The URL can be used to link to this page

Home My WebLink About2002-10-15 - Agendas - Final FAYETTEVVLLE THE Cm OF FArE"EVUE. ARKANSAS FINAL AGENDA CITY COUNCIL OCTOBER 15, 2002 A meeting of the Fayetteville City Council will be held on October 15 , 2002 at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. A. CONSENT 1 . APPROVAL OF THE MINUTES 2. MOBLEY CONSTRUCTION : A resolution awarding a construction contract in the amount of $ 148, 180.00 to Mobley Contractors for the "City-wide Sidewalk Construction" project. 3. CLEVELAND STREET IMPROVEMENTS : A resolution approving a construction contract in the amount of S1 ,090,270.00 with Township Builders for Cleveland Street Improvement Project (Hall to Leverett); a 10% project contingency in the amount of $ 109,027 .00; and the related budget adjustment. 4. CLEVELAND STREET : A resolution approving Amendment tt3 to the engineering contract with Crafton, Tull and Associates, Inc. for Cleveland Street Improvements Project (Hall to Leverett) in the amount of $71 ,301 .69. 5. RIGHT-OF-WAY PURCHASE : A resolution approving a right-of-way purchase from the Arkansas and Missouri Rail Road Company for right- of-way on the west side of Gregg Avenue from Poplar Street to approximately Spruce Street and the approval of a budget adjustment. 6. OLD MISSOURI ROAD: A resolution approving an engineering contract amendment number two with Garver Engineers in the amount of $ 13,698 to the existing engineering services contract for design and construction management for the Old Missouri Road project. 7. SKYLAR PLACE ADDITION : A resolution to accept money in lieu as park land requirement of the Skylar Place Addition. 113 WEST MOUNTAIN 77701 479421-7700 FAX 4794768757 0 0 8. CORNERSTONE APARTMENTS : A resolution to accept money in lieu as the park land requirement of the Cornerstone Apartments Phase II . 9. LOPFI BENEFITS: A resolution authorizing the transfer of the sworn officers of the Fayetteville Fire Department for LOPFI Benefit Plan # 1 to LOPFI Benefit Plan #2, effective January 1 , 2003 . 10, FBO HANGAR: A resolution approving a construction contract in the amount of $634,000.00 with Crossland Construction, Inc. for construction of FBO Hangar; a 10 % contingency; acceptance of a grant from the Arkansas Aeronautics Commission in the amount of $200,000.00 and approval of a budget adjustment. 11 . SOUTH HANGAR APRON : A resolution approving a construction contract in the amount $616,207. 70 with Tomlinson Asphalt, Inc. for construction of Aircraft Hangar Apron Complex ; a 10% contingency and approval of a budget adjustment. B. OLD BUSINESS 1 . RZN 02-23.00 : An ordinance approving rezoning request RZN 02-23 .00 as submitted by Jerry Kelson of Crafton Tull and Associates on behalf of Lindsey Management Co. for property located north of Old Farmington Road and east of Futrall . The property is zoned C-2, Thoroughfare Commercial and contains approximately 19.39 acres. The request is to rezone to RMF- 18, Medium Density Multi-Family Residential. The ordinance was tabled on the first reading at the September 17, 2002 meeting. Left on table at the October 1 , 2002 meeting. 2. TRAFFIC STUDY : A resolution awarding the engineering and planning services contract for the City of Fayetteville's traffic study to the firm of Bucher, Willis, and Ratliff Corporation in the not-to-exceed amount of $ 198,408 ; approval of an engineering contract contingency in the amount of S20,000 and approval of a budget adjustment. The resolution was tabled at the September 17, 2002 and the October 1 , 2002 meetings. 3. RZN 02-27.00: An ordinance approving rezoning request RZN 02-27.00 as submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Lenwyn Edens for property located southeast of Wedington Drive and Brooke Lane. The property is zoned A- 1 . Agricultural and contains approximately 6. 