
Center in Walker Park.
Removed from the Consent Agenda and moved to Item No. 6 under New
Business.
4. Baird, Kurtz & Dobson, LLP Audit Services Contract Renewal: A resolution
approving the annual contract renewal with Baird, Kurtz & Dobson (BKD), LLP, in
an amount not to exceed $59, 325 .00 to provide independent audit services to the City
of Fayetteville.
Passed and shall be recorded as Resolution No. 02-04.
5. Purchase of 3 Komatsu Backhoes from H & E Equipment: A resolution
approving the purchase of Three (3) Komatsu Backhoes from Head & Engquist
Equipment in the amount of $ 159,525.00; and approving a budget adjustment in the
amount of $ 1 ,970.00 for the same. This request was approved by the Equipment
Committee on December 9, 2003 .
Passed and shall be recorded as Resolution No. 03-04.
6. ADEQ and Tri-County Solid Waste District Recycling Grant; Roll-off Recycling
Boxes: A resolution authorizing the Fayetteville Solid Waste and Recycling Division
to accept a grant in the amount of $ 18,000.00 from the Arkansas Department of
Environmental Quality (ADEQ) and the Tri-County Solid Waste District for the
0 0
purchase of roll-off recycling boxes for use at the 24-hour community recycling drop-
off; and approving a budget adjustment to recognize the grant revenue.
Passed and shall be recorded as Resolution No. 04-04.
7. Homeland Security Fire Grant; Wellness & Fitness/EMS Training Program: A
resolution authorizing the Fayetteville Fire Department to accept a Department of
Homeland Security Fire grant in the amount of $92,820.00 to establish a wellness and
fitness/EMS training program; approving a new temporary staff position to establish
and coordinate the program; and approving a budget adjustment to recognize the
grant revenue.
Passed and shall be recorded as Resolution No. 05-04.
B. OLD BUSINESS:
C. NEW BUSINESS:
1 . Impact Fees for Road, Police and Fire Improvements: An ordinance waiving the
requirements of competitive bidding and approving a contract with Duncan and
Associates to calculate Impact Fees for Road, Police and Fire Improvements in the
amount of $25,890.00 with a contingency amount of $ 1 ,500.00 and approving a
Budget Adjustment of $27,390.00.
Tabled until February 3, 2004 meeting.
2. VAC 03- 13.00; Northwest Arkansas Mall Lot A Utility Easement: An ordinance
approving VAC 03- 13 .00 to vacate a portion of a 25 foot utility easement lying in Lot
A in the Northeast corner of the Northwest Arkansas Mall as depicted on the attached
map and legal description.
Passed and shall be recorded as Ordinance No. 4537.
3. R-PZD 03-6.00; Benton Ridge, Long, LLC: An ordinance establishing a
Residential Planned "Zoning District titled (R-P7_D 03-6.00) located on the east side of
Crossover Road north of Huntsville Road and south of Wyman Road containing 8 .34
acres, more or less; amending the official zoning map of the City of Fayetteville; and
adopting the Associated Residential Development Plan as approved by the Planning
Commission.
Left on the first reading.
4. R-PZD 03-7.00; Brophy Condominiums, Ralph Brophy: An ordinance
establishing a Residential Planned Zoning District titled (R-P7_D 03-7.00) located cast
of College Avenue, north of Township on Brophy Circle containing 6.01 acres, more
or less; amending the official zoning map of the City of Fayetteville; and adopting the
Associated Residential Development Plan as approved by the Planning Commission.
0 0
Left on the first reading.
5. Black & Veatch Contract Amendment #4: A resolution approving contract
Amendment #4 in the amount of $30,000.00 with Black & Veatch Corporation to
perform continuing water and sewer operations and rate study services; and
approving a Budget Adjustment in the amount of $25,000.00 for same.
Passed and shall be recorded as Resolution No. 06-04.
6. Council on Aging, Inc.; Lease Senior Center, Walker Park: A resolution to
approve a lease with the Council on Aging, Inc. for the Fayetteville Senior Activity
Center in Walker Park.
Tabled until January 1 , 2004 meeting.
D. INFORMATIONAL:
Council Tour: January 5, 2004
Fayetteville City Council Meetino .lanuary G, 2004'
Subject :
Motion To:
Motion By:
Seconded :
Davis
Lucas
✓ Jordan
Reynolds
Thiel
/ Cook
/ i\4arr
Rhoads
Mayor Coody
Subject: IN Aie f
Motion To: ,
Motion By:
Seconded:
Davis
Lucas
Jordan t/
Reynolds
Thiel
Cook J
Marr t/
Rhoads Al
Mayor Coody
Fayetteville City Council MeetinOJanuary G, 2004 n
Subject:
Motion To:
Motion By:
Seconded: l
Davis
// Lucas
01 -1)4 Jordan ✓ ,/
t[ Reynolds ✓
05- 7 Thiel
Cook
Marr
Rhoads ✓
Mavor Coody
Subject : n '
Motion To:
Motion By:
Seconded :
Davis ✓
,#' t Lucas
Jordan ✓
1�
Reynolds ✓
Thiel
Q ?, Cook ✓
Marr
Rhoads ✓
Mayor Coody
Fayetteville City Council MectinosJanuary 6, 2004 •
Subject: UR- C Q 3 . 11.6s'i{��� � A16u QAA
40 444 ' /Wttf pCO lJ
Motion To: _"-"
Motion By:
Seconded: )
Davis !/ ✓ ,/
Lucas ✓ ✓ ,/
Jordan i/ ✓
�jlta�^ P� Reynolds ✓
Thiel ✓ ,/
Cook ,/ / ✓
Marr
q63�7 Rhoads ✓ ✓ ✓'
Mavor Coodv —
Subject :
Motion To:
Motion By:
Seconded: SQ CS
Davis
Lucas
. I„ Jordan
Q0� Reynolds
Thiel
Cook
PA41
Marr
;Ate Rhoads
Q Mayor Coody
Fayetteville City Council MeetinpJanuary 6, 2004 •
Subject:
Motion To:
Motion By:
Seconded:
Davis
Lucas
Jordan
i
n Reynolds
11 Thiel
Cook
Marr
hoads
1 avor Coodv
Subject-
" '1 "v
Motion To: U'e'
hc.oe.Qµ�i by
Motion By:
Seconded: d
Davis
Lucas ✓
1 Jordan
!` Reynolds
Thiel
Cook
P Marr ✓
Rhoads
Pit i / Mayor Coody
Fayetteville City Council Isleeting•January 6, 2004 •
Subject :
0m I
Motion To: � .
