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HomeMy WebLinkAbout1990-03-06 MinutesMINUTES OF A MEETING OF THE CITY BOARD OF DIRECTORS A regular meeting of the Fayetteville City Board of Directors was held on Tuesday, March 6, 1990 at 7:30 p.m. in the Directors' Room of the City Administration Building at 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Mayor William Martin; Directors Michael Green, Russ Kelley, Ernest Lancaster, Paul Marinoni, Jr., Shell Spivey and Fred Vorsanger; Assistant City Manager Scott Linebaugh, City Attorney Jerry Rose, City Clerk Sherry Thomas; members of the staff, press and audience. CALL TO ORDER The meeting was called to order by the Mayor, with seven Directors present. The Mayor asked those present to stand and recite the Pledge of Allegiance, and then asked that a brief moment of respectful silence be observed. The Mayor welcomed the public watching the meeting on television, and those present in the audience. He said everyone present would have an opportunity to address the Board on every item under discussion. He asked that those wishing to speak introduce themselves, give their place of residence, keep their comments concise and non -repetitive, and address the entire Board. He said any questions for the Board or staff should be directed to the Mayor._ CONSENT AGENDA The Mayor introduced consideration of items which may be approved by motion, or contracts and leases which can be approved by resolution, and which may be grouped together •and approved simultaneously under a "Consent Agenda." The Mayor explained that there is thought to be unanimous agreement by the Board, .but pointed out any Director may request the removal of an item from the Consent Agenda. The Mayor read the items contained in the Consent Agenda, as follows: A. Minutes of the January 29, 1990 special Board meeting and the February 20, 1990 regular Board meeting; B. A resolution approving payment of $42,569.00 to the McDermott, Will, and Emery law firm for services rendered on the Incinerator and FOIA law suits for the time period December 1 through December 31, 1989; March 6, 1990 C. A resolution awarding Bid $90-2 for one (1) Four Wheel Drive Enclosed Utility Vehicle to Jones Olds GMC Buick in the amount of $18,342.00; Staff recommends approval of the budgeted item that is a replacement truck for the Fire Department's Emergency Vehicle #125. RESOLUTION 31-90 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK D. A resolution adopting two (2) certifications required by HUD prior to the release of the 1990 Community Development Block Grant Fund. HUD has added two (2) certifications that must be adopted by all grantees before they will release the CDBG funds. The first certification prohibits the use of excessive force by the Police Department; the second deals with the use of federal funds to support lobbying; RESOLUTION 32-90 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK E. A resolution adopting the elimination of the Development Coordinator position and upgrading the Traci Stokes' position to a full-time Clerk Typist; Staff recommends that the Development Coordinator position be eliminated and that the Planning Clerk's position be upgraded to full-time. This change will result in an estimated savings of $23,120.00 in the 1990 City Planning Division budget. RESOLUTION 33-90 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK Director Marinoni asked regarding item B if we can expect any lower attorney fees due to the fact that the opposing attorneys have resigned. Item B was removed from the consent agenda and considered separately. Kelley, agenda. Item B seconded by Marinoni, made a motion to approve the consent Upon roll call, the motion passed by a vote of 7 to 0. Mayor Martin asked if anyone would like to respond to Director Marinoni's question. City Attorney Jerry Rose stated it was his understanding that the attorneys that represented Mr. Robson have applied to the court to 1 1 March 6, 1990 represent another individual. The firing of their client had little effect upon the lawsuit. The removal of Mr. Robson and the replacement of him by another client simply added to the attorney fees by lengthening the procedure. In addition, this bill is prior to the activity that has been mentioned. Director Marinoni responded that he was not questioning the amount of this current bill but wanted to know if future bills would be any lower. Rose responded that he did not expect any lower attorney fees in the case. Lancaster questioned if the current individuals filing the lawsuit withdrew from the suit, could the attorneys get a new client. Rose stated that any rate payer of the City of Fayetteville is qualified to sue, and that the attorneys may take new clients. Marinoni, seconded by Kelley, made a motion to approve a resolution authorizing payment of fees to the law firm. Upon roll call, the motion passed by a vote of 7 to 0. RESOLUTION 30-90 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOR YOUTH CENTER POOL RENOVATION Martin introduced consideration of a resolution awarding an engineering contract to Crafton, Tull & Associates for the renovation of the Youth Center Swimming Pool. Consideration of this item was postponed by the Board at the February 20, 1990 meeting to allow the Administrative Staff to review the expenditures for reasonableness and report back to the Board. Linebaugh stated that the Board requested that the Staff review the swimming pool bid on a line -by-line basis. Staff recommends that $55,000.00 of the cost be reduced or $55,000.00 of the project be deleted. Then the project is basically bare -bones, and it will take the $755,000.00 to correct the problems that are currently out there. Linebaugh stated David Cox, Public Works Transportation Manager, has a presentation going through the items that make up the cost of the pool. e Marinoni asked if the engineering fees would be going down since the cost of the project will be reduced by $55,000.00. Bbb Kelly stated they would not be adjusted. The engineering fee that is being proposed is a $10,000.00 increase and is still about. 