10 acres. The request is to rezone to RMF-6, Low Density Multi -Family Residential. The ordinance was left on the first reading at the October I , 2002 meeting. C. NEW BUSINESS 1 . VA 02-8.00: An ordinance approving VA 02-8 .00 as submitted by Carole Jones of McClelland Engineers, Inc. on behalf of Ted Belden for property located at 485 Vinson Avenue. The request is to vacate a portion of a utility casement. 2. RZN 02-28.00: An ordinance approving rezoning request RZN 02-28.00 as submitted by Glenn Carter of Carter Consultants on behalf of Dewayne Provence for property located at 1509 Morningside Drive. The property is zoned R-2, Medium Density Residential and contains approximately 3 .34 acres. The request is to rezone to 1- 1 , Heavy Commercial/Light Industrial. 3, DEVELOPMENT PLANS AND PERMIT: An ordinance amending Title XV : Unified Development Ordinance of the Code of Fayetteville, to provide a date certain for the expiration of approved development plans and permits. 4. BID QUOTATIONS: An ordinance to amend Section 34.23 and Section 34.24 of the Code of Fayetteville to change the amount above which quotation bids are required. 5. 2002 MILLAGE : An ordinance levying a tax on the real and personal property within the City of Fayetteville, Arkansas, for the year 2002 fixing the rate thereof at 0.4 MILS for the Firemen's Pension and Relief Fund, 0.4 MILS for Policemen's Pension and Relief Fund and 1 .0 MIL for the Fayetteville City Library; and certifying the same to the County Clerk of Washington County, Arkansas. City Council �OL,V Young Marr (/ Bechard Davis Santos Jordan Reynolds Thiel Coody Young Marr Bechard Davis Santos Jordan Reynolds Thiel Coody City Council Oc- �oz� �� — Young ✓ �� Marr Bcchard / Davis f/ Santos / Jordan V Reynolds Thiel 4. Coody vr ypk �L Young Marr Bechard Davis 1� Santos Jordan ✓ Reynolds Thiel Coody City Counci4�d7-}6;-�99� o� Joe Young Marr /� �✓ !// Bechard Davis v Santos Jordan Reynolds Thiel Coody — Z q a Young ✓ �/ Marr Bechard Davis ✓ Santos ✓ Jordan ✓ /� Reynolds ✓ v Thiel LV� Coody City Council�aG Young Marr !/ � Bechard Davis Santos Jordan ✓ Reynolds Thiel Coody Young Marr Bechard Davis to Santos Jordan Reynolds Thiel Coody City Council Young !� Marr Bechard Davis Santos Jordan /� Reynolds ✓ !/ Thiel Coody PLA An Young Marr Bechard _ Davis Santos Jordan Reynolds Loe� / Thiel Coody C-ityEoeneY+ 3 �, v02 `i P� IPA 00 s Young /� / ✓ Marr Bechard Davis Santos Jordan — Reynolds Thiel f Coody I Young v M arr Bechard Davis Santos Jordan Reynolds Thiel Veol Coody AYET `T VI4LE r CRY OF FAYM VGLR AR W&W, FINAL AGENDA CITY COUNCIL OCTOBER 159 2002 A meeting of the Fayetteville City Council will be held on October 15, 2002 at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. A. CONSENT --- S'5 1 . APPROVAL OF THE MINUTES 2. MOBLEY CONSTRUCTION: A resolution awarding a construction contract in the amount of $ 148,180.00 to Mobley Contractors for the a "City-wide Sidewalk Constriction" project. 3. CLEVELAND STREET IMPROVEMENTS : A resolution approving a construction contract in the amount of $ 1 ,090,270.00 with Township Builders for Cleveland Street Improvement Project (Hall to Leverett); a 10% project contingency in the amount of $ 109,027.00; and the related budget adjustment. 4. CLEVELAND STREET: A resolution approving Amendment #3 to the engineering contract with Crafton, Tull and Associates, Inc. for Cleveland Street Improvements Project (Hall to Leverett) in the amount of r $71 ,301 .69. 5. RIGHT-OF-WAY PURCHASE: A resolution approving a right-of-way purchase from the Arkansas and Missouri Rail Road Company for right- of-way on the west side of Gregg Avenue from Poplar Street to ~ a*+proximatrly.Spruce-Streeiand the approval of a budget adjustment. 6. OLD MISSOURI ROAD: A resolution approving an engineering contract amendment number two with Garver Engineers in the amount of $ 13,698 to the existing engineering services contract for design and construction management for the Old Missouri Road project. 7. SKYLAR PLACE ADDITION: A resolution to accept money in lieu as = ark land requirement of the Skylar Place Addition. r 113 WEST YOURAYJ 72M ,.> 6 0 w .