Motion By:
Seconded :
Davis ✓
Lucas ✓
I Jordan ✓
Reynolds ✓
Thiel ✓
Cook ✓
' Marr ✓
Rhoads ✓
AJO Mayor Coody
Subject :
Motion To:
Motion By:
Seconded :
Davis
Lucas
Jordan
Reynolds
Thiel
Cook
Marr
Rhoads
Mayor Coody
Final Agenda
For The
City Council Meeting
January 6, 2004
A meeting of the Fayetteville City Council will be held on January 6, 2004 at 6:00 p. m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
A. CONSENT:
1 . Approval Of The Minutes: Approval of the December 16, 2003 meeting minutes.
Approved.
2. Minimum Standards; Fayetteville Municipal Airport: A resolution approving the
revised minimum standards for the Fayetteville Municipal Airport as approved and
recommended by the Airport Advisory Board.
Passed and shall be recorded as Resolution No. 01 -04.
3. Council on Aging, Inc.; Lease Senior Center, Walker Park: A resolution to
approve a lease with the Council on Aging, Inc. for the Fayetteville Senior Activity
Center in Walker Park.
Removed from the Consent Agenda and moved to Item No. 6 under New
Business.
4. Baird, Kurtz. & Dobson, LLP Audit Services Contract Renewal : A resolution
approving the annual contract renewal with Baird, Kurtz & Dobson (BKD), LLP, in
an amount not to exceed $59, 325 .00 to provide independent audit services to the City
of Fayetteville.
Passed and shall be recorded as Resolution No. 02-04.
5. Purchase of 3 Komatsu Backhoes from H & E Equipment : A resolution
approving the purchase of Three (3) Komatsu Backhoes from Head & Engquist
Equipment in the amount of $ 159, 525 . 00; and approving a budget adjustment in the
amount of $ 1 ,970. 00 for the same. This request was approved by the Equipment
Committee on December 9, 2003 .
Passed and shall be recorded as Resolution No. 03-04.
6. ADEQ and Tri-County Solid Waste District Recycling Grant; Roll-off Recycling
Boxes: A resolution authorizing the Fayetteville Solid Waste and Recycling Division
to accept a grant in the amount of $ 18,000. 00 from the Arkansas Department of
Environmental Quality (ADEQ) and the Tri-County Solid Waste District for the
0 0
purchase of roll-off recycling boxes for use at the 24-hour community recycling drop-
off; and approving a budget adjustment to recognize the grant revenue.
Passed and shall be recorded as Resolution No. 04-04.
7. homeland Security Fire Grant; Wellness & Fitness/EMS Training Program : A
resolution authorizing the Fayetteville Fire Department to accept a Department of
Homeland Security Fire grant in the amount of $92,820. 00 to establish a wellness and
fitness/EMS training program , approving a new temporary staff position to establish
and coordinate the program; and approving a budget adjustment to recognize the
grant revenue.
Passed and shall be recorded as Resolution No. 05-04.
B. OLD BUSINESS:
C. NEW BUSINESS:
1 . Impact Fees for Road, Police and Fire Improvements: An ordinance waiving the
requirements of competitive bidding and approving a contract with Duncan and
Associates to calculate Impact Fees for Road, Police and Fire Improvements in the
amount of $25,890.00 with a contingency amount of $ 1 ,500. 00 and approving a
Budget Adjustment of $27,390. 00.
Tabled until February 3, 2004 meeting.
2. VAC 03- 13.00; Northwest Arkansas Mall Lot A Utility Easement: An ordinance
approving VAC 03- 13 .00 to vacate a portion of a 25 foot utility easement lying in Lot
A in the Northeast corner of the Northwest Arkansas Mall as depicted on the attached
map and legal description.
Passed and shall be recorded as Ordinance No. 4537.
3. R-PZD 03-6.00; Benton Ridge, Long, LLC: An ordinance establishing a
Residential Planned Zoning District titled (R-PZD 03 -6.00) located on the east side of
Crossover Road north of Huntsville Road and south of Wyman Road containing 8 . 34
acres, more or less, amending the official zoning map of the City of Fayetteville, and
adopting the Associated Residential Development Plan as approved by the Planning
Commission .
Left on the first reading.
4. R-PZD 03-7.00; Brophy Condominiums, Ralph Brophy: An ordinance
establishing a Residential Planned Zoning District titled (R-PZD 03 -7.00) located east
of College Avenue, north of Township on Brophy Circle containing 6. 01 acres, more
or less; amending the official zoning map of the City of Fayetteville, and adopting the
Associated Residential Development Plan as approved by the Planning Commission.
Left on the first reading.
5. Black & Veatch Contract Amendment #4: A resolution approving contract
Amendment 94 in the amount of $30,000. 00 with Black & Veatch Corporation to
perform continuing water and sewer operations and rate study services; and
approving a Budget Adjustment in the amount of $25,000. 00 for same.
Passed and shall be recorded as Resolution No. 06-04.
6. Council on Aging, Inc.; Lease Senior Center, Walker Park: A resolution to
approve a lease with the Council on Aging, Inc. for the Fayetteville Senior Activity
Center in Walker Park.
Tabled until January 1 , 2004 meeting.
D. INFORMATIONAL:
Council Tour: January 5, 2004
• • City Council Mming Minulcs
December 16, 2003
Page I of 21
• Minutes
Of The
City Council Meeting
December 16, 2003
A meeting of the Fayetteville City Council was held on December 16, 2003 at 6:00 p.m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
PRESENT: Alderman Reynolds, Thiel, Cook, Marr, Rhoads, Davis, Jordan, Mayor Coody,
City Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience
Mayor Coody called the meeting to order.
Fayetteville Natural Heritage Committee Presentation :
Walt Eilers spoke on Fayetteville Natural Ileritage and their, accomplishments over the past year
and what they hope to accomplish in the next year.
• Peter Heinzelmann spoke on the natural areas in Fayetteville that need to be preserved and how
other communities have preserved areas in their community.
Tom Lonon presented ' the City with a check in the amount of $20,000 from the National
Ileritage Committee for the preservation of Mount Sequoyah Woods.
Mayor Coody thanked Fayetteville Natural Heritage Committee for their work in raising funds
to this project.
Nominating Committee Report: Ald'e'rman Marr presented the Nominating Committee Report
to the City Council for approval . A copy of the report is attached.
Alderman Marr moved to accept the Nominating Committee Report. Alderman Reynolds
seconded. Upon roll call the motion passed 7-0. Alderman Lucas was absent.
CONSENT:
Approval Of The Minutes: Approval of the October 21 , 2003 , November 18 and December 2,
2003 meeting minutes.
•
• • City Council Meeting Minute
December 16, 2003
Page 2 of 21
Vanco Engineering Flash Mixer Purchase for the Noland Plant: A resolution approving the •
purchase of a flash mixer for the Noland Wastewater Treatment Plant in the amount of
$21 ,310.00 from the lowest qualified bidder, Vanco Engineering Company; and approving a
budget adjustment in the amount of $55,000.00 for same.
Resolution 188-03 as Recorded in the Office of the City Clerk.
