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HomeMy WebLinkAbout1991-07-02 MinutesMINUTES OF A MEETING OF THE CITY BOARD OF DIRECTORS A regular meeting of the Fayetteville City Board of Directors was held on Tuesday, July 2, 1991 at 7:30 p.m. in the Directors' Room of the City Administration Building at 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Mayor Fred Vorsanger, Directors Dan Coody, Michael Green, Bob Blackston, Shell Spivey, City Manager Scott Linebaugh, City Attorney Jerry Rose, City Clerk Sherry Thomas, Director of Planning John Merrell, Director of Public Works Don Munsell, Director of Administrative Services Kevin Crosson; members of the staff, press and audience. • ABSENT: Directors Ann Henry and Julie`Nash. CALL TO ORDER The meeting was called to order by the Mayor, with five Directors present. The Mayor asked those present to stand and recite the Pledge of Allegiance, and then asked that a brief moment of respectful silence be observed. CONSENT AGENDA - The Mayor introduced consideration of items which may be approved by motion, or contracts or leases which can be approved by resolution, and which' may be grouped together and approved simultaneously under.a "Consent Agenda". The Mayor explained that there is thought to be unanimous agreement by the Board, but pointed out that any director may request the removal of an item from the Consent Agenda. 'The Mayor read the items contained in the Consent Agenda as follows: s A. Minutes of the June 18, 1991 regular Board meeting; A resolution authorizing payment of $11,188.53 to the McDermott, Will 5 Emery law firm for services rendered during the month of April on the incinerator disengagement lawsuit. RESOLUTION 121-91 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOR C. A resolution awarding the bid to the low bidder, OK -Weis American Fire Equipment Company of Tulsa, Oklahoma, in the amount of $324,257.83 for a new Pumper/Ladder Fire Truck, and approval of a budget adjustment. Staff recommends awarding the bid for the fire truck July 2, 1991 which was budgeted as a part of the 1991 Capital Improvements Plan. RESOLUTION 122-91 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK D. A resolution awarding a contract to Jerry D. Sweetser, Inc., to extend the service drive located at the Airport Fuel Para in the amount of $11,987.50. The Airport Board voted unanimously to approve this contract, and Staff recommends awarding the contract. A 50% matching grant will be requested from the Arkansas State Aeronautics Commission. RESOLUTION 123-91 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK E. A resolution approving Change Order No. 11 for the Walton Arts Canter Project in the amount of $356,582.00. Staff recommends approving the change order which provides for the construction and/or installation of the sound system, window treatment, stage lighting control, generator, fire alarm, structural items, and chair lift site work. There is no cost to the City for this change order as the work will be funded by private funds. RESOLUTION 124-91 APPEARS ON PAGE 01 ORDINANCE AND RESOLUTION BOOK 1. A resolution approving a codification to the Republic Parking System of Chattanooga, Tennessee lease for parking at the Airport Terminal building. Staff recommends approving the modification which will (1) make available a monthly parking permit and (2) add one Republic employee to be designated as a Curb Attendant to help control parking in the loading and unloading areas. The salary cost of $1,792 per month will be offset by the expected additional parking revenues of $4,000 per month, leaving a net increase of revenues of $2,208 per month. The Airport Board approves of this modification. RESOLUTION 125-91 APPEARS ON PAGE 01 ORDINANCE AND RESOLUTION BOOK Green, seconded by Blackston, made a motion to approve the consent agenda. Upon roll call, the motion was passed by a vote of 5 to 0. July 2, 199].' ARTS CENTER PARKING PROPERTY PURCHASE The Mayor introduced a resolution authorizing the purchase of properties and for the Mayor and City Clerk to execute an "Offer and Acceptance" for the Hayden Mcllroy property / and the Ingress/Egress Agreement for the Mcllroy Warehouse and the right to initiate condemnation proceedings on the Coffin Property. City Manager Linebaugh explained that these are the first of several pieces of property the City needed to purchase for the Walton Arts Center parking lots, to fulfill an obligation made by the City to provide 500 parking spaces. Staff recommends approving these actions. Linebaugh reported an, offer of $65,000 was made on the Coffin property, adjacent to property already owned by the City, containing approximately 23,250 square feet. An estimated $6,000 will be needed for excavation on this property to enlarge the existing parking lot. Condemnation proceedings are required for the City to obtain the property before negotiations are complete so no delays will hold up the project. Linebaugh reported an offer of $101,000.00 was made on the Hayden Mcllroy property, containing 23,000 square feet. -.An estimated $3,000 will be needed for removal of a building, and an Ingress/ Egress Agreement with respect to the Seller's property, Mcllroy Warehouse. Blackston, seconded by Green made .a. motion to approve the resolution authorizing the Offer and Acceptance Agreement for the purchase of the Hayden Mcllroy properties which incorporates the Ingress/Egress Agreement for the Mcllroy Warehouse. Upon roll call, the resolution passed by a vote of 5 to 0. 