7% of the construction cost. • Linebaugh stated that the resolution to be considered by this Board is to increase the engineering contract to Crafton, Tull, & Associates from $42,500.00 to $54,600.00. March 6, 1990 Mr. Cox addressed the Board stating that the costs have increased, but he wanted to bring the Board up-to-date on the project. The original report was prepared by Mr. Richard Naylor of the Youth Center Board. His estimate was $158,600.00 in improvements. It was decided to get an engineering firm to prepare an evaluation or review of Mr. Naylor's report as well as a evaluation of the structural, mechanical, and electrical lighting conditions in the pool. We contracted with Northwest Engineers to prepare this report for a fee of $1,500.00. Basically, they looked at the structural situation and said that depending upon any additional conditions that they might find they estimated that it would be a $87,000.00 to $104,000.00 project. They recommended an air- conditioning and plumbing system that would cost $72,500.00. They pointed out a number of electrically deteriorated fixtures and electrical repair work that needed to be done, and recommended a new electrical lighting system that would cost $26,500.00. Then Naylor also recommended $59,000.00 for pool equipment. After we decided we would proceed with the project we went through the normal advertising procedures and selected the most qualified firm which was Crafton, Tull & Associates. They were aware that there was a provision in the building code that if you modify an existing structure and the cost of that modification exceeds 50% of the appraised value of the structure, then the whole structure has to be brought into compliance with the existing code. Based on this, they estimated a total project cost of $855,000.00. Cox showed a slide comparing the estimated costs for structural work. Crafton & Tull estimated $86,240.00 and the Northwest Engineers estimated $104,000.00. Cox stated that there has been a significant increase in the project but if you look at the lighting and electrical repairs, Northwest Engineers estimated $72,500.00 and Crafton & Tull estimated $45,000.00. If you compare just the items that Northwest Engineers estimated, Crafton's estimate is less. The area we have looked at did increase because specialists were hired to look at pool filter improvement; engineers were hired to look at mechanical, structural, and electrical systems; an architect was hired to look at the whole project. Part of the work that was planned was rebuilding brick outside of the building. In order to renovate the columns, remove rust, and repaint they need to remove this brick. This will save $10,000; however the maintenance cost of the pool will increase because now the exposed columns will have to be repainted more frequently. The largest cost item was the flooring around the pool. It was determined that even though it has been in place for some time it did not have to be replaced by code requirements. That eliminated $22,500.00. The non-skid treatment was also eliminated saving $15,000.00. It was decided that the diving platforms would be retained which removed $5,000. A portable handicapped ramp was found that could be placed in the March 6, 1990 pool when needed as opposed to a handicapped lift eliminating $15,000. Cox commented that the code requirements do not include everything that is needed in a building structure. The building code and the city and state building code and the southern standard code only • addresses areas that pertain to life, safety, and health of the public. The. building code does not say that you have to have carpet, paint, or ceilings, but we feel that it would be unacceptable to the Board not to paint the interior walls, and not ' to have finishes on the floors, and such. The State Health Department was contacted regarding the requirements of the State ` Swimming Pool Regulations as they apply to the City of Fayetteville. We must bein compliance with the State Swimming Pool Regulations, and we went through these regulations with Gary Ryel of Crafton & Tull to make sure that we were following regulation.- Dressing rooms are being increased strictly based on the pool usage rather than code requirements. There are times when over 50 people are trying to use dressing rooms at the same time and existing dressing rooms are inadequate. Therefore, the dressing rooms were not removed from the work. Cox stated the most reasonable option other than renovation would be to build a new pool. Other options discussed were: 1) to enclose the Wilson Park pool, but it was eliminated due to the size, and the unique conditions with the stream flowing through it and provisions of the code that would have to be met; or 2) seek state exemption from the state codes and the State Health Regulations that pertain to building the pool. F We have an estimate from Crafton and Tull, not including land cost and engineering fees for about $1,400,000.00 for a new pool. Cox estimated the cost and compared to Crafton & Tull's estimate. He came up with an increased cost figure over the Grafton and Tull estimate for a new