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HomeMy WebLinkAbout2003-02-04 - Agendas - Final FINAL AGENDA CITY COUNCIL FEBRUARY 4, 2003 A meeting of the Fayetteville City Council will be held on February 4, 2003 at 6 :30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. RECOGNITION OF CITY CLERK j;k KAY SWANNER UNITED WAY RECOGNITION STATE OF THE CITY ADDRESS PRESENTATION BY OMI A. CONSENT 1 . APPROVAL OF THE MINUTES: Approval of the minutes from the January 21 , 2003 City Council Meeting. 2, RAZORBACK ROAD: A resolution to approve a cost share with the University of Arkansas to fund the preliminary engineering agreement with the Arkansas Highway and Transportation Department for preliminary engineering services relative to Razorback Road. Total cost shall be $35,000.00 with the City' s share to be one-half totaling $ 17,500.00. 3. AGREEMENT OF UNDERSTANDING : A resolution to approve the Agreement of Understanding between the City of Fayetteville and Arkansas Highway and Transportation Department. 4. FEDERAL—AID : A resolution tovapprove the Federal-Aid Project resolution as submitted by the Arkansas Ilighway and Transportation Department. 5. POLICE CARS : A resolution accepting the State of Arkansas contract award ST-03-0033 , Item #7, 2003 Ford Crown Victoria Police Pursuit Sedan including Option "10" and modifications to "ec" with authorization to purchase nine units. The vendor for this purchase will be Landers Ford in Little Rock in the amount of $ 184,401 .00 6. BID 02-72 : A resolution awarding Bid 02-72 to the lowest qualified bidder, Arkansas Power Steering and Hydraulics, for the purchase of three Freightliner FL70 w/mounted SAC Recycle Body in the amount of S432,681 .00. Approval of a budget adjustment is also requested. 7. BID 02-73 : A resolution awarding Bid 02-73 to the lowest qualified bidder, River City Hydraulics, Inc. for the purchase of a demonstrator self powered mobile vacuum with leaf mulcher attachment in the amount of S35 ,930.00. Approval of a budget adjustment is also requested. 8. OMI : A resolution approving Amendment No. 8 to OMPS contract for operation and maintenance of the Wastewater Treatment Facilities, the annual contract amount for 2003 being $3 ,874,501 .00, including a fixed fee of $92,509.00, tion-overwrite costs for odor control of $ 1709000.00 and Phase IV SCADA upgrade of $44,000.00. Approval of a budget adjustment is also requested. 9. HANGAR COMPLEX : A resolution approving Change Order No. 1 to the contract with Tomlinson Asphalt, Inc. in the amount of S67, 197. 85 for the required changes to water and sewer infrastructure. Approval of a budget adjustment is also requested. B. OLD BUSINESS resolution certifying to the tax ashington k County the costs of a a tng and unsanitary conditions upon the property located at rt Frisco Avenue in Fa etteville, Arka is resolution was tabled at the December 3, 2002 mec C. NEW BUSINESS 1 . BROYLES ROAD: A resolution to express the City Council ' s intent to extend Broyles Road north to Wedington Drive. 2, STUDENT HOUSING: An ordinance authorizing the Fayetteville Public Facilities Board to develop student housing facilities and to issue revenue bonds for the purpose of financing student housing to be developed in compliance with all city development ordinances. 3. VA 03- 1 .00: An ordinance approving vacation request VA 03- 1 .00 as submitted by Kim Scott of Mountain Mechanical Contractors on behalf of Gary Harvey of AMC Land Associates and Mountain Mechanical Contractors for property located west of S. School Avenue on 91h Street. The request is to vacate a section of the street right of way as shown and described on the attached map and legal description. 4. ANX 03-01 .00: An ordinance approving annexation request ANX 03- 01 .00 for property owned by George and Sara Lee Anderson and located at 3632 East Zion Road. The parcel is in the Planning Area and contains 57.00 acres. The request is to annex into the City. 5. RZN 03-4.00: An ordinance approving rezoning request RZN 03-4.00 as submitted by Michele Harrington of Harrington, Miller, Neihouse & Krug on property owned by George and Sara Lee Anderson and located at 3632 East Zion Road. The property is currently in the Planning Area with a request to be annexed into the City of Fayetteville pending and contains approximately 57.00 acres. The request is to rezone to R- 1 , Low Density Residential . 6, RZN 02- 14.00 : An ordinance approving rezoning request RZN 02- 14.00 as submitted by Raymond Smith, Attorney on behalf of John & Janet Kesner for a parcel containing 3 . 12 acres located at the northeast comer of Crossover and East Zion Road from A- 1 , Agricultural to R-O, Residential Office. 7, RZN 03- 1 .00: An ordinance approving rezoning request RZN 03- 1 .00 as submitted by Laura Kelly of Rob Sharp Architects on behalf of David McClinton for property located at 240 Block Avenue. The property is zoned C2, Thoroughfare Commercial and contains approximately 1 .08 acres. The request is to rezone to C-3, Central Commercial. 8, RZN 03-3.00 LOW DENSITY : An ordinance approving rezoning request RZN 03-3 .00 as submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Mark Foster for property located at the southeast corner of Crossover and Albright Road. The property is zoned A- 1 , Agricultural and contains approximately 6.65 acres. The request is to rezone to R- 1 , Low Density Residential . 9. RZN 03-3.00 RESIDENTIAL OFFICE : An ordinance approving rezoning request RZN 03-3 .00 as submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Mark Foster for property located at the southeast comer of Crossover and Albright Road. The property is zoned A- 1 , Agricultural and contains approximately 3 .36 acres. The request is to rezone to R-0, Residential —Office. 10. ENVIRONMENTAL CONCERNS : An ordinance repealing Ordinance 3922 and adopting a new ordinance governing the Environmental Concerns Committee. FAYETTEVI&E THE CITY OF FAYETTEVILLE, ARKANSAS FINAL AGENDA CITY COUNCIL FEBRUARY 4, 2003 A meeting of the Fayetteville City Council will be held on February 4, 2003 at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. RECOGNITION OF CITY CLERK RECOGNIZING KAY SWANNF. R FOR RECEIVING THE "OUTSTANDING IN- HOUSE WORKER" AWARD FROM THE UNITED WAY. STATE F THE CITY ADDRESS 4,,P ESENTATION BY OMI �/ A. CONSENT /� DI t � �ldtll ems-- 1 . APPROVAL OF THE MINUTES : Approval of the minutes from the January 21 , 2003 City Council Meeting. 2, RAZORBACK ROAD: A resolution to approve a cost share with the University of Arkansas to fund the preliminary engineering agreement with the Arkansas Highway and Transportation Department for preliminary engineering services relative to Razorback Road. "Total cost shall be $35,000.00 with the City's share to be one-half totaling S 171500.00. 