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HomeMy WebLinkAbout2001-07-03 - Agendas - Final EAYETTEVI%OE M CITY OF FAYETTEVILLE, ARKANSAS FINAL AGENDA CITY COUNCIL JULY 312001 A meeting of the Fayetteville City Council will be held on Tuesday, July 3, 2001 , at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain, Fayetteville, Arkansas. NOMINATION COMMITTEE REPORT A. CONSENT 1 . APPROVAL OF THE MINUTES: June 5, 2001 and June 19, 2001 minutes. � . DOUBLE SPRINGS RD, BRIDGE: A resolution approving the construction contract with Gray Construction, Inc. for Double Springs Bridge over Owl Creek • sewer relocation project, in the amount of$41 ,577.95, and a 15% project contingency in the amount of $6,236. 3. T-HANGAR DRAINAGE: A resolution approving a grant application and a budget adjustment in the amount of$76,340 for the drainage project for T-Hangar Units "E", "F", and "G" 4. LIBRARY GREEN BUILDING CERTIFICATION: A resolution approving a budget adjustment and contract amendment for additional professional services leading to LEED (Leadership in Energy and Environmental Design) Green Building certification. B. OLD BUSINESS 1. DHL WORLDWIDE : A resolution approving an agreement with DHL Worldwide Express for the lease of the old Airport Fire Station Building located at 4140 S. School Avenue. The item was tabled at the June 19, 2001 meeting. 2. APPEAL: An ordinance amending Chapter 155, Appeals, to allow an appeal by three aldermen of a decision by the Planning Commission to approve or deny a conditional use. The ordinance was left on the first reading at the June 19, 2001 meeting. • 113 WEST MOUNTAIN 72701 501521-7700 FAX 501575-8257 Co NEW BUSINESS • 1. ZONING DISTRICTS: An ordinance amending Chapter 160, Zoning Districts, and Chapter 161 , Zoning Regulations, of the Unified Development Ordinance to include additional multi-family zoning districts, RMF-6, RMF-12, and RMF-18. 2, SKATE PARK: A resolution authorizing the Parks and Recreation Division to apply for up to $200,000 (50150 matching funds) in grant money for the development of a skate park. 3. TCA CABLE: A resolution authorizing TCA Cable partners to continue to operate the cable communications system. • • f • • 0 City Council July 3, 2001 Zurcher Trumbo Davis Santos v Jordan Reynolds Thiel Young r Coody APA 0010 Zurcher Trumbo Davis ✓ Santos ✓ Jordan Reynolds Thiel Young �J l Coody — -p- Z City Council July 3, 2001 Coate' Zurcher Trumbo Davis Santos ►� Jordan ✓ Reynolds Thiel Young ✓ Coody ;;�A\000 Zurcher ✓ Trumbo ✓ Davis t, Santos Jordan Reynolds Thiel Young ✓ Coody — � —Q City Council July 3, 2001 9 ° p p- � Zurcher ✓ ✓ Trumbo Davis •� Santos r Jordan Reynolds Thiel Young Coody Zurcher !/ 1✓— Trumbo ✓ �/ �- Davis Santos r/ ✓ �/ Jordan ✓ Reynolds Thiel �✓ Young Coody City Council July 3, 2001 Zurcher Trumbo ✓ Davis ✓ Santos Jordan Reynolds Thiel ✓ Young ✓ Coody Coo Zurcher Trumbo v� Davis �l Santos Jordan Reynolds Thiel ✓ Young Coody FAYETTEVIL&E • THE CITY OF FAYETTEVILLE, ARKANSAS FINAL AGENDA CITY COUNCIL JULY 3, 2001 A meeting of the Fayetteville City Council will be held on Tuesday, July 3, 2001 , at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain, Fayetteville, Arkansas. NOMINATION COMMITTEE REPORT ew� " A. CONSENT 1, APPROVAL OF THE MINUTES: June 5, 2001 and June 19, 2001 minutes. Z� DOUBLE SPRINGS RD. BRIDGE: A resolution approving the construction contract with Gray Construction, Inc. for Double Springs Bridge over Owl Creek sewer relocation project, in the amount of$41 ,577.95, and a 15% project contingency in the amount of $6,236. 