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Home My WebLink About2002-09-17 - Agendas - Final FAYETTEVILLE THE CRY OF FAYETTEVILLE. ARKANSAS FINAL AGENDA CITY COUNCIL. SEPTEMBER 17, 2002 A meeting of the Fayetteville City Council will be held on September 17, 2002 at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. WASTEWATER IMPROVEMENT PROJECT: Report by Jerry Sonderegger, Bums and McDonnell, presentation will include an overview of the work completed, the current status, the project schedule and the planned future actions. TOWN CENTER: Annual report from the Town Center. A. CONSENT 1 . APPROVAL, OF THE MINUTES 2. RODGERS WATER TANK: A resolution awarding the engineering services contract for tank painting to McClelland Engineering in the amount of $31 ,481 .00. The project includes the second Rodgers tank and the City of Fayetteville's tank at Goshen; and approval of a project contingency. 3. WATER MAIN REPLACEMENT: A resolution awarding the engineering services contract for the North College water main replacement, North Street to Maple Street, to McClelland Engineers in the amount of $28,894.00 and approval of a project contingency of $5,000.00. 4. GREGG AVE : A resolution awarding the engineering services contract for the Gregg Avenue water line relocation and improvements to Garver Engineers, Inc. in the lump sum amount of $ 135,950.00; approval of a project budget contingency in the amount of 520,000.00; and approval of a budget adjustment. 113 WEST MOUNTAIN 72101 479621-7100 FAX 479-6761267 Meeting of September 17, 2002 JORDAN f REYNOLDS t/ THIEL YOUNG MARR _ BECHARD DAVIS SANTOS COODY of L JORDAN REYNOLDS � THIEL YOUNG MARR BECHARD DAVIS SANTOS COODY Meeting of September 17, 2002Zvy uAn` 5 G�h JORDAN J J REYNOLDS THIEL Y YOUNG MARR J BECHARD DAVIS r/ SANTOS COODY JORDAN REYNOLDS �/ J THIEL YOUNG t� MARR BECHARD t/ DAVIS SANTOS COODY Meeting of September 17, 2002 V� �p JORDAN ✓ ✓ A REYNOLDS r✓ ✓ �� THIEL ✓ YOUNG MARK BECHARD DAVIS ✓ SANTOS COODY L , JORDAN Y REYNOLDS ✓ THIEL t/ YOUNG MARR BECHARD ✓ DAVIS SANTOS COODY Meeting of September 17, 2002 0 oZ' 1 L4 71 JORDAN J REYNOLDS THIEL t/ YOUNG MARR BECHARD DAVIS SANTOS COODY JORDAN I/ REYNOLDS t/ THIEL v YOUNG f/ MARR BECHARD DAVIS SANTOS COODY Meeting of September 17, 2002 ^ D 'n 1ORDA REYNOLDS THIEL YOUNG MARK ✓ BECHARD / DAVIS V SANTOS COODY q'3S Vi JORDAN REYNOLDS THIEL YOUNG MARR ? 'Z BECHARD // DAVIS 1/ SANTOS COODY Meeting of September 17, 20 2 JORDAN f (� REYNOLDS L� THIEL 117 YOUNG MARR BECHARD DAVIS u� SANTOS COODY JORDAN !/ REYNOLDS L THIEL YOUNG (/ MARR BECHARD DAVIS SANTOS t/ COODY Meeting of September 17, 2002 �3 • JORDAN REYNOLDS THIEL (/ f YOUNG MARR / BECHARD I/ / DAVIS v / SANTOS COODY t' JORDAN REYNOLDS THIEL YOUNG U MARR BECHARD DAVIS SANTOS COODY Meeting of September 17, 2002 JO AN REYNOLDS THIEL YOUNG MARR BECHARD ----------------- DAVIS SANTOS COODY JORDAN REYNOLDS THIEL YOUNG MARR BECHARD DAVIS SANTOS COODY FAYETTEVI&LE nE CRY OF FAYET MIA ARKANSAS FINAL AGENDA CITY COUNCIL SEPTEMBER 17, 2002 A meeting of the Fayetteville City Council will be held on September 17, 2002 at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. WASTEWATER IMPROVEMENT PROJECT: Report by Jerry Sonderegger, Burns and McDonnell, presentation will include an overview of the work completed, the current status, the project schedule and the planned future actions. TOWN CENTER: Annual report from the Town Center. E A. CONSENT 1 . APPROVAL OF THE MINUTES • - Li 2, RODGERS WATER TANK: A resolutiop awarding the engineering services contract for tank painting to McClelland Engineering in the amount of $31 ,481 .00. The project includes the second Rodgers tank and the City of Fayetteville's tank at Goshen; and approval of a project contingency. S. 3. WATER MAIN REPLACEMENT: awarding the engineering services contract for the North College water main replacement, North Street to Maple Street, to McClelland Engineers in the amount of $28,894.00 and approval of a project contingency of $5,000.00. 