pool. Cox addressed the issue of the location of the dressing rooms. He showed, based on factors including cost, elevation and grading of. land, parking and space available, that the site recommended by Crafton and Tull was the best site. Cox stated this is a capital improvements project that is scheduled. This project is very much needed, all engineering reports concur on the work that needs to be done. This can be done without impacting the City's budget, because this project is included in the capital improvement bond issue. It'should have a positive effect on the City operations budget, since it will reduce the cost of maintaining the facility and the cost of heating and cooling the facility. We have the option when we go to bid to substitute equipment to reduce the price of the project or make changes as necessary. We have included a 10% contingency and the March 6, 1990 3% inflation fee. These figures should be sufficient to cover anything that has not been covered. He would like to urge the Board to make a decision on this matter so that the work on the pool may begin. Green, seconded by Vorsanger, made a motion to approve the resolution. Green thanked Mr. Cox, the Staff, and Crafton and Tull, and the Youth Center Board, for taking another look at the pool project. He believes that there are other long range avenues to be considered for future funding. Other communities, such as Pine Bluff, have been successful in obtaining help from other organizations. Maybe this facility can be maintained with some fund raisers instead of just tax dollars. Vorsanger commented that he was for this project. He asked if the asbestos was going to be removed. Cox stated it was, but the reason it is not included in the contract is that the architect's professional insurance would not cover them if they were involved in removing the asbestos. The asbestos is contained on the outside of the building immediately underneath the edge of the roof. They appear to be hard painted panels without any flaking. Technically, if asbestos is not pliable it is not considered to be extremely hazardous, which is the condition we have. Vorsanger stated that the construction cost has been reduced by $55,000.00 which is good, except that he does not believe that some of the things deleted from the construction should have been. The contingency for this project is exactly $55,564.00 and if the costs estimates have been overly conservative as stated, then the 10% contingency will probably not be used. He suggests that the contingency be used to put back the items that have been eliminated. Cox responded that this has been discussed and that hopefully the Board will allow this. Spivey stated that he is in favor of the project. When the scope of the project is considered he believes that it should be done first class. The pool will have to last another 25 years and if it is done correctly it will last that long. He asked if by going ahead and committing to this extra $10,000.00, are we also committing to giving the project to them? Cox responded that we are committing to authorize them to prepare the bid documents. All the construction deleted will be included as alternates in the bid, which means if the face bid is low enough then there is the option to take an alternate an put it back in. Rusty Jones addressed the Board stating his appreciation of the Board's concern of the cost of the project since it was also one of his concerns. He uses the facility mainly for health reasons. 1 3 1 March 6, 1990 His family also uses the pool as well as the center. His main concern is that there is a good pool for the youth that can be used year round, but also he believes that the pool is used by many people including senior citizens for health reasons. He expressed his appreciation to Director Green regarding his comments on Friends of the Youth Center, and commented that he would be interested in supporting fund raisers. Fred Hester, member of the Youth Center, stated that he travels a lot and uses many pools around the country. He believes this pool is very important to the community. He commented that with the new building he believes that there is a need for supervision for the children in the dressing areas. He also stated the he believed that the membership fee is very reasonable and that it should be increased. Bruce Culley addressed the Board stating that he would like to agree with Mr. Spivey's recommendation that we go first class in the project and that the building should last 25 years. He stated that the pool floor is not currently sloped correctly, and it puddles which he feels is unsatisfactory. He urges the Board to not cut pennies now. Upon roll call, the resolution was unanimously adopted. RESOLUTION 34-90 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK OZARK MOUNTAIN SPORTS CENTER BUILDING Mayor Martin introduced consideration of a resolution authorizing the purchase of the Ozark Mountain Sports Center Building for $83,500.00 to be used by Fayetteville Open Channel. The franchise agreement with Warner Cable that is scheduled,to go" into effect November 1 of this year calls for Warner to deposit $230,000.00 with the City to be used for public access television. They have requested that this money be used to purchase and renovate the Ozark Mountain Sports Building. The Staff. recommends that the City purchase the building with these funds and hold the building until the Cable Task`Force recommends usage of the three public access channels and the Board decides on operational funding. Marinoni, seconded by Green, made a motion to approve the resolution. Linebaugh stated he