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Home My WebLink About2003-08-19 - Agendas - Final Final Agenda For City Council Meeting August 19, 2003 A meeting of the Fayetteville City Council will be held on August 19, 2003 at 6:00 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Chief Hoyt — Police Department Citizen Award A. CONSENT: 1 . Approval Of The Minutes: Approval of the July 15, 2003 and the August 5, 2003 meeting minutes. 1 , a3 1� � Q 2. 2003-2004 Drug Enforcement Grant: A resolution accepting an Edward Byrne State e%i 9i and Local Law Enforcement Assistance and Formula Grant from the U.S. Department of Justice to assist in funding the Fourth Judicial District Drug Task Force. IZOA 3. 2003 Local Law Enforcement Block Grant: A resolution authorizing the Fayetteville Police Department to apply for and accept a Local Law Enforcement Block Grant /(LLEBG) in the amount of $33,490.00 from the U.S. Department of Justice for the purchase of computer equipment, and approving a budget adjustment in the same amount to recognize the grant revenue and appropriate the matching funds. 03 4 FAA Airport Improvement Grant/ Taxiway "A" Phase 1 : A resolution to accept an Airport Improvement Program Grant (AIPG) from the U.S. Federal Aviation Administration in the amount of $ 1 ,232,723 .00 for the Taxiway "A" Phase 1 project in support of the USDA Forest Service Fire Tanker Base. /AAA 03 . State Department of Aeronautics Matching Grant: A resolution accepting a P / matching grant in the amount of $5,836.00 from the Arkansas Department of (1 "^ eronautics for the design and engineering oversight of the Taxiway "A" Phase 1 project in support of the USDA Forest Service Fire Tanker Base. /23 03 6. Arkansas Department of Aeronautics Grant: A resolution accepting a grant in the amount of $200,000.00 from the Arkansas Department of Aeronautics for construction PG,! of the University of Arkansas hangar project; and approving a budget adjustment in the 0000 amount of $400,000.00 for same. /,2S6.03 7. Sweetser Construction/Grinders Skate Park: A resolution awarding Bid #0345 to �J Sweetser Construction, Inc. in the amount of $29,550.00 to construct sidewalks and 64o / access ramps at the Grinders Skate Park; and approving a project contingency in the P amount of $2,955.00 for same. /2 ,5 �03 8. PPL 03-11 .00 Tomlinson on behalf of TTM-LLC: A resolution amending the Master P Street Plan, dedicating 90 feet of right of way along Howard Nickell Road through the entire proposed development in a different alignment to complete a connection with the future extension of Rupple Road North. B. OLD BUSINESS: lz+� ,o3 1 . CEI Engineers Master Street Plan Appeal (Butterfield Trail Village): An appeal P (� from Butterfield "Frail Village of the Master Street Plan Right of Way dedication requirements. This appeal was tabled at the July 1, 2003 City Council meeting. Aaaxod 7, 0 3 — BTU - 4tokN &' dmpw Q,rp-r. *f 9•ta& 61-d- (oma d4AAPAa 2. Public Hearing Raze and Removal 226 North School Avenue: A resolution ordering the razing and removal of a dilapidated and unsafe structure owned by Timothy C. and Christine Klinger located at 226 N. School Avenue in the City of Fayetteville, Arkansas. d This resolution was tabled at the August 5, 2003 City Council meeting. 3. Public Hearing Raze and Removal 323 N. West Avenue: A resolution ordering the _ ) razing and removal of a dilapidated and unsafe structure owned by the Bank of p(T�� Fayetteville, N.A. located at 323 N. West Avenue in the City of Fayetteville, Arkansas. This resolution was tabled at the August 5, 2003 City Council meeting. o+�' 4. Police and Fire Pension LOPFI Agreement: An ordinance electing coverage for eligible members of the Police Pension and Relief Fund and Firefighter Pension and Relief Fund under LOPFI and authorizing Mayor Coody to enter into an agreement with LOPFI. This resolution was tabled at the August 5, 2003 City Council meeting. C. NEW BUSINESS: ys� 1 . Amend Ordinance No. 4478 To Obtain Financing: An Ordinance to amend 0 Ordinance No. 4478 to add authority to use the master equipment lease/purchase Pagreement to finance the cost of acquiring all equipment and other property legally obtainable pursuant to Amendment 78. Ysv�' 2. Amend Ordinance No. 4442 for VA 02-12.00 & 13.00: An ordinance amending P Ordinance No. 4442 to extend the period of time within which the developer must relocate the storm sewer. 