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HomeMy WebLinkAbout2001-12-03 - Agendas - Final FAYETTEV&LE THE CITY OF FAYETTEVILLE, ARKANSAS AGENDA SPECIAL CITY COUNCIL MEETING DECEMBER 3, 2001 A special meeting of the City Council will be held on December 3, 2001 at 5 :30p.m. in Room 219 of the City Administration Building located at 113 West Mountain, Fayetteville, AR. 1 . OZARK REGIONAL TRANSIT: A resolution approving a budget adjustment in the amount of $ 12,471 .00 and authorizing a transfer to Ozark Regional Transit, Inc. 113 WEST MOUNTAIN 72701 501521-7700 FAX 501 575.8257 • . STAFF REVIEW FORM • XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of December 3 , 2001 FROM : Hugh Earnest Urban Development Urban Development Name Division Department ACTION REQUIRED : Approv&Aa budget adjustment and authorizing a transfer to Ozark Regional Transit , Inc . COST TO CITY : $ 12 , 471 . 00 305 , 130 . 00 Transfers Cost of this Request Program/Project Budget Category/Project Name 1010 - 6600 - 5723 - 00 305 , 130 . 00 Miscellaneous Account Number Funds Used To Date Program Name 0 . 00 General Project Number Remaining Balance Fund BUD ET REVIEW : Budgeted Item XX Budget Adjustment Attached An D&dget Manager Administrative Services Director CONTRACT/G T/LEASE REVIEW : GRANTING AGENCY : Accounting Manager Date Internal Au ftor Date 'City Attorney Date ADA Coordinator Date - V AXLZ Purchasing Officer Date Grant Coordinator Date STAFF RECOMMENDATION : Approval of budget adjustment . Divis ' n Head f / Date Cross Reference ,{,Cl 't /✓� YJ New Item : Yes No De art nt i ec or Date Prev Ord/Res # : Admi ' trative Services Director _ /Da_tee �n yy Orig Contract Date : Mayor Date OriCsaki ontract Number : Q !}T Tfii s OafE t h A s H r�ppra vel fp l /•cat4. N '09d-08- Cc 1y S o pn+n my gutl�d FI$ ChL 2co2 k05 ndT yy�-bt.a� ��uF/J 'al Co Ne:/ d STAFF REVIEW FORM - Page y2rDkd6iA � errsu+� 2wz �� yvF UOiLtFS {ur 4e-r pi`s y'd !2c i}-p�op_o�uma 46/14DOb N1t�dT 5 ��EA5,E AP�r> v/. rl lel T711ZFC_ �12l M1I QD 1 . Utt-W H:\BUDGEWROJECTS\Bud_AdjWgenda Request oMinc emergency appropriation BA.wpd FAYETTEVI LLE • t THE CRY OF FAYETTEVLLLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Fayetteville City Council FROM: Dan Coody, Mayor , DATE: December 3, 2001 SUBJECT: Emergency Appropriation - Ozark Regional Transit, Inc Ozark Regional Transit, Inc notified the City on Friday that they would need funds to make payroll for Tuesday, December 4, 2001 . This morning, City staff received a fax transmission from Ozark Regional Transit, Inc that requests $ 12,471 .00 to meet payroll expense between now and January 1 , 2002. I request that City Council approve a budget adjustment in an amount not to exceed $ 12,471 .00 and approve the disbursement of the funds to Ozark Regional Transit, Inc. H:\BUDGETNPROJECTS\Uwsit\Rcg_Tm\emergency appropriation on dec 2001 .wpd Dec - 03 - 01 10 : 25A Ozark 40e9lonal Transit 1 5 756 2901 P - 02 ' Ozark Regional Transit, Inc. f P.O. Box 765 2423 Last Robinson Springdale, Arkansas 72765.0765 Memorandum to: Mayor Dan Coody, City of Fayetteville From: Len Brandrup, Transit Director Reference: Request for Advance on FareShare Support Date: December 3, 2001 The memorandum will serve as an understanding that the $12 ,471 being requested from the City of Fayetteville to Ozark Regional Transit, Inc. represents the first quarter installment of the FY 2002 FareShare request in the amount of $49,886 that has been requested from the City of Fayetteville. This request is being made at this time to assist us in cash flow needs given that we are in a start up mode and operating on a reimbursement basis. We have receivables from the State of Arkansas and other agencies we have contracts with outstanding also and appreciate this assistance. Again , we appreciate your help in the funding of our cash flow needs. 