EDC Corporation Bid Award No. 03-68 and Contract Approval: A resolution to approve a
contract with EDC Corporation for the AIMS Parking Management System in the amount of
$34,357.26, with a project contingency of $3 ,435 .74, and approval of a budget adjustment in the
amount of $37,793.00.
Resolution 189-03 as Recorded in the Office of the City Clerk.
Jim Black Contract - Operation of the Lake Fayetteville Boat Dock: A resolution awarding
a contract to Jim Black in the amount of $31 ,719.00 to operate the Lake Fayetteville Boat Dock
for calendar year 2004, with five one-year renewal options.
Resolution 190-03 as Recorded in the Office of the City `CI rk.
Green Anderson Contract Amendment Installation of an mergency Generator for City
Administration Building: A resolution to%approve amendmen 1 of the agreement with
Green Anderson Engineers, Inc. in the amount of $34100.00 for engineering services related to •
design of a standby emergency generator system for the CiiVAdministration Building.
Resolution 191-03 as Recorded in"the Office of`ihe City Clerk.
Jerry Sweetser Const'r'uction Contract — Construction of Broyles Road: A resolution
approving a construction contract with Jerry D.. S,weetser, Inc. in the amount of $397,868.25 for
� ' . ,
the construction of royles Road from Wedtngton Drive to Persimmon Place Subdivision;
approving a 15% project conting n y in the amount of $59,680.75; and approving a budget
adjustfnnt in the amoun o $4577549.00 for same.
Resolution 2-03 as Recorded in the Office of the City Clerk.
Habitat for Humanity sive of Building Permit Fees and Developmental Fees : A
resolution to waive the uilding permit fee and other developmental fees for homes to be
constructed by Habitafor Humanity.
Resolution 193-03 as Recorded in the Office of the City Clerk.
Alderman Jordan moved to approve the consent as read. Alderman Davis seconded. Upon
roll call the motion to approve the consent passed 7-0. Alderman Lucas was absent.
•
• • City Council Meeting Minutes
IkvmbtY 16, 2003
Page 3 of 21
• OLD BUSINESS :
ADM 03-29.00 Amend Master Street Plan — Cliffs Boulevard Eastern Extension : A
resolution approving an amendment to the Master Street Plan relocating Cliffs Boulevard and
reducing it to a collector street between Highway 265 and Starr Drive as shown on Exhibit A.
Dawn Warrick, Planning: The Exhibit A that was passed out at agenda session is the revision
based on the discussion on this item at the last City Council meeting. 1 believe that this exhibit
fulfills the desires to maintain a connection to Cliffs Boulevard on the Master Street Plan at a
collector status. This will also meet the needs of the development that is' proposed in this area.
The collector that is shown to run along the south edge of the .proposcd subdivision has been
planned into that development and is reflected on the approved preliminary plat that was
approved by the Planning Commission on November 101h.
IN
Alderman Thiel: The resolution still states an amendment to the Master Street Plan relocating
Cliffs Boulevard.
Kit Williams: Yes it does relocate it to some extent.
Alderman Thiel : So this resolution does address all the changes?
Kit Williams: Yes it does but before you would pass it you would need to move to amend this
• resolution. The first amendment that was presented, to the City Council at the last meeting was
changed. This is the new resolution that I drafted to try to reflect what the Council wanted.
Alderman Thiel moved to approve the amendment to the resolution. Alderman Davis
seconded. Upon roll call the amendment to the resolution passed 7-0. Alderman Lucas was
absent
Alderman,Davis:,,.With, the way it is going to -be' built currently should this pass this evening it
:
will be afrestr.. dential constipction type street.
'fid \ - ', .
Dawn Wai rick: The streetwill be constructed to residential street standards, the right of way
ve
will rcflecfttiat,nccessaery to a collector street. A 50 foot fight of way is a residential street and
70 feet is the collector street requirement.
Alderman Davis moved• to approve the resolution as amended. Alderman Marr seconded.
Upon roll call the resolution passed 7-0. Alderman Lucas was absent.
Resolution 194-03 as Recorded in the Office of the City Clerk
Hay Group Salary Survey: A resolution adopting the Hay Group' s recommendation in the
2003 compensation practices update; implementing 50% of the recommendation in January 2004
and the remaining 50% in January 2005.
•
• • City Council Meeting Minutes
December 16, 2003
Page 4 of 21
Michele Bechhold: This item was tabled at the December 2, 2003 City Council meeting to •
allow staff time to gather some additional information that City Council requested. We have
provided that information to Council.
Alderman Davis: Don, I know you were involved in a teleconference can you tell us what you
discovered with that teleconference.
Alderman Marr: There was an email that was put in each alderman's box- that kind of recaps
that. The question that I had was to verify that the data was in fact correct, specifically relating
to the recommended wage increase for the police department because`-we had such a large
increase last year. We aged that data to market January of this= .year and the recommended
increase is greater than the COLA or cost of living adjustment for the-current year. My questions
were is there an error in the data and if not what is the issuea:with our--=policy or practice that's
causing us to more than double behind COLA when we just:made the adjustment. In the memo
it refers to the fact that the change in the participants is basically what is driving that change in
this particular data that of the survey data for participants for both years increasedbapproximately
2%. The average salary for the cities that were added this year were approximatelyb %z% greater
than the average of cities that remain in the data base from the-prior year and 10% greater than
those cities that participated in the last study that we did in2002. We had more participants in
the over 90,000 cities, I think it was 6 cities over 90,000 last year participated in the survey, this
year 9 did and of those nine five were 'new -of which all were roughly 10% greater than last
year' s group. On the 20,000 to 50,000 cities which. is our lowest bracket, that went down by
about 13%. There was a correlation betweenthesize-or-population mix and their salary data. By •
having fewer participants in the smallest category and more in the highest category it accounted
for movement in our items., 'I >ask how volatileable will-vit remain and when will it level,
obviously that dependson who continues to participate in the survey. I was told by the third year
it should stabilize so that we do not see jumps based,on participant change.
I believe that our band is way foo large, I believe that having 20,000 to 50,000 and over 90,000 is
skew data more than it should because of the participants and I think we should focus on trying
to identify 20 cities or 25 cities in the category that we are in 50,000 to 90,000 as opposed to
havingmit on the extremes that could pull :it 'down if the participation flips to the lower size or pull
it way up. 1 also think we should set some thresholds that when we cross 75,000 or 80,000 in
population themwe look at going up and pull in part of the next category and maybe change our
band instead of being 50,000 to 90,000 to be 80,000 to 120,000. That would be my
recommendation over time to=get rid of this problem.
Judy Cohea, Police Department: I am concerned about adjusting the pay matrix. Currently
the way our pay plan works is that when we bring an employee in with minimal skills to do the
job at the beginning rate our pay matrix is set up to where within three years of on the job
training they meet the mid point, if this pay matrix is changed it will take four years for them to
reach the mid point and within that four years we will have another adjustment to the range.