1913. RZN 03-22.00 (Pope): An ordinance rezoning that property described in rezoning petition RZN 03-22.00 as submitted by Ronny and Karen Pope for property located at P 1750 E. Zion Road from R-A, Residential Agricultural to R-O, Residential Office subject to a Bill of Assurance attached hereto and made a part thereof, hereby referenced as Exhibit "B". 1e8 4. RZN 03-25.00 (Freeman): An ordinance rezoning that property described in rezoning P petition RZN-25.00 as submitted by Marvin & Dora Freeman for property located at 2848 and 2856 S. School Avenue from RSF-4, Residential Single-Family, four units per acre, to R-O, Residential Office. 5. RZN 03-26.00 (McDougall): An ordinance rezoning that property described in rezoning petition RZN 03-26.00 as submitted by Douglas McDougall for property p located at 1187 51 " Avenue (Lot 9, Hamestring South Addition) from R-A, Residential Agricultural to RSF4, Residential Single Family, four units per acre. 6. Amend Title IX: Chapter 95: Health & Sanitation: An ordinance amending Title IX: Chapter 95 : Health and Sanitation, of the Code of Fayetteville, reducing the compliance period from 20 days to 10 days; establishing the Office of Code Compliance Officer, and �(1 granting them authority to issue citations to violators. D. INFORMATIONAL: 1. Ordinance Review: Review Smoking Ordinance — August 25, 2003 — 5:00 PM Room 326 . adsilt,111110L.40 /'7 : ov Pi Meeting of August 19, 2003 Subject: Motion By: Seconded: Motion To: Cook Marr Rhoads Davis Lucas Jordan Reynolds Thiel Mayor Coody Subject: Motion By: D" Seconded: Motion To: Cook Marr Rhoads Davis Lucas Jordan Thiel ✓ Meeting of August 19, 2003 Subject: Motion By: Seconded: Motion To: Cook Marr Rhoads � t Davis Lucas Jordan Reynwids Thiel ✓ �Md ► � � I � a W c..,9 d Wk uJ CWI- Subject: Motion By: / Seconded: Motion To: Cook Marr / v M Io -i Bit 42 - I �aa� Rhoads ' 41 rn11� Davis T� NO Lucas Jordan Rw Thiel Ft�iY GJnk.�O� a. Coy, vex-f; . Qe, cWv-Lc + /L- g' + W Meeting of August 19, 2003 Subject: / ✓ l � � I M i Motion By: Seconded: Motion To: Cook Marr Rhoads / Davis Lucas Jordan Thiel II /� Mater 'Cx Subject: / + 46 % Motion By: maxpu !(� Seconded: dQ, Motion To: Cook Y Q Marr Rhoads �✓ Davis Lucas Jordan Thiel Meeting of August 19, 2003 Q I Subject: /�$ tWM ("J-, I �!/w i Motion By: Q Seconded: 7 v Motion To: Cook Marr Al A,;0Rhoads �o IDavis Lucas 1 � Qd3 Jordan Oct ' -- 0 � 0 A . Thiel y +�/lu �o Subject: A a144 L r.� ; � � 0,<M . Motion By: W! ptd a _ Seconded: Motion To: tA &;:.td /,7F Mkoj[A 0�u O Cook �Q Marr I tiQd d Rhoads n Davis Lucas L Jordan `V Thiel cc 1�.� � Faw000 r- Meeting of August 19, 2003 Subject: I � ' � Q � IItP � µ 0�� QC."t, 7 . q � Q� "W Motion By: !�l Seconded: �f Motion To: Cook ,l rpAA Marr Rhoads ' Davis Lucas y Q � •1 Cbz- Jordan _ ^ Thiel (J MdYY Subject: (�1Lt � NQ/� @1� [<4 O /am %/7 (.K' G ' Motion By: p, , $A ,ofi U Seconded: Motion To: an� r/ip Cook y A1 �,p;hw Marr / y IV Rhoads Yy Y Davis y y Lucas Y y y Jordan Thiel Y y Meeting of August 19, 2003 Subject: C d && ,tou� 7 .< �3� F " Motion By: Gbh- 4tid Seconded: 00 rB � Motion To: a�"i 3rN � Cook 9-r iA04V Marr Y J (vs�,O Rhoads y Davis �l J Lucas Y Jordan ,( Thiel Y y � Subject: F ZN 0 3 ' c:Q . O d C POPP, Motion By: Seconded: Motion To: i �� 3✓� i Cook y yam, Marr /� - 1 \ Rhoads J N Davis Lucas J Jordan - RWpwkl4 Thiel J Meeting of August 19, 2003 Subject: z A/ 0 -3 0 Motion By: ; Seconded: #A .A*-� Motion To: a \d �� L Cook Lf p Marr y Rhoads i y Davis 1✓ a Lucas Jordan y E Thiol Y" Subject: � 2 OG /4 C � Motion By: Seconded: Motion To: 4L"A �✓�' f �� Cook Marr J / I Rhoads y Davis y y P2111� LucasJordan // , 0 O Thie — y y Meeting of August 19, 2003 Subject: Motion By: lit Seconded: Motion To: tid 3ti� �QJ Cook y 1 J Marr y #A \ Aiew✓ Rhoads y y Davis Lucas y y Jordan y y — meynofft Thiel J