4. GREG awarding the engineering services contract for the Gregg Avenue water line relocation and improvements to Garver Engineers, Inc. in the lump sum amount of $ 135,950.00; approval of a project budget contingency in the amount of $20,000.00; and approval of a budget adjustment. 113 WEST MOIARAW 72x01 479621-7700 FAX 473.673.3237 - 5. POLICE GRANT: A resolution accepting the award of the Bulletproof Vests Partnership Grant for 50% of cost of vest up to $48,925 .00 and award the bid for vests to the lowest bidder, Cruse Uniforms. i • �� , .I - %i 6. YVONNE RICHARDSON CENTER: A resolution approving a contract with Air Works to install an HVAC System in the Yvonne Richardson Community Center. 7. TASK ORDER #13: A resolution approving Task Order # 13 to McClelland Engineering Co. for design engineering and construction oversight of the new FBO hangar. Be OLD BUSINESS 1 . AUTOMATED CARTS : An ordinance establishing the rate structure and program parameters for an automated cart based on residential trash collection and disposal program. The ordinance was left on theecond reading as amended at the September 3, 2002 meeting. ( PASSE6 HS /9711 E .I) QE 4Q) Ilk eA 2. RZN 02-8.00: An ordinance approving rezoning request RZN 02- 8.00 as submitted by Bob Hill of Nickle Hill Group on behalf of J.C. and Alma Nickell for property located at 867 N. College. The property is zoned R-O, Residential Office and contains approximately 0.29 acres. The request is to rezone to C- 1 , Neighborhood Commercial. The ordinance was left on the first reading at the September 3, 2002 meeting. M - -O RZN 02- a approving rezoning request RZN 02- ��' 23 .00 as submitted by Jerry Kelson of Crafton Tull and Associates A4E 11A6 r) on behalf of Lindsey Management Co. for property located north of Old Farmington Road and east of Futrall. The property is zoned C-2, Thoroughfare Commercial and contains approximately 19.39 acres. The request is to rezone to RMF- 18, Medium Density Multi-Family Residential. The ordinance was left on the first reading at the September 3, 2002 meeting. 1 - e approving rezoning request RZN 02- 24.00 as submitted by Phil Hagen of Crafton Tull and Associates on behalf of Don Nelms for property located west of I-540 and east of Hwy 112. The property is zoned A- 1 , Agricultural and contains approximately 27.81 acres. The request is to rezone to C-2, Thoroughfare Commercial. The ordinancgrWas left on the weend- reading at the September 3, 2002 meetingl PASSJ6 A"csf' 5. RZN 02-25.00: An ordinance approving rezoning request RZN 02- 25.00 as submitted by Erin Rushing on behalf of Sage House, Inc. for property owned by the City of Fayetteville and located at 1033 Huntsville Road. The property is zoned R-1 , Low Density Residential and contains approximately 4.22 acres. The request is to rezone to MF- 12, Moderate Density Residential. The ordinance was left on the second reading at the September 3, 2002 meeting. 6. PUBLIC TRANSIT AUTHORITY: An ordinance authorizing the City of Fayetteville to become a part of a Public Transit Authority to be known as the Ozark Transit Authority and confirming an interlocal agreement to be signed by the Mayor. The ordinance was left on the second reading at the September 3, 2002 meeting. C OAS S Lt 1 C. W BUSINESS /1 B� Ed //X 7-- . � . - 1 . TRAFFIC STUDY: A resolution awarding the engineering and planning services contract for the City of Fayetteville's traffic study to the firm of Bucher, Willis, and Ratliff Corporation in the not-to-exceed amount of $ 198,408.00; approval of an engineering contract contingency in the amount of $20,000.00 and approval of a budget adjustment. . r •'; ?, � , • - 2. VA 02-6.00: An ordinance approving vacation request VA 02-6.00 as submitted by Brian Black of Black, Corley and Owens PA for property located at 1384 W. Showroom Drive, Fayetteville, Arkansas. The request is to vacate a ortion of a utility easement containing 0.05 acres. J\ 3. RZN 02-26.00: An ordinance approving rezoning request RZN 02- 26.00 as submitted Dave Jorgensen of Jorgensen & Associates on behalf of Chuck Calloway for property located at 1429 & 1430 Deerfield Way, containing 0.45 acres. The property is zoned R-O, Residential O(frce, the request is to rezone to R-1 , Low Density Residential. f p J ` 'JA ` 4. VA 02-9.00 & 10.00: An ordinance approving vacation request VA 02-9.00 and 10.00 as submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Chuck Calloway for property located at 1429 and 1430 Deerfield Way which are lots 2 and 34 of Deerfield Subdivisi n. The request is to vacate two sections of utility easements. Q A S S / EST 40 X/ = Sr Ago 222 5, SETBACK LINES: An ordinanc establishing setback lines on such streets and highways as designated on the Master Street Plan and prohibiting the establishment of any new structures or other improvements within the setback lines. _ > lr � S . - ✓ .: 6. MASTER STREET PLAN : A resolution amending the Master Street Plan to relocate the exte Rn of Hollywood Avenue from 18`s Street to Best Way Street. FAYETTEN#LLE r THE CRY OF FAYETTEVRLE ARKANSAS FINAL AGENDA CITY COUNCIL SEPTEMBER 17, 2002 A meeting of the Fayetteville City Council will be held on September 17, 2002 at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. WASTEWATER IMPROVEMENT PROJECT: Report by Jerry Sonderegger, Burns and McDonnell, presentation will include an overview of the work completed, the current status, the project schedule and the planned future actions. TOWN CENTER: Annual report from the Town Center. A. CONSENT 1 . APPROVAL OF THE MINUTES 2. RODGERS WATER TANK: A resolution awarding the engineering services contract for tank painting to McClelland Engineering in the amount of $31 ,481 .00. The project includes the second Rodgers tank and the City of Fayetteville' s tank at Goshen; and approval of a project contingency. /y ?• O : 3. WATER MAIN REPLACEMENT: A resolution awarding the engineering services contract for the North College water main replacement, North Street to Maple Street, to McClelland Engineers in the amount of $28,894.00 and approval of a project contingency of $5,000.00. -01 4. GREGG AVE: A resolution awarding the engineering services contract for the Gregg Avenue water line relocation and improvements to Garver Engineers, Inc. in the lump sum amount of $ 135,950.00; approval of a project budget contingency in the amount of $20,000.00; and approval of a budget adjustment. 111 WEST MOUWAIN r2TM 479621-7700 FAX 479676-8767 40 5. POLICE GRANT: A resolution accepting the award of the ' Bulletproof Vests Partnership Grant for 50% of cost of vest up to $48,925 .00 and award the bid for vests to the lowest bidder, Cruse Uniforms. 6, YVONNE RICHARDSON CENTER: A resolution approving a contract with Air Works to install an HVAC System in the Yvonne Richardson Community Center. 7, TASK ORDER #13: A resolution approving Task Order #13 to McClelland Engineering Co. for design engineering and construction oversight of the new FBO hangar. B. OLD BU NESS CEJ A , Jv AUTOMATED CARTS: An ordinance establishing the rate structure and program parameters for an automated cart based on residential trash collection and disposal program. The ordinance I' was left on the second reading as amended at the September 3, 2002 meeting. 2. )fVfZIZN 02-8.00: An ordinance approving rezoning request RZN 02- 8.00 as submitted by Bob Hill of Nickle Hill Group on behalf of J.C. and Alma Nickell for property located at 867 N. College. The f property is zoned R-O, Residential Office and contains approximately 0.29 acres. The request is to rezone to C-1 , Neighborhood Commercial. The ordinance was left on the first reading at the September 3, 2002 meeting. . 3. RZN 02-23.00: An ordinance approving rezoning request RZN 02- 23 .00 as submitted by Jerry Kelson of Crafton Tull and Associates on behalf of Lindsey Management Co. for property located north �a �\ of Old Farmington Road and east of Futrall. The property is zoned 1Q C-2, Thoroughfare Commercial and contains approximately 19.39 acres. The request is to rezone to RMF- 18, Medium Density Multi-Family Residential. The ordinance was left on the first reading at the September 3, 2002 meeting. .7� k �` 4. / RZN 02-24.00: An ordinance approving rezoning request RZN 02- �J 24.00 as submitted by Phil Hagen of Crafton Tull and Associates on behalf of Don Nelms for property located west