� 8. CORNERSTONE APARTMENTS: A resolution to accept money in r lieu as the park land requirement of the Cornerstone Apartments Phase H. 9. LOPFI BENEFITS: A resolution authorizing the transfer of the sworn officers of the Fayetteville Fire Department for LOPFI Benefit Plan #1 to LOPFI Benefit Plan #2, effective January 1 , 2003, 10, FBO HANGAR: A resolution approving a construction contract in the amount of $634,000.00 with Crossland Construction, Inc. for construction of FBO Hangar, a 10 % contingency; acceptance of a grant from the Arkansas Aeronautics Commission in the amount of $200,000.00 and approval of a budget adjustment. 11. SOUTH HANGAR APRON: A resolution approving a construction contract in the amount $616,207.70 with Tomlinson Asphalt, Inc. for construction of Aircraft Hangar Apron Complex; a 10% contingency and approval of a budget adjustment. Be OLD BUSINESS 1. //IRZN 02-23.00: An ordinance approving rezoning request RZN 02-23.00 as submitted by Jerry Kelson of Crafton Tull and Associates on behalf of Lindsey Management Co. for property located north of Old Farmington Road and east of Futrall: The property is zoned C-2, Thoroughfare Commercial and contains approximately 19.39 acres. The request is to rezone to RMF-18, Medium Density Multi-Family Residential. The ordinance was tabled on the first reading at the September 17, 2002 meeting. Left on table at the October 1, 2002 meeting. 2. TRAFFIC STUDY: A resolution awarding the engineering and planning services contract for the City of Fayetteville's traffic study to the firm of Bucher, Willis, and Ratliff Corporation in the not-to-exceed amount of $ 198,408; approval of an engineering contract contingency in the amount v of $20,000 and approval of a budget adjustment. The resolution was tabled at the September 17, 2002 and the October 1 , 2002 meetings. 3,4/✓ RZN 02-27.00: An ordinance approving rezoning request RZN 02-27.00 as submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Lenwyn Edens for property located southeast of Wedington Drive and f Brooke Lane. The property is zoned A-1, Agricultural and contains f approximately 6. 10 acres. The request is to rezone to RMF-6, Low Density Multi-Family Residential. The ordinance was left on the first reading at the October 1, 2002 meeting. , . 0 • C. NEW BUSINESS . , 1. /f�'A 02-8.00: An ordinance approving VA 02-8.00 as submitted by Carole V Jones of McClelland Engineers, Inc. on behalf of Ted Belden for property . , , located at 485 Vinson Avenue. The request is to vacate a portion of a utility easement. 2. 02-28.00: An ordinance approving rezoning request RZN 02-28.00 as submitted by Glenn Carter of Carter Consultants on behalf of Dewayne Provence for property located at 1509 Morningside Drive. The property is zoned R-2, Medium Density Residential and contains approximately 3.34 -~ acres The request is to rezone to I-1 . Heavy Commercial/I�ght Industrial. 3, J/ DEVELOPMENT PLANS AND PERNUT: An ordinance amending Y re Title XV: Unified Development Ordinance of the Code of Fayetteville, to provide a date certain for the expiration of approved development plans and permits. 4, 4 BID QUOTATIONS: An ordinance to amend Section 34.23 and Section �l 34.24 of the Code of Fayetteville to change the amount above which quotation bids are required. 5. �I002MiILLAGE: An ordinapEe levying a tax on the real and personal . property within the City of Fayetteville, Arkansas, for the year 2002 fixing the rate thereof at 0.4 MMS for the Firemen's Pension and Relief Fund, 0.4 MIS for Policemen's Pension and Relief Fund and 1 .0 MIL for the Fayetteville City Library, and certifying the same to the County Clerk of - C Washington County, Arkansas. � / • ; -.. �� ✓ 13 � L.JA � Ytt2 O �-� N 6 AYETTEWLLE • t' crtr OF FAVErrEVRLE, ARKANSAS FINAL AGENDA CITY COUNCIL OCTOBER 15, 2002 A meeting of the Fayetteville City Council will be held on October 15, 2002 at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. A. CONSENT ,34'5 1. APPROVAL OF THE MINUTES 2. MOBLEY CONSTRUCTION: A resolution awarding a construction contract in the amount of $ 148,180.00 to Mobley Contractors for the "City-wide Sidewalk Construction" project. 