44. RESOLUTION 126-91 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK • The ordinance to initiate condemnation proceedings on the Coffin Property was read for the first time. Green, seconded by Blackston, made a motion to suspend the rules and place the ordinance on its second reading. Upon roll call, the motion passed by a vote of 5 to 0. The ordinance was read for the second time. Green, seconded by Blackston, made a motion to further suspend the rules and place the ordinance on itsthird and final reading. Upon roll call, the motion was passed by a vote of 5 to 0. The ordinance was read for the third and final time. Upon roll call, the motion passed by a vote of 5 to 0. ORDINANCE 3554 APPEARS ON PAGEY21 OF ORDINANCE AND RESOLUTION BOOK XXV July 2, 1991 REZONE I Mayor Vorsanger introduced an ordinance rezoning property as requested in Rezoning Petition No. R91-11 consisting of 3.64 acres located on the east side of University Avenue west of Gregg Avenue and south of Dickson Street from R-3, High Density Residential, to I-1, Light Industrial and Heavy Commercial, as requested by Bob Waldren for SWEPCO. City Manager Scott Linebaugh explained that SWEPCO was selling a portion of property containing an electrical station and reported that Staff recommends approving the rezoning. John Merrell, Planning Management Director, reported the Planning Commission voted unanimously to recommend rezoning, and there was no neighborhood opposition. The ordinance was read for the first time. Blackston, seconded by Green, made a motion to suspend the rules and place the ordinance on its second reading. Upon roll call, the motion passed by a vote of 5 to 0. The ordinance was read for the second time. Blackston, seconded by Green, made a motion to further suspend the rules and place the ordinance on its third and final reading. Upon roll call, the motion was passed by a vote of 5 to 0. The ordinance was read for the third and final time. Upon roll call, the motion passed by a vote of 5 to 0. ORDINANCE 3555 APPEARS 021 PAGE 93/ OF ORDINANCE AND RESOLUTION BOOK X X V NON -SNORING AIRPORT TERMINAL Mayor Vorsanger introduced an ordinance designating the terminal at the Fayetteville Municipal Airport as non-smoking. The ordinance was read for the first time. Blackston, seconded by Green, made a motion to suspend the rules and place the ordinance on its second reading. Upon roll call, the motion passed by a vote of 5 to 0. The ordinance was read for the second time. Blackston, seconded by Green, made a motion to further suspend the rules and place the ordinance on its third and final reading. Upon roll call, the motion was passed by a vote of 5 to 0. The ordinance was read for the third and final time. Director Coody requested that the Board consider a general "Smoking Ordinance" for Fayetteville. Mayor Vorsanger suggested that the Airport needed benches and smoking receptacles outside the building. e3 July 2, 1991 Director Green added his support for this ordinance and for all City related buildings to be designated "non-smoking". Upon roll call, the motion passed by a vote of 5 to 0. ORDINANCE 3556 APPEARS ON PAGE 134 OF ORDINANCE AND RESOLUTION BOOK XK✓ COMPUTER HARDWARE AND SOFTWARE PURCHASE Mayor Vorsanger introduced a resolution approving the purchase of an IBM AS/400 Model D50 computer system from IBM Corporation in the amount of $360,132.00, application software and software maintenance from New World Systems at a cost of $179,391.00, and approval of a budget adjustment in the amount of $216,933.00 to facilitate the purchase in the current year. City Manager Linebaugh reported that Staff recommends approving the purchase of the computer, software, and the budget adjustment. The budget adjustment will reallocate monies from 1992, 1993, and 1994 to facilitate the purchaseand will save approximately $59,067 by purchasing the computer and software rather than leasing the equipment. Blackston, seconded by Coody, made a motion to approve the resolution. Director of Administrative Services Kevin Crosson announced that there were representatives of IBM and New World Systems present to answer questions. Director Spivey commented that the City had nearly reachedcapacity on their current system and it is a necessary expenditure in order to keep up with the growth of the City. Spivey explained that this particular IBM AS/400 was on the front end,of its life cycle and could support and grow with the City for.between 5 and 10 years. Director Blackston stated his support of the Staff's recommendation as they had put a great deal of time -into studying this system and it has the capacity to expand with the City's growth. Upon roll call, the resolution passed by a vote of 5 to 0. RESOLUTION 127-91 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK WATER FEES Mayor Vorsanger introduced a resolution approving a "pass through" fee of 15 cents per month to water customers to comply with the Federal. Safe Drinking Water Act (Act 1053) which goes into effect on July 1, 1991. • z 3 l July 2, 1991 City Manager Linebaugh explained that this is a federally mandated project signed into law by the governor in April, and the Staff recommends approval. Linebaugh stated that this fee will be included on all water bills, and the funds will be paid on a monthly basis to the Arkansas Department of Health. The fee is to help offset the cost of services provided by the Department of Health. Director Blackston stated that the cost of maintaining the quality of our drinking water will continue to rise, and he supports the "pass through" fee. Mayor Vorsanger inquired as to what would happen with the discontinuation of the 15 cent fee at the end of two years. Crosson stated this was only a measure to ensure compliance. Blackston, seconded by Green, made a motion to approve the resolution. Director Green inquired as to procedure with the wholesale water customers, and Crosson responded that they will be charged the 15 cents per meter, and then required to charge their customers in return. Upon roll call, the resolution passed by a vote of 5 to 0. RESOLUTION 128-91 APPEARS ON PAGE OP ORDINANCE AND RESOLUTION BOOK OTHER BUSINESS MATH/SCIENCE HIGH SCHOOL Director Coody inquired as to what the City had done to encourage the Math and Science High School to locate in Fayetteville. He requested that this matter not be put on the back burner. City Manager Linebaugh reported that he had presented one report and was now looking for support from businesses, along with help from the University. JOINT MEETING Mayor Vorsanger announced that there would be a joint meeting with the Board of Directors and the City Planning Commission on July 9, 1991 at 5:00 p.m. in the Directors' Room. Vorsanger stated that the Fayetteville Vision Steering Committee will be making a lengthy report to the joint meeting of the Planning Commission and the City Board, and that the public has been encouraged to attend this meeting. Vorsanger further stated tF.S July 2, 1991 that this meeting is very important to the City Board in giving them some direction on implementation of their citizens' requests. ADJOURNMENT The meeting adjourned at 8:02 p.m. •