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HomeMy WebLinkAbout1990-06-19 MinutesMINUTES OF A MEETING OF THE CITY BOARD OF DIRECTORS A regular meeting of the Fayetteville City Board of Directors was held on Tuesday, June 19, 1990 at 7:30 p.m. in the Director's Room of the City Administration Building at 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Mayor William Martin; Directors Michael Green, Russ Kelley, Ernest. Lancaster, and Paul Marinoni, Jr., City Manager Scott Linebaugh, City Attorney Jerry Rose, City Clerk .Sherry Thomas; members of the staff, press and audience. ABSENT: CALL TO ORDER Director Fred Vorsanger The meeting was called to order by the Mayor with six Directors present. He recognized the presence of Kevin Crosson, new Administrative Services Director, congratulating him on his appointment and welcoming him to the Board meeting. The Mayor then asked those present to stand and recite the Pledge of Allegiance, and then asked that a brief moment. ofrespectful silence be observed. The Mayor welcomed those present in the audience and those watching the meeting on television. He said everyone present would have an opportunity to address the Board on every item under discussion. He asked that those wishing to speak introduce themselves, give their place of residence, keep their comments concise and non- repetitive, and address the entire Board. He said any questions for the Board or staff should be directed to the Mayor. 'PRESENTATION TO ERNEST JACKS Mayor Martin honored Ernie Jacks for his service on the Planning Commission by issuing a special proclamation and presented him with the key to the City. REPORT TO. THE PUBLIC A report to the public and Board was presented by the City Manager, Scott Linebaugh. The report for the month of May included financial information, an update on staff activities, and,items of general interest. FINANCIAL INFORMATION Linebaugh stated there was $168.8 million in assets, $35.4 million in liabilities, and a fund balance of $133.4 million. Revenues and expenditures from January 1, 1990 to May 31, 1990 demonstrated a gain of $230,183.00. U June 19, 1990 Linebaugh reported that the first Public Budget Hearing held in June had very good results with constructive comments and suggestions. He reminded the public that there would be a CIP hearing scheduled sometime between July 30 and August 30. A staff - recommended 1991 Budget Hearing will be scheduled between October 9 and 11 and the Community Development Budget Proposal Hearing will be held on October 16. Linebaugh urged the public to participate either in person at the hearings or by written comments. FIRE DEPARTMENT Linebaugh outlined the month of May regarding emergency and non- emergency calls and responses for the Fire Department. He also stated that a Crash Truck was obtained from the Fort Smith Airport Authority, and that the cost to the City is only to provide insurance coverage and maintain the truck in its present condition. INSPECTION DIVISION Linebaugh stated that permits are at a dollar value record level. To date, $17.9 million of permits have been issued compared to $13.5 million of permits this time last year. WATER DIVISION Linebaugh stated that because of the 1988-89 CIP project, the number of water leaks experienced this year has sharply decreased from 525 leaks in 1989 to 125 for the five month period of January to May of this year. SEWER DIVISION Linebaugh stated there has been a tremendous decline in overflows with 100 overflows in January 1989 compared to 48 in January 1990. TRAFFIC DIVISION Linebaugh highlighted the revenue Parking deck - $37,500 Off street parking - $15,500 Parking tickets - $12,953 collected to date: PARES DIVISION Rental spaces - $11,000 On street parking - $13,800 Linebaugh explained the purpose of Green Space Fees and stated that in the northeast area the fund is $53,000, in the southeast area $10,000, $62,000 in the northwest area, and $5,000 in the southwest area. He mentioned that a request to spend a portion of these funds would appear on the next Board Agenda. June 19, 1990 '" AIRPORT DIVISION Linebaugh stated that in the five months of 1990, records have again been set on the number of de- and enplanements as follows: January 11,000 February 9,900 March 12,800 April 12,500 May 13,000 He stated that this was an approximate 1000-2000 Person increase per month over 1989. WASTE REDUCTION TRANSFER STATION Linebaugh stated that a Public Hearing has been scheduled for June 26 at 7:00 p.m. at City Hall for the purpose of citizen input to determine the best type of facility for Fayetteville. A list of sitesfor construction of the facility has been drawn up and further investigation will be done on each with a Public Hearing to be held on July 10 for public input on locations. The matter would then be brought to the Board meeting on July 17. COMMUNICATIONS DEPARTMENT Kathy Stocker gave a presentation on the Fayetteville Central Dispatch Center which provides several different levels of service to the community. She stated that the Center is operational 24 hours a day, 7 days a week. Staff consists of 1 dispatch manager, 2 Dispatcher II positions, and 10 dispatchers. She stated that the number of people working in the Center has been restricted due to the confined working quarters, and because of this, plans are being studied regarding the space needs for new center. Stocker estimated that in 1990 the Center will handle over 20,000 police calls, 1,100 fire calls and 2,000 after -hour calls. She also estimated 113,000 telephone calls this year, excluding. the 911 service, with 16 in -coming lines to the Center. The Dispatch Center also provides clerical assistance to the Police Department. including data entry on police reports. Stocker explained that Enhanced 911 has been operational since September of 1988. This service gives the name, address and phone number