HomeMy WebLinkAbout2001-06-19 - Agendas - Final 'Y
FAYETTEV9LLE
OHE CITY OF FAYETTEVILLE, ARKANSAS
FINAL AGENDA
CITY COUNCIL
NNE 19, 2001
A meeting of the Fayetteville City Council will be held on June 19, 2001 at 6:30 p.m. in Room 219
of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas.
A. CONSENT
1 . APPROVAL OF THE MINUTES: Approval of the minutes from May 15, 2001
meeting.
2. RODGERS DR. WATER TANK: A resolution approving the construction contract
with Protective Linings and Coating, Inc. for Rodgers Drive Water Tank Paint Project
in the amount of $250,600 and a project contingency of $37,590, and the related
budget adjustment in the amount of $72,741 .
3. SKATE PARK: A resolution authorizing the Parks and Recreation Division to apply
. for up to $200,000 in grant money for the development of a skate park. (will be
removed at Council meeting)
4. PLAYGROUND EQUIPMENT: A resolution approving a contract with John Barre
Landscape Construction for new playground equipment and installation of equipment
at the Lake Fayetteville Softball Complex.
5, SOCCER UNIFORMS: A resolution approving the purchase of soccer uniforms for
2001 -2002 soccer session.
6. DOUBLE SPRINGS RD. BRIDGE REPLACEMENT: A resolution approving 20%
funding for this AHTD project in the estimated amount of $249, 119.45; approval of
the related budget adjustment and project contingency in the amount of$37,367 ( 15%).
7. TREE PRESERVATION WORKSHOP: A resolution approving an Urban and
Community Forestry Assistance Grant application to cover the costs incurred to
present two "Tree Preservation During Construction" workshops.
8. BID 01-34: A resolution awarding Bid 01 -34 to the lowest bidder, Phoenix Recycling,
for the purchase of plastic bags to be used in the 2001 Volume Based Program in the
mount of $59,000.
•
113 WEST MOUNTAIN 72701 501 521-7700
FAX 501 575.8257
9. JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT: A resolution
accepting a grant from the Arkansas Department of Human Services. •
B. OLD BUSINESS
C. NEW BUSINESS
1. VA O1-4.00: An ordinance approving vacation request VA O1 -4.00 as submitted by
Robert Brown for property located at 3430 W. Telluride Drive, lots 4A and 4B,
Wedington Place Addition, Phase II. The request is to vacate a 20' wide drainage
easement and a 20' wide utility easement.
2. VA 01-5.00: An ordinance approving vacation request VA 01 -5.00 as submitted by Ed
Connell, City Land Agent, for the property located at 10 N. Garland Ave. Lots 400-
402, Oak Park Place Subdivision. The request is to vacate the undeveloped 40' wide
right-of-way to the east and north of the above address and Lots 17-24 McIlroy's
University Addition.
3, AD 00-46.00: An ordinance approving AD 00-46.00 to amend Chapter 151
"Definitions" of the UDO to change the definition of "Family" and to include the
definition of "Single Housekeeping Unit", submitted by the Planning Division.
4, BOYS AND GIRLS CLUB BID WAIVER: An ordinance to waive competitive
bidding for the payment to the Fayetteville Youth Center, Inc. through the end of 2001 .
for the provision of public recreation.
5. BOYS AND GIRLS CLUB AGREEMENT: A resolution approving an agreement
with the Fayetteville Youth Center Inc., d/b/a the Fayetteville Boys and Girls Club,
Inc., to provide public recreation for the citizens of Fayetteville.
6, PARK LAND DEVELOPMENT: A resolution to establish the intent of the City of
Fayetteville to develop the park land located next to the new Fayetteville Boys and
Girls Club and enter into a joint use agreement.
7. JEFFERSON ELEMENTARY: A resolution approving a sub-recipient grant
agreement to Fayetteville Boys and Girls Club, for the program at Jefferson
Elementary.
8, LIFE STYLES: A resolution approving a sub-recipient grant agreement with Life
Styles, Inc.
