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HomeMy WebLinkAbout1999-02-02 - Agendas - Final FINAL AGENDA FAYETTEVILLE CITY COUNCIL MEETING FEBRUARY 2, 1999 * * Note time change ** A meeting of the Fayetteville City Council will be held on February 2, 1999, at 5:30 p.m. in the City Administration Building, 113 West Mountain Street, Room 219, Fayetteville, Arkansas. The following items will be considered : I. CONSENT AGENDA APPROVAL OF THE MINUTES: Approval of the minutes from the January 195 1999 meeting. A. GREGG AVENUE: A resolution approving partial payment of $35,000 to the Arkansas Highway and Transportation Department for preliminary engineering for the design of improvements and widening of Gregg Avenue from Highway 71B north to Mud Creek Bridge. B. TROLLEY OPERATIONS AGREEMENT: A resolution approving an agreement between the City and Jones Transportation Services for the provision of trolley operations services for March 1 , 1999 through December 31 , 1999 and providing for four one-year renewals. C. BID 99-11 : A resolution awarding Bid 99- 11 to Ferrara Fire Apparatus, Inc., in the amount of $ 167,747 for a new fire department pumper. D. AIRPORT LEASE MODIFICATIONS: A resolution approving the modification of lease agreements with all four car rental agencies currently serving Drake Field. E. WATER & SEWER REFUNDING BONDS: A resolution approving a letter agreement with Stephens, Inc. to perform underwriting services in connection with the proposed issuance of water and sewer refunding bonds. The cost is $9. 50 per $ 1 ,000 of bonds issued to be paid from bond proceeds. F. FIRE STATION #4: A resolution awarding Bid 99- 14 to Heckathom Construction in the amount of $611 ,520 and approval of a 5% contract contingency. G. ADS ENVIRONMENTAL SERVICES: A resolution awarding contract for flow monitoring materials and services to ADS Environmental Services, Inc. in the Fayetteville City Council Final Agenda February 2, 1999 amount of $235,455, approval of a contingency of $9,400 and sales tax of $ 10,945, less a trade in of $31 ,000, for a net cost of $224,800. H. LDA AND GLIDE SLOPE: A resolution approving a lease and transfer agreement with the Federal Aviation Administration in the amount of $627,220 providing for the Localizer-Type Directional Aid (LDA) with Glide Slope (GS) facility site and transfer of associated equipment; and approval of a budget adjustment. I. LIBRARY MASTER PLAN: A resolution amending a contract with Meyer Scherer and Rockcastle, Ltd. in the amount of $34,465 to extend the Master Plan for Library Services and Facilities to evaluate two design options; and the approval of a budget adjustment. J. NORTHWEST ARKANSAS AVIATION: A resolution approving a lease with Northwest Aviation Technologies Center to lease an executive hanger located at 4248 South School Avenue and approval of a budget adjustment to bring the building up to current building code standards. H. OLD BUSINESS III, NEW BUSINESS A. BID WAIVER: An ordinance providing for a bid waiver to purchase a self- propelled wedge foot roller for use in the Street Maintenance Program. B. WATER & SEWER REFUNDING BONDS: Moved to Consent Agenda, Item E. C. RZ 98-23: An ordinance approving a rezoning request RZ 98-23 changing 19.74 acres from A- 1 , Agricultural to R-O, Residential Office. This project was submitted by Kurt Jones of Crafton, Tull on behalf of Washington Regional. D. VA 98-13.00: An ordinance approving vacation request VA-98- 13 .00 as submitted by Andre and Marci Gies vacating a portion of the 50' wide Cedar Street right of way located between lots 5 and 6 of the Garner-Larimore Addition, Block B subject to the existing utility easements and sewer easements are required. E. RZ 98-24: An ordinance approving rezoning request RZ 98-24, submitted by Deborah and Calvin Laningham for property located at 731 North Leverett to Fayetteville City Council Final Agenda February 2, 1999 rezone .40 acres from C- 1 , Neighborhood Commercial to R-3 , High Density Residential. F. BACKFLOW PREVENTION: An ordinance amending Chapter 51 , Water and Sewers, of the Code of Fayetteville, to add Section 51 . 146, Backflow Prevention, providing for Cross Connection Control Standards and requirements for the design, construction and maintenance of connections to the public water supply. G. STONEGATE SUBDIVISION: A resolution waiting Ordinance 3793 and accepting money in lieu as park land requirement for Stonegate Subdivision. H. FIRE STATION 14: Moved to Consent Agenda, Item F. I. ADS ENVIRONMENTAL SERVICES: Moved to Consent Agenda, Item G. J. LDA AND GLIDE SLOPE: Moved to Consent Agenda, Item H. K. LIBRARY MASTER PLAN: Moved to Consent Agenda, Item 1. L. NORTHWEST ARKANSAS AVIATION: Moved to Consent Agenda, Item J. M. OMI: A resolution authorizing the execution of Amendment #4 for the operation of the Paul Noland Treatment Plant, and the approval of a budget adjustment. The amendment provides for a total of $3 ,632,992 for operations services during 1999. Only items presented by the City Council or City Staff may be discussed during the meeting. If you have an item you wish to discuss, please contact your alderman to have it presented at the next City Council Agenda Session. For further assistance, please contact Heather Woodruff, City Clerk at 575-8323. CD DLL DANIFT SANTOR RENNOT US DAVIS MAYOR 14ANN DANTEL SANTOS VOI NO REYNOLDS AUSTIN DAVIS MAYOR 14ANNA 57-0 — cl . Wte ✓RANTOR ✓ ✓ DANIEL ✓ ✓ RUSSELL 77, AUSTIN MAYOR HANTNA ✓ ✓ ✓ ✓ ✓ ✓ 13- 0 �-D-U • 77-0 . r ✓ ✓ ✓ DANIELRANTOR W RFYNOlnq AUSTINr DAVIS ' ✓ MAYOR MANNA �rQ C40g ✓ ✓ ✓ " DANTFL JqvsFLT RRYNOLDS +AAYQR HANNA �-o � a �o - b• �a - D E2 9-F-aOvA . V AllqTTN DAVIS MAYOR MANNA �Ra,I ✓ ✓ ✓ ✓ ,✓ ✓ ✓ ✓ ✓ ,� DANIET SANTOR ✓ i✓ DAVIS ✓ ✓ ✓ MAYOR HANNA �p' D SANTOR AT JqTTN DAVIS TRITMFM DANTFT SANTOR RFYNOT DR DAVIS r ,✓ �✓ ry\-u : yS 1 . p 3 w ' FINAL AGENDA FAYErrmi. LE CITY COUNCIL, MF, ETING FEBRUARY 2 , 1999 Note lime chnnge " " A meeting of the Fayetteville City Council will be held on February 2, 1999, at �X p. m. in the City Administration Building, 113 West Mountain Street, Room 219, Fayetteville, Arkansas. The following items will be considered : Ck I . CONSENT AGENDA v/APPROVAL OF TIIE MINUTES : Approval of the minutes from the January 191 1999 meeting. A. ✓CREGG AVENUE : A resolution approving partial payment of $35 ,000 to the Arkansas Highway and Transportation Department for preliminary engineering for /p — glf the design of improvements and widening of Gregg Avenue from Highway 71 B north to Mud Creek Bridge. B . /TROLLEY OPERATIONS AGREEMENT: A resolution approving an agreement between the City and Jones Transportation Services for the provision of qq trolley operations services for March I , 1999 through December 31 , 1999 and lI providing for four one-year renewals. C. ✓BID 99- 11 : A resolution awarding Bid 99- 11 to Ferrara Fire Apparatus, Inc. , in �2- gR the amount of S 167, 747 for a new fire department pumper. D . "'AIRPORT LEASE MODIFICATIONS : A resolution approving the modification of lease agreements with all four car rental agencies currently serving / 3- 99 Drake Field . ENATER & SEINER REFUNDING BONDS : A resolution approving a letter 6V, J agreement with Stephens, Inc. to perform underwriting services in connection with the proposed issuance of water and sewer refunding bonds. The cost is $9, 50 per ' $ 1 ,000 of bonds issued to be paid from bond proceeds. F. ✓MRF STATION /14 : A resolution awarding Bid 99- 14 to Heckathorn Constr1.16011 in the amount of $61 1 , 520 and approval ol' a 5% contract contingency. G . , ,-,\ DS FNVIRONMENTAI , SERVICES : A resolution awarding contract I'or S ' �] � Ilow monitoring ivaterials and services to ADS Environmental Services, Inc, in the Fayctleville City Council Final Agenda Fcbrunry 2 , 1999 amount of 5235 ,455 , approval ora contingency of 59, 400 and sales tax of S10,945, less a trade in of $31 ,000, for a net cost of $224 ,800. II , ADA AND GLIDE SLOPE: A resolution approving a [case and transfer agreement with the federal Aviation Administration in the amount of SG27,220 providing for the Localizer-Type Directional Aid (LDA) with Glide Slope (GS) 1(00 -qq facility site and transfer of associated equipment; and approval of a budget adjustment . 1. ✓LIBRARY NIASTEI2 PLAN : A resolution amending a contract with Meyer Scherer and Rockcastle, Ltd. in the amount of 534,465 to extend the Master Plan for Library Services and facilities to evaluate two design options; and the approval of a budget adjustment. J. ✓N0RTHWEST ARKANSAS AVIATION : A resolution approving a lease with Northwest Aviation Technologies Center to lease an executive hanger located at 4248 South School Avenue and approval of a budget adjustment to bring the building up to current building code standards. 11. OLD BUSINESS Irl. NEW BUSH ESS Ig- qua . Jay Ste . A. >ED WAIVER: An ordinance providing for a bid waiver to purchase a self-cuff propelled wedge foot roller for use in the Street Maintenance Program. B. WATER & SEWER REFUNDING BONDS : Moved to Consent Agenda, ( / Item E. C. p RZ 98-23 : An ordinance approving a rezoning request ItZ 98-23 changing 19.74 nacres from A- I , Agricultural to R-0, Residential Office. This project was 7r submitted by I:urt Jones of CraRon, Tull on behalf of Washington Regional. t I) . VA 98- 13. 00 : An ordinance approving vacation request VA-98 - 13 . 00 as �r�submitted by Andre and lvlarci Gies vacating a portion of the 50' wide Cedar Street 3 � ep ' right of way located between lots 5 and G of the Garner- Larimore Addition , Block 13 subject to the existing utility casements and sc %ver casements are required . y139 E. � �Itz 98 -24 : An ordinance approving rezoning request Rr 98-24 , submitted by I I)eborall and Calvin Laningham for properly located at 731 North Leverett to Fayetteville City Council Final Agenda February 2 , 1999 rezone .40 acres from C- 1 , Neighborhood Commercial to R-3 , High Density Residential F. Q�IACKFLOW PREVENTION : An ordinance amending Chapter 51 , Water and ,pY' Sewers, of the Code of Fayetteville, to add Section 51 . 