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Home My WebLink About1999-03-09 - Agendas - Final FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS SPECIAL FAYETTEVILLE CITY COUNCIL MARCH 9, 1999 A meeting of the Fayetteville City Council will be held on March 9, 1999 at 4: 30 p.m. im room 326 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. The following items will be considered: 1 . TAN HANGER HVAC SYSTEM: An ordinance waving the requirements of competitive bidding for replacement of the HVAC System at the Tan Hanger at Drake Field; and awarding a contract to Airworks, Inc. a division of Multi-Craft Contractors, Inc. in the amount of $65,200. 2. WILSON PARK SWIMMING POOL: A resolution awarding Bid No. 99-32 in the amount of $ 123,013 , plus a contingency amount of $ 12,300, to Heckathorn Construction Company for replacing the filter tanks and renovation of the dressing rooms at the Wilson Park Swimming Pool. 113 WEST MOUNTAIN 72701 501-521-7700 FAX $01-575-8257 CITY COUNCIL MARCH 9, 1999 ROLL RT ISSELL REYNOLDS ATISTIN DAVIS v TRITMRO SANTOLS MAYOR MANNA 99DAVIS AINTIN TRUMBO / DANIEL SANTUS WE ING ✓ ✓ MAYOR HANNA V ATTRTTN DAVIS DANIFT MAYOR TIANNA FAYETTENJ LLE HEATHER WOODRUFF THE CITY OF FAYETTEVILLE, ARKANSAS SPECIAL FAYETTEVILLE CITY COUNCIL MARCH 9, 1999 A meeting of the Fayetteville City Council will be held on March 9, 1999 at 4 :30 p. m. im room 326 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. The following items will be considered : 1 . - TAN HANGER HVAC SYSTEM:-' An ordinance waving the requirements of mpetitive bidding for replacement of the HVAC System at the Tan Hanger at Drake Field ; and awarding a contract to Airworks, Inc. a division of Multi-Craft Contractors, Inc. in the amount of $65 ,200. 2. WILSON PARK SWIMMING POOL: A resolution awarding Bid No. 99-32 in the 4amount of $ 123 ,013 , plus a contingency amount of $ 12,300, to Heckathorn Construction Company for replacing the filter tanks and renovation of the dressing rooms at the Wilson Park Swimming Pool. c 113 WEST MOUNTAIN 72701 501 -521 .7700 FAX 501 .575-8257 ORDINANCE NO, AN ORDINANCE WAIVING THE REQUIREMENTS OF COMPETITIVE BIDDING FOR REPLACEMENT OF THE HVAC SYSTEM AT THE TAN HANGER AT DRAKE FIELD; AND, AWARDING A CONTRACT TO AIRWORKS, INC., A DIVISION OF MULTI-CRAFT CONTRACTORS , INC., IN THE AMOUNT OF $65 ,200 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS : Section 1 . The City Council hereby waives the requirements of competitive bidding for replacement of the HVAC System at the Tan Hanger at Drake Field. The requirements of competitive bidding are not practical or feasible due to time constraints on the project and the lead time required by the manufacturer to receive equipment. ,Section 9 . The City Council hereby authorizes the Mayor and City Clerk to enter into a contract for replacement of the HVAC System at the Tan Hanger at Drake Field with Airwork, Inc. , a Division of Multi-Craft Contractors, Inc., in the amount of $65 ,200. A copy of the contract is attached hereto marked Exhibit "A" and is made a part hereof. PASSED AND APPROVED this _ day of 1999. APPROVED: By: Fred Hanna, Mayor ' ATTEST: By: Heather Woodruff, City Clerk 0 c STAFF REVIEW FORM , _XX_ AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville Special City Council meeting of March 9 1999 FROM : Harold Dahlinaer Facilities Superintendent Administrative Services Name _ Division Department ACTION REQUIRED : Approval of bid waiver and approval of contract with Airworks Inc . for replacement of HVAC System at Tan Hangar . Contract cost to be $ 65 , 200 . 00 plus applicable sales tax . COST TO CITY : $ 65 , 200 $ 205 , 000 Building Improvements Cost of this Request Category/ Project Budget Category/ Project Name 5550 - 3960 - 5809 - 00 $ 139 , 144 Account Number Funds Used To Date Program Name 99050 - 01 $ 65 . 856 Airport Project Number Remaining Balance Fund BUDG T ZW : XX Budgeted Item Budget Adjustment Attached B da t toordinator Administrative Services D ' ctor ( CONTRACT/GRANT/LEASE REVIEW : GRANTING AGENCY : Ac unting nag Date Internal Auditor Date City t\t�L y Date ADA Coordinator Date U � ls1 vR 39 � g Purchasinq Officer Date STAFF RECOMMENDATION : Recommend approval of bid waiver and awarding of contract to Airworks , Inc . for replacement of HVAC System at Tan Hangar at a cost of $ 65 , 200 . 