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HomeMy WebLinkAbout2003-01-27 - Agendas - Final • SPECIAL CITY COUNCIL AGENDA JANUARY 27, 2003 A special meeting of the Fayetteville City Council will be held on January 27, 2003 at f 4:30 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. 1 . CITY CLERK: Special meeting to interview the Nominating Committee's selection from the City Clerk applicants; and to appoint a City Clerk. • Meeting ofJanuary/ 2003 O ^ - ,�9 IN" COOK !/ MARR ✓ RHOADS ✓ DAVIS LUCAS JORDAN REYNOLDS THIEL / Lj COOK GJ MARR }AA V RHOADS y DAVIS Gf LUCAS JORDAN N REYNOLDS 47 THIEL el G� COODY FAYETTEVIL- LE THE C1ry OF FAVE(y WL.Lg ARKANSAS DEPARTMENTAL CCRgFSpONDENCE To: City Council Members From: Alderman Don Marr Date: . January 232 2003 Subject: Nominating Committee Report Attached is a recap of the Nominating Committee's review of the City Clerk applicants and selection process. If you have any questions, please feel free to contact any member of f the nominating committee. Please review this material prior to the meeting on Monday, January 27, 2003. Thanks. Pro sed Process Recommendations b the Nominatin Committee for the Selection Of the Ci' Clerks A iutmeut • We are requiring the 7-final applicants to fill out a City of Fayetteville are consistent for review, and individual application so that all documents is resumes, cover letters, recommendation letters, etc will be attached to this application. The Nominating Committee has asked the Human Resource Department to • 23 2003 to each provide the list of the 7 finalist Thursday, January , weeen Alderman. Please review your application information ogeth r p over ckets forethe kfinal_ists The Human Resource department will put together pa their paperwork (City Application, other documents that the applicants wish to disclose, or letter of recommendations) along with the suggested questions, and selection process suggestions for consideration by the entire Council • Human Resources will also conduct one refereuce check on each of the finalist from their most recent employment position. This information will he included in the packet of information on Monday, January 2792003 as well. pin • Recommend Human Resources schedule each finalist to 1 through 7rrive at 0 and on Monday, January 27, 2003 and that they draw numbers ( S ) that the Council interview the applicant that draws tRl first, #2 second and so forth' • Interviews are scheduled to be held in room 326 of City Ball and 15 minutes per applicant will be allotted it is the committee's recommendation that each applicant be interviewed with all other applicants remaining out of the room. • We recommend that a time keeper sit in the interviews to be the time keeper for the session. The Nominating Committee also recommends that the samhequ st hOe ask of all applicants, and S questions have been developed by Committee for consideration. These questions are attached. • The Nominating Committee has not taken a position regarding televising this meeting. We have not requested the process be televised at this Jan. (The Planning Commission will be conducting their meeting Monday, 2003 beginning at 5:30 pm, and their e televised "live" at that meetings are time) If an Alderman wishes for this to be televised, they will need to contact the Cable Administrator (Marvin Hilton) directly. mmended estions for the Interviews with Ci Clerk A li s Reco _ - 1. In 2 minutes or less, please describe your organizational skiff as it applies to this position 2. Briefly, describe year management & supervisory skins as it applies to this position. Please include direct experience in hiring, firy°g+ evaluation and discipline of employees. 3. please describe your communication style and people skills as it would apply to this job. Specifically, as to how you might deal with the public, staff and elected officials as You are confronted with controversial issues. a. Describe your experience and/or aptitude in record keeping and document management? 5. Describe your technical skills (computer software programs, typing, etc ) and how they would apply to this position. 6. This appointment is for the remainder of an elected term. This Position is an elected position, what are your plans arm scheduled ellection� for this position to be run for office in the next rcg Y ?. The job requires great flexibility in the hours you may have to work CLee late work boors, evenings,Possibility even weekend hours for retreats, etG)• Can you meet these flexibility requirements? 