3. T-HANGAR DRAINAGE: A resolution approving a grant application and abudget adjustment in the amount of$76,340 for the drainage project for T-Hangar Units "E", .T.., and "G>, 4. LIBRARY GREEN BUILDING CERTIFICATION: A resolution. approving a budget adjustment and contract amendment for additional professional services leading to LEED (Leadership in Energy and Environmental Design) Green Building certification. B. OLD BUSINESS 1 , DHL WORLDWIDE: A resolution approving an agreement with DHL Worldwide Express for the lease of the old Airport Fire Station Building located at 4140 S. School Avenue. The item was tabled at the June 19, 2001 meeting. 2.✓✓APPEAL: An ordinance amending Chapter 155, Appeals, to allow an appeal by Vr three aldermen of a decision by the Planning Commission to approve or deny a conditional use. The ordinance was left on the first reading at the June 19, 2001 meeting. 113WESTMOUNTAIN 72701 501521-7700 FAX 501575-8257 • i C. NEW BUSINESS t7 L ✓�✓L, ONING DISTRICTS: An ordinance amending Chapter 160, Zoning Districts, and Chapter 161 , Zoning Regulations, of the Unified Development Ordinance to include additional multi-family zoning districts, RMF-6, RMF-12, and RMF-18. 2. SKATE PARK: A resolution authorizing the Parks and Recreation Division to apply for up to $200,000 (50150 matching funds) in grant money for the development of a Yy7 skate park. 3. TCA CABLE : A resolution,authorizing TCA Cable partners to continue to operate the cable communications system. 1P FAYETTEV114iiE THE CITY OF FAYETTEVILLE, ARKANSAS TENTATIVE AGENDA CITY COUNCIL JULY 39 2001 A meeting of the Fayetteville City Council will be held on Tuesday, July 3, 2001 , at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain, Fayetteville, Arkansas. A. CONSENT 1 . APPROVAL OF THE MINUTES 2, DOUBLE SPRINGS RD. BRIDGE: A resolution approving the construction contract with Gray Construction, Inc. for Double Springs Bridge over Owl Creek sewer relocation project, in the amount of$41 ,577.95, and a 15% project contingency in the amount of $6,236. 3. SKATE PARK: A resolution authorizing the Parks and Recreation Division to apply for up to $200,000 (50150 matching funds) in grant money for the development of a skate park. 4. TCA CABLE: A resolution authorizing TCA Cable partners to continue to operate the cable communications system. 5. T-HANGAR DRAINAGE : A resolution approving a grant application and a budget adjustment in the amount of$76,340 for the drainage project for T-Hangar Units "E", "F", and "G". 6. LIBRARY GREEN BUILDING CERTIFICATION: A resolution approving a budget adjustment and contract amendment for additional professional services leading to LEED (Leadership in Energy and Environmental Design) Green Building certification. 113 WEST MOUNTAIN 72701 501521-7700 FAX 501 575.8257 • i B. OLD BUSINESS 1 . DHL WORLDWIDE : A resolution approving an agreement with DHL Worldwide Express for the lease of the old Airport Fire Station Building located at 4140 S. School Avenue. The item was tabled at the June 19, 2001 meeting. 2. APPEAL: An ordinance amending Chapter 155, Appeals, to allow an appeal by three aldermen of a decision by the Planning Commission to approve or deny a conditional use. The ordinance was left on the first reading at the June 19, 2001 meeting. C. NEW BUSINESS 1 . ZONING DISTRICTS : An ordinance amending Chapter 160, Zoning Districts, and Chapter 161 , Zoning Regulations, of the Unified Development Ordinance to include additional multi-family zoning districts, RMF-6. RMF-12, and RMF-18. FINAL AGENDA CITY COUNCIL JULY 3, 2001 INSTRUCTIONS: Attached please find additional items for your final agenda: 1 . Minutes for the Council Meeting of June 5 and June 19, 2001 , add to Item No. 1 of the Consent Agenda. 