would like to explain the situation. Fayetteville Open Channel has been looking for a location for some time. They haveapproached us to purchase a building that they feel can be made suitable for their needs. The property is $83,500.00. Staff has estimated that it would take approximately March 6, 1990 $278,000.00 to renovate the building to the use of Open Channel. That is $50,000.00 over the amount that Warner Cable will be giving the City. Catheryn Shurlds has indicated a fund raiser or cut back on the needs. The decision before the Board is whether to purchase the building. There are three alternatives that have been put before the Board. There are several unknowns at this point. One being, the actual funding of the operations of Fayetteville Open Channel in the future; and the second, the three access channels that will be available. The University of Arkansas has requested one of the access channels. Fayetteville Open Channel has requested they operate all three channels. Three options are: 1) City to purchase the building for $83,500.00 and for the City to advance to Fayetteville Open Channel $170,000.00 to make the necessary renovations and repair work; 2) City to purchase building and basically wait until the Cable Task Force recommends usage of the public access channel and the Board decides to handle the operational funding; 3) City not purchase the building. Staff is recommending option two (2) which is the purchase of the building and hold it until the Cable Task Force makes their recommendations. Catheryn Shurlds, General Manager for Fayetteville Open Channel, stated many buildings have been looked at and considered based on construction, size, and location. It is felt that Open Channel should be easily accessible and remain in the core of the city. They feel the Ozark Sports Building is in a good location, it is across from the Arts Center, and close to the square, campus, and the schools. It is also handicapped accessible and has adequate parking. The size of the building is adequate for their needs, there is room on the lot to build a studio that will be needed, and the building allows for renovation in stages. Vorsanger questions the figures in memorandum to the City Board from Scott Linebaugh. Linebaugh responded that the total project cost is $278,305.00 including the cost of the property for $83,500.00. Green asked if these funds for the property will strictly be a loan until the Warner Cable franchise payment is made. Linebaugh responds that is correct, the payment is expected sometime in December. Vorsanger asked about the Staff's recommendation in which the City would purchase the building with general funds to be replaced by funds from Warner Cable in December of this year. In essence, the Staff recommendation is to buy the property, hold it, do nothing to it, until a report from the television committee is received, and until money is in hand or at least a commitment, on how we are going to operate these three public stations before March 6, 1990 we do anything as far as construction is concerned. Linebaugh stated that was correct. Marinoni, seconded by Green, made a motion to accept the resolution. Upon roll call, the resolution was adopted unanimously. RESOLUTION 35-90 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOR ENLARGING WATER _LINE FROM BEAVER WATER DISTRICT Martin introduced consideration of a resolution approving the concept of enlarging the water line from the Beaver Water District. The Beaver Water District has asked that this concept be approved to enlarge the current 36 inch line to a 48 inch water line. The district will fund the project. Staff recommends approval of this concept that will be of no real advantage to the City but will help us to be "good neighbor" to the outlying areas to the west and adjacent cities that will benefit. Linebaugh stated some changes have been made. The recommended change is to read, "Approval of a concept agreeing to investigate the advisability of a joint ownership of a water line with Beaver. Water District that would be west of Fayetteville." City Attorney read the resolution as purposed. Vorsanger, seconded by Green, made a motion to approve the. resolution agreeing to investigate the joint ownership of the water line. Vorsanger stated that Directors Green, Lancaster and himself spent at least two meetings in discussing the selection of engineers for... the proposed new line. He hoped that the two engineering firms that have been chosen will be involved in the discussions. He also hoped other alternatives would also be explored, like asking the Beaver Water District to putin a 36 inch line and `letting us increase it to 48 inches, since it would be serving primarily others in an attempt to have a cooperative effort. «• Marinoni stated he would like to know where they propose to get the money to fund their over -sizing. Linebaugh stated that all of this discussion is'in the. beginning stages. Beaver Water District wants to be able to get water to outlying towns such as Lincoln and Siloam Springs. At this point,' they need to know if the City is interested in the project before more time and money is spent. • March 6, 1990 There has been no discussion about finances or about how the costs would be split at this stage. Some of the areas to be considered were costs, funding, and areas to be serviced. Green stated that this will ultimately be the solution for these outlying areas. He believes this is something that should be pursued but the disadvantages to the City should also be looked at. Upon roll call, the resolution was unanimously adopted. Linebaugh was asked to