3. AGREEMENTOF UNDERSTANDING : A resolution to approve the Agreement of Understanding between the City of Fayetteville and Arkansas highway and Transportation Department. 4. FEDERAL.AID : A resolution to approve the Federal-Aid Project resolution as submitted by the Arkansas Highway and Transportation Department . 5. POLICE: CARS : A resolution accepting the State of Arkansas contract award ST-03-0033, Item #7, 2003 Ford Crown Victoria Police Pursuit Sedan including Option "10" and modifications to "ee" with authorization 113 WEST MOUNTAIN 72701 479521-7700 FAX 479-575-8257 to purchase nine units. The vendor for this purchase will be Landers Ford in Little Rock in the amount of $ 184,401 .00 6. BID 02-72 : A resolution awarding Bid 02-72 to the lowest qualified bidder, Arkansas Power Steering and Hydraulics, for the purchase of three Freightliner FL70 w/mounted SAC Recycle Body in the amount of $432,681 .00. Approval of a budget adjustment is also requested. 7. BID 02-73 : A resolution awarding Bid 02-73 to the lowest qualified bidder, River City Hydraulics, Inc. for the purchase of a demonstrator self powered mobile vacuum with leaf mulcher attachment in the amount of $35,930.00. Approval of a budget adjustment is also requested. 8. OMI : A resolution approving Amendment No. 8 to OMI ' S contract for operation and maintenance of the Wastewater Treatment Facilities, the annual contract amount for 2003 being $3,874,501 .00, including a fixed fee of $92,509.00, non-overwrite costs for odor control of S 170,000.00 and Phase IV SCADA upgrade of $44,000.00. Approval of a budget adjustment is also requested. 9. HANGAR COMPLEX: A resolution approving Change Order No. l to the contract with Tomlinson Asphalt, Inc. in the amount of $67, 197. 85 for the required changes to water and sewer infrastructure. Approval of a budget adjustment is also requested. B. OLD BUSINESS C. NEW BUSINESS 1 . BROYLES ROAD: A resolution to express the City Council ' s intent to &d! extend Broyles Road north to Wedington Drive. 2. STUDENT HOUSING: An ordinance authorizing the Fayetteville Public Facilities Board to develop student housing facilities and to issue revenue 0� bonds for the purpose of financing student housing to be developed in compliance with all city development ordinances. ✓" £ rr% 3. VA 03-1 .00: An ordinance approving vacation request VA 03 - 1 .00 as JL AAS /Sf submitted by Kim Scott of Mountain Mechanical Contractors on behalf of / Gary Harvey of AMC Land Associates and Mountain Mechanical ir Contractors for property located west of S. School Avenue on 91h Street. -The request is to vacate a section of the street right of way as shown and `dUcribcd on the attached map and legal description. 4. ANX 03-01 .00: An ordinance approving annexation request ANX 03- d • 40 01 .00 for property owned by George and Sara Lee Anderson and located at 3632 East Zion Road. The parcel is in the Planning Area and contains 57.00 acres. The request is to annex into the City. 5p RZN 03-4.00: An ordinance approving rezoning request RZN 03-4.00 as submitted by Michele Hamngton of Harrington, Miller, Neihouse & Krug �I on property owned by George and Sara Lee Anderson and located at 3632 East Zion Road. The property is currently in the Planning Area with a r request to be annexed into the City of Fayetteville pending and contains approximately 57.00 acres. The request is to rezone to R- I , Low Density Residential . n 6. RZN 02-14.00 : An ordinance approving rezoning request RZN 02- 14.00 P as submitted by Raymond Smith, Attorney on behalf of John & Janet Kesner for a parcel containing 3 . 12 acres located at the northeast comer of Crossover and East Zion Road from A- I , Agricultural to R-O, Residential Office. n 7. RZN 03- 1 .00: An ordinance approving rezoning request RZN 03- 1 .00 as submitted by Laura Kelly of Rob Sharp Architects on behalf of David McClinton for property located at 240 Block Avenue. The property is zoned C2, Thoroughfare Commercial and contains approximately 1 .08 acres. The request is to rezone to C-3, Central Commercial . 8, RZN 03-3.00 LOW DENSITY : An ordinance approving rezoning request RZN 03-3 .00 as submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Mark Foster for property located at the southeast comer of Crossover and Albright Road. The property is zoned A- 1 , Agricultural and contains approximately 6.65 acres. The request is to rezone to R- 1 , Low Density Residential . 9. RLN 03-3.00 RESIDENTIAL OFFICE : An ordinance approving rezoning request RZN 03-3 .00 as submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Mark Foster for property located at the southeast comer of Crossover and Albright Road. The property is zoned A- 1 . Agricultural and contains approximately 3 .36 acres. The request is to rezone to R-0, Residential —Office. 10. ENVIRONMENTAL CONCERNS: An ordinance repealing Ordinance n� 3922 and adopting a new ordinance governing the Environmental /fJ Concerns Committee. Meeting of February 4, 2003 u� Marr ✓ ✓ Rhoads Davis ✓ ✓ Lucas / ✓ Jordan ✓/ Reynolds �6 ✓ Thiel ✓ Cook ✓ Coody �' QcP• /?moo • �r,� Marr Rhoads Davis ✓✓ Lucas Jordan Reynolds Thiel Cook Coody Meeting of F/bruary4, 20 3V Marr Rhoads Davis / Lucas Jordan Reynolds Thiel Cook VA 03- 1 • e + n Marr Rhoads Davis Lucas Jordan Reynolds _ Thiel Cook Coody • Meeting of February 4, 2003 CNK 03- 0 Ake Marr Rhoads Davis Lucas Jordan Reynolds Thiel Cook / Coody �� Marr Rhoads Davis Lucas Jordan Reynolds Thiel Cook Coody Meeting of February 4, 2003 Z N 4-1q- 00 a {� cO 3 rot Marr ✓ ✓ Rhoads ✓ Davis ✓ Lucas ✓ Jordan ✓ ✓ ✓ Reynolds Thiel ✓ Cook Coody A 5 Almy A(GN' 7 RZ u d� �• d d 4aA,4d Marr �/ ✓ ✓ Rhoads Davis �/ ✓ ✓ Lucas ✓ ✓ Jordan Reynolds / Thiel ✓ Cook ✓ Coody Meeting of February 4, 2003 W $ P ZN x33.00 Rn Pero/ Marr ✓ / ✓ Rhoads Davis Lucas ✓ / ✓ Jordan ✓ 1/ / Reynolds I/ Thiel ✓ ✓ Cook ✓ VA Ui5 # q PZN 03-30 an d Marr ✓ ✓ ✓ Rhoads Davis / ✓ Lucas � Jordan Reynolds Thiel ✓ ✓ Cook / Coody V Meeting of February 4, 2003 9 d dQk Marr ✓ Rhoads ✓ ✓ Davis �� ✓ Lucas ✓ / ✓ Jordan Reye Thiel ,/ _/ ✓ Cook ✓ / Coody v Marr Rhoads Davis Lucas Jordan Reynolds Thiel Cook Coody FAVETTEVIWE THE CITY OF FAYETTEVILLE, ARKANSAS FINAL AGENDA CITY COUNCIL FEBRUARY 4, 2003 A meeting of the Fayetteville City Council will be held on February 4, 2003 at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. RECOGNITION OF CITY CLERK RECOGNIZING KAY SWANNER FOR RECEIVING THE "OUTSTANDING IN- HOUSE WORKER" AWARD FROM THE UNITED WAY. STATE OF THE CITY ADDRESS PRESENTATION BY OMI A. CONSENT • 1 . APPROVAL OF THE MINUTES: Approval of the minutes from the January 21 , 2003 City Council Meeting. 