00 plus applicable sales tax . D ision Head -AtDat '99 Cross Reference Department Director Date New Item : Yes No Prev Ord/ Res 4 : Adnu Hist ntiva Services Di recto [ Data Ocig Contract Date : Mny c Ddts A : \ALRWORIiS . WPD FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: The Fayetteville City Council THRU: Fred Hanna, Mayor Kevin Crosson, Administrative Services Director FROM: Harold Dahlinger, Facilities Superintendent DATE: March 9, 1999 RE: BID WAIVER & APPROVAL OF CONTRACT IN THE AMOUNT OF $ 65,200.00 The renovation of the tan hangar at Drake Field is underway and proposals were received to replace the present HVAC system. The present system was of insufficient size to provide for the additional classrooms and shop area which totals 4,200 square feet. It should be noted that the present units are in very poor mechanical condition and two were totally inoperable. Due to time constraints on this project and the lead time required by the manufacturer to receive equipment, it is necessary that a contract be issued by Wednesday, March 10, 1999. Three proposals were received on this project and the low proposal meeting plans and specifications was submitted by Airworks, Inc. , a Division of Multi-Craft Contractors, Inc. , of Springdale, Arkansas in the amount of $ 65,200.00 ASR �� HVACRN 135450 March 8, 1999 City of Fayetteville 113 West Mountain Fayetteville, AR 72701 Fax (501) 575-8223 RE: Aviation Technical School Attention: Harold Dahlinger Air Works, a division of Multi-Craft Contractors, is pleased to submit this proposal to provide and install equipment as specified on Greg Anderson's drawings on project # 99013, and to include gas piping. Total base bid: . . . . . . .. . . . . . . . .. $ 65,200.00 plus any applicable taxes. This price is guaranteed for sixty days. If you have aay questions, please feel free to contact me. Thank you for allowing us to serve you. Respectfully/Submitted, Mark Jorris Division Manager WAS Q9079 P.O. Box 1760 2300 Lowell Road Springdale, AR 72765 (501 ) 751 -7411 FAX (501 ) 7510316 RESOLUTION NO, 4 A RESOLUTION AWARDING BID N0.R09AA 9`32 IN THEA O OF $ 123 ,013 , PLUS A CONTINGENC 0� tT�TYOF $ 12 " 'l_t; Lzk . TO HECKATHORN CONSTRUCT[0 ?O &NY, INC., FQR . : REPLACING THE FILTER TANKS AND OVATION OF THEA DRESSING ROOMS AT THE WILSO SWIMMING POOL. BE IT RESOLVED BY THE CITY COU GIL OF TH9"CITl';O$ FAYETTEVILLE ARKANSAS : Fix �`��K�r;'v' ' - TC'.�h 'i Srction 1. That the City Council hereby aw a ds�B&Ptlo. 99-32 in the amount of $ 123 ,013 , plus a contingency amount of.•:$-12,300, to Hecl�thoms -onstruction Company, Inc., for replacing the filter tanks and renovation of the dressing roomat the Wilson Park swimming pool; and authorizes the Mayor and Cit Ar yyp rk to ggxecute a contract for said amount. A copy of the contract is attached hereto marked Exhibit " and made a part hereof. . ' . r PASSED AND APEkO,VED this L2&, day;'of March 1999. — • r'. v r ? moi , APPROVED: �'erj} vsxz ,:T By: Fred Hanna, Mayor ATTEST: <: i_ nil y ..Yi . Heather Woodruff, City Clerk •4 FAYETTEVILLE THE CITY Of FATEEEEVIn E, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Hanna and City Council THRU: Charlie Venable, Public Works Director��pp FROM: Coriffie Edmonston, Parks & Recreation Superintendent DATE: March 9, 1999 SUBJECT: Bid Award Wilson Park Swimming Pool Filters and Dressing Room Renovation The Parks and Recreation Division requests approval of bid #99-32 to Heckathorn Construction Company Inc. in the amount of $ 123,013 with a ten percent contingency of $ 12,300 for a total cost of $ 135,313 . The Wilson Park Swimming Pool was renovated sixteen years ago in 1983 . The facilities are in need of renovation. This is the first phase of renovation. Proposed improvements to the bathhouse dressing rooms include: renovation of the toilet stalls with the addition of new doors and partition pieces; epoxy paint on all toilet area surfaces; installation of aluminum ceiling grid and overhead light fixtures; installation of new stainless steel shower heads; installation of two shower exhaust fans; installation of stainless steel mirrors; installation of new window with frosted glass; installation of dressing benches, towel hooks, and painted wall graphics; installation of a poured-in-place epoxy floor system in the dressing rooms and office area; and pay-for-use lockers. Improvements to the pool filter building include the installation of two high capacity sand filter tanks and renovation of the pool filter building to add exterior doors large enough to service and remove the filters. New exterior siding is also designed for the filter building. Work is scheduled to be completed by pool opening date on May 29, 1999. Please contact me at 444-3473 if you have questions. Attachments: Tabulation of Bids Dressing Room Plan Contract O ^� O I I I s " k m u u > I > I J J - OO OO O O m ° m n SS�� g Y n � �^NON N ZO _XAN O n >m I , OX � DM D OOND � O -D 0 ' -OZ . rr : y . mONA , Z AE N� Z ,�,� ^ < .....,. .. f . ......... .. . 