Since 1989 the range has always increased. Every employee gets an evaluation at six months
and then again in another six months and then yearly after that. The evaluation has 45 points,
you get a score of between 1 and 5 for each area and you have to get an average of a 3 to be •
considered for a pay raise. A score of a 3 is an employee than is completely capable of doing
• • City Council Meeing Minutes
Dtvcmbcr 16. 2003
Pagc 5 of 21
• their job. Generally in the first three years you get between a 3 and a 3 . 5 . The reason you get
higher than a 3 .5 is that you take on extra duties. If we change this matrix it will be 4 years
before they meet market . If the market is out there and they are looking for our employees they
will go. Some people say our matrix percentages are rich but when we come back every other
year for the study our people that are not way above, we have people that are below the mid
point. I think our matrix has served us well since 1989. The past three or four years the city has
had a hiring freeze for established services, but our work load is increasing, our population is
increasing. We continue to get the job done. Changing this pay matrix will make a difference in
our ability to hire and maintain employees. I would also like to see full implementation of the
increases that Hay Group has recommended.
Mayor Coody: We appreciate your efforts and recognize how hard working everyone is for the
city. The city staff population is growing at half the rate as' our citizen population, so the work
load is getting heavier and the efficiency rate and the productivity is increasing. We recognize
and appreciate how good you arc for the community.
Alderman Marr: Why would the step matrix be one half of what it is, if it is a 4% step there is
not a recommendation to half that is there?
Michele Bechhold: The percent is not a consistent change of 2%; there are I % and %% changes
also.
• Alderman Jordan : If a worker comes in they would receive a certain step percentage this year.
Michele Bechhold : For 2003;their merit raise .would depend upon their score on the evaluation
�.� �<,fly:e\
and where they are in their pay range. The matrix that we distributed at the beginning of 2003 is
in effect for the entire year of 2003 ;; We are looking at proposing a difference matrix for 2004.
If someone is due an increase in 2004_ and this new matrix is approved then the increase would
be under the new matrix which docs_hav_6. reduced:percentages.
is
Alderman Rcynolds:\When a person is hired in 2003 and they have been told if they perform
they would_ get a certain increase that 'i ,I crease could be less if the matrix is changed?
Michele Bechhold: It would be a different percentage than 2003 .
Alderman Jordani� If we change this tonight then we are changing the current plan that these
workers were hired under'
Michele Bechhold: 'It would be changing the 2003 merit matrix, that matrix was changed in
2003 and it would change it again.
Alderman Marr: Can someone tell me the budget dollar difference only related to the matrix
change. What impact does that have on the budget?
• Michele Bechhold: To leave the matrix of 2003 in place would be $93,363 that does include
benefit cost, $49,990 of that would be attributed to the general fund.
• • City Council Meeting Minutes '
December 16, 2003
Page 6 of 21
Alderman Marr: What number was used in the budget projections? •
Michele Bechhold: Budget projections were based on the reduced matrix not the 2003 matrix.
Alderman Marr: So we would be adding roughly $93,000.
Michele Bechhold: Yes
Alderman Rhoads: You are advocating that we change this matrix because why?
Michele Bechhold: The staff recommendation includes a change in the matrix based on
information from the Hay Group that was included in the safary�survey result document that
shows public sector employers are averaging 3% to 3 .5% projected merit budget for 2004 and
the merit chart that we have proposed would yield a menWcost within that range. It does also
produce some savings for the city.
Alderman Davis: The new people that have beevrhied recently would be the ones that would
continue to be behind more so than the ones that have been.here"forathe city for some time is that
correct.
4�
Michele Bechhold: The pay ranges do not:;change or their position in range does not change
they would get a smaller increase than they would if we did not change the matrix.
J
Alderman Davis: The problem I see with what you just told .me is the new person if you are •
hiring them at the 2003 rate#that person might-seek other employment which you have already
spent those cost to gehem into the system and. to understand the position. So you have lost
additional dollars in, training on a new individual . .
. ii +:�4.
Michele Bechhold: If someone ould decide to leave based on a change in their merit increase
that is correct. - We-would incur advertising cost, downtime while that position is vacant and a
learning;cuivc cost again.
AldermairRhoads : Do youlhave the flexibility in your policies to be able to go out and attract
the good employee or do youhave to pay them all the same starting rate.
Michele Bechhold: We do not have to start everyone at the minimum of the pay scale we are
provided latitude based, on their experience and education as it fits to the job.
Alderman Rhoads: Therefore to some degree that takes care of that problem because you can
hire them in at a greater amount.
Michele Bechhold: Yes you can hire them in and make some adjustments based on their
education and experience.
Alderman Davis: That takes care of the employees that you hire once you change the matrix •
but it is still going to have a negative affect on the ones you have recently hired.
• • Cin Council Meeting Minutes
Deccmhc 16. 2003
Page 7 of 21
• Alderman Rhoads : Did you have that same flexibility when you hired new people last year or
this year?
Michele Bechhold: Yes as far as the latitude to hire above the minimum that has been a long
standing policy.
Alderman Marr. You cost risk, advertising, retraining, the things you listed as the cons of not
doing this, was that assessed when you made this recommendation. Are you still making the
recommendation based off understanding that, that risk is still there and how real that may be or
is that something you are fearful of?
Michele Bechhold : As far as the change in the matrix itself generating tum over? Although
there is some small amount of risk there and it may be greater for certain positions, we don' t
expect employees across the city to decide they are going to resign their positions or seek
employment elsewhere based on the change in the matrix. ' We pulled a sample of about 10
employees from various grades between hourly and salary and the average difference was about
$ 127 in the amount that they would receive under, the ,proposed matrix and the current matrix
annually.
Alderman Marr. What is the percentage of the city' s entire work force that typically qualifies
for the full step at the six month review?
i
• Michele Bechhold : The supervisor has three options at six months, to grant no increase and
review again in six months, grant half an annual increase and review again in six months or they
can grant a full annual increase and review again in one year. I would say the majority 60% to
70% are going to probably grant the full annual .increase, there will be some divisions that as a
routine grant half of an increase. and another half and there are some that opt to not grant
anything at six months and review again at the one year mark .
Alderman Marr: Is this S93;000 based on everyone getting the step at 100%?
Hugh',Earnest: We do have separate'peisonnel systems, in most of our employees except for
police and fire, we do not use a step pfan. We have performance evaluations, so it is very hard
for us to answer exactly how much of that will be used because it depends on the grading of that
particular employee and what the percentage increase based on their ranking. Police and fire use
the more traditional step plan. ,
Alderman Marr: We put head count in our budget every year and we don't fill every position
for the year, we have /a percent of openings that never get filled even though the money was
budgeted it wasn't spent. What I am trying to understand of this $93,000 is that exactly what
would be spent if we implement it. If we don' t practice that we do this across the board then it is
really not $93 ,000 and the smaller that number gets compared to the risk of losing and retraining
changes my decision.