of I-540 and east of Hwy 112. The property is zoned A- 1 , Agricultural and contains approximately 27.81 acres. The request is to rezone to C-2, Thoroughfare Commercial. The ordinance was left on the reading at the September 3, 2002 meeting. � 5 S. I I J RZN 02-25.00: An ordinance approving rezoning request RZN 02- \' V J 25.00 as submitted by Erin Rushing on behalf of Sage House, Inc. \ \ for property owned by the City of Fayetteville and located at 1033 Huntsville Road. The property is zoned R- 1 , Low Density Residential and contains approximately 4.22 acres. The request is to rezone to MF- 12, Moderate Density Residential. The ordinance 6. )Jas left on the second reading at the September 3, 2002 meeting. UBLIC TRANSIT AUTHORITY: An ordinance authorizing the City of Fayetteville to become a part of a Public Transit Authority to be known as the Ozark Transit Authority and confirming an interlocal agreement to be signed by the Mayor. The ordinance was left on the second reading at the September 3, 2002 meeting. C. NEW BUSINESS 1 . TRAFFIC STUDY: A resolution awarding the engineering and planning services contract for the City of Fayetteville's traffic study to the firm of Bucher, Willis, and Ratliff Corporation in the `\\ not-to-exceed amount of $ 198,408.00; approval of an engineering contract contingency in the amount of $20,000.00 and approval of a budget adjustment. /,/A� � LJ 2, d 02-6.00:02-6.00: An ordinance 'approving vacation request VA 02-6.00 as submitted by Brian Black of Black, Corley and Cravens PA for property located at 1384 W. Showroom Drive, Fayetteville, Arkansas. The request is to vacate a portion of a utility easement containing 0.05 acres. 3. illRZN 02-26.00: An ordinance approving rezoning request RZN 02- v 26.00 as submitted Dave Jorgensen of Jorgensen & Associates on behalf of Chuck Calloway for property located at 1429 & 1430 Deerfield Way, containing 0.45 acres. The property is zoned R-O, Residential Office, the request is to rezone to R- 1 , Low Density esidential. 4. Jf IVA 02-9.00 & 10.00: An ordinance approving vacation request VA 02-9.00 and 10.00 as submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Chuck Calloway for \ / property located at 1429 and 1430 Deerfield Way which are lots 2 and 34 of Deerfield Subdivision. The request is to vacate two sections of utility easements. 5. SETBACK LINES: An ordinance establishing setback lines on W� such streets and highways as designated on the Master Street Plan and prohibiting the establishment of any new structures or other improvements within the setback lines. 6. MASTER STREET PLAN: A resolution amending the Master ' Street Plan to relocate the extension of Hollywood Avenue from /n� 18'' Street to Best Way Street. TRE CITY OF FAYETT"LLE. ARKANSAS . FINAL AGENDA CITY COUNCIL SEPTEMBER 17, 2002 A meeting of the Fayetteville City Council will be held on September 17, 2002 at 6:30 p .m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. WASTEWATER IMPROVEMENT PROJECT : Report by Jerry Sonderegger, Burns and McDonnell, presentation will include an overview of the work completed, the current status, the project schedule and the planned future actions. TOWN CENTER: Annual report from the Town Center. A. CONSENT 1 . APPROVAL, OF THE MINUTES 2. RODGERS WATER 'TANK: A resolution awarding the engineering services contract for tank painting to McClelland Engineering in the amount of S31 ,481 .00. The project includes the second Rodgers tank and the City of Fayetteville ' s tank at Goshen; and approval of a project contingency. 3. WATER MAIN REPLACEMENT: A resolution awarding the engineering services contract for the North College water main replacement, North Street to Maple Street, to McClelland Engineers in the amount of S28,894.00 and approval of a project contingency of $5 ,000.00. 4. GREGG AVE : A resolution awarding the engineering services contract for the Gregg Avenue water line relocation and improvements to Garver Engineers, Inc . in the lump sum amount of $ 135 ,950.00; approval of a project budget contingency in the amount of $20,000.00; and approval of a budget adjustment. \ 110 WEST MOUNTAIN MM /7M21-7700 FA% 47WS8257 5. POLICE GRANT : A resolution accepting the award of the Bulletproof Vests Partnership Grant for 50% of cost of vest up to $48,925 .00 and award the bid for vests to the lowest bidder, Cruse Uniforms. 