2. RAZORBACK ROAD: A resolution to approve a cost share with the University of Arkansas to fund the preliminary engineering agreement with the Arkansas Highway and Transportation Department for preliminary engineering services relative to Razorback Road. Total cost shall be $35,000.00 with the City's share to be one-half totaling $ 17,500.00. 3. AGREEMENT OF UNDERSTANDING: A resolution to approve the Agreement of Understanding between the City of Fayetteville and Arkansas Highway and Transportation Department. 4. FEDERAL—AID: A resolution to approve the Federal-Aid Project resolution as submitted by the Arkansas Highway and Transportation Department. 5. POLICE CARS : A resolution accepting the State of Arkansas contract award ST-03-0033 , Item #7, 2003 Ford Crown Victoria Police Pursuit Sedan including Option "IO" and modifications to "ee" with authorization • 113 WEST MOUNTAIN 72701 479-521-7700 FAX 479-5754257 0 to purchase nine units. The vendor for this purchase will be Landers Ford • in Little Rock in the amount of $ 184,401 .00 6. BID 02-72 : A resolution awarding Bid 02-72 to the lowest qualified j bidder, Arkansas Power Steering and Hydraulics, for the purchase of three Freightliner FL70 w/mounted SAC Recycle Body in the amount of $432,681 .00. Approval of a budget adjustment is also requested. 7. BID 02-73: A resolution awarding Bid 02-73 to the lowest qualified bidder, River City Hydraulics, Inc. for the purchase of a demonstrator self powered mobile vacuum with leaf mulcher attachment in the amount of $35,930.00. Approval of a budget adjustment is also requested. 8. OMI: A resolution approving Amendment No. 8 to OMI' S contract for operation and maintenance of the Wastewater Treatment Facilities, the annual contract amount for 2003 being $3,874,501 .00, including a fixed fee of $92,509.00, non-overwrite costs for odor control of $ 170,000.00 and Phase IV SCADA upgrade of $44,000.00. Approval of a budget adjustment is also requested. 9. HANGAR COMPLEX: A resolution approving Change Order No. 1 to the contract with Tomlinson Asphalt, Inc. in the amount of $67, 197.85 for the required changes to water and sewer infrastructure. Approval of a • budget adjustment is also requested. B. OLD BUSINESS C. NEW BUSINESS 1. BROYLES ROAD: A resolution to express the City Council's intent to extend Broyles Road north to Wedington Drive. 2, STUDENT HOUSING: An ordinance authorizing the Fayetteville Public Facilities Board to develop student housing facilities and to issue revenue bonds for the purpose of financing student housing to be developed in compliance with all city development ordinances. 3. VA 03-1.00: An ordinance approving vacation request VA 03- 1 .00 as submitted by Kim Scott of Mountain Mechanical Contractors on behalf of Gary Harvey of AMC Land Associates and Mountain Mechanical Contractors for property located west of S. School Avenue on 90s Street. The request is to vacate a section of the street right of way as shown and described on the attached map and legal description. 4. ANX 03-01 .00: An ordinance approving annexation request ANX 03- • 01 .00 for property owned by George and Sara Lee Anderson and located I at 3632 East Zion Road. The parcel is in the Planning Area and contains • 57.00 acres. The request is to annex into the City. 5, RZN 034.00: An ordinance approving rezoning request RZN 03-4.00 as submitted by Michele Harrington of Harrington, Miller, Neihouse & Krug on property owned by George and Sara Lee Anderson and located at 3632 East Zion Road. The property is currently in the Planning Area with a request to be annexed into the City of Fayetteville pending and contains approximately 57.00 acres. The request is to rezone to R- 1 , Low Density Residential. 6, RZN 02-14.00: An ordinance approving rezoning request RZN 02- 14.00 as submitted by Raymond Smith, Attorney on behalf of John & Janet Kesner for a parcel containing 3. 12 acres located at the northeast comer of Crossover and East Zion Road from A- 1 , Agricultural to R-O, Residential Office. 7. RZN 03-1 .00: An ordinance approving rezoning request RZN 03- 1 .00 as submitted by Laura Kelly of Rob Sharp Architects on behalf of David McClinton for property located at 240 Block Avenue. The property is zoned C2, Thoroughfare Commercial and contains approximately 1 .08 acres. The request is to rezone to C-3, Central Commercial. • 8. RZN 03-3.00 LOW DENSITY: An ordinance approving rezoning request RZN 03-3.00 as submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Mark Foster for property located at the southeast corner of Crossover and Albright Road. The property is zoned A- 1 , Agricultural and contains approximately 6.65 acres. The request is to rezone to R- 1 , Low Density Residential. 9. RZN 03-3.00 RESIDENTIAL OFFICE: An ordinance approving rezoning request RZN 03-3 .00 as submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Mark Foster for property located at the southeast comer of Crossover and Albright Road. The property is zoned A- 1 , Agricultural and contains approximately 3 .36 acres. The request is to rezone to R-0, Residential —Office. 10. ENVIRONMENTAL CONCERNS : An ordinance repealing Ordinance 3922 and adopting a new ordinance governing the Environmental Concerns Committee. • State of the City Address - 2003 The year 2002 was a year of progress for every department in the City. So many accomplishments were made that I will highlight only a few of the advances to illustrate the range of areas of improvement rather than the shear number of them. For your convenience I am distributing a report from each department to detail individual accomplishments and I urge you to read each of these reports so you will understand how hard everyone has worked to make our City government function as well as possible. We developed the Planned Zoning District process, completed our first area down zoning, passed impact fee legislation, and began acquiring land specifically for preservation and aesthetic qualities by selling other land we have accumulated over the years and from the settlement of the Kohl's lawsuit. We have started a real public transportation system reaching from South Fayetteville to the Jones Center in Springdale and west to Gregg Avenue. We have made substantial progress in building our multi-use trail system and greenways network and our Skate Park nears completion . I would like to add that all of these efforts benefitted greatly from sustained and thoughtful public input, which we deeply appreciate. We continue to complete drainage improvements, street and traffic flow improvements, and sidewalk construction . We are