3, CLEVELAND STREET IMPROVEMENTS: A resolution approving a . construction contract in the amount of $ 1 ,090,270.00 with Township Builders for Cleveland Street Improvement Project (Hall to Leverett); a 10% project contingency in the amount of $ 109,027.00; and the related budget adjustment. 4. CLEVELAND STREET: A resolution approving Amendment #3 to the engineering contract with Crafton, Tull and Associates, Inc. for Cleveland Street Improvements Project (Hall to Leverett) in the amount of $719301 .69. 5. RIGHT-OF-WAY PURCHASE: A resolution approving a right-of-way purchase from the Arkansas and Missouri Rail Road Company for right- of-way on the west side of Gregg Avenue from Poplar Street to approximately Spruce Street and the approval of a budget adjustment. 6. OLD MISSOURI ROAD: A resolution approving an engineering contract amendment number two with Garver Engineers in the amount of $ 13,698 to the existing engineering services contract for design and construction management for the Old Missouri Road project. 7. SKYLAR PLACE ADDITION: A resolution to accept money in lieu as park land requirement of the Skylar Place Addition. 11] YVESr M0UMMr2M 470et-7M FAX 47P67&RW 1 8. CORNERSTONE APARTMENTS: A resolution to accept money in lieu as the park land requirement of the Cornerstone Apartments Phase H. ' 9. LOPFI BENEFITS: A resolution authorizing the transfer of the sworn officers of the Fayetteville Fire Department for LOPF1 Benefit Plan #1 to LOPFI Benefit Plan #2, effective January 1 , 2003, 10, FBO HANGAR: A resolution approving a construction contract in the amount of $634,000.00 with Crossland Construction, Inc. for construction of FBO Hangar; a 10 % contingency; acceptance of a grant from the Arkansas Aeronautics Commission in the amount of $200,000.00 and approval of a budget adjustment. ill SOUTH HANGAR APRON: A resolution approving a construction contract in the amount $616,207.70 with Tomlinson Asphalt, Inc. for construction of Aircraft Hangar Apron Complex; a 10% contingency and approval of a budget adjustment. Be OLD BUSINESS 1. //jasRZN 02-23.00: An ordinance approving rezoning request RZN 02-23.00 y submitted by Jerry Kelson of Crafton Tull and Associates on behalf of Lindsey Management Co. for property located north of Old Farmington Zo Road and east of Futrall. The property is zoned C-2, Thoroughfare Commercial and contains approximately 19.39 acres. The request is to rezone to RMF-18, Medium Density Multi-Family Residential. The ordinance was tabled on the first reading at the September 17, 2002 meeting. Left on table at the October 1 , 2002 meeting. 2. TRAFFIC STUDY: A resolution awarding the engineering and planning services contract for the City of Fayetteville's traffic study to the firm of Bucher, Willis, and Ratliff Corporation in the not-to-exceed amount of $ 198,408; approval of an engineering contract contingency in the amount of $20,000 and approval of a budget adjustment. The resolution was tabled at the September 17, 2002 and the October 1 , 2002 meetings. 3 f✓,/RZN 02-27.00: An ordinance approving rezoning request RZN 02-27.00 y as submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Lenwyn Edens for property located southeast of Wedington Drive and Brooke Lane. The property is zoned A-1 , Agricultural and contains approximately 6. 10 acres. The request is to rezone to RMF-6, Low Density Multi-Family Residential. The ordinance was left on the first reading at the October 1 , 2002 meeting. 0 • C. NEW BUSINESS ' 1 . /f JVA 02-8.00: An ordinance approving VA 02-8.00 as submitted by Carole V Jones of McClelland Engineers, Inc. on behalf of Ted Belden for property located at 485 Vinson Avenue. The request is to vacate a portion of a utility easement. 