• Hugh Earnest: That is at 100% so in all probability it would be something less.
• • City Conned Meeting Minutes
December 16, 2003
Page 8 of 21
Alderman Marr: But we don't have any estimate of what it has traditionally run. •
Steve Davis: Because we budget each position to be fully staffed 12 months out of the year we
historically have had a 3 .5% to 3 .7% personnel services budget left over at the end of every year.
We don't have full staff year round we are running about 96% to 97% utilization of budget for
that purpose. I would point out also that our turn over was as high as 25% in 1998 and this year
it is annualized at 8 %2%, so our turnover rate has decreased steadily since 1998.
Alderman Marr: What is the average cities turn over?
Michele Bechhold: The IPMA which is a government type personnel management association
their 2003 benchmarking survey showed an average of 9.2% turn over for cities, that did include
voluntary and involuntary turn over in that 9.3%. Ours only includes voluntary.
Steve Davis: Because of the way we count full time equivalent' s when we have interns or work
studies that end their school term they are counted as a voluntary turn over when they terminate
their employment with the city.
Alderman Davis: We are looking at total personnel expenses to be $21 million for 2004, if you
are looking at 3% of that that is not goingio be used because"those positions are not staffed, that
is approximately $700,000. This is a small=-percentage and the training expense is a whole lot
greater than what we are talking about. I almosvhate-to see us change the matrix.
Alderman Jordan: If we have employees that have beenhired by the city and they have been •
told that they will receive a,certain percentage of a raise andtthey will not receive that percent if
we change the matrix. :, We are talking about $93,000, we do studies and pay $200,000, hire
consultants for $ 100;000; or $ 150;000, I think $93,000 is a small price to pay for keeping the
morale and the talents of the workersrtbat we have inithis city.
Alderman Rhoads: Do we actually take the matrix to anew employee and say this is what you
will get? Do we promise them that they will get this increase or do we say this is the matrix and
this is`xvhat everyone gets thereby leaving the impression that they will get it?
Michele Bechhold: As far aspindividual statements by supervisors I would say there are some
supervisors that probably don't show their employees the matrix. I would like since we have
experienced, welt.trained supervisors that they are not going to.promise anything to anyone.
Alderman Rhoads: My experience is that you tell someone this is what is in place now put it
could be changed, it could go up or it could go down is that what supervisors are instructed to tell
people.
Michele Bechhold: As far as what they tell people when they are speaking to them I don't
know.
Alderman Rhoads: What do you instruct them to tell? •
• • City Council Mccting Minuta
Dmxinbcr 16. 2003
Pagc 9 of 21
• Michele Bechhold: We don' t have a specific discussion that we train on.
Mayor Coody: We have two issues in front of us, the matrix and the other is the
implementation of the 50% in 2004 and 50% in 2005.
Alderman Jordan moved to amend the resolution to leave the Merit Matrix the same in
2004 as it was in 2003. Alderman Reynolds seconded. Upon roll call the motion to amend
the resolution passed 7-0. Alderman Lucas was absent.
John Brooks, Police Department : The civilian personnel were given a' much needed raise in
January 2002 due to the Hay Group study. With the exception/of fhat merit increase it is not
possible to get a raise in the city. The 2003 matrix has just been/.in' existence for a little while we
don' t even know how well it works yet . It is set up to reward ,an employee as they move towards
that mid point. 1 would ask that you fully implement the salary increases both civilian and sworn
personnel . If you increase the salary ranges by 50% .iii 2004'and 50% in 2005, city employees
sworn or non-sworn will always be behind the current market rate. Funding it\fully will still put
us at a 2003 market figure because the survey was done in 2003 and the data has,not'bccn aged.
The employees of the City of Fayetteville are the most valuablc ,..asset and they desire to be
rewarded for a consistent job well done. 1 think that if you change this and you don 't fund this
fully you are going to see morale drop.' We need to maintain a plan that rewards all employees
equally regardless of job title. The City, of Fayetteville has always implemented the pay plan
fully since 1989 and we ask that for 2004 the pay., plan be fully funded to compensate the
employees of the City of Fayetteville.
Steve Davis : When we . started this process wewere advised by our compensation consultant
that the city needed to be closer to market and that included adjusting our merit. The financial
institutions have reduced their annual merit budget from 4.8% two or three years ago to just
under 4% for 2004, so itis not uncommon for employers to adjust their merit budget to reflect
market conditions. This matrix has been afnended/several times since 1989. 1 don' t know that it
has ever been amended to this extent but tfien again the city has never had a general fund balance
in the condition that the current fund balance is in either. The 50% implementation represents an
opportunity that we saw postpone spending money for approximately one year and primarily out
of general:;fund. We expect; to, save approximately $ 150,000 by the phasing in of this pay plan
adjustment'over� two year period the vast majority of the $ 150,000 is in the general fund. We
will save $ 140;000 by splitting the matrix increase on police uniform employees that is the vast
majority of that increase.
Alderman Thiel: The toil of this Hay plan that was presented to us if we adopt it, we would
have to add to the budget S93 ,000 plus S 150,000.
Steve Davis: That is correct.
Alderman Marr. Have we ever treated employee groups differently. A year ago we did not do
increases on non-uniformed individuals. 1 think the change in the mix of our group is inflating
• the numbers that relate to the uniform individuals category. I would like to look at fully
implementing this for the non-uniformed employees and do the 50/50 for the uniform employees
• • City Council Meeting Minutes '
December 16, 2003
Page 10 of 21
and the reason of doing that is that adding cities over 90,000 and reducing cities 20,000 to 50,000 •
made a change in the number greater than that of the cost of living. If you half that number you
are closer to what the number would have been if the group participation had stayed close or
similar.
The part of this policy that I have a problem with we are making recommendations on a group
size that drastically can move this up or down and then our employees have the opportunity to
pick or choose what part of it they like or don't like. If you go by the data and it is correct, then
you can' t pick and choose.
I think we need to get out of this looking at extreme cities on either side, we need to identify if
we think population drives compensation market then a policy I would like to see adopted as our
group size of the 50,000 to 90,000 and that is the range that we look at in addition to what are
our cities most comparable to where our employees may go which might biim in other cities like
Springdale, Rogers or Bentonville. The thing I don't like about the 50/50`totally, I feel there is
justification in dealing with the numbers in the police because we know the participants changed,
what I don't like about it on the other side of it is we begin to open a door and' a change of
practice and it goes against my philosophy, I believe that you don't mess with pay data. When
you have done a study the data is the data. I have a hard time unless I find that there is an error
or some rational for the adjustment to not do what the market says you should do if we want to
pay at market and I would like to pay at market.