moving forward with our west-side fire station planned for completion this year while looking forward to a station on the east side of town. We are making steady progress toward construction of our wastewater system improvement project. We completed two bond issues that reduced our Water and Sewer Fund debt service costs and provided funding for the initial expenses of the wastewater system overhaul. Our Solid Waste Department continues to make great strides in program development with the expanded recycling opportunities, improved composting techniques, the automated cart system, expanded commercial capability, multi-family recycling and commercial glass crushing pilot program. The Department has a 75% reduction in turnover and a much-improved safety record . Our Animal Shelter has seen a reduction in complaints, an increase in adoptions, and the hiring of an excellent full-time vet. In 1999 Fayetteville was placed in a "high risk" pool for our workers' comp policy because of the City's rate and severity of on-the-job injuries. Through an aggressive, well-managed safety program, we were released from the pool early, resulting in lowered costs and a safer workplace. We are online with the long-awaited, and much-needed, Hansen Municipal Management System with Tele-works which provides a comprehensive information system to our community. We are able to respond to requests and concerns from our citizens on a 24-hour, seven-day basis. This system allows us to track and report the status of work orders, costs of service delivery and provide a new level of convenience and efficiency to our customers. Our e-government platform is viewed as the best in the State. The most significant achievement for our Police Department was the appointment of Rick Hoyt as Chief. The modernization and improvements we have seen in that department, and there are loo many to list here, are the result of the Chiefs initiative and the new team perspective of the men and women in the department. Our Fire Department continues improving its service to the community. The substantial increase in morale and productivity in these two departments are dramatic. Fayetteville Municipal Airport has shown growth thought impossible only two short years ago. As operations and fuel sales increase, more aviation businesses are locating at the airport. Deficit spending has reduced steadily and the airport should be operating with a balanced budget in the near future. We have come a long way from the idea of making Fayetteville's airport a drag strip or hockey arena. We have broadened our definition of "economic development" by recognizing the importance of quality-of-life and city livability issues while adopting a more entrepreneurial and aggressive approach to achieving our goals. A few examples include our recruitment of Olive Garden Restaurant, which continues to break the sales records of every restaurant in the chain; partnering with Danaher Tools to provide new sidewalks around Root School; and working to secure an $8 million water park. We are actively pursuing other businesses that will fill specific needs in our community, such as state-of-the-art cinemas, builders of affordable housing, a convention center, and businesses that would enhance our technology base, to name a few. Speaking of technology, I would like to bring something to your attention . The Milken Institute report is the standard by which the 50 states are judged in their standing in the technology environment. Unfortunately, Arkansas has always been rated 50th in our ability to compete in the New Economy. The lack of opportunity in this field forces our best and brightest to leave for other areas. The resulting "brain drain" widens the gap in a vicious cycle that condemns Arkansas to a life sentence of being one of the poorest states in the country. But here is some good news. This year the Milken report showed , for the first time, a city in Arkansas that rated recognition and placement on the technology map. That city is Fayetteville. We absolutely must continue our partnership with the University and work aggressively to strengthen our position in the fields of technology, not only for the benefit of Fayetteville, but for the good of the whole state. Fayetteville was recognized as one of the "Dazzling Dozen" places to do business in the U.S. by Business Week magazine and we won first place in our class in the America in Bloom contest. Everything I have listed represents only the tip of the iceberg. Looking back it's hard to believe how much has been accomplished in one year. And one of the most significant points to remember is that we have done all this in the worst economy since the Great Depression. Which brings me to my next point. Since the late 1990's our Budget Department has predicted the use of our reserve funds at the very rate we have seen . Two years ago we brought to you're a plan to spend down our reserves to meet the "good government" rule of thumb to keep in reserve roughly 15% of the general fund income or 60 days operating expenses. What was not foreseen was the severity of the national economic downturn or the $1 million annual raise and benefit package given to Fire and Police personnel in 2003 . We have been able to provide very high quality services for our citizens and expand existing programs to better accommodate the needs and wishes of our community. At the same time, we have held our employee count very close to year 2000 levels despite increased population and expanded programs. During the Winter meeting of the U.S. Conference of Mayors it was very clear that Fayetteville is better insulated from the fallout of the bad economy than the vast majority of other cities. While we are keeping employees and working to improve benefits, most cities are having to lay off members of their workforce and cutting back on basic services. However, we cannot increase operating costs, such as raises for Fire and Police, and add personnel that will be needed for a new fire station without increasing revenues. We have seen the report from the Budget Office showing Fayetteville to have the lowest CITY tax burden in the region when taking into account all taxes and franchise fees. We have work to do and basic needs to fulfill that will cost money and we must have the fortitude to find the revenue to pay for them . For example, when we build the new west-side fire station the annual cost to pay for the personnel will be about 5650,000. We are going to have to find the strength to increase our revenue similarly to what our neighbors to the north charge for operation and maintenance. We have cut costs and increased efficiency as much as we can, and as our