Subject: Motion By: Seconded: Motion o: Cook Marr Rhoads — - — — Davis _ p41a a Lucas Jordan. Reynolds — Thiel Mayor Coody City Council Meeting Speaker Registration Date of City Council Meeting O Speaker's Name Phone No, Agenda Item Speaking On (Please Print Clearly) WA w 2 3 4 /J 5 %� 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1 • Tentative Agenda For City Council Meeting August 19, 2003 A meeting of the Fayetteville City Council will be held on August 19, 2003 at 6:00 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Chief Hoyt — Police Department Citizen Award A. CONSENT: 1 . Approval Of The Minutes: Approval of the July 15, 2003 and the August 5 , 2003 meeting minutes. � Ile 05 P!r2. 2003-2004 Drug Enforcement Grant: A resolution accepting an Edward Byrne State and Local Law Enforcement Assistance and Formula Grant from the U.S . Department of Justice to assist in funding the Fourth Judicial District Drug Task Force. • � � 03 3. 2003 Local Law Enforcement Block Grant: A resolution authorizing the Fayetteville Police Department to apply for and accept a Local Law Enforcement Block Grant P 04A4 (LLEBG) in the amount of $33 ,490.00 from the U.S . Department of Justice for the purchase of computer equipment, and approving a budget adjustment in the same amount to recognize the grant revenue and appropriate the matching funds. l°Z ��03 4. FAA Airport Improvement Grant/ Taxiway "A" Phase 1 : A resolution to accept an � _ • 44/ Airport Improvement Program Grant (AIPG) from the U.S . Federal Aviation Administration in the amount of $ 1 ,232,723 .00 for the Taxiway "A" Phase 1 project in support of the USDA Forest Service Fire Tanker Base. /A2405 5. State Department of Aeronautics Matching Grant: A resolution accepting a P matching grant in the amount of $5,836.00 from the Arkansas Department of Aeronautics for the design and engineering oversight of the Taxiway "A" Phase 1 project in support of the USDA Forest Service Fire Tanker Base. 6. Arkansas Department of Aeronautics Grant: A resolution accepting a grant in the 6A/�y 'y amount of $200,000.00 from the Arkansas Department of Aeronautics for construction Qof the University of Arkansas hangar project; and approving a budget adjustment in the amount of $400,000.00 for same. • r 7. Sweetser Construction/Grinders Skate Park: A resolution awarding Bid #03-45 to . ` ,o� Sweetser Construction, Inc. in the amount of $29,550.00 to construct sidewalks and I � `1 access ramps at the Grinders Skate Park; and approving a project contingency in the amount of $2,955.00 for same. B. OLD BUSINESS: CEI Engineers Master Street Plan Appeal (Butterfield Trail Village): An appeal ` V from Butterfield Trail Village of the Master Street Plan Right of Way dedication pvp,�Y requirements. �FaGQ 0 jo x >CX 2. Public Hearing Raze and Removal 226 North School Avenue: A resolution ordering the razing and removal of a dilapidated and unsafe structure owned by Timothy C. and Christine Klinger located at 226 N. School Avenue in the City of Fayetteville, Arkansas. 104" at >C x)CX 3. Public Hearing Raze and Removal 323 N. West Avenue: A resolution ordering the razing and removal of a dilapidated and unsafe structure owned by the Bank of Fayetteville, N.A. located at 323 N. West Avenue in the City of Fayetteville, Arkansas. J.o4-� apt k )cSGj%e A 4. Police and Fire Pension LOPFI Agreement: An ordinance electing coverage for eligible members of the Police Pension and Relief Fund and Firefighter Pension and Relief Fund under LOPFI and authorizin Mayor Coody to enter into an agreement with S �p\� LOPFI. JA" 'v JCAXIO C. NEW BUSINESS: 1. Amend Ordinance No. 4478 To Obtain Financing: An Ordinance to amend Ordinance No. 4478 to add authority to use the master equipment lease/purchase agreement to finance the cost of acquiring all equipment and other property legally obtainable pursuant to Amendment 78. 2. Amend Ordinance No. 4442 for VA 02-12.00 & 13.00: An ordinance amending Ordinance No. 4442 to extend the period of time within which the developer must relocate the storm sewer. 