2. Additional information for DHL Worldwide lease, add to Item No. 1 of Old Business. FAYETTEVII*E THE CIN OF FAYETTEVILLE, ARKANSAS TENTATIVE AGENDA CITY COUNCIL JULY 3, 2001 A meeting of the Fayetteville City Council will be held on Tuesday, July 3, 2001 , at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain, Fayetteville, Arkansas. A. CONSENT 1 . APPROVAL OF THE MINUTES 2. DOUBLE SPRINGS RD, BRIDGE: A resolution approving the construction contract with Gray Construction, Inc. for Double Springs Bridge over Owl Creek sewer relocation project, in the amount of$41 ,577.95, and a 15% project contingency in the amount of $6,236. 3. SKATE PARK: A resolution authorizing the Parks and Recreation Division to apply eewo.(IEI for up to $200,000 (50150 matching funds) in grant money for the development of a 60rJ56- skate park. S, 30 " 1400AI r°ziG Mfr.-eco ✓ - /�� •• d� �e �i74. G/GO -70yNRsv.w/. dor^/ TCA CABLE : A resolution authorizing TCA Ca e� ers to continue to operate �pdEthe cable communications system. 5. T-HANGAR DRAINAGE : A resolution approving a grant application and a budget adjustment in the amount of$76,340 for the drainage project for T-Hangar Units "E", "F", and "G". 6. LIBRARY GREEN BUILDING CERTIFICATION: A resolution approving a budget adjustment and contract amendment for additional professional services leading to LEED (Leadership in Energy and Environmental Design) Green Building certification. 113 WEST MOUNTAIN 72701 601521 -7700 FAX 501575-8257 B. OLD BUSINESS 1 . DHL WORLDWIDE : A resolution approving an agreement with DHL Worldwide Express for the lease of the old Airport Fire Station Building located at 4140 S. School Avenue. The item was tabled at the June 19, 2001 meeting. 2. APPEAL: An ordinance amending Chapter 155, Appeals, to allow an appeal by three aldermen of a decision by the Planning Commission to approve or deny a conditional use. The ordinance was left on the first reading at the June 19, 2001 meeting. C. NEW BUSINESS 1. ZONING DISTRICTS : An ordinance amending Chapter 160, Zoning Districts, and Chapter 161 , Zoning Regulations, of the Unified Development Ordinance to include additional multi-family zoning districts, RMF-6, RMF- 12, and RMF- 18. 7 FAYETTEVIICE THE CITY OF FAYETTEVILLE, ARKANSAS TENTATIVE AGENDA CITY COUNCIL JULY 3, 2001 A meeting of the Fayetteville City Council will be held on Tuesday, July 3, 2001 , at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain, Fayetteville, Arkansas. A. CONSENT 1 . APPROVAL OF THE MINUTES 2. DOUBLE SPRINGS RD. BRIDGE: A resolution approving the construction contract with Gray Construction, Inc. for Double Springs Bridge over Owl Creek sewerrelocation project, in the amount of$41 ,577.95, and a 15% project contingency in the amount of $6,236. 3. SKATE PARK: A resolution authorizing the Parks and Recreation Division to apply for up to $200,000 (50/50 matching funds) in grant money for the development of a skate park. 4. TCA CABLE: A resolution authorizing TCA Cable partners to continue to operate the cable communications system. 5. T-HANGAR DRAINAGE: A resolution approving a grant application and a budget adjustment in the amount of$76,340 for the drainage project for T-Hangar Units "E", "F", and "G". 6. LIBRARY GREEN BUILDING CERTIFICATION: A resolution approving a budget adjustment and contract amendment for additional professional services leading to LEED (Leadership in Energy and Environmental Design) Green Building certification. 113 WEST MOUNTAIN 72701 501521-7700 FAX 501 575-8257 i i B. OLD BUSINESS 1 . DHL WORLDWIDE: A resolution approving an agreement with DHL Worldwide Express for the lease of the old Airport Fire Station Building located at 4140 S. School Avenue. The item was tabled at the June 19, 2001 meeting. 2. APPEAL: An ordinance amending Chapter 155, Appeals, to allow an appeal by three aldermen of a decision by the Planning Commission to approve or deny a conditional use. The ordinance was left on the first reading at the June 19, 2001 meeting. C. NEW BUSINESS 1 . ZONING DISTRICTS: An ordinance amending Chapter 160, Zoning Districts, and Chapter 161 , Zoning Regulations, of the Unified Development Ordinance to include additional multi-family zoning districts, RMF-6, RMF-12, and RMF- 18. DOUBLE SPRINGS • STAFF REVIEW FORM A. 2. Page 1• X _ AGENDA REQUEST x— CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of July 3 . 