1'elephonc (501) 756-9109 Pax (501 ) 756-2901 l Dec - 03 - 01 10 : 25A OzarRegional Transit 1 501 756 2901 P . 01 • Ozark Regional Trau sit 2423 E. Robinson Avc., Springdale, AR 72764 F A Date: 1L�1X Number of pages including cover sheet: To: From: t a Phone: Phone: (501) 756-9109 jeZ 4 7 Pax phone: S9S— 8 2S7 Fax phone: (501 ) 756-2901 CC: REMAR.i:S: ❑ Urgent 0 For your review O Reply ASAP C) Plea�e comment City of Fayetteville, Arkansas . Budget Adjustment Form Budget Year Department: General Government Date Requested Adjustment # 2001 Division: Miscellaneous 12 / 03 /2001 Program: Miscellaneous Project or Item Requested: Project or Item Deleted: $ 12 , 471 is requested in the tranfer to None . Use of Fund Balance is proposed . Ozark Regional Transit account . Justification of this Increase: Justification of this Decrease: The item is requested because ORT needs Sufficient cash and investments exist in the the funds to pay employees for December , fund to fund this expenditure and comply 2001 . with City policy . Increase Expense (Decrease Revenue) Account Name Amount Account Number Project Number Transfer to ORT , Inc 12 , 471 1010 6600 5723 00 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Use of Fund Balance 12 , 471 1010 0001 4999 99 Approval Signatures Budget Office Use Only Requ sted By Date Type: A B C O E ( Z - 3 -- C Budget Manager Date Date of Approval Department Director ,^.1 Date Posted to General Ledger -0 Admin.. ServiCeS Director Date Posted to Project Accounting Mayor Date Entered in Category Log Blue Copy: Budget & Research / Yellow Copy: Requester H:IBUDGE7IPROJECTYBUD_ADABA_20011ORT /NC. WK4 4ZL" nlauo.- mcg a{{P, &44 54r�& 44 t RESOLUTION NO. A RESOLUTION APPROVING THE TRANSFER OF FUNDS IN THE AMOUNT OF TWELVE THOUSAND FOUR HUNDRED SEVENTY-ONE DOLLARS ($12,471 .00) TO OZARK REGIONAL TRANSIT, INC. AND APPROVING A BUDGET ADJUSTMENT IN THE ABOVE AMOUNT FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves the transfer of funds in the amount of Twelve Thousand Four Hundred Seventy-One Dollars ($12,471 .00) to Ozark Regional Transit, Inc. Section 2. That the City Council hereby approves a Budget Adjustment in the above amount for same. PASSED and APPROVED this day of .: APPROVE DAN * Mayor A By: HEA ER DO + V ity Clerk FAYETTEVNiLE • THE CITY OF FAYETTEVILLE, ARKANSAS Date: December 3, 2001 To: Fayetteville City Council From: Mayor Dan Cood/6 Subject: Ozark Regional Transit As you know, over the past several months the Mayors and County Judges from Benton and Washington Counties have assumed the responsibility for management of this system. The service has been organized as a non-profit with Judge Jerry Hunton serving as President. In order to assist us in this transition, a management firm, First Transit, was employed by the new board. The firm has assigned an individual from their Memphis office to manage the enterprise. The particular problem currently facing us is a cash flow problem caused in part by the different time frames relative to budget years for federal, state and local entities. We have been asked, along with Bentonville, Rogers and Springdale to advance a portion of our 2002 matching contribution to the agency to help them deal with a short-term cash flow problem. The problem is of such severity that assistance is needed to enable the agency to meet this week's payroll. All of our sister cities have agreed to do so in amounts between $9,000 and $ 13,000. I have instructed our Accounting Department to advance the agency $ 12,471 which will be credited against our 2002 allocation, pending your approval of the budget adjustment. I certainly recognize that this is an unusual step, which is only justified to enable the agency to pay their employees. It goes without saying that next year will be especially challenging for the region as we all grapple with