population grows, so must the organization that serves the population . In the year 2001 Fayetteville began charting a new course into the future. The significant changes brought into City Hall that year brought with it an equal amount of turbulence. But those changes also laid the foundation for the substantial improvement that is underway in Fayetteville's government. While I generally avoid automobile analogies, I can't think of a better one to illustrate our present status. For the past two years we have had a top-notch team of mechanics make the engine of local government run with maximum efficiency. The recent reorganization was the result of living with and observing an organization that had not been redefined in too many years while the rest of the world grew and changed. While this reorganization is the last major change we anticipate for the next two years, we will continue fine-tuning as we move forward. Now the questions become: which way is forward, and how do we get there? As we all know, the future is arriving daily. If we only focus on our bi-monthly agendas we will drift into a future that none of us will like or want to claim. It is essential that we determine what our city should be and use our vision, our wits, and our resolve to harness our momentum and give it direction. If we do not do this, we will let Fayetteville, with its passionate soul and deep sense of community, become just another Anytown where people live only out of convenience. Without a doubt, planning well for the future is our highest-priority challenge. My administration is dedicated to making Fayetteville the most attractive, vibrant, livable city of its size in America. We must carefully manage all of our resources, financial and human, to meet that challenge. But the only way we will be able to accomplish this most important goal is to work as a team with our eyes set on the path directly under our feet as well as on the horizon. For this reason I have elevated the Planning Office status to give us the tools we need to design our destiny. I know that you, the City Council, our Planning staff, and my administration share this perspective. It is very important that we get maximum benefit from our Leadership and Strategic Planning session scheduled for March. We must do what it takes to overcome any barriers between us and success. The price of failure is much too great. Key members of the development community are beginning to understand the importance of new concepts in mixed-use project design, relationships to surrounding land use, and aesthetic appeal. I firmly believe the time is right for us to elevate our thinking and our expectations concerning long-range planning and its role in finding a complementary balance between our natural and our built environments, with out community's quality-of-life as the common denominator. Every decision we make, from personnel issues to infrastructure expenses, must be weighed against this standard . Not all of our decisions will be easy, but every one will be crucial if we are to be successful . There will be times that the needs of the community must outweigh the wrath of the individual . All of us in positions of leadership must understand that a small sacrifice may be necessary to secure a great benefit and the overarching vision for Fayetteville is more important than a few dissenting votes at election time. The City staff and I look forward to a good working relationship with this new Council. By working together we will be able to accomplish things that would be impossible to achieve if we worked by ourselves. We have made great progress over the past two years, and Fayetteville's future has never been more full of promise. We are at the right place at the right time and the advantages are ours to build upon. Let's fulfill our potential . State of the City Address-2003 The year 2002 was a year of progress for every department in the City. So many accomplishments were made that I will highlight only a few of the advances to illustrate the range of areas of improvement rather than the shear number of them. For your convenience I am distributing a report from each dcpartment to detail individual accomplishments and I urge you to read each of these reports so you will understand how hard everyone has worked to make our City government function as well as possible. But before I begin speaking of how hard or employees work for this community, I would like to let you know how your employees give to in other ways. The City of Fayetteville was awarded the Gold Medal from The United Way because our contributions increased from 2001 by 75%. The City's goal was $20,000 and our employees and staff raised almost $33,000. This accomplishment is worthy of our appreciation, especially considering our economy. That same effort went into all aspects of our work in the City and I would like to list some of the high points for 2002 . We developed the Planned Zoning District process, completed our first area down zoning, passed impact fee legislation, and began purchasing land specifically for preservation and aesthetic qualities. We have started a real public transportation system reaching from South Fayetteville to the Jones Center in Springdale and west to Gregg Avenue. We have made substantial progress in building our multi-use trail system and greenways network and our Skate Park nears completion. I would like to add that all of these efforts benefited greatly from sustained and thoughtful public input, which we deeply appreciate. We continue to complete drainage improvements, street and traffic flow improvements, and sidewalk construction. We are moving forward with our west-side fire station planned for completion this year while looking forward to a station on the east side of town. We are making steady progress toward construction of our wastewater system improvement project. We completed two bond issues that reduced our Water and Sewer Fund debt service costs and provided funding for the initial expenses of the wastewater system overhaul. Our Solid Waste Department continues to make great strides in program development with expanded recycling opportunities, improved composting techniques, the automated cart system, expanded commercial capability, multi-family recycling and commercial glass crushing pilot programs. The Department has seen a 75% reduction in turnover and a much-improved safety record. Our Animal Shelter has seen a reduction in complaints, an increase in adoptions, and the hiring of an excellent full-time vet. In 1999 Fayetteville was placed in a "high risk" pool for our worker's comp policy because of the City 's rate and severity of on-the-job