2001 FROM : / Sid Norbash „�W Engineering Public Works Name Division Department ACTION REQUIRED : Approval of the construction contract with Gray Construction , Inc . for Double Springs Bridge over Owl Creek - Sewer Relocation Project in the amount of $ 41 , 577 . 95 , and a 15 % project contingency in the amount of $ 6 , 236 . COST TO CITY : Double Springs Rd . Bridge $ 47 . 813 . 95 $ 59 . 596 Over Owl Creek- Sewer Relocation . Cost of this Request Category/ Project Budget Category/ Project Name 5400 - 5600 - 5808 - 00 - 0 - Water $ Sewer Imovts . Account Number Funds Used To Date Program Name 98043 - ZD $ 59 . 596 Water & Sewer Project Number Remaining Balance Fund BUDGET _X Budgeted Item Budget Adjustment Attached \ B doordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW : GRANTING AGENCY : 4 moi Acc unting anager Date ADA Coordinator Date ,� G tI 5� Cy� 6 Attorney / Date Internal uditor Date - 1J - 0 , Purchasing Officer Date STAFF RECOMMENDATION : Approval of the Contract and the Contingency . 06/5p-of Division Head Date Cross Reference New Item : YesjX No_ Dep [Cent D ' rector /Dra)te 64Q� Prev Ord/Res # : Administrative Services Director ( D to Orig Contract Date : 44 ( Orig Contract Mayor Date DOUBLE SPRINGS A. 2. Page 2 • i , f EVIOLLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To : Fayetteville City Council Thru : Dan coody , Mayor Greg Boettcher , PWD / Jim Beavers , City Engineer From : Sid Norbash , Staff Engineer Date : March 27 , 2001 Re : Double Springs Rd . Bridge (AHTD Project) Owl Creek Sewer Relocation Project on June 7 , 2001 , bids were received for the above referenced project and the results are as follows : Red Deer Construction Co . , Inc . $ 49 , 890 . 00 Fayette Tree & Trench , Inc . $ 41 , 852 . 50 Gray Construction , Inc . $ 410577 . 95 The Staff is requesting that the Council approve the following : ( a) Award of the construction contract to Gray Construction , Inc . Of Siloam Springs , Arkansas in the amount of $ 41 , 577 . 95 . (b) A project Contingency amount of $ 6 , 236 . 00 SN / sn attachments DOUBLE SPRINGS • SECTION 00520 A. 2. Page 3 CONTRACT AGREEMENT THIS CONTRACT AND AGREEMENT, made and entered into this 3RD day Of July 200l , by and between thecity Of Fayettel�ey of the First Part, acting through its duly authorized representative, and Gray Construr„�'t WOI 6 Second Part. WITNESSETH: � That for and in consideration of the payments to be made as hereinafter set forth, the Party of the Second Part hereby agrees to famish all tools, labor, equipment, materials and supplies required to be furnished and toperform the work for Double Serines Bridge / owl Creek Sewer Relocation Proj . , inexact accordance with the Plans on file at the office of said Party of the First Part and Specifications, Proposals, Stipulations and Special Provisions attached hereto and made a part hereof as fully as though copied herein, under the direct supervision and to the entire satisfaction of the Party of the First Part and in accordance with the laws of the State Of Arkansas 2. It is further agreed and understood by and between the Parties hereunto that the Party of the First Part agrees to pay and the Party of the Second Part agrees to accept as full and final compensation for all work done or materials furnished under this agreement, the lump sum amount adjusted for variation of quantities at the unit prices named in the Bid which is hereto attached, such payment to be made in lawful money of the United States, at the time and in the manner set forth in the Specifications. Contract Amount : $419577 . 