this particular issue of service delivery in our two county area. Cc. Ted Webber Hugh Earnest 113 WEST MOUNTAIN 72701 501521-7700 FAX 501 575-8257 Meeting of December 3, 2001 P c raC . ZoGL et,V4 JORDAN REYNOLDS THIEL YOUNG ZURCHER TRUMBO 1� DAVIS COODY ; I JORDAN REYNOLDS THIEL YOUNG V ZURCHER TRUMBO COODY r FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS AGENDA SPECIAL CITY COUNCIL MEETING DECEMBER 3, 2001 A special meeting of the City Council will be held on December 3, 2001 at 5 :30p.m. in Room 219 of the City Administration Building located at 113 West Mountain, Fayetteville, AR. 1 . OZARK REGIONAL TRANSIT: A resolution approving a budget adjustment in the amount of $ 12,471 .00 and authorizing a transfer to Ozark Regional Transit, Inc. 113 WEST MOUNTAIN 72701 501521-7700 FAX 501 575-8257 STAFF REVIEW FORM XX AGENDA REQUEST �1 CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of December 3 , 2001 FROM : Huah Earnest Urban Development Urban Development Name Division Department ACTION REQUIRED : Approv&Aa budget adjustment and authorizing a transfer to Ozark Regional Transit , Inc . COST TO CITY : $ 12 , 971 . 00 305 , 130 . 00 Transfers Cost of this Request Program/ Project Budget Category/Project Name 1010 - 6600 - 5723 - 00 305 , 130 . 00 Miscellaneous Account Number Funds Used To Date Program Name 0 . 00 General Project Number Remaining Balance Fund BUD ET REVIEW : Budgeted Item XX Budget Adjustment Attached get Manager Administrative Services Director CONTRACT/G T/LEASE REVIEW : GRANTING AGENCY : AAld W'310) c co�u/nting Manager Date Internal Au for Date e-T CiAAttorney Date ADA Coordinator Date te Purchasing Officer Date Grant Coordinator Date STAFF RECOMMENDATION : Approval of budget adjustment . Divis ' n Head Date Cross Reference -7 -vi New Item : Yes No De art nt i ec or Date Prev Ord/Res # : AdmiAi6trative Services Director Date ♦' Orig Contract Date : Mayor Date Orlyy Contract Number : �� ,y— © ItC4 r Al � Z ea z loctc�aL � Ct kv 's o pon+ ,nf Aja/ " " FtSu, l *2(A2 HoS ^ aT y4lr6"'r % PAUCJ-� 147 dovNei/ d STAFF REVIEW FORM - Page j�Q{ p �216iu rj� � � trsu+� 2caz �ELyUEsi {ar OrzT rsTa hc mQ 2 ZLIDoo � rldl �.�Iect *41i5 g �r� saAM-0 4� �iTu� boeJnrco Un 1 % G►1-cJ H:IBUDGETtPROJECTStBud_AdjWgenda Request ort,mc emergency appropriation BA.wpd FAYETTEVILLE TME CITY OF FAYErMVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Fayetteville City Council FROM: Dan Coody, Mayor DATE: December 3, 2001 SUBJECT: Emergency Appropriation - Ozark Regional Transit, Inc Ozark Regional Transit, Inc notified the City on Friday that they would need funds to make payroll for Tuesday, December 4, 2001 . This morning, City staff received a fax transmission from Ozark Regional Transit, Inc that requests $ 12,471 .00 to meet payroll expense between now and January 1 , 2002. I request that City Council approve a budget adjustment in an amount not to exceed $ 12,471 .00 and approve the disbursement of the funds to Ozark Regional Transit, Inc. H:tBUDGETNROJECTS%umsitVte&-Tm\cmergency appropriation ort dcc 2001 .wpd Dec - 03 - 01 10 : 25A Ozark Regional Transit 1 501 756 2901 P - 02 Ozark Regional Transit, Inc. tJ P.O. Box 785 2423 East Robinson Springdale, Arkansas 72765-0785 Memorandum to: Mayor Dan Coody, City of Fayetteville � ' Jl From: Len Brandrup, Transit Director Reference: Request for Advance on FareShare Support Date: December 3, 2001 The memorandum will serve as an understanding that the $12,471 being requested from the City of Fayetteville to Ozark Regional Transit, Inc. represents the first quarter installment of the FY 2002 FareShare request in the amount of $49,886 that has been requested from the City of Fayetteville. This request is being made at this time to assist us in cash flow needs given that we are in a start up mode and operating on a reimbursement basis. We have receivables