3. RZN 03-22.00 (Pope): An ordinance rezoning that property described in rezoning petition RZN 03-22.00 as submitted by Ronny and Karen Pope for property located at 1750 E. Zion Road from R-A, Residential Agricultural to R-O, Residential Office subject to a Bill of Assurance attached hereto and made a part thereof, hereby referenced as Exhibit "B' . i. C(1 cllUtp � " f • • I • 4. RZN 03-25.00 (Freeman): An ordinance rezoning that property described in rezoning petition RZN-25 .00 as submitted by Marvin & Dora Freeman for property located at 2848 and 2856 S. School Avenue from RSF-4, Residential Single-Family, four units per acre, to R-O, Residential Office. 5. RZN 03-26.00 (McDougall): An ordinance rezoning that property described in rezoning petition RZN 03-26.00 as submitted by Douglas McDougall for property located at 1187 51 " Avenue (Lot 9, Hamestring South Addition) from R-A, Residential Agricultural to RSF-4 , Residential Single Family, four units per acre. 6. PPL 03- 110) 'Fomlinson on behalf of TTM-I,LC: A resolution amending the Master Street Plan. dedicating 90 feet of right of way along Howard Nickell Road through the / entire proposed development in a different alignment to complete a connection with the future extension of Rupple Road North. 7. Amend Title IX: Chapter 95 : Health & Sanitation : An ordinance amending Title IX : Chapter 95 : Health and Sanitation, of the Code of Fayetteville, reducing the compliance period from 20 days to 10 days; establishing the Office of Code Compliance Officer; and granting them authority to issue citations to violators. D. INFORMATIONAL: • 1 . Special City Council Meeting August 12, 2003 at 4:30 PM Room 326 • Tentative Agenda For City Council Meeting August 19, 2003 A meeting of the Fayetteville City Council will be held on August 19, 2003 at 6:00 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Chief Hoyt — Police Department Citizen Award A. CONSENT: 1 . Approval Of The Minutes: Approval of the July 1 , 2003 meeting minutes. B. OLD BUSINESS: 1 . CEI Engineers Master Street Plan Appeal (Butterfield Trail Village): An appeal from Butterfield Trail Village of the Master Street Plan Right of Way dedication �pJl' requirements. f C. NEW BUSINESS: 1 . Banc of America Master Copy Machine Leasing: Approval of a master lease agreement with Banc of America Leasing & Capital, LLC. No Information 2. Drug Enforcement Grant: Accept the 2003-2004 Drug Enforcement Grant in the amount of $305,095 . No Information 3. 2003 Local law Enforcement Block Grant: No Information 4. USDA Forest Service Fire Tanker Base: No Information 5. FFA AIP 430 Grant: No Information 6. Aeronautics Grant U of A Hangar: No Information 7. Amend Ordinance 4442 for VA 02-12.00 & 13.00: No Information S. RZN 03-22.00 Pope: No Information 9. RZN 03-25.00 Freeman: No Information 10. RZN 03-26.00 Douglas McDougall: No information 11 . PPL 03-11 .00 TTM-LLC: No Information 12. Amend Health and Sanitation Section : No Information 13. Sweetser Construction: No Information D. INFORMATIONAL: 1 . Council Tour: August 18, 2003 J Tentative Agenda For City Council Meeting August 19, 2003 A meeting of the Fayetteville City Council will be held on August 19, 2003 at 6:00 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Chief Hoyt — Police Department Citizen Award n ' 005 CONSENT: l f I .Approval Of The Minutes: Approval of the July 162003 meeting minutes. OLD BUSINESS: LCEI Engineers Master Street Plan Appeal (Butterfield Trail Village): An appeal from Butterfield Trail Village of the Master Street Plan Right of Way dedication requirements. 2.Public Hearing Raze and Removal 226 North School Avenue: A resolution ordering the razing and removal of a dilapidated and unsafe structure owned by Timothy C. and Christine Klinger located at 226 N. School Avenue in the City of Fayetteville, Arkansas. 3.Public Hearing Raze and Removal 323 N West Avenue: A resolution ordering the razing and removal of a dilapidated and unsafe structure owned by the Bank of Fayetteville, N.A. located at 323 N. West Avenue in the City of Fayetteville, Arkansas. 