95 3. The Party of the Second Part agrees for the consideration above expressed, to begin and complete the work within the time specified in the Proposal. If the Party of the Second Part shall fail to complete the work in the time specified he shall pay to the Party of the First Part, as liquidated damages, ascertained and agreed, and not in the nature of a penalty, the sums set forth in the Proposal, which shall be deducted from the final amount to be paid under this contract, provided that extensions of time with waiver of liquidated damages, may be granted as provided for in the Specifications. 4. The Party of the Second Part agrees to be responsible for repairs on any of the improvements covered herein due to faulty workmanship and/or materials for a period of one year beginning at the time of acceptance of the improvements by the City ofFayetteviliAll improvements shall be made in conformance with Specifications and are subject to the approval of the City of Fayetteville . 5 . The Party of the Second Part agrees, also to carry Public Liability Insurance, Property Damage Insurance and Workman's Compensation Insurance in amounts as required in these Specifications. 00078A\00520 Cowen Apeemenl 00520-1 uuuna.r. arruilw A. 2. Page 4 1 : 57 QM P . 02 09: 28 Se&S-8202 ENGINEERING C PAZ 03 WITNHSS OUR HANDS THIS DAY OF (Owner) Mus) VVfiiQESS: (AddmSS) (Coa�aototr' o r - ill \wI TixIS �� i tc IOL — Affix Coiponu Seal bete (if MY) gND OF SBCTiON nno�nw�oosso oos�os 1pvujDJL z5rtuINLYLS N * IFS � » © G \ } . % ® 2 L co ) \ / � } ) [ § § cor 00 ; # k ( § 2 | � c� ! z # o ` a | 0 | \ fn ( & p ` � 7n ( 2. � , q \ « E E / \ { f § E « ! i � # ( $ r § - m / \ z } 8 ( q ' \ § � 0 E ( q i [ ` 9 � « � E 2 ( i § � � � ' ` : ( ( / | ` z ( , E ! { $cn ` , CD \\ � k � � SKATE PARK . STAFF REVIEW FORM • A. 3. Page 1 X AGENDA REQUEST _ _ CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of June 19 2001 FROM Eric J. Schuldt Parks and Recreation Urban Development Name �_ •i _ s _ or: cepa : . me ACTION REQUIRED : A resolution authorizing Parks and Recreation to apply for up to $200 , 000 (50/50 matching funds) in grant money for the development of a skate park . COST TO CITY : 5400,000 Anticipated Cost of Project $200,000 Grant Request $75,000, 2250-92503806 $200,000 Anticipated Net Cost to City $150,000, 1010-1505-03 Skate Park :ost of :h: s Regl.e ,a .POOL� I � : e- _ ❑`:dg ,d ' egp C % ; : CS _, cr : Cieme 2250-92503806 • - ]n1n_1A01 -fl3 S9A 99A Park Imnrnwa pnta Numb — Funds Used Fo Dale - :og :am Name rinflnA 519A 7M Park¢ Development Numb` ' Remaining Balance Fund BUDGET EVIEW : Budgeted Item Budge = Adjustment At _ acned 3. .... _ _ Manager TiF - rac jQ ___— > - _— CONTRACT / GRANT / LEASE REVIEW : GRANTING AGENC ''' :4 _ ! OI ADA. x'r:asirc J " - 'a :e STAFF RECOMMENDATION : r Approval of Resolution / ay_ b, SKATE PARK A. 3. Page 2 • • Pnrldsa Rase-RSI 801 N. Harbor Blvd. Fullmon, CA 92832 Tel. (714) 871 -3638 Fax (714) 871 -1188 Job Name: Fayetteville Skatepark - 15,400 Sq . ft. Job Number: 00-180 Date: February 7, 2001 OPINION OF PROBABLE CONSTRUCTION COST NO. QITI DESCRIPTION UNIT COST ITEM COST TOTAL 1 I L.S. Mobilization s 159000.00 S 15,000.00 2. 