of the caller on a screen for the Dispatcher to verify with the caller. She stressed that 911 is for emergency calls ONLY and stated that 44% of all non -emergency calls received were hangup calls with only 12 of the 525 hangup calls actually being an emergency. She outlined the training of the dispatchers and how the data base, including pre -arrival instructions, is being entered into the system. June 19, 1990 Director Lancaster asked Stocker if calls were taken for the entire county and she responded that calls were taken only for the City of Fayetteville. She explained that Washington County has a separate 911 station as does the City of Springdale. Mayor Martin asked if she had any hints for the public to aid the dispatchers in their efforts. She responded that staying on the line and giving name, address and phone number and any other information the dispatcher might need would be the greatest help of all. Director Green questioned the status of the Dispatch Center's space needs study. Stocker stated that they are really just in the beginning stages, but an architectural firm has been consulted regarding time factors and they should respond back in the next week or so. Mayor Martin acknowledged the presence of Steve Ward, new President of the Fayetteville Chamber of Commerce and welcomed him to the community. CONSENT AGENDA The Mayor introduced consideration of items which may be approved by motion, or contracts and leases which can be approved by resolution, and which may be grouped together and approved simultaneously under a "Consent Agenda". The Mayor explained that there is thought to be unanimous agreement by the Board, but pointed out that any Director may request the removal of an item from the Consent Agenda. The Mayor read the items contained the Consent Agenda as follows: A. Minutes of the June 5, 1990 regular Board meeting. B. A resolution approving an amendment to the General Pension Plan permitting the continuation of vesting of prior contributions made to the Plan in the event an hourly employee is promoted to a salary job and elects to participate in the ICMA Deferred Compensation Plan. RES0LUTI0NyY1TAPPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK C. A resolution awarding a fire contract to the City of Greenland for June 1, 1990 to May 31, 1991. The previous contract dated August 1981 has been modified annually. This proposed contract incorporates all changes made as well as the addition of a revised formula for calculating the annual fee which has been in use for the past three years. The new annual fee of $45,668 is an increase over last year's fes of $42,662. Staff recommends adopting June 19, 1990 the new contract, which has been reviewed by both Chief Mickey Jackson and Greenland's Mayor Roy Barrett. RESOLUTION 95 -APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK D. A resolution awarding Bid 90-25 for a total amount of $147,466.50 with $22,862 to Ron Blackwell Ford, $99,546 to Lewis Ford, $10,769.50 to Davis Trailers, and $14,289 to Jones Olds/GMC. Staff recommends the purchase of the eight vehicles, one dump body and two utility beds encompassed by this bid award. RESOLUTION9I1°APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK E. A resolution authorizing the transfer of $26,100 of funds from Unreserved Fund Balance to cover the legal and witness fees regarding the Stanberry lawsuit and approval of a budget adjustment. It was initially anticipated that $26,100 would be available in the Water and Sewer Administrative Salaries Account after a retirement to cover this amount. However, adequate funding was not available Staff recommends approval of the Budget Adjustment. RESOLUTION770 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK F. A resolution authorizing an application from Astechnology to participate in the Arkansas Enterprise Zone Program Staff recommends approving the request, which would allow Astechnology to benefit from the refunds and/or exemptions as provided by the Arkansas Enterprise Zone Program regulations of 1989. RESOLUTION TI -To APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK G. A resolution approving payment of $16,942.34 to the Niblock Law Firm for the month of April, 1990, for. services rendered on the Incinerator Disengagement and FOIA lawsuits. RESOLUTION 97-7. APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK Mayor Martin requested that item D, regarding the purchase of certain vehicles be removed from the Consent Agenda. He stated that the recommendation has been changed since the Board Agenda meeting and felt that Staff should give more explanation of it. Martin also requested the removal of item F from the Consent Agenda until more information could be provided. Marinoni, seconded by Green, made a motion to approve the Consent Agenda. Upon roll call, the motion passed unanimously adopted. June 19, 1990 BID 90-25 Martin asked for an explanation of the changes in the amounts of Bid 90-25 since the Board Agenda Meeting. Kevin Crosson explained that when the vehicles were originally bid, there were 2 four-wheel-drive vehicles included in the bid for the Inspection Division. A determination was made that the 2 vehicles should be investigated further for justification of the purpose of the items. After an evaluation of the situation, the bid and recommendation was altered to include 1 four-wheel-drive unit and 1 two -wheel -drive unit. The bid award will be to Ron Blackwell Ford $22,862, Lewis Ford $99,546, Jones Olds/GMC $14,289 and Davis Trailers $10,769.50. The total purchase will include 10 vehicles, 1 dump body and 2 utility bodies. Director Lancaster questioned Crosson as to the purpose of the four-wheel-drive vehicle, and Crosson answered that the four-wheel- drive unit will be used primarily in construction areas where the Inspection Division would be required to make utility inspections and so forth. Kelley, seconded