injuries. Through an aggressive, well-managed safety program, we were released from the pool early, resulting in lowered costs and a safer workplace. We are online with the long-awaited, and much-needed, Hansen Municipal Management System with Tele-works which provides a comprehensive information system to our community. We are able to respond to requests and concerns from our citizens on a 24 hour, seven day basis. This system allows us to track and report the status of work orders, costs of service delivery and provide a new level of convenience and efficiency to our customers. Our e- government platform is viewed as the best in the State. The most significant achievement for our Police Department was the appointment of Rick Hoyt as Chief. The modernization and improvements we have seen in that department, and there are too many to enumerate here, are the result of the Chief's initiative and the new team approach embraced by the men and women in the department. Our Fire Department continues improving its service to the community. The substantial increase in morale and producfivity in these two departments are dramatic. Fayetteville Municipal Airport has shown growth thought impossible only two short years ago. As operations and fuel sales increase, more aviation businesses are locating at the airport. Deficit spending has reduced steadily and the airport should be operating with a balanced budget in the near future. We have come a long way from the idea of making Fayetteville's airport a drag strip or hockey arena. We have broadened our definifion of "economic development" by recognizing the importance of quality-of-life and city livability issues while adopting a more entrepreneurial and aggressive approach to achieving our goals. A few examples include our recruitment of Olive Garden Restaurant, which continues to break the sales records of every restaurant in the Darden r Corporation chain, partnering with Danaher Tools to provide new sidewalks around Root School, and working to secure an $8 million water park. We are actively pursuing other businesses that will fill specific needs in our community, such as state-of-the-art cinemas, builders of affordable housing, a convention center, and businesses that would enhance our technology base, to name a few. Speaking of technology, I would like to bring something to your attention. The Milken Institute report is the standard by which the 50 states are judged in their standing in the technology environment. Unfortunately, Arkansas has always been rated 50th in our ability to compete in the New Economy. The lack of opportunity in this field forces our best and brightest to leave for other areas. The resulting "brain drain" widens the gap in a vicious cycle that condemns Arkansas to a life sentence of being one of the poorest states in the country. But here is some good news. This year the Milken report showed, for the first time, a city in Arkansas that rated recognition and placement on the technology map. That city is Fayetteville. We absolutely must continue our partnership with the University and work aggressively to strengthen our position in the fields of technology, not only for the benefit of Fayetteville, but for the good of the whole state. I want to remind you to please read the reports by each department to get an idea of the tremendous work that has been put into making our government work as effectively as possible. Everything I have listed represents only the tip of the iceberg. Looking back it's hard to believe how much has been accomplished in one year. And one of the most significant points to remember is that we have done all this in the worst economy since the Great Depression. Which brings me to my next point. Since the late 1990 's our Budget Department has predicted the use of our reserve funds at the very rate we have seen. Two years ago we brought to you a plan to spend down our reserves to meet the "good government" rule of thumb to keep in reserve roughly 15% of the general fund income or 60 days operating expenses. What was not foreseen was the severity of the national economic downturn or the $ 1 million annual raise and benefit package given to Fire and Police personnel for 2003 . We have been able to provide very high quality services for our citizens and expand existing programs to better accommodate the needs and wishes of our community. At the same time, we have held our employee count very close to year 2000 levels despite increased population and expanded programs. During the Winter meeting of the U. S . Conference of Mayors it was very clear that we in Fayetteville are better insulated from the fallout of the bad economy than the vast majority of other cities. While we are keeping employees and working to improve benefits, most other cities are having to lay off large numbers of their workforce and cutting back on basic services. However, we cannot increase operating costs, such as raises for Fire and Police, and add personnel that will be needed for a new fire station without increasing revenues. We have seen the report from the Budget Office showing Fayetteville to have the lowest CITY tax burden in the region when taking into account all taxes and franchise fees. We have work to do and basic needs to fulfill that will cost money and we must have the fortitude to increase revenue to pay for them. For example, when we build the new west-side fire station the annual cost to pay for the personnel will be about $650,000. We are going to have to find the strength to increase our revenue similarly to what our neighbors to the north charge for operation and maintenance. We have cut costs and increased efficiency as much as we can, and as our population grows, so must the organization that serves that population. In the year 2001 Fayetteville began charting a new course into the future. The significant changes brought into City Hall that year brought with it an equal amount of turbulence. But those changes also laid the foundation for the substantial improvement that is underway in Fayetteville's goverment. While I generally avoid automobile analogies, I can't think of a better one to illustrate our present status. For the past two years we have had a top-notch team of mechanics make the engine of local government run with maximum efficiency. The recent reorganization was the result of living with and observing an organization that had not been redefined in too many years while the rest of the world had grown and changed. While this reorganization is the last major change we anticipate for the next two years we will continue fine- tuning as we move forward. Now the questions become: which way is forward, and how do