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O 31 [Pp w % T P D wM 5 f[ N m Oom - Onm0 A b y c m zN E o z r p E I asw.iyiva .m iaarinamcvas; �iaa?eri ird ,msranrrrm»rsc . .mzra I A A > r I- - Om n _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ i 4 I. a f f CD FF w0 ma � o s O J s O 1- Q y N J LL C � � O Q Q' N O v N a � N _Z \ N V N w u s o0 � o O J UQ J Q' vOi O O O N N a o Y K w a F $ s Z J �l O u V1 � O N 6 3 O O w N G � co O O V V o W O s s m Q w aS w 0 N � N W U w J k Im N o w w Q u � a ' 8 N O LL n z O cb '3v LL N QFS mFwo Q V = CONTRACT This contract executed this 9th day of March 1999 , between the City of Fayetteville , Arkansas , hereinafter called the City , and NiCKaiI •ten iont }rdc+'en cam.po / rNr hereinafter called the Contractor , and having an address at 1960 61' rcl. Aziew � Dov o U� Ilo Q 721D1 In consideration of the mutual covenants contained herein , the parties agree as follows : 1 . The Contractor at his own cost and expense shall furnish all labor , materials , supplies , machinery , equipment , tools , supervision , bonds , insurance , tax permits , and all other accessories and services necessary to complete items bid per bid 99 - 32 as stated in CONTRACTOR ' S PROPOSAL , and in accordance with specifications attached hereto and made a part hereof under Bid # 99 - 32 , .all included herein as if spelled out word for word . 2 . The City shall pay the Contractor based on prices indicated in Contractor ' s Proposal . Progress payments will be made 30 days after approval and acceptance of work and submission of invoice . Amount of contract not to exceed $ 1231o13 . 00 3 . The Contract documents which comprise the contract between the City and the Contractor consist of this Contract and the following documents attached hereto , and made a part hereof : A . Bid form identified as Invitation to Bid 99 - 32 with the specifications and conditions typed thereon . B . The Contractor ' s proposal . C . The Notice to Prospective Bidders and the Bid Tabulation . 4 . These Contract documents constitute the entire agreement between the City and the Contractor and may be modified only by a duly executed written instrument signed by the City and the Contractor . 5 . Contractor shall not assign his duties under the terms of this agreement . G . Contractor agrees to hold the City harmless and indemnify the City , against any and all claims for property damage , personal injury or death , arising from Contractor ' s performance of this contract . This clause shall not in any form or manner be construed to waive that tort immunity set Eorth under Arkansas Law . 7 . The Contractor shall furnish a certificate of insurance addressed to the Owner , showing that he carries the following insurance which shall be maintained throughout the term of the Contract . Any work sublet , the contractor shall require the subcontractor similarly to provide worker ' s compensation insurance . In case any employee engaged in work on the project under this contract is not protected under - Worker ' s Compensation Insurance , the Contractor shall provide and shall cause each Subcontractor to provide adequate employer ' s liability insurance for the protection of such of his employees as are not otherwise protected . Comprehensive General Public Liability , $ 1 , 000 , 000 Comprehensive Automobile Liability ( owned , hired and non - owned Vehicles ) with bodily injury limits of $ 100 , 000 and $ 300 , 000 and property damage limit of $ 50 , 000 for each accident ; Standard Workmen ' s Compensation and Employer ' s Liability covering with statutory limits ; Contractual Liability Insurance with bodily injury limits and property damage limits of $ 1 , 000 , 000 . The premiums for all insurance and the bond required herein shall be paid by the Contractor . 8 . If contract exceeds $ 20 , 000 , Contractor agrees to furnish a Performance Bond , approved by the City , guaranteeing the performance of this contract , for not less than one hundred percent of the amount of this contract . Said performance bond shall be conditioned on full and complete performance of this contract and acceptance by the City of Fayetteville for the Payment of all labor and materials entering into or incident to the proposed improvements . The Contractor agrees to furnish proof of licensure as required under the terms of Act 150 of the 1965 Acts of the Arkansas Legislature . 9 . Contractor agrees to begin work within ten ( 10 ) days of notice to proceed and complete the work within the time frame outlined in the bid document . Liquidated damages of $ 100 per day shall be assessed at the option of the City , not as a penalty , beginning on the first day following the completion time to cover additional costs . 10 . All work called for herein shall be coordinated directly with the Project Manager or their designee , at 444 - 3471 . 11 . This contract may be terminated by the City with 10 days written notice . 12 . Contractor shall be responsible for meeting compliance with ADA regulations . WITNESS OUR HANDS THIS DAY OF 1999 . CITY OF FAYETTEVILLE , FAYETTEVILLE , ARKANSAS BY MAYOR ATTEST : CITY CLERK Heckathorn Construction Co . , Inc . IRM NAME ATTEST : SECRETARY i / BY / dent N TITLE Janet S . Heckathorn Don L . Heckathorn . 1880 Birch Avenue Fayetteville , AR. 72703 BUSINESS ADDRESS 1