convey this to the Beaver Water District. RESOLUTION 36-90 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK 1990 - 1994 CAPITAL IMPROVEMENTS PROGRAM Martin introduced consideration of a resolution approving the 1990 - 1994 Capital Improvements Program. Staff is recommending approval of the Program incorporating changes that were outlined in the executive summary and any other changes that the Board might want to include. Vorsanger, seconded by Kelley, moved that the resolution be adopted. Marinoni proposed an addition that would include overhead lighting for the interchange of Highway 16 and the Bypass. At night on both the east and west sides there is only one mercury vapor light. Visibility is very bad, you are unable to see the ramps, change lanes, and there have been numerous wrecks in the evening. He believes that it is an improvement that is badly needed, but does not know if it would be a City project or a State Highway project. Lancaster stated that he was concerned with the area back to west of Highway 16. Marinoni, seconded by Martin, made an amendment to the motion to include the lighting at Hwy. 16 and the bypass. Green asked when a project is added in this way what is the procedure. Linebaugh responded that the procedure would be for the Staff to look into it to find out if it's the State Highway Department project, and then look into the cost, and then make a recommendation in which year it would be done, and what project(s) would be bumped. Upon roll call, the amendment to the resolution was unanimously adopted. Green expressed his apprehension in approving the entire program in its present form. He stated that there were some tremendous March 6, 1990 < needs that are immediate. He hoped that there is some mechanism that could be used to fund these programs so that we could keep more contingency for some of the future problems that will come up after five years. He feels that his concern has yet to be solved. Linebaugh responded that the proposal with the bond issue may have misled Green. The proposal with the bond issue has a 2% increase in sales tax, but they expect it to be greater than that. Robert Reus in 5 years revenue for bonds. He bond issue. stated he felt taking 20 years revenue and spending it was bad policy,- and feels it will leave us short on 15 years. He believes there should be no issuing of expressed his hopes that the voters will pass on the Linebaugh stated that there was a public hearing held on this before and there were three items that were brought up. 1) East Joyce Street, 2) Lee Avenue, (Both have been taken care of in the 1990 funds with miscellaneous funds that have not been used), and 3) Stubblefield Road, where the recommendation is for it to go through the public hearing process. Upon roll call, the resolution was unanimously adopted. RESOLUTION 37-90 APPEARS ON PAGE OF ORDINANCE AND.RESOLUTION BOOR OTHER BUSINESS _ CIP BOND ORDINANCE Linebaugh stated that the bond ordinance will be brought before the - d. Board to call for an election on the CIP. SUNRAY SANITATION 1 Miller Matthews, owner of Sunray Services, and fellow business associates from Northwest Arkansas introduced themselves'to' the Board and invited them to visit their facilities and to meet the employees, and see what they offer in regards to solid waste management. Jack Perry, JD Manufacturing; Ralph Cottrell, Springdale; Bob Feldng, REMCO Metal in Rogers, presented outlines to the. Board and expressed their hopes that the Board'will•visit them at their facilities. HILLCREST TOWERS/SERAFINO GUIDO Serafino Guido addressed the Board and stated he isn't getting cooperation from the Fayetteville Police Department regarding repeated vandalism at Hillcrest Towers. Mr. Guido stated that if the management would listen to Investigator Forbes' recommendation concerning security, and to him, it would eliminate this problem. He suggested use of decals on vehicles owned by apartment dwellers. C March 6, 1990 The Mayor explained to Mr. Guido the City is sorry he is having these very unique problems all of which are documented by a series of letters from Mr. Guido dating back several years, but the City does not have direct control over the management of Hillcrest Towers. He also stated that the Board had received a report from the Chief of Police which stated that they have done everything they can to provide advice and surveillance to Hillcrest Towers, including sending Investigator Forbes to investigate the matter, and found that the majority of other residents at Hillcrest Towers have no similar complaints. The Mayor suggested that Mr. Guido work with Mr. Linebaugh to get to the bottom of these problems. CITY MANAGER SELECTION PROCESS LETTERS OF RECOMMENDATION The Mayor gave a special report concerning articles in the Northwest Arkansas Times, regarding Mr. Linebaugh's application for City Manager. Specifically, in the February 27th edition, it was stated that as a result of an anonymous tip, employees were being "coerced" into signing a letter of endorsement for Mr. Linebaugh and being "quite unhappy about it". The article also pointed out that Mr. Linebaugh claimed that he had nothing to do with initiating this petition, and that he advised against further circulation when he became aware of it. The second article in the Times appeared on March 4th and regarded letters of recommendation from local citizens on Mr. Linebaugh's behalf which were being circulated to Board members. The Mayor read quotes from an editorial which appeared in the March 4th edition of the Times. A number of citizens have expressed their dismay about the unfair nature of