4.Police and Fire Pension LOPFI Agreement: An ordinance electing coverage for eligible members of the Police Pension and Relief Fund and Firefighter Pension and Relief Fund under LOPFI and authorizing Mayor Coody to enter into an agreement with LOPFI. NEW BUSINESS: d husti� i p ' e g: Approval of a master lease agreement with Banc of America Leasing & Capital, LLC. No Information f\ D Drug Enforcement Grant: Accept the 2003-2004 Drug Enforcement Grant in the amount V � ('_ of $305,095 . ^ _ 13. ) 2003 Local law Enforcement Block Grant: 4l USDA Forest Service Fire Tanker Base: • 0 n , , y 5. FFA AIP #30 Grant: 6. Aeronautics Grant U of A Hangar: 7. Amend Ordinance 4442 for VA 02-12.00 & 13.00: 8. RZN 03-22.00 Pope: 9. RZN 03-25.00 Freeman : 10. RZN 03-26.00 Douglas McDougall: 11 . PPL 03-11 .00 TTM-LLC:Me al s*14h:aa tSww1twtiuvrSMM: 13 Sweetser Construction: INFORMATIONAL: Council Tour: August 18, 2003 NORT HV#ST ARKANSAS &DITION AAawas Democrat IV (f)azette AFFIDAVIT OF PUBLICATION 1jI, do solemnly swear that I am Legdl Clerk of the Arkansas Democrat-Gazette/Northwest Arkansas Times newspaper, printed and published in Lowell , Arkansas, and that from my own personal knowledge and reference to the files of said publication , that advertisement of: was inserted in the regular editions on PO# Publication Charge : $ Subscribed and sworn to before me this gL day o 2003. otary Public My Commission Expires: 5 - 1 - 07 Please do not pay from Affidavit. An invoice will be sent. OFFICIAL SEAL RECEIVED 4HI:121 DENISE SUTTON N(YI'AKY PliT3LIC . ARKANSAS AUG 2 0 2003 WASHINGTON COUNTY CITYOFFAYETTEVILLE I ( '( 1MMI SIO CITY CLERK'S OFFICE 212 NORTH EAST AVENUE P.O. BOX 1607 • FAYEfTEVII I F, ARKANSAS 72702 • (501 ) 442-1700 FIX" AanoA rel arrr oou"MIL WERTMO - AUG&W 50, 2003 A rfatV d IN FayMpre Cay Cared M W roto m ALg1a1 . 19. 20M at 600 o m. at Roan 219 of IN Cay A*T*N aam BLoOrV batl00 at 113 WW k OWI Sven. Fa)WVAO CRY 0} FnettrAle ANd1605 One! Hoy. - Po" CWonNrIl Go]or Award A CONSENT ' 1 Ap"Al 01 no MMM- Apra" d IN MY 15. 2003 aflo IN A19Aa 5. 2063 nrdn9 m ffi 2. 20032000 T}I V anct F G G A rBBdabn S. 010 g 00 E V tm t SIa;O Orb ra law ElaatAmanl Aa6LYKa BM Famla Gant aan IN U 5. UfOarVM4 d .AElba to na[i in 411%9 IM Farbl .ablaa Ds Dn9 Tmk Faso 3, 20Mtocal I my EnlmcmWA BloF (3ori: AImWlm MAhD'mQ IN Fayetteville face DatxmTWa to aaYy la m- accept a Taca1 I ErJorceema Dock Gen: RI EBD) n LMI mTlanl d$33.490001ron IN U5_ Dcoo,, d JIE:" lOr IN tvd'8M d Can:ala etal(r'W'J ab atopfo" a bWSM 4 FMA t n vn 08:ne Oma+n';O lOmpn]a O P SS mArrn a[l epatXvll:e tro matalrp 4b5 4 FM Npmt tm w'G) a U S. 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M OIM'Im OIKUV CDOWD90 b 0'900 memp915 d IN GC Poke m0 Fn POnLM LOPF1l " Fre 4 �YB P�eryrl W AOYaI FUM " F�Myn10 Pm®r10b Rp101 Fab uMa LOM arta ambnalg Mary Cooay to era oto W a990rrM wtZI+ LOPF1. Teas raeOAlm wm mdM al rtr AupW S. 2003 Gly Cana rtvv)WV C. NEW BUSINESS. 1. AnWIO Cr&oIofI N0. 4478 To COW FnaIDIV- M. ONrOabe to ammla O q No. 447810 ago &IVX ly to Igo ErI w 9quMter1 ra5✓WCM!o a31aaM1114 10 b FIC116r 03P d CQrMA ep0P11rnl 010 0aW p W" "apy OOIa, Ota Woad b Anlmbl t 78 2. AJIWb GNYYw.r N0. 442 V VA 02 12 06 5 13.00 M monmlca mMnorg ONrrnrr NO. 4442 10 abmla IN plrl0a d LM wlMn wfrn tro OPMOO(W IMSt IOl004'0 IN 510m1 Saw9. 3 RZN 0322.00 poOO) M aNlWCe WOrwg art aOOeny oagOpNO n lamrrlp pa;itsn RZN Oa. 2200 m st"IV.90 by Rw'r'y ab 1 POpe to WOP" oreta0 O: 17M) E ZAnI Roes awn N.A. Ra&oamN A911 Iral l0 R.O. Re5WTr1 OftG RgCt :o a BA OF ASSa (' a:Jdra IWeIO a1O n1M0 B pat evnbl. romby riacacI ea m Eaf+ol 'B' 4. RZN 0-25 M (F1earOM, M 0a 00 MMWV M MOWN oew%oaOt n mrar9 pdaon RZN. 2500 u AarlKlao try Mann 5 Dora FlOplrn b WOperb bcatb Y. 2848 ena 2656 S. Shco )i Av aam RSF.4.Ravd&%W SHple-Farr*. 1w u PO 000, to R-0. Fpeberaol OOco. 5. RZN 0328.00 R&DO19010: M onanollee mWrW V vrt MOP" rreaDeo n mmrrg oevaerl RZN 0.72600 m s+bRnao oy CoLom WDo9al for woOMY 10Ka1140 at 1187 519 Awad Bat 9. Hap r,,V SWI, AOaaal) apm R-A Flavaental Ag'Cal.:o to RSF 4. 9p91Vnlul Sr-90 F0110y. 4e are M M OIWaYA e1 oae. G. Mlmb Talo of CND,v 95. HwjI 5 Saf '- n" 11al N Trp d. Grpla B5: FOaN Orta Saftfa-". of W Coos 01 Fayevevae. replonp IN CO(TVharYr pel10a aIXII 20 aay9 to 10 daYa: edl lvr g IN OYe d Coae Calow¢e Offom: and gw rl9 vVrIl mt v orlty to aaw daaom to Waltos. D. INFOFWT CO 1 OL011aflOe WA?ex', fjevia.