Alderman Marr moved to amend the resolutiowrjo pay the increase for uniformed •
employees at 50% in 2004 and the other 5016 in 2b()5and 100% for non-uniformed
employees in 2004. Alderman Jordan seconded. Upon roll call the motion to amend the
resolution passed 7-0.'Aldermarrltucas was absent.
Alderman Thiel: What'difterence=will this make in our budget?
Steve Davis: The total number would be $219,785 ; the non-uniformed by itself is $71 ,774.
Alderman Thiel: If we :do; 100% forsnoo-uniformed and 50% for uniformed how that would
affect our budget? y
Steve Davis: Combining the merit matrix change, and 100% for non-uniformed is approximately
$ 164,000. If you 100% fund uniform and non-uniformed it would be $219,000 plus $93 ,000.
A discussion followed on the pay increases and the matrix.
Alderman Rhoads: With this new amendment what increase does that have to the budget?
Steve Davis: $ 165, 137.
Alderman Marr: What is the process that we change the participation group that we are going
to average in the future? •
• • Cdy Council Mccling Morula
Docm,ba 16, 2(X)3
Page l l of 21
• Hugh Earnest: An oversight committee was put together and spent many months discussing the
particular rationale over the cities that we would choose to drive the Flay Study that resulted in
the very large adjustments last year. I would agree that we probably need to look at that mix
from 20,000 to over 90,000 but that was the direct result of some 18 to 20 people representing a
broad spectrum of all the employee groups agreeing on the cities that we chose and agreeing on
the criteria that drove that selection process. A representative from flay Group and me
participated in that. It was from that the list of the 58 cities came from . 1 would suggest that if
we need to make that change that we take that back to the wage and benefit committee and lel
them make a recommendation to the full Council.
Alderman Davis: Don, what do you think we need to do percentage wise based on those
different areas, 50,000 and less, 50,000 to 90,000 and above. What percentage would you
recommend?
Alderman Marr: I think the 50,000 to 90,000 category is giving us a wide enough spread. It is
getting cities that are growing at rates typically at what we grew at, as I understand they selected
university cities. If our growth rate changed and we didn' t grow any more are we going to
change the cities that we pick?
Alderman Rhoads moved to approve the resolution as. amended. Alderman Reynolds
seconded. Upon roll call the resolution passed 7-0. Alderman Lucas, was absent.
• Resolution 195-03 as Recorded in the Office of the City Clerk
2004 Annual Budget: . - A resolution adopting the proposed 2004 Annual Budget & Work
Program and the 200472008 Capital Improvement program.
This Resolution was tabled at the November 18, 2003 City Council meeting until the December
2, 2003 City Council meeting.
This resolution was tabled at the December,2,.2003 City council meeting to the December 16,
2003 City Council meeting.
Steve Davis: Steve Davis distributed updated information on the budget showing the pay plan
increase.
Alderman Thiel: Does this include the cash that we received on the sale of the 1-540 property.
Mayor Coody: No. ,
Alderman Davis: Where did we take the $ 165,000 from Steve?
Steve Davis: The $ 165,000 is divided among several funds. For the most part every thing other
than the General Fund we would recommend that it we reflected as an additional expense and
that we use more reserves in that fund, because the dollar amount when we look at it across the
city is really a very small amount per fund. The one fund that has the largest cost is the Water
• and Sewer Fund and that is a $25 million plus fund, so this approximate S30,000 is not a very
large expense to that fund. The other item that 1 handed out is the General Fund balance
• • City Council Meeting Minutes
December 16, 2003
Page 12 of 21
projection; with this additional $82,000 in cost it moves our reserves to $5,653 ,000. When we •
started the budget process we were at $6,099,000, the biggest change between the two numbers
is that we removed property tax millage revenue that we had proposed. When we did not adopt
the one mil property tax that had to come out of the proposed budget. The second item was that
we received notification that our turn back monies from LOPFI were going to be much greater
than we anticipated, so we incorporated that number in this turn back revenue. We still have for
2004 a net cost in LOPFI pension of $51 ,000, in 2004 we will need to have a detailed
conversation about the direction the LOPFI pension fund for the state is going and what our
expected cost contributions are predicted to be based on an actuarial study received yesterday.
Alderman Davis: The insurance premium tax will not continue to fund LOPFI as a whole?
Steve Davis: No sir. The actuaries are predicting that beginning in 2005 that percentage of
funding will continue to decrease until around 2008 it will be somewhere around 25% of the
cost. Our cost is expected to go from $51 ,000 annually to over $264,000 by 2008 and climb
further after that.
Mayor Coody: What was the number in 2018?
Steve Davis: I don't remember that one but the 2028 number was $2,769,000.
Alderman Marr: In the letter it talks about the fact that you can only,rely on the first 10 years.
Steve Davis: In 2013 that number is $792,000. That is a significant cost increase for our •
General Fund, even at that9evcl. ,
Alderman Reynolds:=,2018 is $ 1 ;300,000.
Jeff Erf: The General Fund=revenue and expenses that are in the budget that have been plotted
out over several years show the::expenses are about $2 million greater than the revenues. Is that
correct?,
Mayor Coody: That is probabI 'llly true; ;since our revenues have been falling since our sister cities
to the north do,,not come and:shop in Fayetteville like they use to, plus the fact our expenses
continue to climb:;
Jeff Erf: They cross in 2000 and it looks like they are starting to diverge by 2008. Do I
understand that correctly that we have a shortfall in revenues?
v'
Steve Davis: That is correct.
Jeff Erf: It looks like it has been going on for a while and it can't go on I assume in putridity
because the money must come from somewhere. Currently where is that money coming from?
Mayor Coody: Basically we are spending down our reserves. If you will remember in 2001 , •
2002, and 2003 State of the City Addresses, we made mention of the fact that we had too much
• • City Cuumil Meeting Minutes
December 16, 2003
Page 13 of 21
• money in reserve and too much money in savings, because if you have a lot of money in savings
and you are collecting it from the tax payer you are doing one of two things, collecting too much
tax or you arc not spending it on the things you need to be spending it on. We wanted to spend
down our reserves to a healthy rule of thumb which is 20% of budget or 16 days of operating.
The problem is our economy has been helping us to do that because we are not getting the same
kind of revenue enhancements that we did when Rogers, Bentonville, Springdale, all of these
folks would come to Fayetteville to shop. We are losing that huge influx of tax revenue, at the
same time we are seeing increases in salaries, benefits, and the cost of supplies.
Jeff Erf: Within a couple of years, if 1 am reading the chart properly, we won' t have any
reserves. I assume there is some law that would require you to keep an amount in reserve.
Mayor Coody: Cities can not deficit spend.
Jeff Erf: That might happen next year, so is there an ,urgency to correct this problem?
Mayor Coody: Yes
Jeff Erf: In the General Fund projections does that include impact fees?
