HomeMy WebLinkAbout1987-12-15 MinutesMINUTES OF A MEETING OF THE FAYETTEVILLE BOARD OF DIRECTORS
A regular meeting of the Fayetteville City Board of Directors was held on
Tuesday, December 15, 1987 at 7:30 p.m. in City Hall, 113 West Mountain
Street, Fayetteville, Arkansas.
PRESENT: Assistant Mayor Bumpass; Directors Kelley, Marinoni, Hess,
Lancaster and Martin; City Manager Pennington, City
Prosecutor Jones, City Clerk McWethy, Department Directors
Coates and Linebaugh; members of the press and audience
ABSENT: Mayor Johnson
ROLL CALL
The meeting was called to order by Assistant Mayor Bumpass, with six 414.1
Directors present. Bumpass asked for a moment of silence, and stated that
Mayor Johnson could not be present because she was out of town.'
REPORT TO THE PUBLIC
City Manager Pennington presented the report to the public and Board for the
month of November.
Pennington announced that committees of citizens have -been -meeting -over the
last two weeks to discuss the proposed Five Year Plan. He said staff is in
the midst of budget preparation and initiating new efforts in the area of
economic development. He announced that an AIDC meeting will, take place on
December 16 at 12:30 at the Continuing Education Center, at which the topic
of economic development in Fayetteville will be discussed. .
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Pennington complimented Al Rukgaber, Don Bunn and Bob Kelly for doing an 414.4
admirable job of filling in as the City's Public Works "troika" in running
the Public Works Department.
Pennington said that the City is not by any means in financial ruin, 414.5
although the staff is having to do very solid resource management. He
presented the financial report for the month of November.
Pennington reported the work force was at 309 employees, as opposed to 316 414.6
last year at this time.
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Pennington reported the Arts Center project continues to progress with all 414.7
parties involved making great efforts to push the project forward..
Pennington, referring to Five Year Plan committees meeting this week, 414.8
announced that the Administration, Finance & Development committee met on
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December 15, 1987
415.1 Monday, the Public Works committee met today, tomorrow a meeting is
scheduled of the Public Safety committee at 3:30 p.m., and tomorrow at 9:30
a.m. will be the first meeting of the Parks and Recreation committee.
Pennington said further meetings will be scheduled in January.
415.2 Pennington reported there was nothing new to report on renewal of Warner
Cable's franchise, except that the company continues to research the
possibility of obtaining a Little Rock station to be broadcast over the
cable system. Pennington added that the company's rates will go up.
415.3 Pennington reported the Sludge Management contract is at a point where the
City is negotiating with the bonding company over whether or not the project
is at "substantial completion." He said Contract C is 99% complete.
415.4 On the solid waste incinerator project, Pennington reported Coopers &
Lybrand were working on a financial audit. He said the contractor, M -K
Ferguson, has visited the wastewater treatment plant site and has indicated
it is suitable for construction of the incinerator.
415.5 Pennington congratulated two fire fighters, Ferrar and Hamm, who fought a
fire on Rockcliff with only one fire engine being able to make it to the
site. He said one fire fighter had to man the pumps on the vehicle while
the other fire fighter took the hose and put out the fire, saving the house.
415.6 Pennington said over half of the Fayetteville police officers, in a recent
revolwer and shotgun qualification session, scored 90% or better, with 30%
scoring at least 80%, and the remaining officers scoring the mandatory 70%
or better.
415.7 Pennington said tremendous success continues in the Sanitation Division's
"fill a truck" program where vehicles are sent out to construction sites to
help in cleanup. He said six trucks were filled last month. He said
another program allows citizens to bring tires to the City Shops, with three
truck loads being received last month.
415.8 Pennington noted the North and Mission traffic light is now in operation,
and that the Courthouse light is now being pushed towards completion.
415.9 Pennington reported that, when a smoking ordinance was first proposed for
the City of Fayetteville, the Board indicated its desire "to make sure our
own house is in order" before passing an ordinance. Pennington said a
number of surveys were made of the City employees who made comments relative
to smoking in the City Administration building and in the work environment.