•r SI'Wvg Oorx'K5 ; Meat 23',,2Q63,- 500 PM Fban 326 Tentative Agenda For City Council Meeting August 19, 2003 A meeting of the Fayetteville City Council will be held on August 19, 2003 at 6:00 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Chief Hoyt — Police Department Citizen Award A. CONSENT: 1 . Approval Of The Minutes: Approval of the July 15, 2003 and the August 5, 2003 meeting minutes. 2. 2003-2004 Drug Enforcement Grant: A resolution accepting an Edward Byrne State and Local Law Enforcement Assistance and Formula Grant from the U.S. Department of Justice to assist in funding the Fourth Judicial District Drug Task Force. 3. 2003 Local Law Enforcement Block Grant: A resolution authorizing the Fayetteville Police Department to apply for and accept a Local Law Enforcement Block Grant (LLEBG) in the amount of $33,490.00 from the U.S. Department of Justice for the purchase of computer equipment, and approving a budget adjustment in the same amount to recognize the grant revenue and appropriate the matching funds. 4. FAA Airport Improvement Grant/ Taxiway "A" Phase 1 : A resolution to accept an Airport Improvement Program Grant (A1PG) from the U.S. Federal Aviation Administration in the amount of $ 1 ,232,723 .00 for the Taxiway "A" Phase 1 project in support of the USDA Forest Service Fire Tanker Base. 5, State Department of Aeronautics Matching Grant: A resolution accepting a matching grant in the amount of $5,836.00 from the Arkansas Department of Aeronautics for the design and engineering oversight of the Taxiway "A" Phase 1 project in support of the USDA Forest Service Fire Tanker Base. 6. Arkansas Department of Aeronautics Grant: A resolution accepting a grant in the amount of $200,000.00 from the Arkansas Department of Aeronautics for construction of the University of Arkansas hangar project; and approving a budget adjustment in the amount of $400,000.00 for same. 7. Sweetser Construction/Grinders Skate Park: A resolution awarding Bid #03-45 to Sweetser Construction, Inc. in the amount of $29,550.00 to construct sidewalks and access ramps at the Grinders Skate Park; and approving a project contingency in the amount of $2,955.00 for same. B. OLD BUSINESS: 1. CEI Engineers Master Street Plan Appeal (Butterfield Trail Village): An appeal from Butterfield Trail Village of the Master Street Plan Right of Way dedication requirements. 2. Public Hearing Raze and Removal 226 North School Avenue: A resolution ordering the razing and removal of a dilapidated and unsafe structure owned by Timothy C. and Christine Klinger located at 226 N. School Avenue in the City of Fayetteville, Arkansas. 3. Public Hearing Raze and Removal 323 N. West Avenue: A resolution ordering the razing and removal of a dilapidated and unsafe structure owned by the Bank of Fayetteville, N.A. located at 323 N. West Avenue in the City of Fayetteville, Arkansas. 4. Police and Fire Pension LOPFI Agreement: An ordinance electing coverage for eligible members of the Police Pension and Relief Fund and Firefighter Pension and Relief Fund under LOPFI and authorizing Mayor Coody to enter into an agreement with LOPFI. C. NEW BUSINESS: 1. Amend Ordinance No. 4478 To Obtain Financing: An Ordinance to amend Ordinance No. 4478 to add authority to use the master equipment lease/purchase agreement to finance the cost of acquiring all equipment and other property legally obtainable pursuant to Amendment 78. 2. Amend Ordinance No. 4442 for VA 02-12.00 & 13.00: An ordinance amending Ordinance No. 4442 to extend the period of time within which the developer must relocate the storm sewer. 3. RZN 03-22.00 (Pope): An ordinance rezoning that property described in rezoning petition RZN 03-22.00 as submitted by Ronny and Karen Pope for property located at 1750 E. Zion Road from R-A, Residential Agricultural to R-O, Residential Office subject to a Bill of Assurance attached hereto and made a part thereof, hereby referenced as Exhibit `B". 