8. Is there anything you would like to add about yourself, or your qualifications uncil to consider during this selection process? that you would like for the co Committee Actions Thursda Jana 23 2003 Nomina t Review Process Ci Clerk A limn _ "mid that we personally interview 7 The Nominating Committee has recd_ all other Finalist for the City Clerk's position and that Human Resources notify candidates that they will not move foiward in.the selection process The individuals Selected for Final Consideration are listed below in Alphabetical sequence. They are: David A Hansberger Barry D Herzog Maureen Hoover Claudia W Smith Sondra E. Smith Kathleen (Kay) Swanner Renee Thomas The Nominating Committee used Supervisory/Management skills as the first criteria to screen out applicants. The evaluation that we decided upon was that we wanted individuals that had prior experience in hiring, firing, directing and evaluating direct repo r- The top 7 areas that we believed the position needs to have are ti Task) s' 1. Organizational Skills (also important was the ability 2. Management/Supervisory Skills 3. Communication Skills and the Ability to get along with Others (remaining neutral and un-biased in controversial issues was something that geather and Committee members felt was extremely important) 4. Record Keeping and Document Management skills/experienceone felt that the g, Accessibility, Availability and Flexibility of schedule (everyone requirements of the position) individuals need to be committed to stringent time req 6. Technical. skills (hard skills experience in typing% computer software programs such as Microsoft Office, Web-sites, etc.) 7, lastly, this was more of a statement and that was the individuals need to understand that this is an elected position and no promises of future employment can be made. This position must run for election and win in order to maintain the position lastly, the Nominating Co m"tet made are attached*recommendations to the is to be used by the Council for this aPP FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS HUMAN RESOURCES DIVISION 113 W. Mountain St. Fayetteville, AR 72701 Telephone: 479.575.8278 TO : Mayor Coody and the City Council THRU : Hugh Earnest, Chief Administrative Officer / FROM : Michele Bechhold, Human Resources DirectorL6 DATE: January 23, 2003 SUBJECT: Candidates for Interim City Clerk Position The Nominating Committee met today to review the applicants for the Interim City Clerk position . Seven of the sixteen applicants were chosen to be forwarded to the Council for interview. These seven candidates are listed below in alphabetical order. David A. Hansberger Barry D. Herzog Maureen Hoover Claudia W. Smith Sondra E. Smith Kathleen (Kay) Swanner Renee Thomas The Council previously scheduled interviews for Monday, January 27, beginning at 4:30 pm. Interviews will be held in Room 326 in the City Administration Building . Candidate Name : Sondomith 027/2003 Interim City Clerk Interview Questions Instructions: Please score each question on a scale of I to 3 in the space provided. ] = Weak 2= Good 3 = Excellent Score Question 1 . In 2 minutes or less, please describe your organizational skills as they apply to this position. 2. Briefly describe your management and supervisory skills as they apply to this position. Please include direct experience in hiring, firing, evaluation and discipline of employees. 3 . Please describe your communication style and people skills as they would apply to this job. Specifically, as to how you might deal with the public, staff and elected officials as you are confronted with controversial issues. 4. Describe your experience and/or aptitude in record keeping and document management. 5 . Describe your technical skills (computer software programs, typing, etc.) and how they would apply to this position. 6. This appointment is for the remainder of an elected term. This position is an elected position, what are your plans when the time comes for this position to run for office in the next regularly scheduled election? 7. The job requires great flexibility in the hours you may have to work (i.e. late work hours, evenings, possibly even weekend hours for retreats, etc.) Can you. meet these flexibility requirements? 8 . Is there anything you would like to add about yourself, or your qualifications that you would like for the council to consider during this selection process? FA)IETTEv ILLf THE CITY OF FAYETTEVILLE, ARKANSAS 113 WEST MOUNTAIN . . FAYETTE V ILLE, ARKANSAS 72701 APPLICATION FOR EMPLOYMENT THIS APPLICATION MUST BE SIGNED AND DATED ON PAGE 3 I ORDER TO BEA VALID APPLICATION YOUR OBJECTIVE Position(s) Applied For Or Type Of Work Desired 6 ;f c %.k Daze Availle For Work mploynn n pe is Pan-Time, List Days And Hours Available For Work 67f'e� ® Fu me ❑ Part-Time Will You Work venmgs Or Night Shifts'! ill You Work Weekends, If Necessary? , ® Yes ❑ No ® Yes ❑ No PERSONALOl 11110 Name: Last First Middle Address: Number _ �� „r City State Zip Code o. r//c Telephone Number I-- —Social.Security_Number _ Are You Over 18 Years Of Age? __-- , _ - - ® Yes ❑ No EDUCATION Elementary Or High School Grade Completed (Circle) 1 2 3 4 5 6 7 8 9 10 11 2 Did You Graduate Or Receive A GED? Yes D No Dates Attended Date Degree Diploma School Name And Location From To Major Subjects Graduated Granted Or Or Mo Yr Mo Yr Expected Degree VocationaVrechnical School Yes ❑ No college Yes ❑ No GradumeSchooi ❑ Yes ❑ No Other Special Schooling MILITARY Military Service U.S. bLlitwy Branch Mghest Rank Achieved Date Entered Date of Separation or Discharge Cl Yes No Civilian c ate xpenence Ana I rammg REFERENCES :; List Three Work References Who Are Qualified To Describe Your Work Abilities Name Address Telephone Number Company 3,2 (oS A+ maNs ' / A/NnanNS ,e I'ma/ V163- 9818 OAK Line!" ! 