Steve Davis: No. Impact fees do not go to General Fund because impact fees are solely for
capital expendrites. General Fund is an operating fund for day to day services.
• Jeff Erf: 'That would also go for cost of services then'?
Steve Davis : The cost of services would flow.-back into General Fund because that directly
relates to services that we provide.
Jeff Erf: The city is in the process of having one/done, is that back yet?
Steve Davis : No, we have-not received that yet.
Jeff Erf:, t know the previous one that, was done mentioned that the city could recover hundreds
of thousands of dollars in revenues if they increase the cost of services for various fees in the
city. \ res 7.
\
Wilson Springs, the city-just received a check for $5 . 17 million is that reflected any where in the
budget?
Steve Davis: We have not reflected that check in the budget.
Jeff Erf: The paper stated that there was an Economic Development Fund that you were going
to put S I . 8 million into, is that reflected any where in the budget?
• Steve Davis: No, that formal paperwork will be presented to City Council on January 6, 2004.
• • City Council Meeting Minutes
December 16, 2003
Page 14 of 21
Jeff Erf. What will that money be used for? •
Mayor Coody: We do not have it earmarked yet.
Jeff Erf: This will be before you again?
Mayor Coody: Yes
Jeff Erf: I guess the same goes for that $3 .4 million that is left? Does that go into a particular
fund?
Mayor Coody: It goes into the General Fund for discussion as to what to do with it. We will
determine what to do with it after the first of the year.
Alderman Jordan: We will decide that as well.
Jeff Erf: Has the $ 1 .8 million and the $3.4 million already been decided?
Mayor Coody: Basically the rational was the $ 1 . 8 million that went to purchase the land and do
the infrastructure came from that fund andm_it is just being replenished; although there is nothing
-s
that says you can't move from one fund toanother if the City Council so chooses.
Steve Davis: That is correct when we originallyP purchased the land we had an Economic •
Development Fund and we used the money that wa's in that. fufid to make that initial purchase.
We have been spending improvement money for�monies designated for Economic Development
through the years.
Jeff Erf: The bonds will be paid oft:for the Continuing Ed Center and according to the contract
with the University of Arkansas the eityiwill have'an opportunity to sell that building, it has yet
to be determined fo%tiow much. Do you have any calculations or predictions on that?
Kit Williams: I don't tlii " anything-firm has been decided on that, we are going to look at the
contract that we have with the nfversity which controls what we can charge.
Jeff Erf: Thatteould be $3 - '4 million if I understand the contract right, would that money go
into the General Fiind?
Steve Davis: Becausegthe Continuing Ed Center was purchased with Advertising Promotion,
Hotel, Motel and Restaurant tax, the A&P Commission might better have a better claim to that
money than the city' s General Fund.
Jeff Erf: Well, something would need to be done about that.
Alderman Cook: We discussed closing out projects and where the money goes, do we have a
process in place to where when we close projects out that we can see if there is any money left. •
Can we have an official process for closing projects out?
• • Cny Council Meeting Minutes
December 16. 2003
Page 15 of 21
• Hugh Earnest: We have that meeting scheduled for Thursday afternoon; we will be looking at
all our CIP projects to see exactly where we are and to see what changes if any we should be
made about closing projects or certainly evaluating very carefully where we are on everything
we have on the books.
Alderman Cook: When the City Council makes a decision to spend that money on a project
plus the contingency and the project is done and there is still money left. Is that money legally
tied to that one project?
Kit Williams : It would be until you pass a budget adjustment to put it to another project. I
think the only other place it could go is to reserves for the Capital Improvement list. The City
Council controls that money and it can only be spent on that project unless you change your
mind, if there is excess it could go to another project that you would approver
Steve Davis: The city does not have a formal project close out or procedure. We are working
on that and will be developing more informational reports for City Council that we will bring
forward in 2004.
Alderman Davis: Kyle if you will recall this past year we finished out the Betty 10 drainage
project and there was dollars left over and :we had some item come before the City Council and
we had to take some of the left over dollars froin_13etty Jo and take it to that new project. I agree
• with what you are saying we need to have a 'formalized plan in place.
\- .,
Alderman Jordan : One think that has bothered me aboutithc budget and when we do budget
adjustments, we spend/ hundreds of' thousands, of dollars probably on consulting fees or
engineering fees, 1 would like to see this city to belable to do a lot more of that work in house, if
it is a savings that is one thing. Even . if we have to:put people on staff, I think in the long run we
might save money.
Mayor 66 y: We have been working on that over the last few years, we have tried to do
especial lytmore engineering';work int house. Some jobs are too big and too complex for the
number of'staff that we have. We have gotten a lot better. There will be jobs that we just can' t
do, but when we can I am a strong advocate of doing it in house because we have better cost
control and product control .
Alderman Jordan :' 1 have constituents that call me about this.
Alderman Reynolds:' I heard Mr. Earnest say you were going to have a meeting Thursday to
talk about project completion, can the City Council have a copy of those projects and the money
left on those projects.
Hugh Earnest: That was our intent.
• Alderman Jordan moved to approve the resolution. Alderman Cook seconded. Upon roll
call the resolution passed 7-0. Alderman Lucas was absent.
• • City Council Meeting Minutes
December 16, 2003
Page 16 of 21
Resolution 196-03 as Recorded in the Office of the City Clerk. •
NEW BUSINESS :
OMI Contract Amendment No. 10 : A resolution approving Amendment No. 10 to the contract
with Operations Management International (OMI) in the amount of $4,373,573 .00 for the
operation and management of the Fayetteville Wastewater Treatment Plant for 2004.
Alderman Reynolds moved to approve the resolution. Alderman Jordan seconded. Upon
roll call the resolution passed 6-0. Alderman Davis was absentduring the vote. Alderman
Lucas was absent,
Resolution 197-03 as Recorded in the Office of the City 'Clerk.
Fayetteville Boys and Girls Club Agreementto Provide Public Recreation:, An ordinance
waiving the requirements of formal competitive bidding and. approvmg a contract between the
City of Fayetteville, Arkansas and the Fayetteville Youth Center Inc. in the amount of
$250,000.00 to provide public recreation services for the youtband citizens of Fayetteville for
2004.
Mr. Williams read the ordinance. •
Alderman Reynolds moyed OX'suspend the rules and go to the second reading. Alderman
Marr seconded. Upon roll calfthe motion passed 7-0. Alderman Lucas was absent.
Mr. Williams read the ordinance.:-,_
4
Alderman Reynolds . moved Yo suspend the rules and go to the third and final reading,
Alderman Marr seconded. Up roll call the motion passed 7-0. Alderman Lucas was
absent.
Mr. Williams read the ordinance.
Mayor Coody asked shall,the ordinance pass. Upon roll call the ordinance passed 7-0.
Alderman Lucas was absent.