4. RZN 03-25.00 (Freeman): An ordinance rezoning that property described in rezoning petition RZN-25.00 as submitted by Marvin & Dora Freeman for property located at 2848 and 2856 S. School Avenue from RSF-4, Residential Single-Family, four units per acre, to R-O, Residential Office. 5. RZN 03-26.00 (McDougall): An ordinance rezoning that property described in rezoning petition RZN 03-26.00 as submitted by Douglas McDougall for property located at 1187 51 " Avenue (Lot 9, Hamestring South Addition) from R-A, Residential Agricultural to RSF4, Residential Single Family, four units per acre. 6. PPL 03-11 .00 Tomlinson on behalf of TTM-LLC: A resolution amending the Master Street Plan, dedicating 90 feet of right of way along Howard Nickell Road through the entire proposed development in a different alignment to complete a connection with the future extension of Rupple Road North. 7. Amend Title IX: Chapter 95: Health & Sanitation: An ordinance amending Title IX : Chapter 95 : Health and Sanitation, of the Code of Fayetteville, reducing the compliance period from 20 days to 10 days; establishing the Office of Code Compliance Officer; and granting them authority to issue citations to violators. D. INFORMATIONAL: 1 . Special City Council Meeting August 12, 2003 at 4:30 PM Room 326 2. Council Tour: August 18, 2003 2003-2004 Drug Enforcement Grant A. 2. Page 1 STAFF REVIEW FORM - FINANCIAL OBLIGATION X AGENDA REQUEST CONTRACT REVIEW X GRANT REVIEW For the Fayetteville City Council Meeting of : August 19, 2003 FROM : Rick Hoyt Drug Enforcement Name Division Department ACTION REQUIRED : Accept the 2003 - 2004 Drug Enforcement Grant in the amount of $305, 095 with a match of $62, 079.00. COST TO CITY : $ 4140031 . 00 $ 4250718 . 00 Drug Enforcement Cost of this request Category/Project Budget Program Category / Project Name All expense accounts $ 197 , 365 . 00 Drug Enforcement Grant Fund Account Number Funds Used to Date Program / Project Category Name $ 228 , 353 . 00 Drug Enforcement Grant Fund Project Number Remaining Balance Fund Name BUDGET REVIEW , X Budgeted Item Budget Adjustment Attached Budget Mana er Date CONTRACT/GRANT//LEASE REVIEW : Accounting Manager T ate me nal A itor Da e �4 City Attokney Date Purchasing Manager Date STAFF RECO[MIENDATION : Accept the Drug Enforcment Grant. Received in Mayor ' s Office Division Head /� /�/( / Date Date � �) � / Cross Reference : Department Director Date Previous Ord/ResA : 94&= Q � a y- 03 Financg a Internal Services Dir . 'Date Orig . Contract Date : Orig . Contract Number : C� OPrdministrati a Officer Da e New Item : Yee No 1 low Mayor ate 803 2003-2004 Drug Enforcement Grant A. 2. Page 2 Staff Review Form - Page 2 Description Drug enforcement Grant Meeting Date August 19 , 2003 Comments : Reference Comments : Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator 2003-2004 Drug Enforcement Grant A. 2. Page 3 RESOLUTION NO. A RESOLUTION ACCEPTING AN EDWARD BYRNE STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE AND FORMULA GRANT FROM THE U.S. DEPARTMENT OF JUSTICE TO ASSIST IN FUNDING THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby accepts an Edward Byrne State and Local Law Enforcement Assistance and Formula Grant from the U.S. Department of Justice in the amount of r Hundred Five Thousand Ninety-Five Dollars ($305,095.00) to assist in ing the Fourth Judicial District Drug Task Force. PASSED and APPROVED this 19th day of August, 20 PPROVED: Y.. r AN %O Y, Mayor i Aq:T By: I S�NDRA S THH Cler 1 2003-2004 Drug Enforcement Grant A. 2. Page 4 FAYETTEVILLE THE CRY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: MaToly an C,gody and Members of the City Council FROM: RickA, hhii`ef of Police DATE: August 1 , 2003 RE: Acceptance of Drug Enforcement Grant Background: The Edward Byrne Memorial Grant has supported the Fourth Judicial District Drug Task Force since 1991 . The City of Fayetteville Police Department has served as the lead agency and is responsible for grant submission and monitoring. This Task Force is comprised of Fayetteville, Springdale, Johnson, Prairie Grove, Lincoln, Farmington, West Fork, Greenland, Elm Springs and