146, Backflow Prevention, ew Pa providing for Cross Connection Control Standards and requirements for the design, construction and maintenance of connections to the public water supply. Q G . STONEGATE SUBDIVISION : A resolution R, n Ordinance 3793 and a4 accepting money in lieu as park land requirement for Stonegate Subdivision. FIRE STATION 114 : Moved to Consent Agenda, Item F. ADS ENVIRONMENTAL SERVICES : Moved to Consent Agenda, Item G. LDA AND GLIDE SLOPE : Moved to Consent Agenda, Item H. ;_e/ LIBRARY MASTER PLAN: Moved to Consent Agenda, Item I. ` ,G. NORTITWEST ARKANSAS AVIATION: Moved to Consent Agenda, Item J. p D•I. ONII: A resolution authorizing the execution of Amendment !l4 for the operation -of the Paul Noland Treatment Plant, and the approval of a budget adjustment. The amendment provides for a total of 53 ,632, 992 for operations services during 1999. Only items presented by the City Council or City Staff may be discussed during the meeting. If you have an item you wish to discuss , Please contact your alderman to have it presented at the next City Council Agenda Session . For further assistance, please contact Ilcathca' Woodruff, City Clerk at 575-8323. MINUTES OF A MEETING OFTIIE FAYETTEVILLE CITY COUNCIL A regular meeting of the Fayetteville City Council was held at 6 : 30 p. m. on January 15 , 1999, in Room 219 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEM CONSIDERED ACTION TAKEN Approval of Minutes Approved Water and Sewer Study Approved Res. 5 -99 State of Arkansas Contract Approved Res. 6-99 Drug Law Enforcement Program Approved Res. 7-99 Hwy 16 Widening Approved Res. 8 -99 Right-of-way Encroachment Approved Res. 9-99 Trails Committee Report No Action Street Name Change Approved Ord . 4143 PRESENT ABSENT Mayor Fred Hanna Kevin Crosson, Admin. Director Aldermen: Robert Reynolds Ron Austin Bob Davis Trent Trumbo Heather Daniel Kevin Santos Cyrus Young Kyle Russell City Attorney City Atiorney Jerry Rose City Clerk Heather Woodruff Staff Charles Venable, Public Works Director Don Bunn, Assistant Public Works Director Steve Davis, Budget Coordinator MEETING ADJOURNED : 7 : 10 p . nt. MINUTES OF A MEETING OF TILE FAYETTEVILLE CITY COUNCIL A regular meeting of the Fayetteville City Council was held at 6: 30 p. m. on January 11 1999, in Room 219 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEM CONSIDERED ACTION TAKEN Approval of Minutes Approved Water and Sewer Study Approved Res. 5 -99 State of Arkansas Contract Approved Res. 6-99 Drug Law Enforcement Program Approved Res. 7-99 Hwy 16 Widening Approved Res. 8-99 Right-of-way Encroachment Approved Res. 9-99 Trails Committee Report No Action Street Name Change Approved Ord . 41$ ¢ PRESENT ABSENT Mayor Fred Hanna Kevin Crosson, Admin. Director Aldermen: Robert Reynolds Ron Austin Bob Davis Trent Trumbo Heather Daniel Kevin Santos Cyrus Young Kyle Russell City Attorney City Attorney Jerry Rose City Clerk Heather Woodruff Staff Charles Venable, Public Works Director Don Bunn, Assistant Public Works Director Steve Davis, Budget Coordinator MEETING ADJOURNED : 7 : 10 p. m. A MEETING OF THE FAYETTEVILLE CITY COUNCIL A meeting of the Fayetteville City Council was held on January 19, 1999, at 6: 30 p. m. in the City Administration Building, 113 West Mountain Street, Room 219, Fayetteville, Arkansas. PRESENT: Mayor Fred Hanna, Alderman Robert Reynolds, Alderman Ron Austin, Alderman Bob Davis, and Alderman Trent Trumbo, Alderman Heather Daniel, Alderman Kevin Santos, Alderman Cyrus Young, and Alderman Kyle Russell ; City Attorney Jerry Rose, City Clerk Heather Woodruff, Staff, Press, and Audience. ABSENT: Kevin Crosson, Administrative Services Director CITIZEN RECOGNITION Mayor Hanna stated there were over one million students in the United States that took the SAT College entrance exams. He noted it was rare for a student to earn a perfect score of 1600, however, this year Fayetteville High School had achieved that remarkable goal. He congratulated and presented Mr. Joel Brown with a Certificate of Recognition for his outstanding achievement. He presented Miss Koziah Cook with a Certificate of Recognition for receiving a perfect score on both her SAT and ACT college entrance exams. He noted Miss Cook was only a junior in high school. CONSENT AGENDA WATER AND SEWER STUDY Mayor Hanna introduced a resolution awarding a contract to Black and Veatch Consulting Engineering for the purpose of conducting a water and sewer study. RESOLUTION 5-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK STATE OF ARKANSAS CONTRACT Mayor Hanna introduced a resolution accepting the State of Arkansas Contract award ST-99- 01573 item 491 1999 Ford Crown Victoria police pursuit sedan including option "IO" and modifications to "ee" for fourteen units. RESOL UTION 6-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK DRUG LAW ENFORCEMENT PROGRAM Mayor Hanna introduced a resolution renewing the Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant for the Drug Law Enforcement Program. RF.SOL U7ION 7-99 AS RECORDED IN THE OFI.-ICE OF TI-IL CI7T CLERK City Council Meeting January 19, 1999 Alderman Trent Trumbo moved to approve the Consent Agenda. Alderman Young seconded the motion. The motion carried unanimously. OLD BUSINESS No Old Business NEW BUSINESS HWY 16 WIDENING Mayor Hanna introduced a resolution awarding a bid to Mobley Construction $2, 880,042.40 in connection with the widening of Highway 16 West, and approval of the necessary budget adjustment. Mayor Hanna explained the total cost of the project was 3 . 8 million. The City was paying half of the cost and the Arkansas State Highway Department would be paying the other half. Alderman Trumbo explained a portion of the road would be five lane with nice sidewalks. He added this improvement was needed very badly. Mayor Hanna stated the city had received a lot of complaints about the traffic congestion on Wedington Drive and he thought this would be a good use of city funds. Alderman Daniel commented that the green space between the highway and the sidewalk should make the area safer for pedestrians. Alderman Daniel moved to approve the resolution. Alderman Bob Davis seconded the notion. Upon roll call the motion carried unanimously. RESOLUTION 8-99 AS RECORDED IN THE CITY CLERK 'S OrrICE RIGHT-OF-WAY ENCROACHMENT Mayor Hanna introduced a resolution allowing Tom Terminella to construct a metal canopy 18 inches over the right-of-way at 24 E. Meadow Street (there will be no ground supports to the canopy). He explained this item had been taken off the last agenda to have more surveys done on the property. Mr. Jim roster explained Toni Terminella was converting an abandoned car dealership into first class o(lice space. They were requesting an 18 inch canopy to create lighting for the sidewalk to make the area safer at night. 