1 L.S. Clear / Grub S 3,000.00 S 3,000.00 3 30,000 S.F. Grading $ 1 .25 S 37,500.00 4 1 L.S. Drainage S 69000.00 S 61000.00 5 9,231 S.F. 4" Concrete Paving $ 7.50 $ 69,232.50 6 576 L.F. 6" Concrete ramps - Shotcrete $ 100.00 $ 57,600.00 7 182 L.F. Conc. Block Retaining Walls $ 100.00 S 189200.00 8 405 L.F. Benches/ledges w/steel edges S 140.00 S 56,700.00 9 282 L.F. Metal edges/rails/pipes $ 50.00 S 14 100.00 10 124 L.F. Metal guard rail fence $ 60.00 S 7,440.00 1 1 234 L.F. Concrete steps $ 80.00 S 18,720.00 12 1 EA. Skate ark rule signage $ 400.00 S 400.00 13 13 000 S.F. Re Turf S 0.50 S 61500.00 14 3,800 S.F. Perimeter Walk $ 3.75 $ 14,250.00 15 11175 S.F. Entry Plaza S 12.00 S 14, 100.00 16 L.S. S - s SUB-TOTAL Is 3381742.50 10% CONTINGENCY S 339874.25 TOTAL $ 372,616.75 Purkiss Rose-RSI has no control over the cost of labor, materials, equipment or the contractor's methods of determining costs. These opinions of probable costs represent our best judgement as design professionals familiar with the construction industry and public works contracts. Purkiss Rose-RSI cannot and does not guarantee that proposals, bids or construction costs will not varyfrom our opinion of probable construction costs. Opinion of Probable Cost shall not be used as a bid form or for any bidding purposes. 1 Excel Revised 5-1-00 SKA' E PARK • � A. 3. Page 3 STAFF REVIEW FORM Description Resc Lotion for Skate Faro Grant Meeting Date Comments : Reference Comments : Budget Coordinator Accounting Manager City Attorney Purchasing Officer DF. Coordinator Internal Auditor SKATE PARK A. 3. Page m Qi I INIE THE CITY OF FAYETTEVILLE, ARKANSAS To: Mayor Dan Coody and City Council Thru: Hugh Earnest, Urban Development Director Connie Edmonston, Parks and Recreation Superintendent TScss From: Eric huldt, Parks Development Coordinator Date: May 29, 2001 Re: Arkansas State Parks Outdoor Recreation Grants Program The Parks and Recreation Division requests approval to apply for a $200,000 grant from the Arkansas State Park Outdoor Recreation Grant Program for the construction of a skatepark at Walker Park. The Outdoor Recreation Grant Program is a 50/50 reimbursable matching grant which uses money from the Land and Water Conservation Fund and the Arkansas Natural and Cultural Resources Grant Fund for the purpose providing outdoor recreation. As a requirement of the grant, a resolution is required from the Fayetteville City Council expressing support for the project and authorizing the resources for the project' s cost. The Parks and Recreation Division, citizens and skaters have been working on the skate park project for over one year. Purkiss Rose RSI, Inc, from Fullerton, California was hired to design the skatepark, utilizing a public input process involving the skaters. Three public meetings were held concerning the design of the skatepark and all were well attended. The skatepark project is currently proceeding through the City' s Large Scale Development process. The estimated cost for construction of the skatepark is $372,617 which includes a ten percent project contingency. This budget figure does not include some additional amenities such as, sidewalks, picnic tables and seating areas that will be requested in the grant application. The skatepark will be built at Walker Park, located just south of the BMX track, and has a current design of 15.400 sq . ft. which is under half an acre. If the City of Fayetteville is awarded the Outdoor Recreation Grant a budget adjustment will be required. The grant requirements stipulate that the City must fund the entire project and request reimbursement after completion. This Outdoor Recreation Grant process has been utilized before by the Parks and Recreation Division. Most recently, an Outdoor Recreation Grant was used for the new playground at Walker Park. Currently. the Parks and Recreation Division has a budget of $225,000 for the skatepark project, of which, $37,885 has been allocated to Purkiss- Rose, RSI for architectural and engineering services. 