95�G f�aRP Sao s 8r.g - /f4(aa OM / c-JiA( 7970 .3 leder ;e,f. • 27 ^/ "oaf /4etal 4 43 - 5 4 Sa D nt00, l SOURGE Organization/Agency ❑ Advertisement ❑ Walk-In ❑ Other AN EQUAL OPPO RTUN'IT-Y EMPLOYER-Applicant is not required to give any information on this form that is prohibited by federal, stale or lural IaW EMPLOYMENT•HISTORY (ALSO LIST A1�IY PERIOD OF UNEMPLOYtyIENT THAT EXCE) DS 90 DAYS) _... :. ... ........... Company Name Of tat. Or Present Employer Tide And Primary Job Tasks C ; 4q or Cal i /E r rVfar Ad ressf Phone Number r ' Date fired Salary W / geHoo t 3 . 50 Per Salary aewv o e Salary r Per LV �`sil U4i � QPOK.e ..�ItOLi upervisorsName D ay u ontact Your 00 upemsor or A Reference eason C or vtng Before A Job Offer Is Slade? Yes ❑ No �r Company Name of Next To last Employer Title Andmary Job Tasks �lUG i f Address I At Cx A"&ot Phone Number r Date HURed Salary AV �/ , Y7 Per l�U� -92c [ ary 0 ' 3/ -10 /.30 .0.1 Per uperv.sors r ame eason or I xnvmg NS Compan 'ame of Next Previous Employer Tide And Primary Job Tasks /Joiallidi Addressone um r PO �iwf/rcw✓ o ate ed alary GkSb . /99S 9. ov Per Date Lett Salary oat • / 997 //. OO PerAo" upervrsorst ame Keason For Leaving Company N e of Nextcus Employer TitleAnd Primary Jo asks .rS Address hone Number WW 7.t74t �IoFa�t. a e iUJLt ary vv 7. O o Per AoUR Salary 7000 Per gawtv Supervisors Name eason ,or vmg Com y \ame of Nex[ Previous Employer Title And Primary fob Tasks Address Phone Number D e Hired Salary 9941 Per /Q p / arc [ ary Per rvuors . 'ame Keason or Leavmg OFFICE :EQUIPMENT SKILLS Do You Type? WPM I Do You Use Dictating Equipment? Do You Operate A 10-Key Adding Machine ® Yes ❑ No ❑ Yes ®No Or Calculator By Touch? ® Yes ❑ No Do You Operate A Personal Computed List Software You Can Use Ycs ❑ No J pto-c f, %" Qce ou+#;.� t luso (l Ceotutif i ny t �l:tr`rF►v..etS.�iA. J Q4tak-e.,.� - 0 Page ? DRI[►INGAND EgiIIF1VIENT l)PERATION EXPERIENCE LIST ALL EQUIPMENT YOU ARE FULLY QUALIFIED TO OPERATE IF YOU ARE APPLYING Dates FOR A LABORER, DRIVER OR OPERATOR JOB IN THE PUBLIC WORKS DEPARTMENT. From To Class Of Equipment Type/Size Tractor And Semi-Trailer Truck Or Dump Truck 40,000 LB GVW Or Over Motor Grader Dozer wont End Loader Or Back Hoe Other List Curent Driver's License. State License Number Class and Endorsements Exp. Date Drivers are subject to CDL mqu'vements. OTHER=INFORMATION ' .. .: . . .. . . . .. . . . . . . .. . : . .. . . ..:.: . . . Have You Previously Applied it Yes. USE Approximate 5ZTMTomier Appucation For A Job With The City? Yes ❑ No 140 0 0� Have You Previously Been es, at ployment ares And Department Em loved Bv The City? Yes ❑ No If *—&— Do You Have Relatives or Friends ane, a auonstup An 4-0 osition Workine For The Citv? 12.Yes ❑ No Have You Been Convicted Under Any Criminal Caw Within The; Nt Yes, �p� Five Years Exclude Minor Traffic Violations)?E] Yes o Are You a If You Are Not A U.S. Citizen, Does You Visa Or U.S. Citizen? X Yes ❑ No Immigration Status Permit You To Become Lawfully Employed? ❑ Yes ❑ No PLEASE USE THE BACK PAGE FOR ANY ADDITIONAL REMARKS YOU MAY HAVE REGARDING YOUR.QUALIFICATIONS. We appreciate your interest in our city as a place of employment, Your qualifications will be given careful consideration for openings that may exist. It is our continuing policy to provide each individual equal opportunity in all aspects of employment regardless of sex, color, age, religion, national origin or an otherwise qualified individual with a physical or mental impairment that limits a major life activity. AGREEMENT APPLICANT: READ AND SIGN BEFORE SUBMITTING THIS APPLICATION I agree and understand the employer may investigate my background and employment history to ascertain any and all information pertaining to my record. whether sane is of record or not. I release employers and persons named herein from all liability for an% damages on account of their furnishing such information. Proof of citizenship or immigration status will be required upon employment. I agree to furnish any additional information and/or submit to oral, written or physical examinations as may be required to complete the employment tile. It is agreed and understood that this application for employment does not obligate the city to employ the applicant. Further, I understand and agree that if employed, that my employment is at will only and for no term of definite duration. I also understand and agree that either myself or the CIIC of Fayetteville mac terminate the employment relationship at any time. . This cenifies that this application was completed by me, the undersigned; and that all entries and information on it are true and complete to the best of my knowledge. I understand.that misrepresentation or omission of facts called for in this application, in an% supplement thereto,or in any city records. gill be sufficient grounds for not employing me, or will be cause for immediate dismissal without notice at anytime during my employment. Signature Of Applicant Date Page City of Fayetteville, Arkansas Application For Promotion/Transfer Name : r Oikd-,4.