Elkins Police Departments and the Washington County Sheriffs Department. The Fourth Judicial Prosecutor and the University of Arkansas Police Department actively supports the Task Force without being represented on the Control Group. This grant award will support seventy-five percent of one sergeant, five officers, and one secretary, as well as, the necessary operating expenses. The remaining twenty-five percent and the non- allowable cost are supplied by participating agencies. Current Status The Task Force is responsible for investigating drug related activities within Washington and Madison Counties with the above listed personnel. During the first eight months of the current grant period, investigators opened 355 separate drug cases and made 410 arrests. Included in these cases is the investigation and dismantling of thirty- four methamphetamine labs. The acceptance of this grant relates to guiding principal #4 Financially Sustainable City Government as this is the thirteenth year the grant has funded up to seventy-five percent of the efforts to control drug activity in Northwest Arkansas. As a result of the efforts of the law enforcement agencies supported by this grant, Fayetteville is a safer community, which is guiding principal #10. Recommendation It is recommended City Council accept the award for the Edward Byrne Memorial Grant in the amount of $305,095.00 and approve Fayetteville's matching funds of $62,079.00 which is included in the 2003 budget. 2003-2004 Drug Enforcement Grant A 2. Page 5 ARKANSAS DEPARTMENT OF OFFICE OF INTERGOVERNMENTAL SERVICES �+ FINANCE AND ADMINISTRATION 1515 West Seventh Street, Suite 417 �o c' P. O. Box 8031 Little Rods, Arkansas 72203-8031 Phone: (501 ) 682-1074 Fax: (501 ) 682-5206 httV://www.State ar us/dfa 171 DLEP F-1 RSAT F] LLEBG F] VOITIS 1 . SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 4. SUBGRAN7 NUMBER: 03-014 City of Fayetteville 113 W. Mountain Street 5 START DATE: July 1 . 2003 Fayetteville, Arkansas 72702 END DATEJune 30, 2004 EXTENSION PERIOD: 6. AWARD DATE: July 1 . 2003 2. MODIFICATION EFFECTIVE DATE: 7. ACTION: Initial ❑ Modification 2A. MODIFICATION AMOUNT $ 8. AWARD AMOUNT $414,031 FEDERAL 5 FEDERAL $305,095 STATE MATCH $ STATE MATCH 50 LOCAL MATCH $ LOCAL MATCH $108.936 3. COMMON NAME: 4N Judicial District DTF 9. SPECIAL CONDITIONS (check d applicable) THE ABOVE GRAM PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH ON THE ATTACHED 1 PAGE(S). Edward Syme Memorial State arta Local Law Enforcement Assistance Program (DLEP), as authorized by the Anti-Drug Abuse Act of 1994, as - amended. SU y 10. TYPED NAME AND TRLE OF APPROVING DIGS OFFICVIL 12. TYPED NAME AND TITIt LE OF AUTHORIZED SUBGRANTEE OFFICIAL Ann Purvis, Administrator Dan Coody, Mayor Intergovernmental Services City of Fayetteville 11 . SIGNATURE OF APPROVING OFFICIAL 13. SIGNATURE OF AUTHORIZED OFFICIAL 14. DATE 2003-2004 Drug Enforcement Grant A. 2. Page STATE OF ARKANSAS OFFICE OFINTERGOVERNM&VTALSERVICES UOU1101 1515 West Seventh Street Suite 417 Department of Finance Post Office Box 8031 little Rods. Arkansas 72203-8031 and Administration Phone: (550011) 6882-50206 httpJMavw.state.ar.us/dfa SPECIAL CONDITIONS 1 . Submit an Inventory Listing of all equipment that the agency has purchased with Drug Law Enforcement Program ( DLEP ) funds by July 31 , 2003 . 2 . Submit a Subgrant Request for Reimbursement Form ( with supporting documentation of expenditures by line item ) by the 10 `h day of each month following the month for which expenditures were billed . 3 . Prepare and submit Quarterly Financial and Quarterly Narrative Progress Reports by the 15 `h of the month following the end of a quarter . Due dates will be October 15 `h , January 15 `h , April 15 `h , and July 15th Failure to submit reports in a timely manner may result in the suspension of funds . 4 . Prepare and submit an Annual Project Report no later than 30 days after the close of the fiscal year period . 5 . Submit within 60 days of the end of the grant period a Close -Out Packet provided by the Office of Intergovernmental Services ( IGS ) . Authorized Official Date