6. YVONNE RICHARDSON CENTER: A resolution approving a contract with Air Works to install an HVAC System in the Yvonne Richardson Community Center. 7. TASK ORDER #13 : A resolution approving Task Order # 13 to McClelland Engineering Co. for design engineering and construction oversight of the new FBO hangar. B. OLD BUSINESS 1 . AUTOMATED CARTS : An ordinance establishing the rate structure and program parameters for an automated cart based on residential trash collection and disposal program . The ordinance was left on the second reading as amended at the September 3, 2002 meeting. 2. RZN 02-8.00: An ordinance approving rezoning request RZN 02- 8 .00 as submitted by Bob Hill of Nickle Hill Group on behalf of J .C. and Alma Nickell for property located at 867 N. College. The property is zoned R-O, Residential Office and contains approximately 0.29 acres. The request is to rezone to C- 1 , Neighborhood Commercial . The ordinance was left on the first reading at the September 3, 2002 meeting. 3. RZN 02-23.00: An ordinance approving rezoning request RZN 02- 23 .00 as submitted by Jerry Kelson of Crafton Tull and Associates on behalf of Lindsey Management Co. for property located north of Old Farmington Road and east of Futrall. The property is zoned C-2, Thoroughfare Commercial and contains approximately 19.39 - acres. The request is to rezone to RMF- 18, Medium Density Multi-Family Residential . The ordinance was left on the first � reading at the September 3, 2002 meeting. V� 4. RZN 02-24.00 : An ordinance approving rezoning request RZN 02- �,/24.00 as submitted by Phil Hagen of Crafton Tull and Associates on behalf of Don Nelms for property located west of 1-540 and east t Q � �l1iof Hwy 112 . The property is zoned A- 1 , Agricultural and contains approximately 27.81 acres. The request is to rezone to Thoroughfare Commercial . The ordinance was left on. the econd \ \ reading at the September 3 , 2002 meeting. \��1\ Fib LSO 5. RZN 02-25.00: An ordinance approving rezoning request RZN 02- 25 .00 as submitted by Erin Rushing on behalf of Sage House, Inc. for property owned by the City of Fayetteville and located at 1033 Huntsville Road. The property is zoned R- 1 , Low Density Residential and contains approximately 4.22 acres. The request is to rezone to MF- 12, Moderate Density Residential. The ordinance was left on the second reading at the September 3 , 2002 meeting. 6. PUBLIC TRANSIT AUTHORITY : An ordinance authorizing the City of Fayetteville to become a part of a Public Transit Authority to be known as the Ozark Transit Authority and confirming an interlocal agreement to be signed by the Mayor. The ordinance was left on the second reading at the September 3, 2002 meeting. C. NEW BUSINESS 1 . TRAFFIC STUDY : A resolution awarding the engineering and planning services contract for the City of Fayetteville's traffic study to the firm of Bucher, Willis, and Ratliff Corporation in the not-to-exceed amount of $ 198,408 .00; approval of an engineering contract contingency in the amount of $20,000.00 and approval of a budget adjustment . 2. A 02-6.00 : An ordinance approving vacation request VA 02-6.00 as submitted by Brian Black of Black, Corley and Owens PA for property located at 1384 W. Showroom Drive, Fayetteville, Arkansas. The request is to vacate a portion of a utility easement containing 0.05 acres. 3. RZN 02-26.00: An ordinance approving rezoning request RZN 02- 26.00 as submitted Dave Jorgensen of Jorgensen & Associates on behalf of Chuck Calloway for property located at 1429 & 1430 Deerfield Way, containing 0.45 acres. The property is zoned R-O, Residential Office, the request is to rezone to R- 1 , Low Density Residential . 4, VA 02-9.00 & 10.00: An ordinance approving vacation request VA 02-9.00 and 10.00 as submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Chuck Calloway for property located at 1429 and 1430 Deerfield Way which are lots 2 and 34 of Deerfield Subdivision. The request is to vacate two sections of utility easements. 