He said the staff checked with a number of industries in the area, such as
Southwestern Bell which he said had developed an extremely good program
The City Manager said that, effective January 1, 1988, there will be a
smoking policy in effect in City facilities in Fayetteville. He said it
would be a restrictive policy but a partial policy, in that it does not
completely ban smoking in the work place but makes it prohibitive to smoke
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December 15, 1987
at your desk. He said smoking would be permitted in certain designated
areas in the buildings.
The City Manager said representatives from Hubert, Hunt and Nichols and CH2M
Hill were present to answer questions on the status of the Wastewater
Treatment Plant project. He said there had been a change in schedule. He
said Bob Kelly had prepared a document which makes projections based on
information he and Project Coordinator Franzmeier have received.
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Pennington said the question which needs to be addressed is where the 416.2
project will be on June 30. Director Bumpass asked what the risk was of
losing any federal funding. Dennis Sandretto spoke on behalf of the project
engineer, CH2M Hill. He said Hubert, Hunt and Nichols say that the schedule
for completion of Phases I and II is not going to slip. He said other items
on the schedule have slipped, but the engineer is encouraged by the
contractor's response to the increased items which they have found which
need to be completed, and the defective work left by the previous
contractor. He said the staff working on the project has now increased to
275. He said he anticipated no problem at all in meeting the permit
requirements by the Administrative Order date.
Director Martin questioned the completion time of March shown on the 416.3
timeline distributed to the Board. Sandretto said the contractor's schedule
has not slipped, but the City has prepared a schedule which shows what they
feel would be completion date if the efforts were to remain at the same
level as when the schedule was first prepared. He said the City's schedule
shows how bad it could be if the contractor kept up his original level of
effort. Bob Kelly said if the contractor does not change the .:work force,
completion time is projected as shown- on the City's schedule, with the
project to end on April 1. 1 q.
Director Lancaster asked Kelly if the projections he prepared were based on
the work force when 150 people were working or based on the current staffing
level of 275. Kelly said he based his calculations on figures received from
Hubert, Hunt and Nichols. City Manager Pennington said that Hubert, Hunt
and Nichols has changed their approach to the project, from the original
program which Olson was following. Martin pointed out that, although
priorities have changed, nothing on the schedule is shown to be completed on
time. _
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In answer to a question from Director Bumpass, Sandretto said the date of 416.5
the Administrative Order was June 30. He said the contract stipulates all
three phases be completed by June 1. Sandretto said the City'sprojection
should not be confused with the contractor's schedule, as the contractor
says Phase I and II will be finished by the middle of February. He said the
contractor was adding more staff and restructuring the sequence of doing
things as they are found. He noted that part of the increase in work force
is due to deficiencies which were found by the. contractor.
December 15, 1987
417.1 Director Marinoni asked what the City had in the way of a building inspector
at the site who let the work go on deficiently. Sandretto said the engineer
had two resident observers who are on the job full time and who have had to
watch over from 85-275 people.
417.2 Director Hess asked what the consequences were if the plant is not finished
on time. Sandretto said that was an unknown, but said he believed the City
would face a fine from EPA but would have recourse via the contract to
collect the fine from Hubert, Hunt and Nichols, or from the surety in the
event of the contractor's default.
417.3 Warren Pratt, project engineer for Hubert, Hunt and Nichols, was present to
answer questions from the Board. He said his company feels the main goal is
completion of Phase I and II. He asked the Board to visit with Hubert, Hunt
and Nichols to gain confidence in their ability to meet the goal.
417.4 Director Bumpass asked if the City could proceed with the project without
having the authority to have "split flow". Sandretto said the City Attorney
has advised that the Administrative Order judge is reviewing briefs and will
render a decision as to whether or not the City can discharge into the Mud
Creek outfall.
417.5 Director Marinoni asked how vulnerable the project was to the effects of
weather. Pratt said this is being addressed now, there are covers over the
tanks, and there are twenty 500,000 btu furnaces fueled by propane to heat
the inside of the tanks for repairs.