from the State of Arkansas and other agencies we have contracts with outstanding also and appreciate this assistance. Again , we appreciate your help in the funding of our cash flow needs. Telephonc (501) 756.9109 Fax (501 ) 756-2901 ' Dec - 03 - 01 10 - 25A Ozark Regional Transit 1 501 756 2901 P _ 01 r' Ozark Regional 'Frausit 2423 E. Robinson Ave., Springdale, AR 72764 AX Date: Number of pages meluding cover sheet: 3 To: From: a l Phone: r7S - Y;3 Phone: (501) 756-9109 K247 Pax phone: s7s- a zs7 Fax phone: (501) 756-2901 CC: REMARKS: ❑ Urgcnl ❑ For your review ❑ Reply ASAP O Plaac comment City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Department: General Government Date Requested Adjustment # 2001 Division: Miscellaneous 12 /03 /2001 Program: Miscellaneous Project or Item Requested: Project or Item Deleted: $12 , 471 is requested in the tranfer to None . Use of Fund Balance is proposed . Ozark Regional Transit account . Justification of this Increase: Justification of this Decrease: The item is requested because ORT needs Sufficient cash and investments exist in the the funds to pay employees for December , fund to fund this expenditure and comply 2001 . with City policy . Increase Expense (Decrease Revenue) Account Name Amount Account Number Project Number Transfer to ORT , Inc 12 , 471 1010 6600 5723 00 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Use of Fund Balance 12 , 471 1010 0001 4999 99 Approval Signatures Budget Office Use Only���'� Requ sted By Date Type: A B C ( D 1 E f �/ Budget Manager Date Date of Approval Depgrtment Director Date Posted to General Ledger /U '�-� lz => 0 Admin.. Services Director Date Posted to Project Accounting Mayor Date Entered in Category Log Blue Copy: Budget & Research / Yellow Copy: Requester H:IBUDGE7IPROJECTSIBUD_AD.ABA-20011ORT 1NC. WK4 f RESOLUTION NO. A RESOLUTION APPROVING THE TRANSFER OF FUNDS IN THE AMOUNT OF TWELVE THOUSAND FOUR HUNDRED SEVENTY-ONE DOLLARS ($12,471 .00) TO OZARK REGIONAL TRANSIT, INC. AND APPROVING A BUDGET ADJUSTMENT IN THE ABOVE AMOUNT FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves the transfer of funds in the amount of Twelve Thousand Four Hundred Seventy-One Dollars ($12,471.00) to Ozark Regional Transit, Inc. Section 2. That the City Council hereby approves a Budget Adjustment in the above amount for same. PASSED and APPROVED this day of APPROVE . DAN * Mayor A By: HEA y ER DO ity Clerk 015 04 Citof Fayetteville 1 / 29 / 2002 Maintenance / Inquiry • 10 : 37 : 33 Document It* Action Reference Date Ref . Taken Brief Description RES 12 / 03 / 2001 157 OZARK REGIONAL TRANSIT/ FUNDING - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Keywords . . . . . . . . . . . . . . : RES . 157 - 01 TRANSFER FUNDS $ 12 , 471 . 00 OZARK REGIONAL TRANSIT INC OZARK TRANSIT BUDGET ADJUSTMENT TRANSPORTATION File Reference # . . . . . . : MICROFILM Security Class . . . . . . . . : Retention Type : Expiration Date . . . . . . . : * * * * Active * * * * Date for Cont /Referred : Name Referred to . . . . . . : Press Cmd 6 to Update Cmdl - Return Cmd2 - Check Out Cmd8 - Retention Cmd3 - End Press ' ENTER ' to Continue CmdS -Abstract Yes No ( c ) 1986 - 1992 Munimetrix Systems Corp . 015 08 City of Fayetteville 1 / 29 / 2002 Maintenance / Inquiry 10 : 37 : 42 Document Item Action Reference Date Ref . Taken Brief Description RES 12 / 03 / 2001 157 OZARK REGIONAL TRANSIT/ FUNDING - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Abstract : A RESOLUTION APPROVING THE TRANSFER OF FUNDS IN THE AMOUNT OF TWELVE THOUSAND FOUR HUNDRED SEVENTY - ONE DOLLARS ( $ 12 , 471 . 00 ) TO OZARK REGIONAL TRANSIT , INC . AND APPROVING A BUDGET ADJUSTMENT IN THE ABOVE AMOUNT FOR SAME . ,� � c T � �. Cr -► ouNcz � � � � 7� N � /� - 03 - D / Cmdl - Return Cmd3 - End Press ' ENTER ' to Continue ( c ) 1986 - 1992 Munimetrix Systems Corp . ii