5. SETBACK LINES : An ordinance establishing setback lines on such streets and highways as designated on the Master Street Plan and prohibiting the establishment of any new structures or other improvements within the setback lines. 6. MASTER STREET PLAN : A resolution amending the Master Street Plan to relocate the extension of Hollywood Avenue from 1 S'" Street to Best Way Street. %womm/ OHO ODO 4* ODO ODO 000 • 0 =r Q ' • 0 � m MON CD C') pool M 00 c� 2) 0 cD CD c� CD 0 _ CD CO) CD CD a CO) CD 41D • C�. �. m U U) Cl))m ,... 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CD m CD 0 �CL 0 CL �' • MIA L7 O a> a; C) ohm as o. cm) :1,=r • N ic 3 CD CD � n °: P: O� CO NO' O +� C y N • COD O CCD `C Cl) .N► CCD � C C dome, .3► � N � � C � I� .0 CL CL (G CD c 3 _ CD r) A C U) OX C A r �. Z 1 r T T Fayetteville Town Center Annual Report to Fayetteville City Council Presented Tuesday, September 17, 2002 Goals (as stated in Article V, Section 507 of the Lease and Agreement between the City of Fayetteville, Arkansas and the A &P Commission of the City of Fayetteville, Arkansas) I . Generate increased tourism for Fayetteville 2. Remain financially viable with all debts and obligations paid timely 3 . Serve the Fayetteville community by use for local, non-profit groups and other community events I . Increased Tourism a. Total Contracts executed between September I , 2001 and August 31 , 2002 - 206. i. 8/31 /2001 to 12/31 /2001 — 79 ii. 1 / 1 /2002 to 8/31 /2002 - 127 b. Total Events hosted between September 1 , 2001 and August 31 , 2002 - 129 i. 8/31 /2001 to 12/31 /2001 — 54 ii . 1 / 1 /2002 to 8/31 /2002 - 75 c. Estimated Tourism Revenue from events hosted between September 1 , 2001 and August 31 , 2002 drawing out-of-town guest. Revenues estimated at $ 191 per person per visit. Estimated # Estimated Event Name Visitors Revenue UA School of Law - Continuing Education 50 99550.00 AR Bar Association 100 19, 100.00 "trails and Greenways Forum 150 289650.00 Desert Fire Belly Dance Seminar 250 47,750.00 Governor Huckabee Reception 250 47,750.00 Ozark Cooperative Warehouse Annual Meeting, Fall 250 47,750.00 '01 Ozark Cooperative Warehouse Annual Meeting, Spr 250 479750.00 ' 02 Hutchinson Campaign, Vice Presidential Visit 300 57,300.00 American Institute of Architects State Convention 350 66,850.00 Bull/Sandlin Wedding Reception 350 66s850.00 NOARK HR Association 400 76,400.00 AR Aviation Historic Society 500 95,500.00 Joy Ministries Conference 500 959500.00 Staffmark Holiday Party 500 95,500.00 AHSCA Coaches and All Star Clinic 600 1149600.00 TOTAL 4800 916 800.00 Fayetteville Town C"tcr 2002 Rcport Page 1 of 5 II. Financial Viability a. Summary i. 2001 — Actual 1 . Income - $ 170, 186.89 2. Expenses - $67,618.06 "(Does not include salaries) ii. 2001 — Budget 1 . Not Available iii. 2002, January 1 to July 31 — Actual 1 . Income - $ 143,792.74 (+57%) 2. Expenses - $206, 160.52 (49%) iv. 2002, January l to July 31 — Budget 1 . Income - S83, 113 . 18 2. Expenses - $246,033 .00 v. Contracted Charges - $351 ,730.09 1 . (Year End 2001 ) - $ 140,688.90 2. ( 1 / 1 /02 to 8/31 /02) - $211 ,041 . 19 111. Community and Non-Profit services a. Total Events between September 1 , 2001 and August 31 , 2002 - 148. i. 8/31 /2001 to 12/31 /2001 — 54 ii. 1 / 1 /2002 to 8/31 /2002 — 75 b. Non-Profit Events between September 1 , 2001 and August 31 , 2002 - 37 i. 8/31 /2001 to 12/31 /2001 — 17 ii. 1 / 1 /2002 to 8/31 /2002 - 20 c. Average Square Footage Rate — Overall / Non-Profit i. 8/31 /2001 to 12/31 /2001 — $. 167 / $. 104 per square foot ii. 1 / 1 /2002 to 8/31 /2002 - $.241 / $. 