417.6 In answer to a question from Martin, the City Manager said M -K Ferguson
toured an area within 1/2 of a mile of the Wastewater Treatment Plant area
when it determined the site area was acceptable. Director Lancaster noted
that the Resource Recovery Authority would meet on Friday, December 18 at
10:00 a.m.
DISTRICT ANNEXATION
417.7 Bumpass introduced a request for annexation of property to the Wedington
Drive Sewer Improvement District No. 1. He opened a public hearing
regarding the sufficiency of a petition for annexation to the district.
Bumpass said the petition had been filed by Hoyet and Jean Greenwood and
Randall W. and Ruby Garrison, that a certificate had been filed by Bronson
Abstract Company indicating that the signers of the petition were the record
owners of the property, containing 16.24 acres, more or less. He said
notice of the hearing was published in the Northwest Arkansas Times on
November 30 and December 7, 1987. Bumpass said counsel for the district,
Rick Osborne, was present. Bumpass asked if anyone present wished to speak
for or against annexation to the district. No opposition was expressed.
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December 15, 1987
Osborne said the land in question is already in the City, the owners wish to
get as much of the property off septic tanks and on sewer to enable them to
develop the property.
Bumpass said the Board's function is to determine whether or not the
requisite percentage of property owners have signed the petition. The Mayor
closed the public hearing and the City Prosecutor read the ordinance for the
first time. Director Hess, seconded by Marinoni, made a motion to suspend
the rules and place the ordinance on its second reading. Upon roll call,
the motion passed, 6-0. The ordinance was read for the second time.
Director Hess, seconded by Marinoni; made a motion to further suspend the
rules and place the ordinance on its third and final reading. Upon roll
call, the motion passed, 6-0. The ordinance was read for the third time.
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In answer to a question from Director Martin, Bumpass said the original 418.3
district had been advanced funds by the City for sewer improvements to be
refunded through tap fees. Martin asked if the annexation would affect the
obligations of the property owners to the City. Osborne said it would not,
but would increase the "base” in the district, so that hopefully the
district will pay the City and the bonds faster. He said the owner of the
annexed property would be sucject to the same hook up fees as any other
members of the district. He said the commissioners of the district are
wholeheartedly in agreement with the annexation.
In answer to a question from Director Martin, Osborne
of the sewer line is the motivation for the annex
service lines are installed by the property owners,
installed by the City and the sewer district.
said the availability 418.4
ation. Osborne said
while sewer mains are
Upon roll call, the ordinance passed, 6-0, Director Johnson absent.
ORDINANCE NO. 3320 APPEARS ON PAGE 0271
BOOK XX/
SIGN APPEAL/1617 N. COLLEGE
OF ORDINANCE AND RESOLUTION
Bumpass introduced an appeal from the literal provisions of the Sign
Ordinance, tabled on. November 17 and December 1, for a sign to be located at
1617 North College Avenue, in a C-2 "Thoroughfare Commercial" district.
Bumpass said the petitioner, Dale Johnson, requests permission to install a
second freestanding sign. He said only one freestanding sign was permitted
on a lot, unless the Board determines that strict enforcement would cause
practical difficulties due to circumstances unique to the individual sign
under consideration, and such a variance would be in keeping with the spirit
and intent of the Sign Ordinance.
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Dale Johnson said the insurance office currently has two signs, one on the
east end of the building which faces College Avenue and is -illuminated, and
another attached to the back of the building which is not illuminated. He
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December 15, 1987
asked to install a freestanding sign with the national logo of the company
between the building and College Avenue, in lieu of the other two signs.
Johnson said this causes practical difficulties because he is losing
business. He said about three months ago an agent in his office moved four
blocks north and put up an identical sign which makes people think he has
moved. He said he thought the sign would be more attractive than the
existing signs, and would measure 29.9 square feet.
419.1 Sign Inspector Richard Wilson explained one freestanding sign is already on
the lot, for the "Bottoms Up" club building just south of Johnson's office.