� Current Position Division/Department �'.Qp� L� 2 1 . I am applying for the position of C&Lt L 2 . I believe I am qualified to perform the job duties required by this position by reason of my skills and experience listed below. Lna�G�srQeMr��� O- . If you are applying for a position that will require operation of City vehicles, please indicate if you have a CDL and if so what endorsements you hold. Signature : Date: FT- Sondra E. Smith Manosm NvwnH 3n aWAVA ao MO W i a Nvr January 21 , 2003 Fayetteville City Councilmen, Q3nI3:038 Dear Councilmen, I am very interested in the open position of Interim City Clerk for the City of Fayetteville. My experience in public relations and office management make be a prime candidate for the position. I will be able to provide good quality service to all the citizens of Fayetteville and to all the employees of the City of Fayetteville regardless of their affiliation or belief. My goals as interim City Clerk are to provide great customer service, assist the Deputy Clerk in getting the new document imaging system up and running, reorganizing the City Clerk's office to become more efficient and the timely completion of reports, agendas and minutes. Sincerely, Sondra E. Smith 1714 N_ Hjgh ';; P O Box 921i '.,, Fayetteville, AR .72703 , 79 #42 7838 . . }aR'x ,r � rot5r5rc n, � `H� i,r J� . JiC;+„ ra3,.« r„'�,r.. a , , «. ,`v .,»i ,, thl�.,a + x -.-�•� . OBJECTIVE To obtain the position of Interim City Clerk to ensure the fair and equal treatment of citizens and employees. QUALIFICATIONS _ Extensive experience in office management and employee supervision. Skilled at training employees in office policies and procedures. Highly organized and knowledgeable in the management of records Skilled in the preparation of agendas and the transcription of minutes. Well trained and versed in public relations and conflict management. Considerable knowledge and experience in accounting, including budget preparation, purchase orders, payroll, accounts receivable and accounts payable. Extensive training in the Quality Process PROFESSIONAL EXPERIENCE Nov. 1, 2002 — Present City of Fayetteville Fayetteville, AR . City Clerk 's Office Senior Secretary • Primary responsibility is to provide prompt and efficient service to citizens, staff, and elected officials regardless of individual's beliefs or status. • Responsible for assisting the City Clerk in the daily operations of the office. • Duties include preparation of agendas, meeting lists, minutes, posting of information to the web site, distribution of information to the press, public and staff via e-mail. ■ Maintain a current listing of the boards and committees. ■ Ensure a complete and accurate filing system • Work with the Deputy Clerk in the maintenance of City archives. Oct 1, 1997 — Oct. 31, 2002 OMI Fayetteville, AR Operations Management international Paul R. Noland Wastewater Treatment Facilily Administrative Specialist • Responsible for the training of all new employees on OMI policies and procedures and maintenance of all personnel records • Assisted in the training of the public and responding to general questions and concerns regarding the wastewater process. • Member of the OMI Purchase Order Training Team that trained associates across the nation on the purchasing process. • Obtained a Class I Wastewater Treatment Operator's License. • Attended weekly meetings, recorded and transcribed the minutes. • Updated the filing system to comply with ONE policies and procedures. • Reviewed all timesheets, completed payroll reports and submitted all payroll to the corporate office for payment • Completed monthly budget reconciliation and reconciled all petty cash transactions on a monthly basis. • Prepared purchase orders, maintained a purchase order log, and sent completed paperwork 17"a14tNotthiHigh€ B;O? Boxt9?9El •°Fayetteville, AR°x7270 �rPhone.479-442-7838 PAGE 2 k SONDRA Ex SM' TTH a ,s<< to the corporate office for payment. Prepared check vouchers for payment of all invoices, maintained a log of all invoices, processed and filed all invoices. Oct. 1995 - Oct. 1997 United Plumbing, LLC Tontitown, AR Office Manager and Full Charge Bookkeeper • Maintained the company records for five different companies. • Responsible for all payroll records, paychecks, and payroll tax reports. ■ Maintained the general ledger for the five different businesses. ■ Completed workers compensation reports and claims. • Interviewed potential employees and assisted with hiring and firing of employees. • Worked with contractors and salesmen in the construction of new homes. • Completed all accounts receivable and accounts payable transactions. • Managed all office employees. June 1995- Oct. 1995 Edward Jones and Company Fayetteville, AR Secretary ■ Prepared all paperwork for clients. • Helped clients with questions. ■ Ordered all office supplies. • Helped the Broker with all duties necessary. EDUCATION —,— -- ------- ----- ----- -- Graduated 1972 Farmington High School Farmington, AR Graduated with Honors Class I Wastewater Class Attended Microsoft Excel and Word Classes ABILITIES Abilities include: • Microsoft Word, Excel, and PowerPoint • Ten-key by touch • Ability to work under pressure and meet deadlines • Detail oriented • Working with public • Organized and dependable REFERENCES Available upon request. — 1Z=14 NiirthrHght• P..O:Box 921 l • Fayetteville„AR ,:72703 • ;Ph66t4141442-783 Work Reference Applicant: Sondra Smith Coinpany Contacted: City of Fayetteville City & State : Fayetteville , AR Phone : 575 - 8323 Person Contacted: Heather Woodruff, City Clerk Organizational Skills : Cannot rave enough about her skills . Highly organized and extremely efficient Management/Supervisory Skills : Very good management skills . She has helped in the office in managing tasks and duties . Very tactful and is motivating to employees without being overbearing. Communication Skills : Very good. Very clearly makes herself known and understood. Ability to Multi Task: Very good. Often works on 4- 5 things at same time and doesn ' t get frustrated at all. Technical Skills : Very good. Knows how to use the computer. How well would this person be able to perform the duties? She would be excellent. Good with people, good at supervision and can multi task. January 27, 2003 Mayor Dan Coody And City Council Nominating Committee City of Fayetteville 113 West Mountain Street Fayetteville, Arkansas 72701 LETTER OF RECOMMENDATION FOR SONDRA SMITH Dear Mayor and Council Nominating Committee: Sondra is a former resident of West Fork, Arkansas. We met her in 1976 when we were members of the West Fork Jaycees. She was very active in the Jaycees and did a lot of work for the community. She is very involved in her church which she attended many years. Everyjob she has ever worked at she puts out 110% and very long hours to stay on top of her hob. She is a very active member of her community, always involved in whatever has to be done. She has a raised two wonderful girls with a lot of her stamina influenced in them. She has very pleasant personality and gets along well with people and her co-workers. If there is anyone in need, and Sondra is right there to lend a helping hand. Anything Sondra puts herself into is done with her whole heart and soul. Sincerely, Leon and Bonnie Kichline 13829 Engery Road West Fork, Arkansas 72774 January 20, 2003 To: Aldermen 113 W. Mountain Fayetteville, AR 72701 We have known Sondra Smith for many years, and throughout this time we have found her to be thoroughly honest, kind, dependable, and a tremendous friend. Our association with her has come through years of service together in church and the Gideon Auxilliary. We can easily and wholeheartedly recommend her for any job, but especially for a job in civic service such as this job. Sondra would be an extremely valuable asset to our local government, because she absolutely exemplifies all of the traits that public servants should possess. We hope that this letter will further your consideration of Sondra for this position for the reasons listed above. It has been a joy to know her for many years, and we have no doubt that she is the best choice for this job. Sincerely, Fayne Gibson Betty Gibson RECEIVED JAN 2 2. 2002 TY OF FAYETTEVILLE CI ITY CLERICS OFFICE 01 - 22- 03A09 : 1 Jessica Pense January 19, 2003 t - - - — - -_j To Whom It May Concern: I would highly recommend Sondra Smith for the office of Fayetteville city clerk. I have known Sondra Smith for seventeen years. Sondra is my close friend's mother, and I have been around Sondra many times and many situations over the years. Sondra Smith is a person always eager help out in tough situations even it would inconvenience her and take a lot of extra hard work and time. Sondra is extremely warm-hearted and caring person who always takes the time to ask how you are doing and what is going on in your life. She is very honest person and represents a person of high integrity. Sondra carries herself with sincerity and grace throughout any situation without faltering and would stand up for what she believes is right. I know if I ever needed anything I could ask her, and she would be willing to help. If there are any more questions, feel free to contact me at (479)251 -7128. Thank you. I Sincerely, REGFIVED Jessica Pense / � JAN 2 2 2002 4 CCITY CLERIC'S CFFICE • • Nationwide: 800-643-3525 Local: 479442-6301 XF Fax: 479-442-6522 ght Corporatiaa P. O. Box 1888, Fayetteville, AR 72702 www.airwaysfreieht.com January 20, 2003 To Whom It May Concern: Over the past 25 years, I have had the pleasure of knowing Sondra Smith, on both a professional and personal level. I have a great respect for her as a friend and as a co-worker. You will find in Sondra a very special person that is willing to take on tough assignments, work closely with others and get the desired results. She has never known a problem and looks at all issues as circumstances simply needing to be resolved. This individual has a long history of offering to help beyond the call of duty, and will prove to be an excellent asset where people skills and solid administrative traits are necessary. It is with pride that I offer my support of this individual, and I would be happy to discuss Sondra's capabilities further with all interested parties. Sincerely, Dale W. Caudle CEO DWC/kh gECEIV l AN 2 2 2002 1F FAYETTEvAuE v '±ERICS OFFY,:c 01 -22- 0309 : 15 RCV0 Ridgeview Baptist Church 1850 Huntsville Road Fayetteville, Arkansas 72701 442-9201 January 22, 2003 From: Pastor Charlie Lee Brown II Ridgeview Baptist Church 1850 Huntsville Road Fayetteville, Arkansas, 72701 1 -479-442-9201 To Whom It May Concern: The purpose of this letter is to serve as a letter of recommendation for Sondra Smith. I have had the privilege of knowing the Smith family for at least eight years. During that time period I have witnessed the integrity of character that is a regular part of Sondra