9. SAGE HOUSE: A resolution approving a sub-recipient grant agreement with Sage
House, Inc.
. 10. DHL WORLDWIDE: A resolution approving an agreement with DHL Worldwide
Express for the lease of the old Airport Fire Station Building located at 4140 S. School
Avenue.
I1 . TED BELDEN: A resolution approving a lease agreement with Ted Belden for one
parking space in the Fayetteville Municipal Parking Lot 1 .
12, LITTER CAMPAIGN: A resolution approving a budget adjustment providing funds
for an anti-litter campaign. (will be removed at Council Meeting)
13, FEE WAIVER: An ordinance amending Section 159.01 adding language to allow the
City Council to reduce or waive any development permit fees required by the UDO.
14, HABITAT FOR HUMANITY: A resolution to waive the building permit fee and
other development fees for a home to be constructed by Habitat for Humanity.
15, APPEAL: An ordinance amending Chapter 155, Appeals, to allow an appeal by the
three aldermen of a decision by the Planning Commission to approve or deny a
conditional use.
16. TOWN CENTER FOUNTAIN: A resolution to express the City of Fayetteville's
• intent to accept a gift from Ed and Karlee Bradberry of a spherical bronze fountain
created by Han Kaminsky for the Town Center Plaza.
•
City Council June 19, 2001
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City Council June 19, 2001
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City Council June 19, 2001
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City Council June 19, 2001
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City Council June 19, 200 tJ
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City Council June 19, 2001
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City Council June 19, 2001
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Reynolds
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. 015 03 Cit of Fayetteville 7 / 09 / 2001
/ 010;*2001 - 7 / 31 / 2001 Maintenance / Inquiry • 10 : 48 : 00
.EAP -. . : - 38 Matches
Cont . : - ORD Sel - ( B=Browse )
Sel Ref . Date Item Action Brief Description ( P= Print )
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
_ ORD 6 / 05 / 2001 4317 HMR/AMENDMENT/DELIS /DR - IN/CATERERS
_ ORD5 /2001 �88 HMR/ PARKS /AMEND/DELI /CARRY - OUT
_ ORD 5L02001 �3 Y STREETS /SIDEWALK/AMENDMENT/ ENTRANCE
_ ORD 6 / 05 / 2001 4320 BID WAIVER/ROLL - OFF EQUIPMENT
_ ORD 6 / 19 / 2001 431 VA01 - 4 . 00 / 3430 TELLURIDE/BROWN
_ ORD 6 / 19 / 2001 4321 FAMILY/DEFINITION/AMENDMENT
_ ORD 6 / 19 / 2001 4322 BOYS & GIRLS CLUB/ PUBLIC RECREATION
_ ORD 6 / 19 / 2001 4323; DEVELOPMENT FEE WAIVER
Page 3 of 3
Cmdl - Return Roll Keys Cmd3 - End Press ' ENTER ' to Continue
( c ) 1986 - 1992 Munimetrix Systems Corp .
7
•
FINAL AGENDA
CITY COUNCIL
NNE 19, 2001
INSTRUCTIONS
1 . Remove items A.3 ., DHL Worldwide, and A.4.,Ted Belden, from the Consent Agenda and
place under New Business.
2. Number DHL C. 10, under New Business.
3 . Number Ted Belden C. 11 , under New Business.
4. Move item CA, under New Business to Consent and number A.3 .
5 . Move item C.6, under New Business to CA, under New Business.
6. Move items C.7 thru C. 10 up one number.
7. Add information for Litter Campaign given at Agenda Session to New Business, number C.
12. This item will be removed at the City Council meeting.
8. Add information given at Agenda Session for Fee Waiver to New Business, number C. 13 .
9. Add attached information for Habitat for Humanity, number C. 14, attached information
should replace information given at Agenda Session.
10. Add attached information for Appeal, number C. 15, attached information should replace
information given at Agenda Session.
11 . Add information given at Agenda Session for Town Center Fountain, number C. 16.
•
FAYETTEVILLE
•HE CITY OF FAYETTEVILLE, ARKANSAS
FINAL AGENDA
CITY COUNCIL
NNE 199 2001
A meeting of the Fayetteville City Council will be held on June 19, 2001 at 6:30 p.m. in Room 219
of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas.
A. CONSENT
1 . APPROVAL OF THE MINUTES: Approval of the minutes from May 15, 2001
meeting.
2. RODGERS DR, WATER TANK: A resolution approving the construction contract
with Protective Linings and Coating, Inc. for Rodgers Drive Water Tank Paint Project
in the amount of $250,600 and a project contingency of $37,590, and the related
budget adjustment in the amount of $72,741 .
3. SKATE PARK: A resolution authorizing the Parks and Recreation Division to apply
• for up to $200,000 in grant money for the development of a skate park. (will be
removed at Council meeting)
4. PLAYGROUND EQUIPMENT: A resolution approving a contract with John Barre
Landscape Construction for new playground equipment and installation of equipment
at the Lake Fayetteville Softball Complex.
5. SOCCER UNIFORMS: A resolution approving the purchase of soccer uniforms for
2001 -2002 soccer session.
6. DOUBLE SPRINGS RD, BRIDGE REPLACEMENT: A resolution approving 20%
funding for this AHTD project in the estimated amount of $249, 119.45; approval of
the related budget adjustment and project contingency in the amount of$37,367 (15%).
7. TREE PRESERVATION WORKSHOP: A resolution approving an Urban and
Community Forestry Assistance Grant application to cover the costs incurred to
present two "Tree Preservation During Construction" workshops.
8. BID 01-34: A resolution awarding Bid 01 -34 to the lowest bidder, Phoenix Recycling,
for the purchase of plastic bags to be used in the 2001 Volume Based Program in the
mount of $59,000.
•
113 WEST MOUNTAIN 72701 501 521-7700
FAX 501575-8257
9. JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT: A resolution
accepting a grant from the Arkansas Department of Human Services. .
B. OLD BUSINESS
C. NEW BUSINESS
1 . VA 01-4.00: An ordinance approving vacation request VA 01 -4.00 as submitted by
Robert Brown for property located at 3430 W. Telluride Drive, lots 4A and 4B,
Wedington Place Addition, Phase H. The request is to vacate a 20' wide drainage
easement and a 20' wide utility easement.
2. VA 01-5.00: An ordinance approving vacation request VA 01 -5.00 as submitted by Ed
Connell, City Land Agent, for the property located at 10 N. Garland Ave. Lots 400-
402, Oak Park Place Subdivision. The request is to vacate the undeveloped 40' wide
right-of-way to the east and north of the above address and Lots 17-24 McIlroy's
University Addition.
3. AD 00-46.00: An ordinance approving AD 00-46.00 to amend Chapter 151
"Definitions" of the UDO to change the definition of "Family" and to include the
definition of "Single Housekeeping Unit", submitted by the Planning Division.
4, BOYS AND GIRLS CLUB BID WAIVER: An ordinance to waive competitive
bidding for the payment to the Fayetteville Youth Center, Inc. through the end of 2001
for the provision of public recreation.
5. BOYS AND GIRLS CLUB AGREEMENT: A resolution approving an agreement
with the Fayetteville Youth Center Inc., d/b/a the Fayetteville Boys and Girls Club,
Inc., to provide public recreation for the citizens of Fayetteville.
6. PARK LAND DEVELOPMENT: A resolution to establish the intent of the City of
Fayetteville to develop the park land located next to the new Fayetteville Boys and
Girls Club and enter into a joint use agreement.
7. JEFFERSON ELEMENTARY: A resolution approving a sub-recipient grant
agreement to Fayetteville Boys and Girls Club, for the program at Jefferson
Elementary.
8. LIFE STYLES: A resolution approving a sub-recipient grant agreement with Life
Styles, Inc.
9. SAGE HOUSE: A resolution approving a sub-recipient grant agreement with Sage
House, Inc.
10. DHL WORLDWIDE: A resolution approving an agreement with DHL Worldwide
Express for the lease of the old Airport Fire Station Building located at 4140 S. School
Avenue.
11 . TED BELDEN: A resolution approving a lease agreement with Ted Belden for one
parking space in the Fayetteville Municipal Parking Lot 1 .
12, LITTER CAMPAIGN: A resolution approving a budget adjustment providing funds
for an anti-litter campaign. (will be removed at Council Meeting)
13, FEE WAIVER: An ordinance amending Section 159.01 adding language to allow the
City Council to reduce or waive any development permit fees required by the UDO.
14, HABITAT FOR HUMANITY: A resolution to waive the building permit fee and
other development fees for a home to be constructed by Habitat for Humanity.
15. APPEAL: An ordinance amending Chapter 155, Appeals, to allow an appeal by the
three aldermen of a decision by the Planning Commission to approve or deny a
conditional use.
16. TOWN CENTER FOUNTAIN: A resolution to express the City of Fayetteville's
intent to accept a gift from Ed and Karlee Bradberry of a spherical bronze fountain
created by Han Kaminsky for the Town Center Plaza.
Skate Park
FAYETTE" LEE • A. 3.
THE CITY OF FAYETTEVILLE, ARKANSAS
•
DEPARTMENTAL CORRESPONDENCE
Date: June 15, 2001
To: The Mayor and Council
From: Hugh Earnest
Urban Development Director
Subject: Skate Park Application
We are pulling this particular item from the agenda for two weeks. The application
process that we are using is complex and contains a point rating system that is used in
evaluating the grant. In checking on the requirements, we have determined that it will be
of benefit to us to hold an additional public meeting in the community on this topic. The
delay is not crucial to the time frame for the grant and the meeting itself will be of benefit
to us when the grant is rated by the state for funding.
•
•
Bid 01-34
STAFF REVIEW FORM
ORECEI A. s. Page '
XX AGENDA REQUEST JUN 12 2001
• CONTRACT REVIEW CITY OFFAYEfTEVILLE
GRANT REVIEW CITY CLERK'S OFFICE
For the Council meeting of June 19 , 2001
FROM :
Gary Dumas Solid Waste Utility Services
Name Division Department
ACTION REQUESTED : Approval of bid # 01 - 34 to the lowest bidder , Phoenix Recycling ,
for the purchase of plastic garbage bags to be used in the 2001 volume based program in
the amount of $ 59 , 000 .
COST TO CITY :
$ 59 , 000 $ 166 . 000 Sanitation Supplies
Coat of this request Category/Project Budget Category/Project NAME
5500 - 5020 - 5225 . 00 0 Residential Collections
Account Number Funds Used to Date Program Name
$ 166. 000 Solid Waste
Project Number Remaining balance Pund
.BUDGET REVIEW :
xBudgeted Item Budget Adjustment Attached
Budget toordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW :
S IO GRANT AGENCY :
eff
counting Mana er [D^a e
lilkm� O I
CRM
ttorney t ADA Coordinator Date
11161 8 lot
Purchasing Officer Date Internal uditor Date
STAFF RECOMMENDATION :
Division Head Date Cross Reference
, 7d ' New Item : Yes No
DEtmen ctor Da6 b / Prev Ord/Res # :
ADir for to
t Orig Contract Date :
Mayor Date
06 - 12 - 01A10 : 12 RCVD
Bid 01 -34
A. 8. Page 2 •
STAFF REVIEW FORM . PAGE 2
Description Meeting Date
Comments : Reference Comments: •
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager •
Internal Auditor
ADA Coordinator
Grants Coordinator
•
Bid 01 -34
ATVI,
A. 8. Page 3
•
. THE CITY OF FAYETTEVIEEE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Fayetteville City Council
THRU: Dan Coody, Mayor
FROM: Gary Dumas, Utility Services Director
DATE: June 7, 2001
SUBJECT: Approval of Bid #01-34 for Plastic Garbage Bags
Staff requests the approval of bid #01 -34 to the lowest qualified bidder, Phoenix Recycling, in the
amount of $59,000 for the purchase of plastic garbage bags to be used in the 2001 volume based
program. Staff received two bids.
. The garbage bag supply from our previous bid #00-59 in the amount of $222,550 which was
awarded in August 2000 has been depleted. We anticipate that the approval of bid #01 -34 for
10,000 rolls of 33 gallon plastic garbage bags will sustain our supply until the end of year 2001 .
Staff will be making a decision on alternative containers for year 2002.
Staff requests approval of bid #01 -34. Purchase of these garbage bags are necessary to continue
our volume based program. if you should h \ e am. m :_: < e i < n prior to this meeting, please contact
me at 575-8330 at your convenience.
Bid 01-34
A. 8. Page 4 • • C� (� Il
CITY OF FAYETTEVILLE
113 West Mountain Street
Fayetteville, Arkansas 72701
Solid Waste Division
(501 ) 444-3498
BID #: 01 -34 DATE ISSUED: May 9, 2001
DATE & TIME OF OPENING : May 25, 2001 - 2 :30 Y.M.
BUYER: Peggy Vice, Purchasing Manager, Room 306, (501) 575-8289
DELIVERY DATE: ASAP
F.O.B.: Fayetteville, Arkansas
ITEM DESCRIPTION BAGS PER ROLL ROLLS UNIT PRICE TOTAL PRICE
1 . Plastic Garbage Rags, 33 gal. 45 109000 $ 5 . 90 $59 . 000 . 00 •
2. Plastic Recycling Bags, 20 gal. 26 57000 L1, 930 $ 6 . 50b . 00
Tax $ 00 . 00
Total Bid Price: L65 , S 00 . 0 0
EXECUTION OF BID - Upon signing this Bid, the bidder certifies that they have read and agree to
the requirements set forth in this bid proposal, including specifications, terms and standard
conditions, and pertinent information regarding the articles being bid on, and agree to fumish these
articles at the prices stated. Unsigned bids will be rejected. Items marked * are mandatory for
consideration.
*NAMEOFFIRM: Phoenix Recycling
*BUSINESS ADDRESS : 35 Capers way
CITY:
Pawleys Island *STATE: SC *ZIP:29585
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Bid 01-34
• . A. 8. Page 5
• *PHONE: ( 843 ) 237 - 1711 *FAX: ( 843 ) 237 - 8724
*AUTHORIZED SIGNATURE: , P_ �—
*TITLE: Vice President
*FEDERAL TAX 1DENTIFICATIONNUMI3ER: 570936996
PLEASE NOTE: ALL ITEMS MARKED " ARE CONSIDERED MANDATORY
REQUIREMENTS FOR CONSIDERATION OF BID, FAILURE TO COMPLETE THESE
ITEMS MAY RESULT IN REJECTION OF BID.
•
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Bid 01-34
• • A. 8. Page 7
GENERAL SPECIFICATIONS
PLASTIC GARBAGE BAGS
FOR VOLUMETRIC WASTE COLLECTION
General specification requirements are as follows for PLASTIC GARBAGE BAGS FOR
VOLUMETRIC WASTE COLLECTION. These are MINIMUM SPECIFICATIONS ONLY and
are not limited or restricted to the following.
ALL UPGRADE OR DOWNGRADE VARIATIONS/DEVIATIONS/SUBSTITUTIONS
MUST BE CLEARLY ANNOTATED IN THE ABSENCE OF SUCH STATEMENTS THE
BID SHALL BE ACCEPTED AS IN STRICT COMPLIANCE WITH ALL TERMS,
CONDITIONS, AND SPECIFICATIONS AND THE SUPPLIER SMALL BE HELD LIABLE
Alternates will be considered provided each Supplier clearly states on the face of his proposal
exactly what he proposes to furnish and forwards necessary descriptive material which will clearly
indicate the character of the article covered by his/her bid. All bids are subject to Staff analysis.
All Units Bid shall show deviations to line item specifications on the "Minimum Specification"
attached with referral to each item. Utilizing a copy of these specifications with variations
"highlighted" and specifics noted is suggested.
Fifteen ( 15) examples of your plastic garbage bag with examples of graphics and text shall
accompany all bids.
The City of Fayetteville reserves the right to accept the best bid for the City, and is not required to
accept the lowest priced bid. The City also reserves the right to reject any or all bids and will be the
sole judge of what comprises the best and most advantageous unit to meet the needs of the City.
1 . GENERAL: It is the intent and purpose of these specifications to secure for the purchaser
the necessary products which will be capable of performing in a safe, practical and efficient
manner consistent with accepted commercial standards.
2. MATERIALS AND WORKMANSHIP: All products, materials, and workmanship shall be
of the highest grade in accordance with modem practices.
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Bid 01 -34
A. 8. Page 8 . •
MINIMUM SPECIFICATIONS
PLASTIC GARBAGE. BAGS
1 . SCOPE:
a. The scope ofthis section is to list the minimum acceptable features and performance
specifications for plastic garbage bags for volumetric waste collection. Bidders are
to have thoroughly read and understood these specifications prior to bid submission.
Bidder certification of its bid document signifies that bidder meets or exceeds all
specifications. If the product being bid does not meet all specifications, the bidder
must submit with bid, a separate page with a complete explanation of each variance.
If not identified on such list, then that bid will be disqualified.
2. GENERAL:
a. Estimated Quantity: 33 Gallon Garbage Bags - 450,000. Delivery to be made in
full truck loads with a release schedule to be supplied by the City.
b. Delivery: The shipment must occur within six (6) weeks of the official notification
of the Bid Award.
C. Substance: Bags are to be constructed of 75% prime, virgin linear low blend resin
and 25% recycled content.
d. Film Thickness: The gauge of the film used to fabricate plastic bags shall be a
minimum of 1 .2 mils in thickness.
e. Film Strength : The film shall meet the strength to failure specification offilm, folds,
and seals specified in testing (h) below.
f. Bag Dimension: The bag must measure 33 " in width and 38" in height.
g. Bag Weight: The weight of 1 ,000 bags shall not be less than 98 pounds.
h. Testing: We reserve the right to weigh and in other ways test random samples of any
shipments received, and will refuse the entire shipment if the bags do not meet these
minimal specifications.
Dart Impact 120
Machine Direction Tear 175
Transverse Direction Tear 475
Load Capacity
Lifted by drawtape 50 lbs.
Lifted by body of bag 65 lbs.
1. Bag Color: The plastic garbage bags shall be purple in color and non-transparent.
Sample purple color to be provided by the City,
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Bid 01 -34
• •A. 8. Page 9
j . Bag Printing: Each bag must have one complete impression of artwork ( 100 square
inches) printed one color.
k. Packaging: As specified on front page. 33 Gallon size: 10,000 rolls @ 45 bags per
roll. Each roll shall be placed in a clear plastic bag with appropriate closure.
1. Construction: Bags shall have a flat bottom seal. No side seams. Closure is to be
of drawtape.
M. Samples: Fifteen ( 15) samples with the above specifications must be provided with
Bid. The City currently uses our purple can liners .
Samples should be on hand .
n. References: Five (5) references by the bidder must be submitted of municipalities
where successful bag programs are in progress using bags similar to those you are
bidding. Seer: " Reference Appendix"
•
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Bid 01-34
A. 8. Page 10 • •
MINIMUM SPECIFICATIONS
PLASTIC RECYCLING BAGS •
1 . SCOPE:
a. The scope of this section is to list the minimum acceptable features and performance
specifications forplastic recycling bags for apartment recycling collection. Bidders
are to have thoroughly read and understood these specifications prior to bid
submission. Bidder certification of its bid document signifies that bidder meets or
exceeds all specifications. If the product being bid does not meet all specifications,
the bidder must submit with bid, a separate page with a complete explanation of each
variance. If not identified on such list, then that bid will be disqualified.
2. GENERAL:
a. Estimated Quantity: 20 Gallon Recycling Bags - 130,000. Delivery to be made in
frill truck loads with a release schedule to be supplied by the City.
b. Delivery: The shipment must occur within six (6) weeks of the official notification
of the Bid Award.
U. Substance: Bags are to be constructed of 75% prime, virgin linear low blend resin
and 25% recycled content.
d. Film Thickness: The gauge of the film used to fabricate plastic bags shall be a
minimum of 0.7 mils in thickness.
e. Film Strength: The film shall meet the strength to failure specification of film, folds,
and seals specified in testing (h) below.
f. Testing: We reserve the right to weigh and in other ways test random samples of any
shipments received, and will refuse the entire shipment if the bags do not meet these
minimal specifications.
Dart Impact 120
Machine Direction Tear 175
Transverse Direction Tear 475
Load Capacity
Lifted by drawtape 50 lbs.
Lifted by body. of bag 65 lbs.
g. Bag Color: The plastic recycling bags shall be blue in color and transparent. Sample
blue color to be provided by the City.
It. Bag Printing: Each bag must have one complete impression of artwork (100 square
inches) printed one color.
i. Packaging: As specified on front page. 20 Gallon size: 5,000 rolls @ 26 bags per .
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DIU V1-J4
• • A. 8. Page 11
. roll. Each roll shall be placed in a clear plastic bag with appropriate closure.
1. Construction: Bags shall have a flat bottom seal. No side seams. Closure is to be
of drawtape.
M. Samples: Fifteen (15) samples with the above specifications must be provided with
Bid. The City currently uses our purple can liners .
Samples should be on hand .
n. References: Five (5) references by the bidder must be submitted of municipalities
where successful bag programs are in progress using bags similar to those you are
bidding. See "Reference Appendix "
•
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Bid 01-34
A. 8. Page 12 • •
• CITY OF FAYETTEVILLE, ARKANSAS
BID q 01-34 .
SPECIAL TERMS & CONDITIONS
This request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor
does it commit the city to pay any costs incurred by the bidder in the preparation of this bid.
1 . All bids shall be submitted on forms provided by the City with the item bid and the bid
number stated on the face of the sealed envelope. Bidders MUST provide the City with their
bids signed by an employee or officer having legal authority to submit bids on behalf of the
bidder. The entire cost of preparing and providing responses shall be bome by the bidder.
2. Bidders shall include all applicable local, state, and federal tax in this bid. The responsibility
of payment shall remain with the successful bidder. Tax amount MUST show as a separate
item.
3. Bids received after the date and time set for receiving bids will NOT be considered. The
City will NOT be responsible for misdirected bids. Vendor should call the Purchasing Office
at (501 ) 575-8289 to insure receipt of their bid documents prior to opening date and time
listed on the bid form.
4. The City reserves the right to acceptor reject any or all bids, waive formalities in the bidding
and make a bid award deemed to be in the best interest of the City. The City shall be able
to purchase more or less than the quantity indicated subject to availability of funds.
5. Time is specifically made of the essence of this contract and failure to deliver on or before •
the time specified in the contract may subject the contractor to the payment of damages in
the amount of $500 per calendar day.
6. All bid prices shall be FOB Solid Waste Division, 1560 South Happy Hollow Road,
Fayetteville, Arkansas, 72701 , and shall include all labor, materials, overhead, profit,
insurance, shipping, etc., to cover the furnishing of the unit(s) bid.
7. Manufacturers Warranty shall apply to each unit as specified. A copy of the applicable
warranty MUST accompany the bid with any exception to the warranty clearly noted on the
Bid Form.
S. Any exception to the requirements of the City of Fayetteville MUST be noted on the Bid
Form. If products other than those described on the bid document are proposed, the bidder
must include complete descriptive literature and technical specifications. The City reserves
the right to request any additional information it deems necessary from any or all bidders
after the submission deadline.
9. All items marked "MANDATORY REQUIREMENTS FOR CONSIDERATION OF
BID" MUST be completed and returned with the bid or the bid may be vonsidered an non-
.
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