3 City Council Meeting January 19, 1999 Alderman Trumbo thought it would improve the old building and help the downtown area. Mayor Hanna added this was a part of the move to upgrade and rehabilitate the downtown area. In response to questions from Alderman Daniel, Mr. Foster stated there would be approximately 16,000 square feet in the building. There would also be some covered parking in the back of the building. Alderman Russell moved to approve the resolution. Alderman Daniel seconded the motion. Upon roll call the motion carried unanimously. TRAILS COMMITTEE REPORT Mr. Chuck Rutherford, Sidewalk and Traits Coordinator, distributed several maps of Fayetteville. He explained the maps had two trails which ISTEA was funding: Errol Street and St. Paul. The St. Paul Trail was located south of town. The Errol Street Trail was located near Butterfield school. The third map was to illustrate the right-of-way which was being asked to be dedicated along Errol Street for the Trail. Mr. Rutherford gave a brief history of the Trail Committee which had been created in November of 1993 . In 1994 the city had entered into an agreement with the Highway department for the ISTEA finding for the railroad corridor for the two trails. The Melburger Firm had been hired in April of 1996 to design the plan for the two trails. He explained the trails had not been implemented, however, they had received an extension from the Highway Department. Alderman Daniel explained there was a danger of the City losing their funding if they kept putting off the trails. She added the city had been turned down for other grants because they had not been able to complete this trail. She noted there had been difficult problems, such as obtaining rights-of-way. She noted the project was taking a long time, but she believed it would happen. Alderman Santos noted the Errol Trail would save a lot of time for children and parents in the area who could use the trail to get to school. He questioned if they would be changing the name of the trail to match the street name. Mr. Venable noted the property owners wanted to rename the trail. Mr. Chuck Tranthum, attorney, stated the property owners had wanted the trail to be called Raven Trail and the street to be called Farr Lane or Street. Alderman Daniel stated she has asked only for the street name change tonight. They had not been able to make a decision at the last Trails Committee meeting. She explained the committee would need to consult with the Police and Fire on the naming of the trail. She explained there had been 4 City Council Meeting January 19, 1999 some discussion at Agenda Session that Raven Trail might be confusing in an emergency situation because the city already had a Raven Lane. Mr. Venable thought they could call the trail whatever they wanted because the address would be off of Farr Street. Ms. Little stated she had information from Jim Johnson, 911 Coordinator, who had expressed sonic concerns about confusion in an emergency situation. She added they had discussed waiting to name the trail until it was complete, then having a dedication. Mayor Hanna explained on the conditions of getting the land donated for the trail was to name the trail Raven Trail and to change the name of the street. He did not see a problem in doing that. In response to questions, Mr. Rutherford explained they were concentrating around the schools. They had surveyed all the schools and the conditions of their sidewalks. They had started making improvements around Washington School . The worst sidewalks had been around Jefferson School. They had put them off until Community Development had completed their project, which was almost finished. They would be starting around Jefferson soon. Alderman Daniel asked why the new apartment complex around Cleveland had not been required to put in a sidewalk. Mr. Rutherford explained it was included in the widening of Cleveland Street and would only have to be replaced when they widened the street. STREET NAME CHANGE Mayor Hanna introduced an ordinance changing the name of Errol Street to Farr Street. Mr. Jerry Rose read the ordinance for the first time. In response to questions from Alderman Daniel, Ms. Little explained there was one property owner who had two duplexes on Errol Street. She had personally called the property owner and her staff had hand delivered notices to the people living on Errol Street. She explained the name of the street would be changed all the way through, which would allow it to be one street. Alderman Russell moved to suspend the rules and stove to the second reading. Alderman Trunubo seconded the motion. Upon roll call the motion carried unanimously. Alfr. Rose read the ordinance for the second titre. Alderman Danis moved to suspend the rules and go to the second reading. Alderman Daniel seconded the motion. Upon