Smith's life. The word "integrity" only serves as a starting point to describe her. As far as her work ethic is concerned, Sondra Smith is a hard worker, who possesses a strong work ethic. She is dependable and has an excellent sense of personal responsibility and accountability. She is organized, neat, and has a good eye for detail. As for her ability to work with other people, she is fair, firm, polite, polished, and also highly respectable of other people. She has a solid base of individual ethical opinions; however, she is open-minded in the consideration of the opinions of others, and is desirous to discover the best working solution for all involved in spite of differing points of view. In other words, Mrs. Smith is excellent when it comes to working with other people, both co-workers and with the public. Once again please allow me to stress that she is a woman who holds to her own personal spiritual convictions without being judgmental of others. She is very thoughtful, with a good heart for people, which has led to the development of keen people skills. What more could I say about Mrs. Sondra Smith? She is levelheaded, patient, has a sharp mind, and is a very intelligent woman, who is a hard worker able to follow through with responsibilities given to her. In areas where she has been given general directions, she has demonstrated the ability to be a self-starter who I believe will be able to complete any task given to her. Without any reservation whatsoever, I would highly recommend Mrs. Sondra Smith. She would be beneficial to any political office, industry, non-profit organization, or civic organization. She will be a valuable asset and do an excellent job wherever she works. Sincerely, /a � � �, ,,1 RECEIVED Pastor Charlie Lee Brown II JAN 2 2 2002 Ridgeview Baptist Church CITY OF FAYETTEVILLE CITY CLEWS OFFICE 01 -22- 03A11 : 59 RCVD FAYETTEVILL THE CITY OF FAYETTEVILLE, ARKANSAS 113 WEST MOUNTAIN FAYETTE VILLE, ARKANSAS 72701 APPLICATION FOR EMPLOYMENT THIS APPLICATION MUST BE SIGNED AND DATED ON PAGE 3 I ORDER TO BE A V ALID APPLICATION ' YOUR OBJEL'T `' . . , Position(s) Applied Fm Or Type Of Wo ' ed Date Available For Work mployment nteres Part-Time, Ust Days And Hours Available For Work (9,50 f_ E Full-Time ❑ Pan-Time it oat ork venmgs r tght ht is . Will You Work Weekends, If Necessary? �] Yes ❑ No Yes . ❑ No . . , >',• Name: - Last Fiat Middle r -tA Sttc- /�JDU Cls Address: _Number i- - - - ----Street_-._ City State Zip Code -737o3 Tclephone.Numbe_r_ —__Social Security Numbe__ Are You Over 18 Years Of Age! t - (. Yes ❑ No EDUCATLON Elementary Or High School Grade Completed (Circle) 1 . 2 3 4 5 6 7 8 9 10 11 12 Did You Graduate Or Receive A GED. Yes No Dates Attended Date Degree Diploma School Name And Location From To Major Subjects Graduated Granted Or Or . Expected Degree Mo Yr Mo Yr VocationaVrechmealSchoo# C "(i'�9 'r- Yes S ik t 5 ❑ No caue Yea ❑ No uateoo Yes ❑ No Others , al chooling MILITARY Military Set-vice G.S. MilitaryBranch Highest Rank Achieved Date Entered Date of Separation or Discharge ❑ Yes J9 No- ivt tan Related Experience ^no L14L]ILlig . REFERENCES List Three Work References Who Are Qualified To Describe Your Work Abilities Name Address Telephone Number Company t il � <stc XZ5 1 / C55 n SOURCE ; 0rganizatioNAgency ❑ Advertisement b� Walk-In ❑ Other ❑ :1N EQUAL OPPORTCN'IlY EMPLOYER-Applicant Is not required to give any information on this form that is prohibited by federal, state or local law Candidate Name: ilaudenith 27/2003 Interim City Clerk Interview Questions Instructions: Please score each question on a scale of I to 3 in the space provided. 1 — Weak 2= Good 3= Excellent Score Question 1 . In 2 minutes or less, please describe your organizational skills as they apply to this position. 2. Briefly describe your management and supervisory skills as they apply to this _ position. Please include direct experience in hiring, firing, evaluation and discipline of employees. 3 . Please describe your communication style and people skills as they would apply _ to this job. Specifically, as to how you night deal with the public, staff and elected officials as you are confronted with controversial issues. 4. Describe your experience and/or aptitude in record keeping and document management. 5 . Describe your technical skills (computer software programs, typing, etc.) and how they would apply to this position. 6. This appointment is for the remainder of an elected term. This position is an _ elected position, what are your plans when the time comes for this position to run for office in the next regularly scheduled election? 7. The job requires great flexibility in the hours you may have to work (i.e. late _ work hours, evenings, possibly even weekend hours for retreats, etc.) Can you meet these flexibility requirements? 