21 V vV"" 02-28.00: An ordinance approving rezoning request RZN 02-28.00 as submitted by Glenn Carter of Carter Consultants on behalf of Dewayne Provence for property located at 1509 Momingside Drive. The property is zoned R-2, Medium Density Residential and contains approximately 3.34 acres. The request is to rezone to I- 1 , Heavy Commercial/Light Industrial. 3, J/ DEVELOPMENT PLANS AND PERNUT: An ordinance amending Title XV: Unified Development Ordinance of the Code of Fayetteville, to provide a date certain for the expiration of approved development plans and permits. 4. J BID QUOTATIONS: An ordinance to amend Section 34.23 and Section �l 34.24 of the Code of Fayetteville to change the amount above which quotation bids are required. 5. ��002 MILLAGE: An ordinance levying a tax on the real and personal V/6-property within the City of Fayetteville, Arkansas, for the year 2002 fixing the rate thereof at 0.4 MIIS for the Firemen's Pension and Relief Fund, 0.4 MIS for Policemen's Pension and Relief Fund and 1 .0 MIL for the Fayetteville City Library; and certifying the same to the County Clerk of Washington County, Arkansas. r0 3 � vA , All re. oe� Res %7j .a t y )q.t� 7e.41� t' !� IJill, �JN • i MOBLEY CONST. • . A. 2 RESOLUTION NO. • A RESOLUTION AWARDING AN ENGINEERING CONTRACT IN AN AMOUNT NOT TO EXCEED TWO HUNDRED TWENTY- TWO THOUSAND THREE HUNDRED EIGHTY-EIGHT DOLLARS ($222,388.00) TO BUCHER, WILLIS AND RATLIFF CORPORATION FOR ENGINEERING AND PLANNING SERVICES ASSOCIATED WITH THE COMPREHENSIVE TRAFFIC STUDY; APPROVING AN ENGINEERING CONTRACT CONTINGENCY IN THE AMOUNT OF TWENTY THOUSAND DOLLARS ($20,000.00); AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF FORTY THOUSAND NINE HUNDRED EIGHTY DOLLARS ($43,980.00) FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That the City Council of Fayetteville, Arkansas, hereby awards an engineering contract in an amount not to exceed Two Hundred Twenty-Two Thousand Three Hundred Eighty-Eight Dollars ($222,388.00) to Bucher, Willis and Ratliff Corporation for engineering and planning services associated with • the Comprehensive Traffic Study, a copy of which, marked Exhibit " A" is attached hereto and made a part hereof. Section 2. That the City Council of Fayetteville, Arkansas, hereby approves an engineering contract contingency in the amount of Twenty Thousand Dollars ($20,000.00). Section 3. That the City Council of Fayetteville, Arkansas, herg"1 approves a budget adjustment in the amount of Forty Thousand Nine Eighty Dollars ($43,980.00) for same. PASSED and APPROVED this day of 200 . PROVES 1 AN DY, Mayor- ATTE!ag6j9&L By: • H ATHER 09 OF , Ci CLEVELAND ST. AMEND A. 4 page 1 STAFF REVIEW FORM X AGENDA REQUEST x _ CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of October 15 . 2002 FROM : Sid Norbash J4kA Engineering Public Works Name Division Department ACTION REQUIRED : Approval of the Amendment # 3 to the engineering contract with Crafton , Tull and Associates , Inc . , for Cleveland Street Improvements Project ( Hall to Leverett ) . COST TO CITY : $ 71 . 301 . 69 $ 768 , 339 Cleveland St . Imprvts . Cost of this Request Category/ Project Budget Category/ Project Name 4470 - 9470 - 5809 - 00 $ 14 . 269 Capital Street ImDvtes . Account Number Funds Used To Date Program Name 01011 - 10 $ 754 . 070 Sales Tax Project Number Remaining Balance Fund BUDGET X Budgeted Item Budget Adjustment Attached Budget toordiMalor Administrative Services Director ONTRACT/GRANT/LEASE REVIEW : GRANTING AGENCY : ccounting Manager J Date!�ZADA Coordinator Date -�� !