Ordinance 4532 as Recorded in the Office of the City Clerk.
Council on Aging Agreement and Bid Waiver to Provide Public Recreation for the Citizens
of Fayetteville: An ordinance waiving the requirements of formal competitive bidding and
approving a contract between the City of Fayetteville, Arkansas and the Council on Aging in the
amount of $32,900.00 to provide public recreation services for the senior citizens of Fayetteville
for 2004.
•
• • City Council Stcet ing .Minutes
Dccnotxr 16, 2003
Page 17 of 21
• Mr. Williams read the ordinance.
Alderman Jordan moved to suspend the rules and go to the second reading. Alderman
Davis seconded. Upon roll call the motion passed 6-0. Alderman Rhoads was absent
during the vote. Alderman Lucas was absent.
Mr. Williams read the ordinance.
Alderman Davis moved to suspend the rules and go to the third and final reading.
Alderman Jordan seconded. Upon roll call the motion passed 6-0. Alderman Rhoads was
absent during the vote. Alderman Lucas was absent.
Mr. Williams read the ordinance.
Mayor Coody asked shall the ordinance pass. Upon roll call the ordinance passed 6-0.
Alderman Rhoads was absent during the vote. Alderman Lucas was absent.
Ordinance 4533 as Recorded in the Office of the City Clerk.
ANX 03-4,00 — Repeal Ordinance 4518 Carol Stephens Annexation : An Ordinance repealing
Ordinance No. 4518 for the annexation to the City of Fayetteville, Arkansas, of 1 .08 acres
located north of Mt. Comfort Road and west of Rupple Road owned by Carol Stephens.
• Mr. Williams read the ordinance.
Alderman Davis: The way I look at this map basically Shiloh Community Church did not come
into the annexation' and: we are looking at dc-annexing the Stephens property, so what we
recently brought in which i0he Coger property will still have a connection to the city from the
land north of the church. `�
Dawn Warrick: Yes sir th l' property is currently under development as Clabber Creek
Subdivision Phase II and it will have�a'tstreet connection into the Coger Subdivision.
Alderman Jordan moved to suspend the rules and go to the second reading. Alderman
Davis seconded.` Upon roll call the motion passed 6-0. Alderman Rhoads was absent
during the vote. Alderman Lucas was absent.
Mr. Williams read the ordinance.
Alderman Jordan moved to suspend the rules and go to the third and final reading.
Alderman Davis seconded. Upon roll call the motion passed 7-0. Alderman Lucas was
absent.
Mr. Williams read the ordinance.
•
• • City Council Meeting Minutes
December 16, 2003
Page 18 of 21
Mayor Coody asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. •
Alderman Lucas was absent.
Ordinance 4534 as Recorded in the Office of the City Clerk.
Alderman Davis : All these islands are inside the city limits of the City of Fayetteville, at what
point are we looking at Planning bringing us something to where those islands would be
incorporated into the city.
Tim Conklin, Planning: We have researched the property owners and are developing the legal
descriptions and the first quarter of next year we anticipate bringing those forward.
Alderman Marr: If we are going to do that why did we repeal this annexation?
Kit Williams: There were problems with the legal description between the County Judges order
and our annexation and therefore it threw everything in great doubt, so it was better to de-annex
and bring it in when everyone can agree as to what the legal description is.
RZN 03-37.00 — Stonebridge Meadows: An ordinance- rezoning that property described in
rezoning petition RZN 03-37.00 as submitted by the City`of;;Fayetteville for property located
south of Goff Farm Road and east of Stonebridge Meadows.
Mr. Williams read the ordinance. •
Alderman Reynolds moved to suspend the rules and go to the second reading. Alderman
Jordan seconded. Upon roll call the motion passed 7-0. Alderman Lucas was absent.
Mr. Williams read the ordinance.
Alderman Jordan",'..What is the response time out there?
j
Dawn Warrick: From station five which is approximately three miles it is 5 minutes 36
seconds. ,,
Alderman Davis*-). Dawn would you mind telling us what we are doing so the citizens will know.
Dawn Warrick: 1 :95yacres was dedicated to the city as park land which was a requirement for
Phase I of Stonebridge7Meadows, that was in the late 90's when Phase I was developed. Phase II
was recently brought forward through the annexation and rezoning process as well as a
Preliminary Plat, as a part of that the developer wishes to dedicate a different piece of property
5.45 acres to cover the land dedication needs for both Phases I & II. He has requested that this
1 .95 acres be incorporated into the Phase II development as residential lots. The Parks Board,
Planning Commission and Staff have reviewed it and we all support this proposed change.
Alderman Reynolds : I have had no phone calls on it so I have no objection. •
• • City Council Meeting Mmula
December 16, 2003
Page 19 of 21
• Alderman Jordan moved to suspend the rules and go to the third and final reading.
Alderman Reynolds seconded. Upon roll call the motion passed 7-0. Alderman Lucas was
absent.
Mr. Williams read the ordinance.
Mayor Coody asked shall the ordinance pass. Upon roll call the ordinance passed 7-0.
Alderman Lucas was absent.
Ordinance 4535 as Recorded in the Office of the City Clerk
i
Traffic and Transportation Study: A resolution accepting,the traffic and transportation study
dated October, 2003 and prepared by Bucher, Willis & Ratliff:
Alderman Davis: Mayor, the Street Committee reviewed this again the other night and we
decided to go ahead and bring this before the Council to accept rather than adopt Looking at the
accepting being that we did not agree with thc <siudy as a whole but since they, have done the
work we feel it needs to be accepted `
Alderman Jordan : Being that we spent'$200,000 1 would hate to see us turn it away.
Mayor Coody: To be fair it did produce ,a lot of valuable information that we could not have
gotten other wise. All of it may not have been what we expected to see, but the bulk of it was
very helpful. `
Alderman Marr: 1 think it is important, 1 do think this was a valuable study that we received.
They told us at the beginning of this study that it had to go through the political process, which is
us adjusting the policy oriented decisions. I think for those things that we disagree with, most of
them are policy -related or what :was prioritized. /I think we got what we paid for and we have
good docurrents.to, go to the state with. I don'uwant the citizens out there thinking that we spent
money ori something that we didn't need; now it needs to go through what every traffic study has
gone through. \
Alderm\il\dan: There were a lot of things 1 didn't know until I looked at the study. There
was information- in there about;growth and the needs of the city and the cost to do the items that
need to be complet\:\t��,the study was a good investment for the city.
Steve Frankenberger jWhat will it mean if we accept this, hopefully for one it will not become
city policy? 1 for one' m disappointed in the study.
Ile discussed the study and the issues he had with this study.
Mayor Coody: The number one issue that the public pointed to in our citizen survey was the
need for work on our transportation, traffic and mobility. One of our guiding principles is to
• enhance mobility and make Fayetteville have comfortable streets in which to travel . We have to