8. Is there anything you would like to add about yourself, or your qualifications that you would like for the council to consider during this selection process? EMPLOYMENT HISTORY ` tATSO LIST ANY P�RIOT� U� U1v�MPL4YME1<#T THAT "F3C�EEDSy9i} riAYS� . Company Name Of bast Or Employe 1 tr- p ��� 1 n Title And Primary Job Taslts dress — LIS one um r - ( o o Spm S V Cs- . Daze 10 lvS 3 SCS Per el tl O 5 I r L�� Per e 0.fL Yt._:V E--v�- upemsors ante . ay a Dorsa our upemsor or A. erence vtng . Before A Job Offer B Made? ® Yes 2, r n C7 C Company Name of next To last plover Title And Primary Job Tasks Address one um e z Salary Per e t Per upemsorst arne Reason or Leaving Company Name of ext vious Employe itie And Primary Job Tasks A ress one t um e Per e t ary Per upervtsors ame eason or vmg Company Name of ext Previous mployer Title And Primary rob Tasks Address one . um Dat e trco S �' . Per Date t Salary Per upevtsor s i ame rayon or vmg Company Name of 7aFtPmvtous Employu Tidc And Primary Job Tasks Address hone t um _ Date Hired Salary Per e balmy per on upervisor s Name easor vmg OFFICE EQUIPMEI�iT SKIT;LS '. ^ f s Do You Type? WPM Do You Use Dictating Equipment?f, Do You Operaze A 10-Ke Addin Machine ® Yes ❑ No Yes ❑ No Do •,2-1'J�c� Or Calculator By Touch? ® Yes ❑ No Do You Operate A Personal Computer? List Software You Can Use CJO�-� g.>C�e- jf Vuuuw"'`•'-T-v .® Yes ❑ No � c�i;kwls:t ���L*l..i'L Page 2 ➢. ARIVING AND EgIIF > . C1P ,, :, TIbN;EXPE12tEP1�E;„ ` • +~ LIST ALL EQUIPMENT YOU ARE FULLY QUALIFIED TO OPERATE IF YOU ARE APPLYING Dates FOR A LABORER, DRIVER OR OPERATOR JOB IN THE PUBLIC WORKS DEPARTMENT. From To Class Of Equipment Type/Size Tractor And Semi-Trailer Truck Or Dump Truck 40-000 LB GVW Or Over Motor Grader Dozer meront End Loader Or Back Hoe Other Liu Current Driva's License. State License Number Class and Endorsements Exp. Date Drivers are subject to CDL ;y�� mquvemeras. �I �30- 2CO6 OTBER INFORMATION 3 Have You Previotssly Applied es, st xunate ormer pp cation For A Job With The Ci ? Yes ® No Have You Previously Been es, List Employment arcs Department Employed B The Ci Yes R1 No Do You Have Relatives or Friends If Yes, List Name, Rcladonship And Position Working For The City? ❑ Yes X No Have You Been Convicted Under Any Criminal Law Within The Past, Five (5) Years (Exclude Minor Traffic Violations)?(:] Yes §ANo Are You a UYou Are Not A U.S. Citizen, Does Your Visa Or U.S. Citizen? CWYes ❑ No Immigration Status Permit You To Become Lawfulh, Employed? ❑ Yes ❑ No PLEASE USE THE BACK PAGE FOR ANY ADDITIONAL REMARKS YOU MAY HAVE REGARDING YOUR QUALIFICATIONS. We appreciate your interest in our city as a place of employment Your qualifications will be given careful consideration for openings that may exist It is our continuing policy to provide each individual equal opportunity in all aspects of employment regardless of sex, color, age, religion, national origin or an otherwise qualified individual with a physical or mental inigairment that limits a major life activity. Me APPLICANT: READ AND SIGN BEFORE SUBMITTING THIS APPLICATION 1 as ec and understand the employer may investigate my background and employment history to ascertain any and all information pertaining to my record. whether same is of record or not. I release employers and persons named herein from all liability for any damages on account of their famishing such information. Proof of citizenship or immigration status will be required upon employment. I agree to furnish any additional information and/or submit to oral, written or physical examinations as mac be required to complete the employment file. It is agreed and understood that this application for employment does not obligate the city to employ the applicant. Further, I understand and agree that if employed, that my employment is at will only and for no term of dettnite duration. I also understand and agree that either myself or the City of Fayetteville may terminate the employment relationship at any time. This certifies that this application was completed by me, the undersigned, and that all entries and information on it are true and complete to the best of me knowledge. I understand that misrepresentation or omission of facts called for in this application, in any supplement thereto,or in any city records, will be sufficient grounds for not employing me, or will be cause for immediate dismissal without notice at any time during my employment. Signature Of Applicant " /± � ,/ ` Date ,C J Page ' RE C ED JAN 2 1 2003 January172003 Cm OF FAyETT MLLE , HUMAN RESOURCES To Whom It May Concern: I am interested in applying for the remaining term of the City Clerk position for the City of Fayetteville. I believe that, with my many years of experience in business and my communications and team building expertise, I would very much enjoy performing the duties, as I understand them, of this position. As a lifelong resident of Fayetteville, I have and will continue to have, the best interests of the city as my highest priority. I am a multi-task oriented person and do very well in balancing different aspects of my job, whatever it maybe. Thank you for your consideration. Singer y, Claudia Woods Smith 1140 Overcrest Fayetteville, AR 72703 Ph: 521 -5655 1 Claudia Woods Smith 1140 Overcrest Fayetteville, AR 72703 Home: 479-521-5655 Cell: 479-466-4459 Objective: To secure a position that would allow me to utilize my vaned business, safety and employee relations expertise in a way that would help my firm be more successful in the community and marketplace. Education: Graduated — Fayetteville High School, Fayetteville, Arkansas Graduated — Fayetteville Business College, Fayetteville, Arkansas Quality Circle