/ 9 Z7 oz � 9 az /o r city A orney Date Internal Oditor Date Purchasing Officer Date STAFF RECOMENDATION : Approval of the amendment # 3 . o1• f An, D1 Head Date o4 R f r n isio & 9— New Item : Yes_ Nom Dept ent ector Date Q '11 oL Prev Ord/Res b : 42 - 98 Adminisve Services Director D��ate�/'' Oriq Contract Date : 9 - 7 - 98 / Orig Contract # 637 Mayor Date CLEVELAND ST. AMEND A. 4 page 2 Staff Review Form Description/ Cleveland Street Impvts . Meeting Date 10 - 15 -2002 . Project Name Amendment # 3 Comments : Reference Comments : Budget Director Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor CLEVELAND ST. AMEND FAYETTEVIWE • A. 4page 3 THF CITY OF FAYFT MUE AlRAHSAS i • DEPARTMENTAL CORRESPONDENCE To : Fayetteville City Council Thru : Dan coody , Mayor Greg Boettcher , PWD Jim Beavers , City Engineer From : Sid Norbash , Staff Engineer .I4V Date : September 27 , 2002 Re : Cleveland Street improvements Project Amendment #3 to the Engineering Contract With Crafton , Tull , and Associates , Inc . The above referenced project has been designed by Crafton , Tull , and Associates , and the approval of the construction project is • on this agenda . This contarct amendment will allow Crafton , Tull 6 Associates to perform construction management to the completion of this project . Staff is requesting approval of Amendment #3 , in the amount of $ 71 , 301 . 69 , to the original design and bid contract . SN / sn • Attachments : Copy of Amendment # 3 CLEVELAND ST. AMEND . (THU ) OCT 10 200240 : 59/ST. 9 : 58/140. 6307149975 P 2 ' A. 4 page 4 Crafton , Tull & Associates , Inc . P.O. Box 549 Rogers, AR 72757 479.836.4838 Fax 479.631.6224 www4raftUILCom . —CONTRACT AMENDMENT #3 October 10, 2002 Mr. Jim Beavers, P.E. City Engineer, City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 RE: Cleveland Street Improvement Project CTA Job No. 98073.01 Dear Mr. Beavers: In accordance with Section XIII of our Agreement for Engineering Services dated April 7, 1998, we request your consideration of an increase in the upper limit of compensation for our services per the City's request for our firm to provide Construction Phase Services. These services are described as follows: Construction Phase Services: The City of Fayetteville requires Crafton, Tull & Associates, Inc. to provide on-site daily construction observation for the Cleveland Street Improvement Project Grafton, Tull & Associates, Inc. shall provide periodic construction observation to ensure compliance with the plans and specifications, monitor the progress and performance of the work, and review construction procedures in the field . It is estimated that 270 calendar days (180 workdays) will be required for the construction period of the project, from which the fee for engineering services during construction are estimated (0 hrs/day average). Should the Engineer's time to observe the construction project be lengthened significantly, the Engineer will be compensated for the construction observation services through an additional amendment to this Agreement. It is mutually understood and agreed that the Engineer will assist the Owner and the Contractor, but shall not be responsible for the manner, execution, or safety procedures of the Contractor's work During construction, the Engineer will make minor revisions to the plans If needed and assist the contractor with technical questions. Upon completion of the construction project, the Engineer will provide Record drawings to the City in hard copy and electronic AutoCAD format. This project will comply with Section 22- 9-101 of the Arkansas_ Code, "Observation by Registered Professionals Required', shown in Attachment 'A". A r c h 1 t e c t s E n g i n e e r s & S u r v e y o r s FROM (THU ) OCT 10 2002 9 : 59 /ST. 9 : 51 CLF,VELAND ST. AMEND • • A. 4 page 5 Cleveland Street Improvement Project rage Construction Phase Engineering Servloee • The additional compensation for the work described above is detailed in the attached man-hour estimate and fee proposal. This Contract-Amendment shall not change the fees for Phases A, Be C, and E described in the Agreement for Engineering Services, Section XII. The requested compensation is summarized below: Construction Phase Services — costs not to exceed . . . . . . . . . . . . . . . .. . . . . . $82,467.77 Fixed Fee for Construction Phase Services . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . ..I $ 8.833.92 Total Additional Amount Requested . . . . . . . . . . . . . . . .. . . . . .. . . . . . :. . :. . . . . . . .... $71 ,301 .69 SUMMARY Previous Total Contract Amount $ 860296.03 Additional Requested Amount $ 71 .301 ,68 New Total Contract Amount $157$ 97.72 Based on the information contained herein, we respectfully request your consideration to increase the upper limit of our Agreement for Engineering SeMces. We trust that we have adequately documented this request, and should you have any questions or require any additional information, please • contact us at your oonvenience. Very Truly Yours, Crafton, Tull & Associates, Inc. Matt Crafton, P.E. Chief Operating Officer Enclosure IN WITNESS WHEREOF, the parties hereto have caused the original Agreement to be amended and duly executed as of the date and year first herein written. CITY OF FAYETTEVILLE • Mayor . Dan Coody CLEVELAND ST. AMEND • (THWOCT 10 2002 : 59/ST. 9 : 58 /NO. 6307149975 P 4 � A. 4 page 6 dove and Street Improvement Project Page 3 of 3 Construction Phase Engineering Services • ATTEST: Crofton, Tull & Associates, Inc. Matt trafton, P.E. Chief Operating Officer ATTEST: Tom Hopper, President FROM Jk OCT 10 2002 9 : 59/ST. 9 : 58/NO. 6307149975 P 5 L CLEVELAND ST. AMEND • • A rr1�T Vl1 �� '/ 1 /• A. 4 page 7 As Pagrowed.• 213193 2)9/93 7RLCrene� Assembly A Bill 3 Regolu Sessioa41993 _ SENATE BML 93 4 Hy: Senaoors Ntabae and Bookoult -- 5 6 7 For An Act To Be Entitled a "AS ACT TO AMEND ARKANSAS CODE ANNOTATED 622-9-101 TO 9 REQUIRE ALL CONSTRUCTION OF ANY PUBLIC HORLS BE OBSERVED t0 BY a REGISTERED PROFESSIONAL ENCIRELL OR ARCHITECT; AND 11 FOR OTM PURPOSES . " 12 13 Subtitle 14 "TO REQUIRE CONSTRUCTION OF ANY PUBLIC VORRS BE OBSERVED 15 BY .A REGISTERED PROFESSIONAL ENGINEER OR ARC=TECT . " 16 17 BE IT ENACTED *ST TEE GENERAL ASSEl.BLY OF TEE STATE OF ARKANSAS: 18 • 19 SECTION 1 . Arkeasae Code Annotated 622-9-101 is amended as follows : 20 "522-9-301 . Observation by. registared profeasionals requirdd . 21 (a) Neither the ctats',nor any township , county, anmicipalSr3r, village, 22 or other political subdivision of the state shall 'engage in the eonstruction 23 of any public works i.avolving engineering or architecture for vhiah the plans , 24 specifications , and estimates have not been made by , and the construction 25 executed under the observation of, a registered profeassAmal engineer or 26 architect , in their respective areas of expertise , ' dho are licensed to 27- practice under rhe laws of Arkansas . 28 (b ) Nothing is this section •ball Us held to apply to any public vorka 29 vherin the contemplated conscrucrion elpenditure for an engineering project 30 doea not exceed cweaey-five thousand dollars ($23, 000) or for an arehireccnral 31 project does not exceed seventy-five thousand dollars (87S, 000) , . 32 (e ) Thio section shall not apply to any school district , count71 33 a=lcipaltt7, or-township project which in planned and executed according to 34 plans and spectfieations furnished by authorised state agencies . " 3S 36 SECTION 2 . All -provisions of this ser of a general and permanent nature mrd322 OCT-09-2E02 14 : 46 479 575 8202 97i P. 02 TROM • (TRU) OCT 10 200 : 00/sT. 9 : 58 /NO, 6307149975 P 6 • CLEVELAND ST. AMEND A. 4 page 8 Y AeFa�atsedes'!3/932/9/93 JICi� �j� 7 tJr 5893 1 mrs' amendatory to the Arkaasaa Code of 1987 Annotated anti the Axkamaaa Code . 2 Reviaiaa Coemimaioa ahAL iUooyporate the same is the Code . 3 4 SECTION 3 . If any provisiva of this act or the application thereof to 5 Any parson or circumstance " ."Id 3m &lid, such invalidity shall not ' Affect 6 tither p=oviaions . or applioatioas of the act which a" ba glveA effect without 7 thi invalid provision or applications and to thio and tho pravisioas of this 8 met are declared Ce be eeverable . ' 9 • ' 10 SECTION b. All lave and pazya of laws in conflict with this act Ave 11 hereby =epealed. 12 /e/Sena ter !!oleos 13 14 15 16 14. . 1S • . 