these innuendoes, and Mayor Martin stated that although he fully trusts Mr. Linebaugh's judgment, he had accepted the Time's editor's suggestion to delve into the matter and would give a report on the same at that time. Propriety of letters of recommendation - Mayor Martin stated that references and letters of recommendation by job applicants are totally appropriate and that in addition to Mr. Linebaugh, several of the more than 80 applicants for City Manager supplied letters of recommendation with their applications. Local applicants have the additional hurdle of whether they have confidence and support from their community or whether they suffer from a lack of such support. Letters received were not only appropriate, but also necessary to properly appraise the candidacy of local candidates. Manner in which letters were assembled and delivered - Mayor Martin stated that the Board receives a lot of correspondence from citizens on matters before the Board and in every incidence, when a letter needs to be reproduced or delivered, it is done at the City's expense. It is the norm for the City's employees to copy and deliver letters which are sent to City Hall to the attention f • March 6, 1990 of the City Directors. All but one of the letters in question were addressed to the entire City Board. Mr. Linebaugh personally copied and assembled these letters which were later delivered to the directors, and they have no problem with the accounting of Mr. Linebaugh's time. City employees are by policy permitted to make personal copies on the city's copying machines, if they reimburse the City at the rate of 10C per copy; Mr. Linebaugh promptly reimbursed the City for his copying expense and the envelopes in which they were delivered. Kevin Crosson, Assistant Administrative Services Director, reported to the Mayor that he had volunteered to help Linebaugh deliver service letters and in addition, administrative interns, Brian Swain and Jerry Cooper also delivered sets of these documents and each of these employees ensured the Mayor that they had freely helped in this matter and made these deliveries during their lunch hours, either with their own vehicles or on foot. In short, in response to the request that the Board "delve" into the matter, the Mayor's investigation indicated that there was absolutely no hint of impropriety in the letters oforeference and that Mr. Linebaugh had gone to extremes to avoid even the appearance of 'self-serving at the City's expense. The Mayor asked the Directors or public if they had any questions, of him regarding his report and there were none. The Mayor reported that the Board has been selectively reducing the number of applicants being considered for City Manager, and at the last screening process reduced the 80-85 applicants to 13 that were thought to have the most merit for further consideration. Each director independently and confidentially rank ordered those 13 candidates. Don Bailey, Personnel Officer, has beeri the prime mover in coordinating the staff for this process,. along'wrth'Kevin Crosson. A report of the rankings of the various candidates has been produced and provided to the press. Mayor Martin suggested that the Board take a look at the array of rankings to see if there is a way to reduce the number of prime candidates to some smaller number and invite the candidates of the Board's choice for mid- morning interviews, which would last 2 or 2 1/2 hours with each applicant. These interviews would be conducted in *executive session and afterwards, the press could be invited to join the candidates for lunch at which time they could ask questions. Following lunch, the candidates could be shown around town by members of city staff. Mayor Martin asked the Board members, public and press for their opinion on this plan and process and suggested that the Board go into executive session.to review the applications and the rank ordering to see if the number of candidates could be reduced. C March 6, 1990 Mr. Reus asked if this executive session would be the last business conducted at this meeting and the Mayor stated that following executive session, it would be announced what had been decided, if anything, in that session, and that there would be no further business from that point on. At 9:35 p.m. the Board went into Executive Session. The Board came out of executive session at 9:55 p.m. and announced that they had chosen the following six candidates. The Board has not differentiated among the candidates, and the listing is in alphabetical order: 1) Robert Clute of San Gabrial, California where he is presently City Administrator; 2) Phillip Deaton of Olathe, Kansas where he is presently City Manager; 3) William Frueth of Oshkosh, presently City Manager; 4) Gregory Knowles of Greenville, served as City Manager; 5) Scott Linebaugh of Fayetteville, Arkansas where he is acting City Manager; 6) Jerry O'Connell of Charlottesville, Virginia where he is presently Deputy City Manager. The Mayor stated that these six candidates will be contacted by Don Bailey to set-up interviews. Jim Newsom, of the Times, inquired as to transportation costs for these candidates and the Mayor stated that the City would pay for their travel. Wisconsin where he is North Carolina where he Newsom asked if based on the tally sheets distributed earlier if Mr. Knowles was leading the pack of candidates. Martin stated that it was statistically impossible at this point to determine the ranking of the candidates. Green stated that so far, the procedure the Board has gone through has been a process of elimination. ADJOURNMENT The meeting adjourned at 10:00 p.m.