Institute Red Bluff, California Certified Quality Circle Facilitator The Institute for Productivity. Univ. of Tennessee Knoxville, Tennessee Certificate of Completion — Statistical Process Control OSHA Training Institute Kansas City, Missouri Certified — OSHA 501 Training Employment: Campbell Soup Co.Nlasic Foods/Pinnacle Foods Corporation, 1965-2003 Fayetteville, Arkansas Swanson Division 1997-2003 : Supervisor — Employee Involvement Responsible for facilitating employee participation in problem solving teams, building of managementlemployee relations, public relations and community involvement of the plant. Also responsible for threat assessment training and control in the plant as well as continued responsibility for plant safety training and assisting the Safety Engineer with vaned duties of the safety program. 1992-1997: Supervisor — Safety & Training *Achieved 2 State Safety Awards for hours worked without a lost time accident and improved worker's compensation costs by 75%. Responsible for the safety program in a plant employing over 800 people, including training in safe manufacturing practices. Responsible for the plant being in compliance with all OSHA rules and regulations and following all guidelines. 1983-1992 : Facilitator *Averaged cost savings of$100,000 annually with various projects. Responsible for 32 employee quality circles, local public relations and community involvement, in- plant communications utilizing desktop publishing equipment and Statistical Process Control training of all plant employees. Previous experience in other facets of plant operations enabled me to guide employees in the generation of cost savings projects. The circle program was cited for excellence in the corporation (Campbell's). Page 2 1979-83 : Industrial Engineering Analyst - Management Level *Improved Fried Chicken Yield by 1.5% overall for annual savings of over $200,000. Responsible for managing the Planning Department, including scheduling of production, purchase and delivery of packaging and ingredients and controlling costs through good inventory levels and production mix. Also worked with the Transportation Department in scheduling of shipments and control of finished product inventories. Then moved to scheduling of poultry for processing and frying operations, utilizing parts sizing while scheduling frying and filling operations. This work enabled me to work effectively under pressure, enhancing my skills in the planning, schedule and transportation areas. 1972-79: Industrial Engineering Analyst Responsible for all I.E. functions in the poultry eviscerating and cutup areas, including time and yield studies. Responsible for scheduling chicken flocks from the field into the plant and assisting the managers of planning and transportation with responsibility for keeping inventories and distribution of finished product. Obtained expertise in transportation functions, managing inventories and handling customer relations. 1965-72: Clerk, Secretary, Executive Secretary Responsible for Industrial Engineering Department correspondence and reports and normal secretarial duties. Executive secretary to the Assistant Plant Manager with responsibility for correspondence and production and yield reports to plant management. Due to this, became highly skilled in secretarial work plus utilizing math and communication skills. Affiliations: Executive Women International, Currently Vice-President, President Elect United Way of Washington County, Allocations Board CISM Team Member — The Crises Center SWWAN'S — Swanson Women Working for Area Needs References available upon request. Work Reference Applicant: Claudia Smith Company Contacted: Pinnacle Foods City & State : Fayetteville AR Phone : 443 -3451 Person Contacted: Tom Foley — HR Manager Organizational Skills : , Can handle a number of projects at once. Management/Supervisory Skills: Good skills. Great personality. She can be assertive when necessary but her forte is employee relations and public relations. Communication Skills : Excellent. She has put together a quarterly publication for the plant and is in line for the presidency of the local executive women' s organization. Ability to Multi Task: Very efficient Technical Skills : Excellent computer skills How well would this person be able to perform the duties? Claudia would be great dealing with the public as well as City officials . She is able to deal with all types of folks and issues. Work Reference Applicant: Claudia Smith Company Contacted: Pinnacle Foods City & State : Fayetteville, AR Phone : 443 -3451 . Person Contacted: Tom Foley — HR Manager Organizational Skills : Can handle a number of projects at once. Management/Supervisory Skills : Good skills. Great personality. She can be assertive when necessary but her forte is employee relations and public relations. Communication Skills : Excellent. She has put together a quarterly publication for the plant and is in line for the presidency of the local executive women ' s organization. Ability to Multi Task: Very efficient Technical Skills : Excellent computer skills How well would this person be able to perform the duties? Claudia would be great dealing with the public as well as City officials . She is able to deal with all types of folks and issues.