by Marinoni, made a motion to award the bid. Upon roll call, the resolution was unanimously adopted. RESOLUTIONS$' rcAPPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK ASTECHNOLOGY APPLICATION Director Lancaster requested identification of the company and explanation of the type of business they are in. Linebaugh stated that all information the City had was contained in the application and that they were 50% owned by Superior Industries and 50% owned by AMAX, Inc., and they would be manufacturing aluminum automobile wheels and construction of the manufacturing site would be in the Industrial Park. Lancaster, seconded by Kelley, made a motion to approve the resolution. Upon roll call, the resolution was unanimously adopted. RESOLUTION?f-f°APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK ERC VS. CITY OF FAYETTEVILLE SETTLEMENT Mayor Martin introduced consideration of a resolution approving the acceptance of a $4,000 settlement offer by ERC in the case of ERC vs. City of Fayetteville. At the May 15, 1990 City Board Meeting, the Board rejected a previous offer of $3,500 and referred the settlement back to the Board of Adjustments. On May 21, 1990, the June 19,•1990 Board of Adjustments voted 4 to 1 to support the City Board in whatever decision or recommendation they made regarding the settlement. Staff recommends accepting the settlement offer under the terms and conditions set forth in the ERC offer of May 22, 1990. The settlement would include the agreement that the City will not seek to enforce the zoning ordinance violation where the builder constructed a house in a set -back area. Green, seconded by Kelley, made a motion to adopt the resolution. Upon roll call, the resolution was adopted unanimously. RESOLUTION/494-1eAPPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK GEAR HOUSING PROJECT Martin introduced consideration of an ordinance waiving the requirements of competitive bidding for the purchase of the gear housing on the Primary Clarifier #1 and to award the project to OMI in the amount of $25,000. The parts need to be replaced and/or repaired because of the sand, gravel and other solids that entered the system through high water in -flow and infiltration. Staff recommends authorizing OMI to proceed with the work. Staff is also checking with the manufacturer because of the belief that the parts should not have failed. Funding for this project will come from the Water and Sewer 0 & M Direct Purchases Account. The ordinance was read for the first time. Marinoni, seconded by Kelley, made a motion to suspend the rules and place the ordinance on its second reading. Upon roll call, the motion passed 6 to 0. The ordinance was read for the second. time. Marinoni, seconded by Kelley, made a motion to further suspend the rules and place the ordinance on its third and final reading. Upon roll call, the motion passed 6 to 0. The ordinance was read for the third time., Director Lancaster asked how it was decided that the bid of $25,000 was a reasonable price for repair. Bob Kelley answered that the bid was in line with the original price of the gear housings when purchased new. He further stated that the. manufacturer's have indicated that they will participate in the investigation of the part failure, but they are not legally responsible for the part. It was asked if there were any measures that could be taken to prevent the same thing from happening again in the future. Kelley answered that the unit's torque release will be re -set to "kick-off" sooner upon resistance. He also stated that it was hoped the sewer rehab would reduce the amounts of sand andigravel entering the system during a heavy rain which was the real problem. • ,- June 19, 1990 Upon roll call, the ordinance was adopted unanimously. ORDINANCE 3487APPEARS ON PAGE;39 OF ORDINANCE AND RESOLUTION BOOK X X V WEDINGTON ROAD Director Marinoni expressed concern regarding the traffic conditions on Wedington Road. He stated that there have been 6 fatalities on the road. After reviewing requested police records, he stated there have been 90 accidents on the road since January, 1988. He proposed presenting a resolution from the City Board addressed to the Arkansas Department of Transportation requesting the speed limit be reduced for the entire length of Wedington Drive within the city limits to 45 miles per hour. This was made in the form of a motion with Lancaster seconding. Director Green stated that according to the police reports, the highest number of accidents on the road were caused by the failure to yield and wondered if the reduction in speed limit would solve the accident problem. Linebaugh stated that radar patrols have been performed on the stretch of road and the major problem seems to the lack of shoulders on each side of the road and the twisting nature of the road itself. A request has been made to the Highway Department, asking for speed limit reduction, as well as repair of the road conditions themselves, striping changes, and the possibility of making the road four lane. Martin suggested that Staff research Bobby Hopper's requests to the Highway Department and the Board could consider in what ways they could affirm his requests or possibly contribute more details. Director Marinoni modified his motion to read "a reduction in speed limit" and Kelley seconded the modification. Upon roll call, the resolution passed unanimously. RESOLUTION/•''?'APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK PETITION TO ENFORCE LIEN City Attorney Rose stated he would be filing suit to enforce a lien the city has been awarded against Kenneth Hanshew. He stated there was no Board action needed on this but he wanted to keep the Board informed of any law suits filed. He explained that filing the suit was the normal procedure to enforce a lien after judgment has been received. ADJOURNMENT The meeting adjourned at 8:30 p.m.