roll call the motion carried. City Council Meeting January 19, 1999 Mayor llanna called for the vote. Upon roll call the motion carried unanimously. ORDINANCE 4134 AS RECORDED IN THE OFFICE 0/' THE C177 CLERK OTHER BUSINESS Alderman Trumho moved to give a Certificate of Appreciation for Frou Gallagher for her work on First Nile. Alderman Daniel seconded the notion. Upon roll the motion carried unanimously. The meeting adjourned at 7 : 10 p. m. 6 MINUTES OF A SPECIAL CITY COUNCIL MEETING A special city council meeting was held of January 26, 1999 at 4:30 p.m. in room 326 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. ENGINE REPLACEMENT: Mayor Hanna introduced an ordinance approving a bid waiver to have Northwest Truck and Equipment Company replace an engine in a fire truck (city fleet unit #24) at an estimated cost of $ 16,000. Mr. Bill Oestreich explained the engine had unexplainably blown up and was currently disassembled at Northwest Truck. It would not be practical to have other garages come into their garage to give bids. Mr. Rose read the ordinance for the first time. Alderman Daniel moved to suspend the rules and move to the second reading. Alderman Davis seconded. Upon roll call the motion carried unanimously. Mr. Rose read the ordinance for the second time. Alderman Reynolds moved to suspend the rules and go the third and final reading. Alderman Davis seconded the motion. Upon roll call the motion carried unanimously. Mr. Rose read the ordinance for the third and final time. Mayor Hanna called for the vote. Upon roll call the motion carried unanimously. ORDINANCE 4135 AS RECORDED IN THE OFFICE OF THE CITY CLERK. MEETING ADJOURNED AT 4:35 P.M. CITY CLERK'S FILE COPY TENTATIVE AGENDA • FAYETTEVILLE CITY COUNCIL MEETING FEBRUARY 2, 1999 A meeting of the Fayetteville City Council will be held on February 2, 1999, at 6:30 p.m. in the City Administration Building, 113 West Mountain Street, Room 219, Fayetteville, Arkansas. The following items will be considered: L CONSENT AGENDA APPROVAL OF THE MINUTES: Approval of the minutes from the January 19, 1999 meeting. A. GREGG AVENUE: A resolution approving partial payment of $35,000 to the Arkansas Highway and Transportation Department for preliminary engineering for the design of improvements and widening of Gregg Avenue from Highway 7 1 B north to Mud Creek Bridge. B. TROLLEY OPERATIONS AGREEMENT: A resolution approving an agreement between the City and Jones Transportation Services for the provision of • trolley operations services for March 1 , 1999 through December 31 , 1999 and providing for four one-year renewals. C. BID 99-11 : A resolution awarding Bid 99- 11 to Ferrara Fire Apparatus, Inc., in the amount of $ 167,747 for a new fire department pumper. D. AIRPORT LEASE MODIFICATIONS: A resolution approving the modification of lease agreements with all four car rental agencies currently serving Drake Field. H. OLD BUSINESS III, NEW BUSINESS A. BID WAIVER: An ordinance providing for a bid waiver to purchase a self propelled wedge foot roller for use in the Street Maintenance Program. B. WATER & SEWER REFUNDING BONDS: A resolution approving a letter agreement with Stephens, Inc. To perform underwriting services in connection with the proposed issuance of water and sewer refunding bonds. The cost is $9. 50 per $ 1 ,000 of bonds issued to be paid from bond proceeds. C. RZ 98-23: An ordinance approving a rezoning request RZ 98-23 changing 19. 74 . acres from A- 1 , Agricultural to R-O, Residential Office. This project was submitted by Kurt Jones of Crafton, Tull on behalf of Washington Regional. D. VA 98-13.00: An ordinance approving vacation request VA 98- 13 .00 as submitted by Andre and Marci Gies vacating as portion of the 50' wide Cedar Street right of way located between lots 5 and 6 of the Garner-Larimore Addition, Block B subject to the existing utility easements and sewer easements are required. E. RZ 98-24: An ordinance approving a request RZ 98-24 rezoning .40 acres from C-1 , Neighborhood Commercial to R-3, High Density Residential. This request was submitted by Deborah and Calvin Laningham for property located at 731 North Leverett. F. BACKFLOW PREVENTION: An ordinance amending Chapter 51 , Water and Sewers, of the Code of Fayetteville, to add Section 51 . 146, Backflow Prevention, providing for Cross Connection Control Standards and requirements for the design, construction, and maintenance of connections to the public water supply. G. STONEGATE SUBDIVISION: A resolution waiving Ordinance 3793 and accepting money in lieu as park land requirement for Stonegate Subdivision. H. FIRE STATION #4: A resolution awarding Bid #? to Heckathorn Construction in the amount of $611 ,520 and approval of a 5% contract contingency. I. ADS ENVIRONMENTAL SERVICES: A resolution awarding contract for flow monitoring materials and services to ADS Environmental Services, Inc. In the . amount of $235,455, approval of a contingency of $9,400 and sales tax of $10,945, less a trade in of $31 ,000, for a net cost of $224,800. J. LDA AND GLIDE SLOPE: A resolution approving a lease and transfer agreement with the Federal Aviation Administration in the amount of $627,220 providing for the Localizer-Type Directionsl Aid (LDA) with Glide Slope (GS)facility site and transfer of assoicated equipment. And approval of a budget adjustment. K. LIBRARY MASTER PLAN: A resolution amending a contract with Meyer Scherer and Rockcastle, Ltd. In the maount of $34,465 to extend the Master Plan for Library Services and Facilities to evaluate two design options; and the approval of a budget adjustment. L. NORTHWEST ARKANSAS AVIATION: A resolution approving a lease with Northwest Aviation Technologies Center to lease an executive hanger located at 4248 South School Avenue. And approval of a budget adjustment to bring the building up to current building code standards. Only items presented by the City Council or City Stall may be discussed during the meeting. If you have an item you wish to discuss, please contact your alderman to have it presented at the neat City Council Agenda Session. For further assistance, please contact Heather Woodruff, City Clerk at 575-8323. • CITY CLERK'S FILE COPY FINAL AGENDA • FEBRUARY 2, 1999 ATTACHED HERE: Final Agenda Minutes : Item I. A . 1-G AGENDA SESSION OMI Mew item, Place under New Business, last item (111.M. 1-8) NORTHWEST ARKANSAS AVIATION Item III. L. on Tentative Agenda replacement pages. Remove information given in the Tentative agenda and replace with theses pages 1- 13. Item has also been moved to Consent agenda, I.J. 1-13. • • GREGG AVE. STAFF REVIEW FORM I. A. 1 x AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW Oor the Fayetteville City Council meeting of February 2 . 1999 FRnm e Jim Beavers Engineering Public Works Name Division Department ACTION REQUESTED : Partial payment of $ 35 , 000 . 00 to the Arkansas Highway and Transportation Department for preliminary engineering for the design of improvements and widening of Gregg Avenue from Highway 71B north to Mud Creek Bridge . Refer to the "Agreement of Understanding" for this project ( copy attached ) COST TO CITY : $ 35 . 000 - 0 - Gregg Avenue Cost of this Request Category/ Project Budget Category/ Project Name - 0 - Street Imlor . Account Number Funds Used To Date Program Name 99046 - 0010 - 0 - Sales Tax Project Number Remaining Balance Fund BUDGET IEW : Budgeted Item x Budget Adjustment Attached 1 udget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW : GRANTING AGENCY : Acc 14nti 61 Tager Date ADA Coordinator Date _ S" `l�7 /- 5- 9 C tyAE Date I ernal Auditor Date � U - Purchasing Officer Date STAFF RECOMMENDATION : Approval . i}�� ion Head Date Cross Reference W /-6 New Item : NO Admin partF'tratiav ' rector Date Prev Ord/Res #_1i50 - 98 ' Services Director / /DateAJhk � /�S fu `l / G Orig Contract Date : ay r Date 1, A, 2 AVE, ��ll LL ^ L Ai ` l iJ l LL` THE CITY OF FAYETTEVILLE, ARKANSAS • DEPARTMENTAL CORRESPONDENCE To: Fred Hanna, Mayor Thru: Charles Venable, PW Director Don Bunn, Asst. PW Director From: Jim Beavers, City Engineerb Date: 4 Jan 99 Re: Agenda Request, Council Meeting of February 2, 1999. Partial payment of $35,000.00 to the AHTD for preliminary engineering - Gregg Avenue Widening from Highway 71B to Mud Creek. Please refer to the attached copies of Resolution 150-98, the executed "Agreement of Understanding" and the CIP sheet for the proposed widening of Gregg Avenue from Highway 7 1 B to Mud Creek (the recently completed four lane bridge near the Fayetteville/Johnson City limits). The AHTD has requested funds in the amount of $35,000.00 to proceed with the preliminary design and to assure that the job remains active. The AHTD (Programs Division) does not anticipate construction until the year 2001 . Enclosures: Copies of : 1 . Letter Dated December 21 , 1998 form the AHTD requesting $35,000.00 2. Executed Agreement of Understanding. 3 . Resolution 150-98. 4. CIP project detail - Gregg Avenue widening. • GREGG AVE, ARKANSAS STATE HIGHWAY I. A, 3 AND • TRANSPORTATION DEPARTMENT Dan Flowers P.O. Box 2261 Director Little Rock, Arkansas 72203-2261 Telephone (501 ) 569-2000 D Telefax (501) 569-2400 December 21 , 1998 The Honorable Fred Hanna Mayor of Fayetteville 113 West Mountain Fayetteville, AR 72701 Re: Job 040299 F.A.P. STP-9142(11 ) Hwy. 71B-Mud Creek (Gregg Ave.-Fayetteville) (S) Washington County . Dear Mayor Hanna: Enclosed please find a copy of the executed Agreement of Understanding on the referenced Federal-aid project. In order for the Department to proceed with preliminary engineering, please forward a check in the amount of $35,000.00 (made payable to the Arkansas State Highway and Transportation Department) to this office. This deposit will be applied to the City's matching share when a construction contract is awarded for this work. As noted in our October 9, 1998 letter, the maximum amount of Federal-aid available for this project is $ 1 ,000,000. If you have any questions, please contact Bill Bradberry or Steve Morgan in our Programs and Contracts Division at (501 ) 569-2261 . YouR truly, Robert L. Walters Chief Engineer Enclosure . • RECEIVED DEC 30 1998 CITY OF FAYETTEVILLE MAYOR'S OFFICE GREGG AVE, I. A, 4 AGREEMENT OF UNDERSTANDING BETWEEN • THE CITY OF FAYETTEVILLE AND THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT In Cooperation with the U.S. Department of Transportation, Federal Highway Administration RELATIVE TO The widening of Gregg Avenue from Highway 71B to Mud Creek (hereinafter called "the project') utilizing Federal-aid Surface Transportation Program funds. WHEREAS, the Transportation Equity Act for the Twenty-First Century ("TEA-21) provides . 80% Federal-aid funds to be matched with 20% local funds (cash match) for improvements to eligible routes, and WHEREAS, the City of Fayetteville (hereinafter called "City") has expressed its desire to use Federal-aid funds for an eligible project and to provide necessary matching cash share for such funds, and WHEREAS , funding participation will be as follows, subject to a limit of 51 ,000,000.00 maximum Federal-aid approved for the project: Federal % City % Preliminary Engineering: 80 20 Right-of-Way: 80 20 Utilities: 80 20 Construction: 80 20 Construction Eneinee.-ins: 80 20 - — — and WHEREAS, it is specifically agreed 'between the parties executing this agreement that it is not intended by any of the provisions or any part of the agreement to make the public or any member thereof a third party beneficiary hereunder or to authorize anyone not a party to this agreement to maintain a suit or action for injuries or damage of any nature pursuant to the terms or provisions of this agreement, and WHEREAS . the City understands that the Arkansas State Highway and Transportation Department (hereinafter called "Department') will adhere to the General Requirements for Recipients and Sub-recipients Concerning Minority Business Enterprises as stated on the attachment, _ IT IS HEREBY AGREED that the City and the Department, in cooperation with the Federal • Highway Administration. will participate in a cooperative prog ant for LTiotemen ration al:d '��iil accept the responsibilities and assgned duties as desc::bed hereinafter. GREGG AVE. L A. 5 THE CITY WILL: • 1 . Be responsible for satisfactory maintenance and operation of all improvements on that portion of the project not on the Arkansas Highway System and all traffic signals on the Arkansas Highway System. Failure to adequately maintain and operate the facility in accordance with Federal-aid requirements will result in withholding future Federal-aid highway funds. 2. Be responsible for 20% of the project cost, which will include preliminary engineering, construction, construction engineering, appraisal and acquisition of right-of-way, relocation services (when required), and adjustment of all man-made improvements, including utilities. J . Be responsible for 100% of all preliminary engineering, right-of-way, and other costs incurred should the City not enter into the construction phase of the project. 4. Be responsible for any and all expenditures which may be .declared non-participating in federal funds, including any such awards by the State Claims Commission. 5 . Repay to the Department the federal share of the cost of this project if for any reason the Federal Highway Administration removes federal participation. 6. Submit a letter to the Right of Way Division of the Department which either (1) stipulates the services relative to right-of-way acquisition, appraisal, relocation, and utilities that the City will assume or (2) requests that the Department handle some or all of these services. NOTE: Failure to notify the Department prior to initiating this phase of work may • result in any expenditures being declared non-participating in federal funds. 7. Transmit to the Department a signed and sealed copy of the Resolution from the City Council which requests a project and authorizes the Mayor to execute contracts with the Department for projects on city streets. S. Submit to the Department five percent of the estimated project cost before preliminary engineering by the Department begins. 9. Submit to the Department the local matching share of the total estimated cost before the — project is awarded to contract. - - 10. Make no alterations to the improvements constructed with Federal-aid funds without first consulting with the Department. 11 . Maintain or adopt regulations and ordinances as necessary for proper operation of the improvements. 12. Be responsible for the necessary enforcement of operations as required by improvements on the Arkansas State Highway System and City Streets. 13 . Hereby attest that the employment policies and practices with regard to its employees, any part of whose compensation is reimbursed from federal funds, will be without reeard to race. • color, creed, or national origin. 14. Be responsible for all costs not provided by the Federal Highway Administranion. GREGG AVE. I. A. 6 15 . Indemnify and save harmless the Department from all suits, actions, or claims of any character brought because of any damage sustained on account of the operations, actions, . acts of omission, neglect, or misconduct of the Sponsor relating to this agreement and project. THE DEPARTMENT WILL: 1 . Be responsible for administering Federal-aid funds and for project construction supervision. 2. Be responsible for developing the necessary plans and specifications for the project. 3 . When requested, provide the necessary services relative to right-of-way acquisition, appraisal, relocation, and utility adjustments and will be reimbursed for costs involved in performing these services. IT IS FURTHER AGREED that should the City fail to fulfill its responsibilities and assigned duties as related in this Agrecment, such failure will disqualify the City from receiving future Federal-aid highway funds. IT IS FURTHER AGREED, that should the City fail to pay to the Department any required funds due for project implementation or fail to complete the project as specified in this Agreement, the Department may cause such funds as may be required to be withheld from the City's gasoline tax allotment. IN WITNESS WHEREOF, the parties thereto have executed this Agreement this J_Z_ day of • T LJPr' Pyw� e! 1998. RECOMMENDED: 2i Assistant Chief Engin or Planning ARKANSAS STATE HIGHWAY CITY OF AND TRANSPORTATION DEP LENT FAYETTEVILLE D wers Fred Hanna Director of Hig ays and Transportation Mayor / GREGG AVE. I. A. 7 • RESOLUTION NO., s�ti A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF FAYETTEVILLE, ARKANSAS TO UTILIZE FEDERAL. AID MONIES FOR FOLLOWING CITY PROJECT: GREGG AVENUE WIDENING FROM HIGHWAY 7 1 B TO MUD CREEK. WHEREAS, the City of Fayetteville understand that Federal-Aid Surface Transportation Program Funds are available for certain city projects at the following federal participating ratios : Work Phase Federal Share City Match Roadway Construction All phases 80% 20% on City Streets City Project Programmed All phases -0- 100% but not Let to Contract NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: • Sectiol. That the City of Fayetteville, Arkansas will participate in accordance with its designated responsibilities in this project. Section 2. The Mayor and City Clerk are authorized and directed to execute all appropriate agreements and contracts necessary to expedite the construction of this City project. Section 3 . The City pledges its full support and hereby authorizes the Arkansas State Highway and Transportation Department to initiate action to implement this project. PASSED AND APPROVED this 17`^ day of November , 1998. VER. By red Hanna, Mayor ; -Jam{ 61 ` V' 7AT ES Ir By: Heather Woodruff, City Cl • RF CC Fu%%� EDD DEC 39 2 T�g� GREGG AVE. I. A. 8 CITY OF FAYETTEVILLE, ARKANSAS 1999 - 2003 CAPITAL IMPROVEMENTS PROGRAM • PROJECT DETAIL PROJECT TITLE: GreggAvenue - Highway 71 to Mud Creek Bride PROJECT COST REQUESTING DIVISION: Engineering & Street 1999 S 2000 FUNDING SOURCE: Sales Tax Capital Improvements Fund P001 380,000 PROJECT CATEGORY: Street Improvements 2002 2003 INITIAL YEAR PRIORITY: 4 TOTAL PROJECT COST 5 380,000 PROJECTTYPE: REPLACEMENT Y EXPANSION Y PROJECT DESCRIPTION & JUSTIFICATION : This project involves widening Gregg Street to four lanes from the Highway 71 bypass to the Mud Creek Bridge. This oroject will provide a lie between the improvements in the area south of the mall and the bypass. This is projected to be a cost sharing project with the Arkansas Highway Transportation Department (AHTD). PROJECT STATUS (IF IN PROGRESS) : N/A EFFECT OF THE PROJECT ON ANNUAL OPERATIONS : . This project will not add any foreseeable maintenance activities. BALL ST ARKANSAS MlssouRl _ GREGG AVE GrF got n ?t s C A 0P 5 HATH = AIL SANDRIRER cI < �r a 0NORTHWOOD £ � = u WAYNE AVE V GA1 N w u • 116 City of Fayetteville, Arkansas GREGG AVE. Budget Adjustment Form I. A. 9 Budget Year Department: Sales Tax Capital Improvement Fund Date Requested Adjustment # 1999 Division: 01 / 05 / 99 Program: Project or Item Requested: Project or Item Deleted: Authorization is requested to establish a separate project to None. Funding for this project is in Street ROW/ track the project expenses for the Gregg Avenue - H WY 71 to Intersection/ Cost Sharing Improvements. Mud Creek Bridge Project. The project is scheduled in the 1999-2003 Capital Improvement Program for construction in 2001 . Justification of this Increase: Justification of this Decrease: A separate project is requested to enable complete project The Street ROW/ Intersection/ Cost Sharing tracking over the life of the project. Improvements project was established to provide funding for this type of project. A separate project number and split out of funding is requested due to the multi-year schedule for the Gregg Avenue - Highway 71 to Mud Creek Bridge Project. Increase Expense (Decrease Revenue) . Account Name Amount Account Number Project Number Street Improvements 35 , 000 4470 9470 5809 00 99046 0010 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Street Improvements 35 , 000 4470 9470 5809 00 98033 10 Approval Signatures Budget Office Use Only JRequc ,ted By atm /9Type: A B C E 4 rdinator ate Date of Approval ----- - --- ---- -------- anmtn ire tr Date Posted to General Ledger — – un. Services Director Date Posted to Project Accounting Mayor Date Entered in Category Log (clue Cops: Hudgrr LF Research / i'ellow Cops: Requester C.-\API's99HUDGEIVJUDGTtADAGREGGA TROLLEY L B. 1 STAFF REVIEW FORM AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of February 2 . 1999 FROM : Brian Swain Adm . Services Dir . Adm . Services Name Division Department ACTION REQUIRED : TROLLEY OPERATIONS AGREEMENT : Approval of a resolution between the City and Jones Transportation Services for the provision of trolley operations services for March 1 , 1999 through December 31 , 1999 and providing for four ( 4 ) one - year renewals . COST TO CITY : S 33 . 250 S 60 . 000 Services & Charger Cost of this Request Category/ Project Budget Category/ Project Name 2120 - 9120 - 5315 . 01 1010 - 6600 - 5315 . 00 $ 0 Account Number Funds Used To Date Program Name $ 60 . 000 General / Adv . & Prom . Project Number Remaining Balance Fund BUDGET REVIEW : xxx Budgeted Item Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW : GRANTING AGENCY : As cco tin Ma Date AD Coordinator Date / C t Attorn Date I ernal Auditor Date � \) Li.Q 1 - 14 -11 Purchasing Officer Date STAFF RECOMMENDATION : Staff recommends approval of the agreement . Dimision Head __ _ Date Cross Reference New Item : Yes No partm t ' rector ,R1Daate 2W�fJ'1 Prev Ord/Res # Admin4ttrativ,e Services Director 1 Date / *I Orig Contract Date : Mayor Date •