113 WEST MOUNTAIN 72701 501521 -7700 FAX 501 575.8257 SKATE PARK • • A. 3, Page 5 Enclosed is a copy of the grant application materials for your review. Please read closely the section on obligations beginning on page six . This section discusses the City of Fayetteville's responsibilities for the grant which includes, designating the land for the project as an outdoor recreation facility-in perpetuity. The Parks and Recreation Division will hire a consultant to complete the grant application. If you have any questions; please call Connie Edmonston at 444-3473 or Eric J. Schuldt 444- 3472 . Attachment: Conceptual Design Grant Application Materials Skatepark Cost Estimate _ SKATE PARK • • A. 3. Page 7 GRANT DEADLINE : 5 : 00 P . M . AUGUST 31 , 2001 ARKANSAS STATE PARKS balk�f�Q+ y a . k ]may 2 .. J! '.. P Al: Zk 1p a Matchin r r;^ rant sA lication Guide g pp. Z 1p9 ter. i :fii Aril y .r, t ,b .. �: � : K.-v k �C• hKA1 E YA1V1 • A. 3, Page 9 ARKANSAS STATE PARKS + OUTDOOR RECREATION GRANTS PROGRAM 2002 Mlatching Grant Application Guide April, 2001 SKATE PARK A. 3. Page 10 • . 2002 APPLICATION GUIDE Contents Methods of Acquisition ................... 25 Rules Governing Negotiated Purchases and Donation of Property ........ 25 Acquisition for Delayed Development .. 26 Title Opinion or Title Insurance ... 27 1 Introduction .............................. 3 Option to Purchase/Formal Commitment to Sell/Owner's Letter 2 An Overview of the Basics ... 5 of Intent to Donate Property .......... 27 Who May Apply? ................................ 5 Formal Appraisal ............................... 27 How Much May We Apply for? ...... 5 Abbreviated Appraisal Report ...... 29 What Types of Projects May We Finding of Value ................................ 30 Apply for? ......................................... 5 Development Plan ............................ 30 When Is the Application Due? ....... 5 Where to Send the Application ...... 6 7 Important Things to How the Application Can Be Remember .............................. 31 Prepared ............................................ 6 What Are Our Obligations? ............. 6 8 Important Dates to Remember .............................. 33 3 Project Planning and Public Hearing ....................................... 8 9 What to Expect After You Submit Your Application ... 34 4 Outdoor Recreation Grants Advisory Committee 10 Grant Application Checklist . 35 Concerns .................................... 9 11 Five-Year Recreation Plan 5 Application Procedures ...... 12 Format ....................................... 37 Required Forms .................................. 12 Environmental Assessment ........... 13 12 1995 SCORP Priorities ......... 38 Project Narrative ................................ 15 Boundary Maps/Site Plan/ 13 Federal Regulations ............. 41 Location Maps ............................... 18 Proof of Ownership .......................... 19 14 Required Clearances ........... 43 Clearinghouse/Approval Letters .. 19 Sample Cost Estimate Form ........... 21 15 Information and Technical Sample Resolution Form ................ 22 Assistance Resources .......... 44 Sample Site Plan ................................ 23 Sample Boundary Map ................... 24 16 Priority Rating System Overview .................................. 46 6 Land Acquisition Information ... 25 Property Eligible for Acquisition .. 25 17 Index .......................................... 53 ii SKATE PARK • • A. 3. Page 11 M1 Introduction Welcome to the Department of Parks and Tourism 's Matching rearion Grants staff for details, require- Grant Program . Thisguide isdesigned toassist you through the ments, and assistance prior to the grant application process. Ifyou have questions please feel free recall award) . or write us at: Outdoor Recreation Grants Program An acknowledgement sign showing that Department of Parks and Tourism LWCF or NCRGTF Marching Grant Number One Capitol Mall Program monies were used in the acqui- Little Rock, Arkansas 72201 sition and/or development of the project Telephone Number: (501 ) 682- 1301 must bepresentateachsite location. This Fax Number ( 501 ) 682- 1364 or ( 501 ) 68 2 -008 1 sign must be placed on the site and re- main there in perpetuity. The Land and Water Conservation Fund ( L\Y'CF) is a federal program authorized by the L.WCF Acr of 1965 ( Public Law 88- 578) . These funds are derived from the sale of federal surplus real property, the federal motor boat fuel tax, and Outer Continental Shelf mineral receipts. The Arkansas Natural and Cultural Resources Grant and Trust Fund is a state program authorized by Act 729 of 1987. These funds arc collected from a tax on the transfer of certain real estate in the State of Arkansas. The purpose of the Marching Grant Program is to provide "outdoor' recreation. Enclosed facilities cannot be constructed within the area described by the park boundary map, except as support to an outdoor facility (e.g. , rest rooms or concession stands) . Pavilions cannot have sides on them that give the effect of a closed -in building. Please remember that facilities con- structed with LWCF or NCRGTF monies cannot be enclosed at a later date. All uti lin, wiring must be placed underground , or routed out of the project area, including any overhead utility wiring existing at the start of the project. ( in a few cases, waivers may be obtained for some existing wiring. Contact the Outdoor Rec- 3 SKATE PARK • A. 3. Page 12 r _ ...... ^eeLICATION CHECKLIST 2002 APPLICATION GUIDE WHAT DOES "50/50rr MATCHING GRANT Now, let's assume the grantee spent MEAN? $ 50,000 cash and locals donated $50,000 A 50/50 Matching Grant does not mean that the Arkansas labor and materials ($ 50,000 + $ 50,000 Department of Parks and Tourism will write the grantee a donated labor and materials = $ 100,000 check for 50% of the project cost. The grantee must finance project) . We would then reimburse the 100% of project costs, which can include in-kind labor, land grantee $50,000 after the grantee pro- donations, contributions and general appropriations. We will vides us with canceled checks, invoices, not reimburse the grantee for any more than the amount of cash and time sheets detailing the local labor they spend. Fifty percent of the eligible expenditures, up to the (example column #3) . amount of the grant, may be reimbursed by periodic billings during the project period, or the grantee may wait until project If the grantee spent $25 ,000 in cash and completion to request the total reimbursement. locals donated $75,000 in labor and/or materials ($25,000 cash + $75 ,000 do- The chart shown below will help to understand how the 50/50 nated labor and/or materials = $ 100,000 reimbursable matching grant works. For simplicity's sake, let's project). We would only reimburse . the say that a project will cost a total of $ 100,000. If the grantee grantee with a $25,000 check. The point spent $ 100,000 cash, submitted canceled checks and invoices to remember isEo build a park, not make for $ 100,000 and the expenditures are part of the approved a profit (example column #4). project, we would mail The grantee a reimbursement check for $ 50,000 (example column # 1 ) . The last example shows that the locals donated $ 100,000 in labor and materials Now let's say the grantee spent $75 ,000 cash and local citizens (example column #5) . Congratulations— donated $25 ,000 labor ($75 ,000 cash + $25 ,000 donated labor the park would have been completed = $ 100,000 project) . We will reimburse the grantee $50,000 without the need of a grant! after the grantee provides us with canceled checks, invoices, and time sheets detailing the local labor (example column #2) . Q $7 00,000 $100,000 $75,000 $75.000 $50,000t t $50.000 $25,000 825.000 $0 $0 All Cash More Cash Equal Donated More Donated All Donated. No Value Than Donated and Cash Than Cash Reimbursement CASH DONATED REIMBURSEMENT 4