19 • 20 21 22 23 24 25 26 27 28 29 30 31 32 33 .4 \� 35 36 . : , 2 97i P. 03 OCT-09-2602 14: 46 479 575 8202 SCOPE OF SERVICES / MAN-HOUR ESTE • CLEVELAND ST. AMEND :ONSTRUCTION OBSERVATION & ENGI ERING DURING CONSTRUCTION A. 4 page 9 %LEVELAND STREET IMPROVEMENT PROJECT FAYETTEVILLE, ARKANSAS �mber 25, 2002 • BSE A' N E GINEER/ G S C This scope of services includes providing on-site daily construction observation for the Cleveland Street Improvement Project. Crafton, Tull & Associates, Inc. shall provide periodic construction observation to ensure compliance with the plans and specifications, monitor the progress and performance of the work, and review construction procedures in the field . It is estimated that 270 calendar days (180 workdays) will be required for the construction period of the project, from which the fee for engineering services during construction are estimated (6 hrs/day average). Should the Engineer's time to observe the construction project be lengthened significantly, the Engineer will be compensated for the construction observation services through an additional amendment to this Agreement. It is mutually understood and agreed that the Engineer will assist the Owner and the Contractor, but shall not be responsible for the manner, execution, or safety procedures of the Contractors work. During construction, the Engineer will make minor revisions to the plans if needed and assist the contractor with technical questions. Upon completion of the construction project, the Engineer will provide Record drawings to the City In hard copy and electronic AutoCAD format. Man-hour Estimate ADMIN. ENGR. CONST. PROJ. PROJ. TOTAL ID TASK ASST. TECH INSPTR. ENGR. MGR. HOURS 1 On-Site Construction Inspection 180 days 6 hrs./da avg.) 1080 1080 Ian Revisions as Necessary16 4 20 ecord Drawings 16 8 4 28 4 Project Management 10 20 42 10 82 Sub-Total CTA Construction Observation 10 32 1108 50 10 1210 SUMMARY OF MAN-HOURS & COMPUTATION OF DIRECT LABOR COSTS UNITS RATE TOTAL Administrable Assistant 10.0 Hours $13.40 $134.00 Engineering Technician 32.0 Hours $17.50 $560.00 Construction Inspector 1108.0 Hours $17.60 $19500.80 Project Engineer 50.0 Hours $27.40 $1 ,370.00 Project Manager 10.0 Hours $58.20 $582.00 Sub-Total Direct Labor 1210.0 $22,146.80 Overhead (165.92%) $36,745.97 Fixed Fee $8,833.92 COMPUTATION OF DIRECT EXPENSES UNITS RATE TOTAL Travel Mileage (180 days Q 50 miles/day) 9000 Miles $0.325 $2o925.00 Plan Sheet Plotting 25 Sheets $18.00 $450.00 Printing and Reproduction 100 Sheets $2.00 $200.00 46 Total Direct Expenses $3,575.00 TOTAL - Cleveland Street Construction Observation & Engineering During Construction $71 ,301 .69 CLEVELAND ST. AMEND • • A. 4 page 10 • • 1 SKYLAR PLACE- ADDITION • STAFF REVIEW FORM • A. 7 page 1 XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW W the Fayetteville City Council meeting of October 15 , 2002 FROM : Connie Edmonston Parks & Recreation Urban Development Name Division Department ACTION REQUIRED : Resolution to waive Ordinance 3793 to accept money in lieu as the park land requirement . of the Skylar Place Addition . COST TO CITY : 0 Cost of this Request Category/ Project Budget Category/Project Name Account Number - Funds Used To Date Program Name Project Number Remaining Balance Fund BUDGET REVIEW : Budgeted Item Budget Adjustment Attached dLget Manager Administrative Services Director CONTRACT /GRANT / LEASE REVIEW : GRANTING AGENCY : Accounting Manager Date Internal Auditor Date City Attorney Date ADA Coordinator Date Purchasing Officer Date STAFF RECOMMENDATION : Resolution to Waive Ordinance 3793 to accept money in lieu as the park land dedication requirement of Skylar Place Addition. Division Head Date Cross Reference Depar�e�lt Di(r�ector Date New Item : Yes No A& 3iVr&4ive Services Director Date Prev Ord/Res is [ Prev Ord/Res 1 ] Orig Contract Date : [ orifi Contract Date ] /fit/y Mayor - '�W /.ate Orifi Contract Number : [Contract # ] SKYLAR PLACE ADDITION • • A. 7 Page 2 Page 2 'r STAFF REVIEW FORM Description Skylar Place Addition Meeting Date October 15 , 2002 • Coaments • Reference Comments : Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor