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HomeMy WebLinkAbout1999-03-23 - Agendas - Final FINAL AGENDA FAYETTEVILLE CITY COUNCIL MARCH 23, 1999 A meeting of the Fayetteville City Council will be held on March 23 , 1999 at 6 : 30 p. m. in room 219 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. The following items will be considered : A. CONSENT AGENDA 1 . APPROVAL OF MINUTES: Approval of the minutes from the March 2 and March 9, 1999 meetings. 2. BOTANICAL GARDEN REPORT: REMOVED FROM CONSENT. ITEM PLACED UNDER NEW BUSINESS, ITEM C. 1 . 3. SOFTBALL COMPLEX PHASE 3: REMOVED FROM CONSENT. ITEM PLACED UNDER NEW BUSINESS, ITEM C.2. 4. BID 99-25 : A resolution awarding Bid 99-25 to Williams Ford Tractor for the purchase of tractors to be utilized by the City of Fayetteville Pollution Control Plant/Sludge Management Site. 5. WILSON PARK SWIMMING POOL: REMOVED FROM AGENDA - APPROVED AT MARCH 9, 1999 SPECIAL CITY COUNCIL MEETING. 6. WHITE RIVER WATER SYSTEM: A resolution approving amendment number 3 to an engineering contract with McGoodwin, Williams, and Yates to provide for extra compensation in the amount of $58, 793 . 63 . 7. TCA BUILDING RENOVATION: A resolution approving an architectural contract with McGoodwin, Williams, and Yates, in the amount of $27,988, for services relating to the renovation of the TCA Building. 8. BID 99-30 : A resolution awarding Bid 99-30 to Franklin & Sons, low bidder, to reroof the City Administration Building in the amount of $36,387, and approve a 10% contingency. B. OLD BUSINESS ` . %L City Council Final Agenda March 23 , 1999 C. NEW BUSINESS 1 . BOTANICAL GARDEN REPORT: A review of an annual report from the Botanical Garden Society of the Ozarks, Inc. 2, SOFTBALL COMPLEX PHASE 3: A resolution approving a construction contract with Buildings, Inc. for Phase III Softball Complex located adjacent to Holcomb School. The construction costs are $586,959 plus a project contingency amount of $40,000. And approval of a budget adjustment. 3. RAZORBACK ESTATES WAIVER: A waiver of Ordinance 3793 to accept money in lieu as the park land--requirement of the Razorback Estates Subdivision. 4. VA 99-2: An ordinance approving vacation request, VA 99-2, to vacate a 20 foot alley to the east of property located at 820 South College Avenue as submitted by Gary Kahanek and John Birmin of Build A Home. 5. RZ 99-3: An ordinance approving rezoning request RZ 99-3 submitted by Dave Jorgensen of Jorgensen and Associates on behalf of WHM Land Investments, Inc. for property located at Wedington Drive and Rupple Road. The request is to rezone the 2. 37 acre property from A- 1 , Agricultural, to C- 1 , Neighborhood Commercial. 6. RZ 99-4: An ordinance approving rezoning request RZ 99-4 submitted by Dave Jorgensen and Associates on behalf of WHM Land Investments, Inc. for property located at Wedington Drive and Rupple Road. The request is rezone 4. 09 acres from A- 1 , Agricultural, to C- 1 , Neighborhood Commercial. 7, RZ 99-5: An ordinance approving rezoning request RZ 99-5 submitted by Dave Jorgensen and Associates on behalf of WHM Land Investments, Inc. for property located at Wedington Drive and Rupple Road. The request is to rezone 21 .91 acres from A- 1 , Agricultural to R-2, Medium Density Residential, 8. RZ 99-6: An ordinance approving rezoning request RZ 99-6 submitted by John P . Marinoni for property located at 1142 Futrall Drive. The property is zoned R- 1 , Low Density Residential and contains approzimately 0. 54 acres. The request is to rezone the property to R-0, Residential Office. 9. RURAL FIRE CONTRACTS: An ordinance amending section 33 . 046, Code of Fayetteville, to establish annual fees for Rural Fire Contracts for the two year period of 6/ 1 /99 thru 5/31 /01 . ,1 City Council Final Agenda March 23 , 1999 10, CMN COST SHARE AND BID WAIVER: An ordinance approving a 50/50 cost share and a formal bid waiver to allow the City to cost-share with the developer (CMN) and the developer to acquire the work through private bidding and/or negotiations for the site preparation, grading, drainage, earthwork, etc. . . as necessary to construct the street subgrade of the proposed streets. 11 . CABLE NEEDS & INTERESTS ASSESSMENT: A presentation for informational purposes of the Cable Board ' s findings, known as the "Fayetteville Cable Franchise Needs and Interests Assessment." This study will be used as a basis from which the Franchise Negotiating Committee makes its decisions concerning the terms of the Cable Franchise Renewal. 12. VA 99-3 : An ordinance approving vacation request VA 99-3 submitted by Laura Kelly on behalf of Town Creek Builders for property located at 404 West Sixth Street. The property is zoned C-2, Thoroughfare Commercial. The request is to vacate a 20 foot alley adjacent to the property. 13. AD 99- 1 : Approval of AD 99- 1 requesting an amendment to the Master Street Plan submitted by Laura Kelly on behalf of Town Creek Builders for property located at 404 West Sixth Street relocating the proposed north-south collector street west into a railroad right-of-way, parallel to the centerline of South School Street. FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS FINAL AGENDA March 23, 1999 Changes to the Tentative Agenda To allow the Botanical Garden Report and Softball Complex Phase 3 to go first, all New Business Items have been shifted (for example: Razorback Estates, Tentative Agenda Item C. 1 is now Item C. 3 , etc.). Please renumber your final agenda accordingly. Received at Agenda Session on March 9 1999 1 . Additional information for Softball Complex. Item placed under New Business, C.2. 2 . Bid 99-30: Reroof City Administration Building. Item placed under Consent Agenda, A. 8. 3 . Cable Franchise Needs and Interest Assessment. Item placed under New Business, C. 11 . Final Agenda Items attached to this packev Minutes from March 2 Special City Council Meeting and March 9 Regular City Council Meeting C.8 RZ 99-6 C. 12 VA 99-3 C. 13 AD 99- 1 113 WEST MOUNTAIN 72701 501 -521-7700 FAX 501 -575-8257 City Council Meeting March 23, 1999 IG o LL RF OT ITS AUSTIN TRIIMBQ DANIFT SANIOSS .�j DAVIS DANIFT MAYOR 14ANNA 001 0 O T3O7RNI(r► L D U . f., City Council Meeting March 23, 1999 SOF�B9tL C rh � EX . RFYNOLDS A] JqTfNI DAVIS SANTOS eAPr REYNOLDS DoJ ATIRTFN DAVIR IRTIMBO DANIFI MAY(-)R HANNA RFVNOI DR Al IqTFN DAVIS TRIJMRO DANIEL SANTOS RTISSELT MAYOR MANNA z7- o- O , J ' City Council Meeting March 23, 1999 0 ATTSTLN nAVIS TRTIMBO MAYOR HANNA r r� 1� -0 - 0 , 7 i - L• ATTqTrN DAVIS DANIEL MAY(-)R HANNA r ✓ ✓ ✓ ✓ ,� ✓ ✓ ✓ ,✓ ✓ ✓ r Q ,� ✓ t�,�^�-✓' �y�"" Zafl moi% & l � F/ Lee CDN ✓ ✓ �/ ✓ AUSTIN TRIIMRQ MAYOR 14ANNA ✓ ✓ �/ ✓ ✓ ✓ ✓ ✓ ✓ . ✓ ✓ ✓ ✓ ✓ �/ ✓ ✓ ✓ City Council Meeting March 23, 1999 P If05� �a5h C'mnl ,t� v REYWOI US DAVIS TRUMBO DANIEL qANIOR RTIRPNELI MAYOR HANNA AT ISTIN DAVIS TRITMRO DANIFT SANTOR MAYOR 14ANNA ✓ ,/ ✓ ✓ r ✓ ✓ i ✓ r ✓ r / ✓ �✓ ✓ Y r ✓ ✓ ✓ ✓ 0. o _ 0 . IP . AUSTIN TRITMRQ ,✓ DANTFL qANTQS MAYOR 14ANNA FINAL AGENDA FAYETTEVILLE CITY COUNCIL MARCH 23, 1999 A meeting of the Fayetteville City Council will be held on March 23, 1999 at 6:30 p.m. in room 219 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. The following items will be considered: A. CONSENT AGENDA ^ 1. APPROVAL OF MINUTES: Approval of the minutes from the March 2 and March 9, 1999 meetings. 2. BOTANICAL GARDEN REPORT: REMOVED FROM CONSENT. ITEM we PLACED UNDER NEW BUSINESS, ITEM C. 1 . 3. SOFTBALL COMPLEX PHASE 3: REMOVED FROM CONSENT. ITEM 6Vc PLACED UNDER NEW BUSINESS, ITEM C.2. 4. BID 99-25: A resolution awarding Bid 99-25 to Williams Ford Tractor for the purchase of tractors to be utilized by the City of Fayetteville Pollution Control 3g-qg Plant/Sludge Management Site. WILSON PA SWIMING rJ 5 P,i�4PPROVED ARTKMARCCH 9 1999 SPECIAL CIAL CIOT`Y COUNCIL MED FROM ETING. Or' P► Q 6, WHITE RIVER WATER SYSTEM: A resolution approving amendment number 3 to an engineering contract with McGoodwin, Williams, and Yates to provide for extra compensation in the amount of $58,793 .63 . 7. TCA BUILDING RENOVATION: A resolution approving an architectural contract with McGoodwin, Williams, and Yates, in the amount of $27,988, for services relating to the renovation of the TCA Building. 8, BID 99-30: A resolution awarding Bid 99-30 to Franklin & Sons, low bidder, to U Z _qq reroof the City Administration Building in the amount of $36,387, and approve a 10% contingency. B. OLD BUSINESS City Council Final Agenda March 23 , 1999 C. 11EW BUSINESS n a 1 'b SPA. J BOTANICAL GARDEN REPORT: A review of an annual report from the A2mv JA Botanical Garden Society of the Ozarks, Inc. Fbafrrz SOFTBALL COMPLEX PHASE 3: A resolution approving a construction 49P i L P(Q� contract with Buildings, Inc. for Phase III Softball Complex located adjacent to SKnas�. Holcomb School. The construction costs are $586,959 plus a project contingency / amount of $40,000. And approval of a budget adjustment. y�� n o✓� 3. RAZORBACK ESTATES WAIVER: A waiver of Ordinance 3793 to accept money in lieu as the park land requirement of the Razorback Estates Subdivision. 4. 01N�,.VA 99-2: An ordinance approving vacation request, VA 99-2, to vacate a 20 foot�� -0 alley to the east of property located at 820 South College Avenue as submitted by 1 or.) Gary Kahankk and John �irmin of Build A Home. 4 Firm,i� 5. 99-3. An ordinance approving rezoning request RZ 99-3 submitted by Dave AAve r1 , Jorgensen of Jorgensen and Associates on behalf of WHM Land Investments, Inc. O LO D 5 for property located at Wedington Drive and Rupple Road. The request is to rezone the 2.37 acre property from A- 1 , Agricultural, to C- 1 , Neighborhood 0 � Commercial. 6. �y 99-4: An ordinance approving rezoning request RZ 99-4 submitted by Dave 3fff Jorgensen and Associates on behalf of WHM Land Investments, Inc. for property located at Wedington Drive and Rupple Road. The request is rezone 4. 09 acres from A- 1 , Agricultural, to C- 1 , Neighborhood Commercial. 7. RZ 99-5: An ordinance approving rezoning request RZ 99-5 submitted by Dave Jorgensen and Associates on behalf of WHM Land Investments, Inc. for property located at Wedington Drive and Rupple Road. The request is to rezone 21 .91 acres from A- 1 , Agricultural to R-2, Medium Density Residential. 8. RZ 99-6: An ordinance approving rezoning request RZ 99-6 submitted by John P. ff.,� Marinoni for property located at 1142 Futrall Drive. The property is zoned R- 1 , 3 Low Density Residential and contains approximately 0. 54 acres. The request is to 41117 rezone the property to R-O, Residential Office. 9. RURAL FIRE CONTRACTS: An ordinance amending section 33 .046, Code of N I&L Sgj:�p Fayetteville, to establish annual fees for Rural Fire Contracts for the two year CPAKscr.J. period of 6/1/99 thru 5/31/01 . L// q3 City Council Final Agenda March 23 , 1999 10, CMN BID WAIVER: An ordinance approving a formal bid waiver of the requirements of competitive bidding for earth work, grading and subgrade work on �a the sections of Steele Boulevard and Van Asche that the city previously agreed to l cost-share in. 11. CABLE NEEDS & INTERESTS ASSESSMENT: A presentation for 07navffij ' informational purposes of the Cable Board's findings, known as the "Fayetteville Fad VAQ&X) . Cable Franchise Needs and Interests Assessment." This study will be used as a basis from which the Franchise Negotiating Committee makes its decisions concerning the terms of the Cable Franchise Renewal. 12, VA 99-3: An ordinance approving vacation request VA 99-3 submitted by Laura Kelly on behalf of Town Creek Builders for property located at 404 West Sixth Lq N¢R y� /, Street. The property is zoned C-2, Thoroughfare Commercial. The request is to �0 vacate a 20 foot alley adjacent to the property. )Fob 5#pd2r. 13. AD 99-1 : Approval of AD 99- 1 requesting an amendment to the Master Street Plan submitted by Laura Kelly on behalf of Town Creek Builders for property located at 404 West Sixth Street relocating the proposed north-south collector 75 9 / street west into aFailroad right-of-way, parallel to the centerline of South School J Street. C�. lel ( CJv/�FI m EE-7i^AC, So� 7 . S. S . cCc�. ��. 2 ch' sc Cw7ge� • MINUTES OF A MEETING OF THE FAYETTEVILLE CITY COUNCIL A regular meeting of the Fayetteville City Council was held at 6:30 p.m. on March 2, 1999 in Room 219 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED ACTION TAKEN Approval of the minutes Approved Hwy. 265 Widening Approved Res. 33-99 Bid 99-27 Approved Res. 34-99 Walker Park Parking Lot Approved Res. 35-99 Old Missouri and Zion Intersection Approved Res. 36-99 VA 98- 12 Approved Ord. 4142 RZ 99- 1 Approved Ord. 4143 RZ 99-2 Approved Ord. 4144 CH2M Hill Approved Res. 37-99 Bakery Foods Motion to file an injunction Cell Towers Approved Ord. 4145 PRESENT • Mayor Fred Hanna Aldermen: Robert Reynolds Ron Austin Bob Davis Trent Trumbo Heather Daniel Kevin Santos Cyrus Young Kyle Russell City Attorney Jerry Rose City Clerk Heather Woodruff Staff, Press, Audience MINUTES OF A SPECIAL CITY COUNCIL MEETING A special meeting of the Fayetteville City Council was held on March 9, 1999 at 4 :30 p.m. in Room 326 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Mayor Hanna; Aldermen Reynolds, Austin, Davis, Trumbo, Daniel, Santos, Young and Russell; City Attorney Jerry Rose; City Clerk Heather Woodruff, Staff; Press; and Audience. TAN HANGAR HVAC SYSTEM Mayor Hanna introduced an ordinance waiving the requirements of the competitive bidding for replacement of the HVAC System in the Tan Hangar at Drake Field, and awarding a contract to Airworks, Inc. , a division of Multi-Craft Contractors, in the amount of $65,200. Mayor Hanna explained the city was under a deadline to have the hangar complete. The other reason was the city had received bids. • Mr. Rose read the ordinance for the first time. Alderman Austin asked what had happened to the original unit. Mr. Dahlinger explained the original units were approximately 20 years old and were not adequate to cover the entire building. He added the school would be contributing to some of the cost. In response to questions from aldermen, he stated he had received three quotes for the job. There was a standard warranty on the system. Alderman Austin moved to suspend the rules and go to the second reading. Alderman Davis seconded the motion. Upon roll call the motion carried unanimously. Mr. Rose read the ordinance for the second time. Alderman Daniel moved to suspend the rules and move to the third and final reading. Alderman Santos seconded the motion. Upon roll call the motion carried unanimously. Mr. Rose read the ordinance for the third and final time. Mayor Hanna called for the vote. Upon roll call the motion carried unanimously. ORDINANCE 4146 AS RECORDED IN THE OFFICE OF THE CITY CLERK. March 9, 1999 City Council Minutes Page 2 WILSON PARK SWIMMING POOL Mayor Hanna introduced a resolution awarding Bid number 99-32 in the amount of $ 123 ,013, plus a contingency amount of $ 12,300, to Heckathorn Construction Company for replacing the filter tanks and renovation of the dressing rooms at the Wilson Park Swimming Pool. Mayor Hanna explained the pool renovation and repairs needed to be made before Memorial Day. Ms. Connie Edmonston explained they were under a tight time restraint. The filter tanks were going to take longer than they expected. Alderman Trumbo moved to approve the resolution. Alderman Austin seconded. Upon roll call the motion carried unanimously. RESOLUTION 38-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK. MEETING ADJOURNED AT 5 :45 P.M. City Council Meeting Minutes March 2, 1999 Page 1 of I 1 MINUTES OF A MEETING OF THE FAYETTEVILLE CITY COUNCIL A regular meeting of the Fayetteville City Council was held at 6:30 p.m. on March 2, 1999 in Room 219 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED ACTION TAKEN Approval of the minutes Approved Hwy. 265 Widening Approved Res. 33-99 Bid 99-27 Approved Res. 34-99 Walker Park Parking Lot Approved Res. 35-99 Old Missouri and Zion Intersection Approved Res. 36-99 VA 98- 12 Approved Ord. 4142 RZ 99- 1 Approved Ord. 4143 RZ 99-2 Approved Ord. 4144 CH2M Hill Approved Res. 37-99 Bakery Foods Motion to file an injunction Cell Towers Approved Ord. 4145 PRESENT Mayor Fred Hanna Aldermen: Robert Reynolds Ron Austin Bob Davis Trent Trumbo Heather Daniel Kevin Santos Cyrus Young Kyle Russell City Attorney Jerry Rose City Clerk Heather Woodruff Staff, Press, Audience City Council Meeting Minutes March 2, 1999 Page 2 of 11 MINUTES OF A MEETING OF THE FAYETTEVILLE CITY COUNCIL A meeting of the Fayetteville City Council was held on March, 2, 1999 at 6: 30 p.m. in the City Administration Building, Room 219, 113 W. Mountain Street, Fayetteville, Arkansas. CONSENT AGENDA APPROVAL OF THE MINUTES Approval of the minutes from the February 16, 1999 meeting. HWY. 265 WIDENING A resolution approving an engineering contract with RJN Group, Inc. for Hwy. 265 widening (Hwy. 45 to Hwy. 16), including water and sewer relocations in the amount of $588,853 .00. Also approval of a project contingency in the amount of $588, 588. RESOLUTION 33-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK. BID 99-27 A resolution awarding Bid 99-27 for ballfield fencing at Lake Fayetteville Softball Complex fields #2 and #3 and Babe Ruth Baseball fields #1 and #2 and approval of a budget adjustment. RESOLUTION 34-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK. WALKER PARK PARKING LOT A resolution approving a budget adjustment to reconstruct the southwest parking lot at Walker Park. RESOLUTION 35-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK OLD MISSOURI AND ZION INTERSECTION A resolution approving a contract with Tomlinson Asphalt Company for the Old Missouri Road and Zion Road intersection improvements in the amount of $484,948.75 plus a contingency of 10% totaling $533,450. And approval of a budget adjustment. RESOL UTION 36-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK Alderman Daniel moved to approve the consent agenda. Alderman Davis seconded the motion. Upon roll call the motion carried unanimously. OLD BUSINESS City Council Meeting Minutes March 2, 1999 Page 3 of 11 No Old Business NEW BUSINESS VA 98-12 An ordinance approving utility easement vacation VA 98- 12 as requested by Unitarian Universalist Fellowship for property located at 901 West Cleveland, Leverett' s Third Addition Block 3 and a portion of Lot 5, 6, 7, and 8. The portion to be vacated is a 15-foot wide alley located south of lot 5 and 6 and north of lots 7 and 8. Alderman Daniel stated she would be abstaining. City Attorney Jerry Rose read the ordinance for the first time. Alderman Santos moved to suspend the rules and go to the second reading. Alderman Russell seconded the motion. Upon roll call the motion carried by a vote of 7-0- 1 , Daniel abstaining. CityAttorney Rose read the ordinance for the second time. Alderman Trumbo moved to suspend the rules and go to the third and final reading. Upon roll call the motion carried by a vote of 7-0- 1 . Daniel abstaining. City Attorney Rose read the ordinance for the third and final time. There was no public comment. Mayor Hanna called for the vote. Upon roll call the ordinance carried by a vote of 7-0-1 . Daniel abstaining. ORDINANCE 4142 AS RECORDED IN THE OFFICE OF THE CITY CLERK. RZ 99-1 Mayor Hanna introduced an ordinance approving rezoning request RZ 99- 1 submitted by Thomas Hopper of Crafton, Tull, and Associates on behalf of Lindsey Management Company rezoning 22.3 acres of property located north of the Washington County Fairgrounds and east of Highway 71 bypass from A- 1 , Agricultural to R-2, Medium Density Residential. Alderman Young stated he would be abstaining from the vote. City Attorney Rose read the ordinance for the first time. Alderman Austin moved to suspend the rules and go to the second reading. Alderman Santos seconded the motion. Upon roll call the motion carried by a vote of 7-0- 1, Young City Council Meeting Minutes March 2, 1999 Page 4 of 11 abstaining. City Attorney Rose read the ordinance for the second time. Alderman Austin moved to suspend the rules and move to the third and final reading. Alderman Daniel seconded the motion. Upon roll call the motion carried by a vote of 7-0- 1 , Young abstaining. City Attorney Rose read the ordinance for the third and final time. There was no public comment. Mayor Hanna called for the vote. Upon roll call the motion carried by a vote of 7-0-1, Young abstaining, ORDINANCE 4143 AS RECORDED IN THE OFFICE OF THE CITY CLERK. RZ 99-2 Mayor Hanna introduced an ordinance approving rezoning request RZ 99-2 submitted by Brett Henson rezoning property located on Locust Street at Archibald Yell Boulevard from R-2, Medium Density Residential to C-2, Thoroughfare Commercial. City Attorney Rose read the ordinance for the first time. Alderman Reynolds stated, it was his understanding this was an addition to an existing building. Alderman Santos asked if there would be a problem with getting the building out of the right-of- way. Ms. Alett Little, Planning Director, replied they did not expect a problem with the lean to shed. However they needed to keep it because it was part of their storage. Alderman Russell moved to suspend the rules and go to the second reading. Alderman Davis seconded the motion. Upon roll call the motion carried by a vote of 8-0-0. City Attorney Rose read the ordinance for the second time. Alderman Davis moved to suspend the rules and move to the third and final reading. Alderman Daniel seconded the motion. Upon roll call the motion carried unanimously. City Attorney Rose read the ordinance for the third and final time. There was no public comment. City Council Meeting Minutes March 2, 1999 Page 5 of 1 I Mayor Hanna called for the vote. Upon roll call the ordinance passed unanimously. ORDINANCE 4144 AS RECORDED IN THE OFFICE OF THE CITY CLERK. CH2M HILL Mayor Hanna introduced a resolution approving a contract amendment number two, NPDES Permitting Assistance, with CH2M Hill in the amount of $94,370. Alderman Young had asked the item to be removed from the consent agenda to have some questions answered. In response to questions from Alderman Young, Mr. Murray Fleming stated the calibration model had been approved which would need to be run during different seasons and different weather conditions. Alderman Russell asked if the city needed to prepare a permit even though they were not sure there was even going to be a second plant. Mr. Fleming replied they could get a permit but they could not plan the plant. He added they were trying to move on the two items together, getting the permit and proceeding on with plant plans. There was no public comment. Alderman Austin moved to approve the resolution. Alderman Davis seconded the motion. Upon roll call the motion carried unanimously. RESOLUTION 37-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK. BAKERY FEEDS Mayor Hanna open for discussion the legal alternative regarding Bakery Feeds. City Attorney Rose explained the current situation with Bakery Feeds. The Planning Commission had considered whether or not to give them a conditional use, 2/8/99. That request had been denied. They were located in an I- 1 use. The Planning Commission did not believe they were a center for recycling. He stated Bakery Feeds had appealed that decision to the Circuit Court. He explained the court would become the Planning Commission and the application for a conditional use would start completely over. The case was currently in litigation. He explained the alternative the city could take. There were two possible actions. One was an injunction relief, which would be for a simple cause of action. They were in an I- 1 zone. The City Council Meeting Minutes March 2, 1999 Page 6 of 11 Planning Commission had determined they were not in the correct zoning. They thought they were a manufactory which needed to be in an I-2 zoning. The injunction would keep them from doing what they are currently doing in that zoning district. If the City were to bring an injunction against them, their possible defenses could be that they were in the correct zone, and they were what they said they were and were in the correct zone. They could state that they were grandfathered in. However, he did not believe it would be a good defense. The third option was estoppel, which meant that the city knew what they were doing and had done nothing for such a long period of time that it was too late to do anything about it now. He read the four elements of an estoppel. He thought this would be a good defense. In previous cases four months had been enough time for an estoppel to occur. He stated if they believed they were not in accord with the city ordinances he urged them to give him the authority to enforce the city ordinances. Alderman Russell questioned if Bakery Feeds had applied for a permit in the past. Mr. Venable replied the only permit they had applied for was a permit for the footing of the smokestack. Mr. Rose asked them to be very straightforward and not to cloud the issue. He asked if they were in a zone in which they were supposed to be in. He had been assured that if there was a possibility of a settlement they would be willing to consider it. He requested the council to give him the authority to consider a settlement before he filed suit against Bakery Feeds. He explained the other option of filing a law suit was under public nuisance. The standard was very high. He read the definitions of a nuisance. Generally, a lawful business cannot be considered a nuisance nor does it become a nuisance because of the depreciation of property values. He read several definitions of nuisance. He recommended that by using the injunction they would be putting everything that was an issue would be an issue. He did not recommend preceding with a nuisance. There was no estoppel on a nuisance. They could always come back later. It was also his understanding there would be some private action. He did not recommend the council give him the authority to file a nuisance suit. Alderman Trumbo stated that this issue belonged in a court of law. Alderman Trumbo moved that the city attorney file an injunction lawsuit and proceed with the city attorney recommendation. In addition, give him time to seek a settlement. Alderman Austin seconded the motion. Alderman Reynolds thought Bakery Feeds was going to have to work with the people in the south City Council Meeting Minutes March 2, 1999 Page 7 of 1 I part of town because they had not been a good neighbor in the past. In response to questions from aldermen, Mr. Rose stated any settlement he negotiated would come back to city council for approval. Alderman Trumbo thought the city needed to proceed with the injunction. He did not believe they needed to have public comments because it would be going to court. Mayor Hanna though any comments at this time might prejudice Mr. Rose's work. Alderman Young stated Bakery Feeds had taken the position that the Planning Commission had denied their conditional use permit, however it was his understanding the Planning Commission had found they were not in the proper zoning district and were not able to proceed. He questioned how the city could prevent this from happening in the future. Mayor Hanna called for the vote. Upon roll call the motion carried unanimously. NO RESOLUTION OR ORDINANCE WILL STAND BYMOTION. CELL TOWERS Mayor Hanna introduced an ordinance staying applications for cell tower placement-pending the development of a new cell tower ordinance. Mr. Rose read the ordinance for the first time. Ms. Little noted several important points on a handout. Local authority may not regulate cell towers based on environmental impact as long as they comply with federal standards. Cities's may deny requests based on aesthetics, preserving the character of neighbors or areas, or because multiple towers were not necessary. Cities may not rely on public opposition to deny a request for a cell tower. She thought the article gave a balanced view. She asked the council to be very specific on their direction on writing the new ordinance. Alderman Davis stated it was not his intention to ban cellular towers, but he had received over 135 calls last week that did not want to have the cell tower in the proposed location. He noted there were several other towers being proposed. He was wanting to put a freeze on all current and future applications for cell towers. He thought the city could hold all current applications until a new ordinance could be written. Mr. Rose replied the applicant had the right to rely on the laws that were in affect when they applied. The majority of courts in the United States had ruled that the applicant had the right to rely on the laws in effect the day they applied. He stated the city had always allowed all the applicants in the pipe line to complete the process. City Council Meeting Minutes March 2, 1999 Page 8 of 11 In response to questions from Alderman Davis, Ms. Little stated the Planning Commission had requested the applicant look at any other sites that they could locate. Southwestern Bell had discovered it would take three locations to get the same coverage this location would give them. Alderman Davis suggested that in the moratorium or freeze of the ordinance include in what zones they want towers located, height limitations, co-location of towers, if towers become obsolete who is responsible for taking the tower down. He iterated that we need to protect the skyline from an overabundance of towers. Alderman Trumbo questioned who would pay to have a tower removed. Mr. Craig Hull stated there was a removal of improvement clause in the leases which required the owner or lessor to remove the tower . Alderman Santos asked why they did not locate on the existing water tower, rather than building a separate tower. Mr. Hull explained they were cooperating with the city. There were several other towers on the tank. Alderman Santos asked how the towers would interfere with the operation of the tanks. Mr. Venable replied maintenance of the tank was the main concern. Mr. Rose suggested staff to work with the aldermen in the development of the new ordinance. He noted there was considerable flexibility in the current ordinance which required a conditional use which would have to go before the Planning Commission. He added he could not recommend they freeze the current applicants in the process. Alderman Davis expressed concern about more applicants coming in for cell towers before the new ordinance was in place. Mr. Rose stated he was comfortable with the idea that the city was not going to accept or process applications for cell towers for six months pending the development of a new ordinance. Alderman Davis asked if they could regulate cell towers in the growth area. Ms. Little stated the city had some control over the growth area on development. The city's subdivision regulations applied. Zoning did not. Conditional uses were a function of the zoning. She explained the staff had a list of information the applicant would have to provide them. She read the list the applicant must submit to the Planning Commission. City Council Meeting Minute March 2, 1999 Page 9 of I 1 In response to questions from Alderman Trumbo, Mr. Rose stated the Planning Commission could place restrictions on the conditional use. He stated the Planning Commission could deny a conditional use if they had good reasons. Alderman Trumbo questioned how the cell tower on Hwy. 45 was built without complying with all those conditions. Ms. Little replied the cell tower was not inside city limits. Mr. Mark Stogla, Southwestern Bell Wireless, presented information regarding cell towers. They were trying to work with Planning to make the cell tower as unobtrusive as possible. He stated it would be devastating to them if their application were included in the moratorium. The issue of co-location was something they were still trying to work out. He asked that the moratorium not apply to existing structures. He thought the conditional use process was more restrictive than most ordinances. He introduced his associates Kit Turner, Bobby Farrell. Mr. Stewart, Southwestern Bell, stated he had met with Ms. Little about shorter towers, co- location and stealth construction. He added in that area there was a lot of problems. They were proposing to replicate what they had done in other cities by designing a tower to look like a church steeple. He stressed the fact it was a church steeple with cell tower equipment. He had looked at other sites, but to replicate the coverage this site would provide would take three locations. He stressed the fact the tower would be a church steeple. He did not believe property values would decrease. They had an affidavit from a local appraiser who could ascertain that there would be no property devaluation. American Cancer Society was not concerned about health affects of towers. The proposed towers would be digital. He thought they were giving the city what it was requesting. Mayor Hanna stated he received a call from a citizen expressing concern about the affects of a cell phone on pace makers. Mr. Stewart explained the person should not carry their phone in the front pocket. Mr. Lloyd Bowen, an area resident, stated he was concerned about the affects of the tower on his pacemaker and the value of his property. He expressed frustration that he had not be notified of the proposed tower being located in his neighborhood. His pacemaker company had told him not to get a cell phone within one and a half feet of his pacemaker. He questioned the amount of frequency that would be coming off the tower. Mayor Hanna clarified, Mr. Bowen' s concerns were that the health factor of the location of the cell tower would decrease the value of his property. City Council Meeting Minutes March 2, 1999 Page 10 of I 1 Mr. Bowen stated the church had a day care and he questioned the affects the cell tower would have on the children. He explained his health conditions and the cautions expressed by his pacemaker' s company. He stated the tower would be intruding on his neighborhood. He stated he did not believe half of what the Southwestern Bell was telling them. Alderman Davis read an article which noted the increase in childhood leukemia from cell towers. Mr. Stewart replied most of the studies he had read had to do with overhead power lines. Alderman Davis presented another article on mice with use of cell towers. Alderman Young stated this was a technical instrument affecting another technical instrument. The cell tower was affecting his pacemaker. Alderman Davis quoted another article reporting the affects of cell towers on other medical equipment. Alderman Austin stated some hospitals had requested him not to use his cell phone in a hospital. He questioned how close the frequency would be from the cell phone to the medical equipment. He noted that the item before them was not their request, but a future ordinance. Alderman Austin stated he was more concerned about the frequency than the wattage. He asked if anyone could answer the question. Dr. Reynolds, an area physician, felt Southwestern Bell needed to construct three separate towers rather than one. The people who lived next to the tower would be affected by all the waves. The neighbors did not know they were going to be proposing a tower. The neighbors needed the time to organize. Mr. Jim Smith, Altell, stated they tried to use existing structures and to work with cities. They wanted to be proactive. He suggested building an industry panel before they adopted a moratorium. He stressed this would affect their growth and emergency services. He asked them to consider a 90 day moratorium and to allow them to help in writing the ordinance. Mr. Steve Ward, an area resident, stated the city had not heard from the citizens who used these facilities. He thought this would hold up the development. He noted it was also a safety issue. Most of the 911 calls were from cellular phones. Alderman Russell noted everyone wanted the benefits of the cellular services. They were not wanting to ban cellular services. He did not believe it would take six months to come up with a new ordinance. City Council Meeting Minutes March 2, 1999 Page 11 of 11 Alderman Young stated they could repeal the moratorium if they completed the ordinance before six months. Mr. Rose read the amendment to the ordinance which included an emergency clause. In response to the public, Mr. Rose stated the applicant had the right to rely on the current laws when they submitted their application. He noted the item would be going in front of the Planning Commission. Alderman Young moved to accept the amendment to the ordinance. Alderman Davis . seconded the motion. Upon roll call the motion carried unanimously. Alderman Davis moved to suspend the rules and move to the second reading. Alderman Young seconded the motion. Upon roll call the motion carried unanimously Mr. Rose read the ordinance for the second time. Alderman Russell moved to go to the third and final reading without suspending the rules. Upon roll call the motion carried unanimously. Mr. Rose read the ordinance in its entirety. Mayor Hanna called for the vote. Upon roll call the motion carried unanimously. Mr. Rose stated there needed to be a separate vote for the emergency clause. Mayor Hanna called for the vote. Upon roll call the emergency clause carried unanimously. ORDINANCE 4145 AS RECORDED IN THE OFFICE OF THE CITY CLERK. Meeting adjourned at 8:45 p.m. FAYETTEVI LLE THE CITY OF FAYETTEMLLE, ARKANSAS March 9, 1999 AGENDA SESSION FOR MARCH 23, 1999 CITY COUNCIL MEETING ADDITIONAL INFORMATION: 1 . SOFTBALL COMPLEX: Additional information for Item 3 under Consent agenda NEW ITEMS: ygl 1 . REROOF CITY ADMINISTRATION BUILDING: C 2. NEEDS AND INTEREST ASSESSMENT: 113WEST MOUNTAIN 72701 501-521-7700 FAX 501-575-8257 CITY CLERK'S FILE COPY TENTATIVE AGENDA • FAYETTEVILLE CITY COUNCIL MARCH 23, 1999 A meeting of the Fayetteville City Council will be held on March 23 , 1999 at 6:30p.m. in room 219 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. The following items will be considered: A. CONSENT 1 . APPROVAL OF MINUTES: Approval of the minutes from the March 2, 1999 meeting. 2. BOTANICAL GARDEN REPORT: A review of an annual report from the Botanical Garden Society of the Ozarks, Inc. 3. SOFTBALL COMPLEX PHASE 3: A resolution approving a construction contract with Buildings, Inc. for Phase III Softball Complex located adjacent to Holcomb School. The construction costs are $586,959 plus a project contingency . amount of $40,000. And approval of a budget adjustment. 4. Bid 99-25: A resolution awarding Bid 99-25 to Williams Ford Tractor for the purchase of tractors to be utilized by the City of Fayetteville Pollution Control Plant/Sludge Management Site. 5. WILSON PARK SWIMMING POOL: A resolution approving bid award for the replacement of the filter tanks and renovation of the dressing rooms at Wilson Park Swimming Pool. Bids will be open on Friday, March 5 , 1999. 6. WHITE RIVER WATER SYSTEM: A resolution approving amendment number 3 to an engineering contract with McGoodwin, Williams, and Yates to provide for extra compensation in the amount of $58,793 .63 . 7. TCA BUILDING RENOVATION: A resolution approving an architectural contract with McGoodwin, Williams, and Yates, in the amount of $27,988, for services relating to the renovation of the TCA Building. B. OLD BUSINESS • City Council Tentative Agenda • March 23, 1999 C. NEW BUSINESS: 1 . RAZORBACK ESTATES WAIVER: A waiver of Ordinance 3793 to accept money in lieu as the park land requirement of the Razorback Estates Subdivision. 2. VA 99-2: An ordinance approving vacation request, VA 99-2, to vacate a 20 foot alley to the east of property located at 820 South College Avenue as submitted by Gary Kahanek and John Birmin of Build A Home. 3, RZ 99-3: An ordinance approving rezoning request RZ 99-3 submitted by Dave Jorgensen of Jorgensen and Associates on behalf of WHM Land Investments, Inc. for property located at Wedington Drive and Rupple Road. The request is to rezone the property from A- 1 , Agricultural, to C- 1 , Neighborhood Commercial. 4. RZ 99-4: An ordinance approving rezoning request RZ 99-4 submitted by Dave Jorgensen and Associates on behalf of WHM Land Investments, Inc. for property located at Wedington Drive and Rupple Road. The request is rezone 4.09 acres from A- 1 , Agricultural, to C- 1 , Neighborhood Commercial. 5. RZ 99-5 : An ordinance approving rezoning request RZ 99-5 submitted by Dave . Jorgensen and Associates on behalf of WHM Land Investments, Inc. for property located at Wedington Drive and Rupple Road. The request is to rezone 21 .91 acres from A- 1 , Agricultural to R-2, Medium Density Residential. 6. RURAL FIRE CONTRACTS: An ordinance amending section 33 .046, Code of Fayetteville, to establish annual fees for Rural Fire Contracts for the two year period of 6/1 /99 thru 5/31 /01 . 7. CMN COST SHARE AND BID WAIVER: An ordinance approving a 50/50 cost share and a formal bid waiver to allow the City to cost-share with the developer (CMN) and the developer to acquire the work through private bidding and/or negotiations for the site preparation, grading, drainage, earthwork, etc.. . as necessary to construct the street subgrade of the proposed streets. STAFF REVIEW FORM Botanical Gardens Rpt. A.2. 1 xx AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW • For the Fayetteville City Council meeting March 16, 1999 FROM : Connie Edmonston Parks & Recreation Public Works Name Division Department ACTION REQUIRED : Review of an annual report from the Botanical Garden Society of the . Ozarks , Inc . COST TO CITY : Cost 01 this Request Category/ Project Category/ Project Name Budget Account Number Funds Used To Date Program Name Remaining Balance Fund Project Number •B GE EW :EW : Budgeted Ite Buet Adjustment Attached C" . Budg t Coordinator Alnistra ve Services Director CONTRACT/GRANT/ LEASE REVIEW : GRANTING AGENCY : �2 6 -6?9 Acco nti7 M ger Date 3PA Coordina Date �t Attorn y Date ternal Auditor Date \f ,"amu a-cz 99 Purchasing Officer Date STAFF RECOMMENDATION : Review of annual report . i on He Date Cross Reference cL(� et- ZG -K art_m rector Date New Item : Yes No 2t rf� A in rative ervices DirectorPreM Ord/ Res Mte�9 a : Mayor Date Oriq Contract Date : Botanical Gardens pt. T E V I L L E A.2,2 (ANSAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Hanna and City Council THRU: Charlie Venable, Public Works Director FROM: Con nie4dhfonston, Parks & Recreation Superintendent DATE: February 23, 1999 SUBJECT: Botanical Garden Society of the Ozarks, Inc. Annual Report On September 2, 1997, the City Council approved a 25 year lease agreement with the Botanical Garden Society of the Ozarks, Inc. for 99 acres on the southeast side of Lake Fayetteville. According to the lease agreement, the Botanical Garden Society is to present an annual progress review to the Parks and Recreation Advisory Board (PRAB) and the City Council. A presentation was made to PRAB on October 5, 1998. Enclosed is the annual report for your review. Attachments: Annual Report Map