we get there? As we all know the future is arriving on a daily basis. If we only focus on our bi-monthly agendas we will drift into a future that none of us will like or want to claim. We absolutely must determine what our city should be and use our vision, our wits, and our resolve to harness our momentum and give it l • direction. If we do not do this, we will let Fayetteville, with its passionate soul and deep sense of community, become just another Anytown where people live only out of convenience. Without a doubt, planning well for the future is our highest-priority challenge. My administration is dedicated to making Fayetteville the most attractive, . vibrant, and livable city of its size in America. We must carefully manage all of our resources, financial and human, to meet that challenge. But the only way we will be able to accomplish this most important goal is to work as a team with our eyes set on the path directly under our feet as well as on the horizon. For this reason I have elevated the Planning Office status to give us the tools we need to design our destiny. I know that you, the City Council, our Planning staff, and my administration share this perspective. It is very important that we get maximum benefit from our Leadership and Strategic Planning session scheduled for March. We must do what it takes to overcome any barriers between us and success. The price of failure is much too great. Key members of the development community are beginning to understand the importance of new concepts in mixed-use project design, relationships to surrounding land use, and aesthetic appeal . I firmly believe the time is right for us to elevate our thinking and our expectations concerning long-range planning and its role in finding a complementary balance between our natural and our built environments, with our community's quality-of-life as the common denominator. Every decision we make, from personnel issues to infrastructure expenses, must be weighed against this standard. Not all of our decisions will be easy, but every one will be crucial if we are to be successful. There will be times that the needs of the community must outweigh the wrath of the individual. All of us in positions of leadership must understand that a small sacrifice may be necessary to secure a great benefit and the over- arching vision for Fayetteville is more important than a few dissenting votes at election time . The City staff and I look forward to a good working relationship with this new Council. By working together we will be able to accomplish things that would be impossible to achieve if we worked by ourselves. We have made great progress over the past two years, and Fayetteville's future has never been more fiill of promise. We are at the right place at the right time and the advantages are ours to build upon. Let's fiilfill our potential . i \ i \ I i \ \ i i O J � . i i / • i � i I I i i ,�`-'�J � � Contents Section Page 1 Current Wastewater Operations and Maintenance Information r Executive Summary Plant Overview ...»»....».......»....»........»........»... Staffing Plan .»....».».........».»..»....»............» .....»......»» .»..»..».»»..».» ..».»...»..».» .».2 Departmental Overviews ..»....».».».....»...»..........» Operations ........ ................. ............................. . .................................................................... 3 1 Laboratory ........................................................................................................................... 6 Industrial Pretreatment Program ............................. ............................................................ 7 Maintenance ...................................................................................................................... 10 SludgeManagement .......................................................................................................... l I ' Projections for 2003 ..»».......» .»......»...».»».......»»........» ..».»..».» .». »..».»....»..».. 13 1 1 1 1 1 1 1 1 1 1 1 1 City of Fayetteville, Arkansas—January 2003 ooismiiar. l 1 OM1 Current Wastewater Operations and Maintenance Information Owner: City of Fayetteville, Arkansas Contact person: Greg Boettcher Water/Wastewater Director 113 West Mountain Street Fayetteville, AR 72701 501/575-8302 1 Operator: Operations Management International, Inc. (OMI) r Contact person: Billy L. Ammons Project Manager 1400 North Fox Hunter Road Fayetteville, AR 72701 501/443-3292 Staff size: 24 Hours of operation: 24 hours per day, seven days per week 1 Type of facility: Biological nutrient removal (A/O process) and aerobic digestion ' Major process equipment: Influent screening, grit removal, primary clarification, biological reactors, secondary clarification, post aeration, effluent filtration, ultraviolet disinfection, split discharge to receiving streams, aerobic digestion of sludge, chemical odor scrubbing, land application ' of biosolids Number of sewer lift stations: 32 ' Type: Wetwell, drywell, submersible ' Other permitted programs: Industrial pretreatment program and land application Contract start date: January 1987 Renewal dates: January 1989, August 1994, January 2002 Completion date: December 2004 City of Fayetteville, Arkansas January 2003 ii ooimni�v. OM1 10 Executive Summary December 31 , 2002, marked the completion of 16 years of successful partnering between Operations Management International, Inc. (OMI) and the City of Fayetteville (the City) in relation to the operation and maintenance (O&M) of the City' s wastewater treatment facility. This report summarizes the overall activities involved in this partnership, particularly relating to the 2002 contract year. Generally speaking, the wastewater t treatment facility O&M for 2002 was successful, and is expected to finish under budget. There were several significant activities during the 2002 calendar year, including at least t two important regulatory challenges. The most significant are listed and briefly explained as follows: ' • An odor control system was installed at the Hamestring Creek lift station to help ' alleviate long-standing odor problems in the Porter Road area. For a number of years the area near the Porter Road lift station (No. 9) experienced relatively severe odor problems. These problems were exacerbated by the remarkable population ' growth on the City' s west side, and the subsequent increase in sewage flow that accompanied the growth. Odor control equipment for this area of the City was not ' included in the last major collection system odor initiative completed in 1989. • Several efforts were made over the years to deal with the problematic odors