146 per square foot d. List of Non-Profit events from 8/31 /01 to 8/31 /02 i. Attached c. Community Service Review (from 2001 report) i. To provide plaza venue for speaking and music events open to the public. ii. To work with the Fayetteville Farmer's Market to expand current market area onto plaza and to provide public restrooms. iii. To host a public, ticketed event for the community. iv. To host trade shows and fairs as a venue for local businesses and associations v. To approach organizations with established productions to investigate working with Fayetteville and Fayetteville Town Center. Fayetteville Town Cnter 2002 Report Page 2 of 5 IV. Conclusions (from Commitments reported to City Council in 200 1 ) a. The management and staff of the Fayetteville Town Center will provide our clients with exceptional service and value. While we will rarely be the least expensive facility in the area, we will strive to provide the best value. i. Evaluation Scores rating Facility, Staff & Operations on a scale of 1 to 4 (see attached report) — overall score of 3.9 ii. Customer Comments, examples indicate events before and after acoustic panel installation (see attached report): 1 . Ozark Cooperative Warehouse, Vendor Expo ( 10/06/01 ) - We thought you did an excellent job and we loved the facility. Extra refrigeration accommodations would enhance our experience as would better acoustics. Overall, an excellent facility. (3 .8) 2. KLRC Radio, Pastor's Appreciation Dinner ( 10/29/01 ) - We were so impressed by the staff and facilities at the Fayetteville Town Center. Having our event at the Fayetteville Town Center made the planning smooth from start to finish. We will definitely use the Fayetteville Town Center for events in the futures. Thank you ! (4) 3 . AR Aviation Historic Society, Awards Banquet ( 11 /08/01 ) - Thank you all for the wonderful customer service. You went above and beyond expectations. I can not thank you all enough in helping make this a memorable night. (4) 4. Junior League of NWA, Winter Dreams ( 12/6-7/01 ) - Wonderful event ! All of our anticipated snags worked out (acoustics, etc). We look forward to working together again Thanks ! (4) 5. NoArk HR Association, Vendor Fair & Annual Meeting (4/ 16- 18/02) - We had a very good experience using the Town Center. Your staff is efficient, friendly and helpful. (4) 6. Laney/Snodgrass Wedding Reception (7/ 13/02) - I can not find one negative thing to say about the Town Center & Staff. For the money we paid, we got top notch service. We never had to worry for one minute about anything related to the Town Center, during such a stressful time, that is a welcome relief. (3 .9) 7. The Event Group, Colgate Seminar (07/ 16- 18/02) - We are so happy to be a preferred vendor. The only things I see are electrical problems. Don't know if they can be fixed or not. Suggestion: Also, would like another refrigerator, or cooler. Hard to cool food & multiple beer/cases, etc. in one unit. Thanks- Shelli Morrison (3 .2) 8. Huffmaster/Mayhew Wedding Reception (08/ 17/02) - Words cannot express our thanks to all of you for helping us make our daughters wedding reception so memorable. Comments from our friends and family have been nothing but positive. The Town Center truly is a "step above" all the other facilities in the area. Thanks again. We will be using the facility again in the future. Sincerely, Linda and Terry Huffmaster. (4) Faycttcville Town Center 2002 Report Page 3 of 5 b. The management and staff of the Fayetteville Town Center will work directly with the local hospitality industry to drive marketing efforts to promote Fayetteville and Northwest Arkansas as a premier destination for business, social and leisure activity. i. Arkansas Society of Association Executives (ASAE) membership ii. Chamber of Commerce membership and committee participation iii. New Fayetteville Convention and Visitors Bureau Advisory Board iv. Meeting Planners Guide c. The management and staff of the Fayetteville Town Center recognizes the importance of supporting the local economy and will do so through referrals and through coordination efforts using local businesses wherever possible i. Referral Services 1 . The Fayetteville Town Center provides references to local businesses for food and catering, convention services, party rentals, decorators, florists, AV equipment and event management services. 