after they were produced, all with limited success. The Public Works Department made the decision in late 2001 to move forward with more decisive corrective action for this problem, which resulted in the present system. This installation included the purchase ' and installation of a bulk chemical tank, pumping equipment, and monitoring devices to allow for efficient use of this system. Odors at the downstream locations were ' vastly improved due to this installation. ' Hydrogen Sulfide Peak Levels at Porter Road Lift Station 50 ' c 40 n 30 �— - — 2 20 �- 1 as 10 Y 0 a 2001 2002 1 I • City of Fayetteville, Arkansas—January 2003 iii oomniia+ 1 OM1 • Three highly successful industrial seminars were coordinated. OMI helped to promote and coordinate three Industrial Awareness Seminars in conjunction with Arkansas Department of Environmental Quality (ADEQ) on pollution prevention for Northwest Arkansas. The first seminar explained how to reduce and eliminate silver rand mercury discharges by reducing pollutants at the source through common-sense management and described capture and recycling options. In response to citizen r concerns, OMI helped arrange the second seminar, promoting environmental r responsibility and regulatory compliance through voluntary best management practices within the carpet cleaning industry. The third seminar dealt with the proposed metal products and machinery regulations. We presented proven, low-cost, common-sense methods for reducing, recovering, and recycling pollutants, thus reducing disposal costs. Attendance and response to the seminars were very good. At least 12 businesses contracted for silver and mercury recycling. Some of the potential metal products and machinery industries indicated they are further exploring pollutant reduction regardless of the final regulations. • We incurred no work-related lost-time injuries in 2002. The entire OMI staff was able to accomplish their varied set of responsibilities in all types of weather conditions with zero work-related lost-time injuries. The facility has now had no lost- time injuries for nearly six calendar years. r rCumulative Work Hours With No Lost Time 400000 300000 r 200000 , 00000 r 0 r 1997 1998 1999 2000 2001 2002 r • We celebrated the recognition of excellence for our laboratory and industrial r pretreatment personnel at the state and national levels. OMI-Fayetteville is very proud to have had two associates recognized for excellence in their areas of expertise rby their peers. The Water Environment Federation gave Laboratory Director Donna McChnstian (pictured on the right, following page) the National Laboratory Analyst 1 Excellence award. This award signifies excellence at the highest level in the field of r laboratory analysis. The Arkansas Environmental Association gave Industrial Pretreatment Coordinator Denise Georgiou (pictured on the left, following page) the State award for excellence in the field of industrial pretreatment. OMI-Fayetteville personnel have been involved in a number of activities in recent years that have demonstrated their expertise at a high level within their profession. These awards are recognition within the industry of that level of accomplishment. 1 City of Fayetteville, Arkansas—January 2003 h, ooimwiiw OMI 1 1 1 r� 1 1 - 1 1 • The project received notice from ADEQ that the use of plant effluent for irrigation on the land application site was not approved as part of the existing National Pollutant Discharge Elimination System (NDPES) permit. Ile Noland ' wastewater treatment plant must deal with a very complicated set of NPDES discharge requirements throughout the year. These requirements become especially challenging during the summer months, when additional restrictions are placed on the Ileability to discharge to the White River. One option that was always available to the facility during this period has been to use plant effluent to provide irrigation water to 1 the Bermuda grass crop being grown on the land application site. The question was raised during this past year whether this practice was specifically allowed under the City's existing NPDES permit, with the subsequent ruling that it was not. Plant effluent has been used for this purpose since the plant was upgraded in 1988 with the full knowledge of ADEQ and this practice was part of the original facility plan and I the operating plan for the land application site. Nonetheless, since irrigation is not specifically mentioned in the current NPDES permit, the practice was halted at the I request of ADEQ. A separate permit application for non-discharge of effluent will be prepared and submitted in early 2003. With the current status of nutrient loading to the existing property, however, approval of that application may or may not be forthcoming, and the City may be required to develop immediate alternative plans for sludge disposal. • We received notice from ADEQ that the method being used to calculate effluent I carbonaceous biological oxygen demand (CBOD) values was not allowed under current practice and that the facility must report a minimum value of 2.0 milligrams per liter (mg/L). This ruling had the potential impact of making it nearly impossible to meet the NPDES permit limits for mass discharged during a given month. The Noland plant must regularly discharge effluent that is much cleaner than the permit concentration limit in order to meet the mass limit. By arbitrarily • limiting the measured CBOD value in this manner, compliance with all permit limitations might have become impossible. Thankfully, ADEQ reasonably considered City of Fayetteville. Arkansas--january 2003 v ooimniia. OM1 1 1 the argument presented by the City on this issue and reversed its original decision. Treatment plant laboratory personnel have been allowed by the latest correspondence 1 from ADEQ to continue to report the actual effluent CBOD value, as has been done for many years. The effect of this ruling on current plant operation as well as the 1 implications for future plant operations is difficult to overstate. We are certainly hopeful that the latest decision will stand so that Fayetteville can continue to be 1 credited for the remarkable quality of effluent being discharged from the wastewater 1 treatment facility, as well as have a significantly higher probability of maintaining compliance with permit limitations. 1 OMI is pleased to be able to provide a very positive report concerning wastewater 1 treatment facility activities for 2002. We look forward to the challenges in 2003 and the opportunity of providing continued excellent service to the City of Fayetteville. City of Fayetteville, Arkansas--January 2003 ooimioiiw vi OMI