2. The Fayetteville Town Center refers clients not using our facility to other, local event facilities including UARK Bowl, the Arkansas Air Museum, UA Center for Continuing Education, NWA Mall, University of Arkansas Alumni House, area hotels and restaurants, as well as other convention centers in NWA. ii. Cooperative bidding with other, local facilities and vendors I . American Institute of Architects State Convention 2. NOArk HR Conference 3. Hutchinson for Senate, Vice Presidential Visit 4. 2004 Governor's Conference on Tourism V. Fayetteville Town Center a. Staff i. Denise Bembenek, Facilities Manager ii. Keith Lee, Sales Manager iii. Sandra Bennett, Event Coordinator iv. Jamey Goddard, Administrative Assistant v. Rocky Jones, Maintenance Supervisor VI. Supporting Documentation (available upon request unless otherwise noted) a. Town Center — 2001 Budget Summary b. Fayetteville Town Center Income Statement: Actual vs. Budget c. Fayetteville Town Center Activity Report, August 2002 d. Fayetteville Town Center — 2001 General Ledger, Year End close e. Fayetteville Town Center — 2002 General Ledger, August close f Customer Evaluation Sumary Fayetteville Town Center 2002 Repon Page 4 of 5 111. d, i. List of Non-Profit Events ' . Event NamenAi"fs Event Date Leukemia Society, Light the Night Walk 09/ 14/01 WRMC — Women 's Day 09/22/01 Northside Rotary Luncheon 09/25/01 Fayetteville Public Education Foundation Hall of Honor 10/04/01 Hope, Inc. Survivor's Reception 10/15/01 Susan G. Komen Foundation Pink Ribbon Luncheon 10/ 15/01 Washington Regional Medical Foundation Meeting 10/ 16/01 Friends of Fayetteville Trails & Greenways Symposium 10/25/01 KLRC Pastor's Appreciation Dinner 10/29/01 NWA Veteran's Day Concert 11 /10/01 Juvenile Diabetes Research Foundation Kick-off 11 / 13/01 City of Fayetteville PD Methan hetamine Task Force 11 /29/01 Junior League of NWA Winter Dreams 12/06/01 Fayetteville Chamber of Commerce 12/ 10/01 Fayetteville Fire Department, Weapons of Mass Destruction 12/ 11 /01 UAMS, AHEC-NW Retreat 12/21 /01 First Night 12/31/01 Prairie Grove High School Prom 03/30/02 Delta Sigma Theta Service Sorority Banquet 04/05/02 Fayetteville High School Prom 04/06/02 Phi Kappa Phi — Professional Educator Association 04/09/02 Steve Morrison, Afghanistan Refugees Reception 04/ 14/02 Washington Regional Medical Center Annual Staff Meeting 04/ 19/02 American Heart Association Gala 04/27/02 Washington Regional Medical Center Doctors Seminar 05/06/02 Shiloh Christian School Prom 05/ 10/02 Elkins Ili h School Prom 05/11/02 West Fork High School Prom 05/11/02 Ozark Cooperative Warehouse Vendor Fair 06/07/02 NWA Family Practice Business Meeting 06/21 /02 Steve Morrison, Mexican Well Water Fund Raiser 06/29/02 AHSCA Coaches Clinic and All Star Retreat 07/18/02 Juvenile Diabetes Research Foundation Kick Off 07/ 18/02 City of Fayetteville, Town Meeting 08/08/02 City of Fayetteville, NWA Symphony 08/24/02 Joy Ministries, Arts Conference 08/29/02 Fayetteville Town Center 2002 Report Page 5 of 5 Se T z q 1�0 a a a a DATE D H a cr tD 't P c EVENT S LZ 4 Sj D a >( W Y y a a A a a ffi a a a FACILfTY _ Cleanliness of room — r a l a a s I A a I P I P P + Room set to your specifications r" O A a A a a s i A i s A A ITimely access t0 facility L- -I- - .- —' — . 2 (Cleanliness of bathrooms n —;— m IGeanlinessoicatedrgkitchen z M �Cteanliness of reception area A (Cleanliness of lobby _._ t;rf Cleanliness of plaza and balcony ip I_ _� _ - -- -- --- + a a s a s a a + + STAFF m P P A P A A a a a I s (Sales Managers knowledge of y<y facility and event management r C A A l a A a l A A A a l a Event Coordinators knowledge of 1 facility and event management Z — — I to a a l a t a a P A a a I P Staff recommendation for services, roam arrargements and event coordination a - --- - --- - - --- —• - II a a I a P a P A a a P Onsite managers expertise and efficiency with your event. m P a A A A A a —AJ A A Igtaff friendliness and assistance (Staff professionalism W _ Q + s a s a a W + + OPERATIONS Yn W Pre-planning for your room setup N N a a Iaa Iaa A I a A Coordination between TC staff and other services II A A A a a s a ICOIIeCIiofIS process 8 A a a s A A a !Post-call and evaluation process W W W w TOUL'4EVENTAVERAGE Ur fD _ Zi � I m _ gg N � $ < . 3 U s