He pointed out to the Board that the "Bottoms Up" club building and the
Allstate insurance office are located on one parcel of land, which is why a
variance would be necessary. He said a variance would also be necessary for
the setback which is required to be 25 feet from the street right-of-way to
the edge of the sign. Johnson said he would install the sign as close to
the building as the City wishes. He said the owner of the building has
given permission for the sign. He added that there was a contract pending
on the sale of the "Bottoms Up" building which, if sold, would become a
separate property.
419.2 Director Martin pointed out that, if the "Bottoms Up" building were sold,
the new owner might wish to install a freestanding sign as well. Director
Lancaster asked how many business were in the building where Johnson's
business is located. Johnson said there was space for four businesses, but
no other business will be able to install their sign onto the sign he
proposes to install. Johnson said the property owner, Bryce Davis, had
given permission to him to install the Allstate freestanding sign. Bumpass
said he assumed that permission would foreclose any other tenant from having
a freestanding sign.
419.3 Director Karinoni moved to approve the variance. The motion was seconded by
Kelley, who asked if the motion included a variance on the setback as well.
Marinoni said the variance included the setback. Marinoni said the sign
should be located as close to the building as possible. Johnson said, if
there is a problem with the setback, they would install the next smaller
size sign to meet the setback requirements.
419.4 Director Martin asked if the Directors in support of the request were of the
opinion that, if "Bottoms Up" were to go out of business, the Allstate sign
would be the only sign permitted on that lot. Director Marinoni said it was
his feeling that, if the "Bottoms Up" sign goes down, it should stay down
until the property is divided. Marinoni said in his imagination one
freestanding sign should be allowed per building, and that it just happens
that both buildings on one lot are owned by the same person. He said the
normal passerby wouldn't know the difference.
419.5 Director Kelley said in his opinion a variance would be granted only for the
Allstate sign, that if the "Bottoms Up" sign came down, only the setback
would need to be changed to put the Allstate sign in compliance.
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December 15, 1987
Upon roll call, the motion passed, 5-1, Lancaster voting in the minority.
Lancaster said this action was contradictory, as the Board had turned down a
similar request from a business across the street.
Bumpass asked Mr. Johnson to work with the City Sign Inspector on the
setback requirement.
SIGN APPEAL/624 W. SIXTH STREET
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Bumpass introduced an appeal from the literal provisions of the Sign
Ordinance for a sign to be located at 624 West Sixth Street, in an I-1
"Heavy Commercial and Light Industrial" zone. He said the petitioner, Linda
Halpin (for "The Silk Purse") requests permission to install a 14 square
foot freestanding sign two feet from the sidewalk. Bumpass said a 17 foot
setback from street right-of-way was required for a sign of this size,
unless the Board determines that strict enforcement would cause practical
difficulties due to circumstances unique to the individual sign under
consideration, and such a variance would be in keeping with the spirit and
intent of the Sign Ordinance. Pat Halpin was present to speak on behalf of
the appeal.
Director Kelley said that, due to a conflict, he would abstain from the
discussion.
Sign Inspector Richard Wilson told the Board he discussed with the
petitioner the Board's desire that the sign be located behind rather than in
front of the tree. Director Lancaster said he thought, if the sign were to
be located two feet from the sidewalk, it might be on State property.
Wilson said the street right-of-way ends at the inside edge of the sidewalk.
Bumpass asked Halpin if he cared to amend his request to place the sign on
the north rather than the south side of the tree. Halpin agreed, commenting
that the intent was to locate the sign where it can be seen.
Director Lancaster moved that Mr. Wilson work with the petitioner.
Lancaster said it would be a little variance on the setback because of the
size. He said if the sign goes three or four feet behind the tree, the pole
is going to be further back than that, and it will be very obvious to see a
quarter of a mile away. Wilson estimated that the sign, if it were located
behind the tree, would be approximately 10 feet from the inside of the curb.
The motion was seconded by Bumpass. Upon roll call, the motion passed, 5-0-
1, Director Kelley abstaining.
COMPUTER MAPPING
Bumpass introduced consideration of
and software for a proposed computer
said the City Engineer recommended
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the award of Bid No. 809, for hardware
mapping system for the City. Bumpass
the bid be awarded to the low bidder,
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December 15, 1987
Entre of Fort Smith, bidding $73,576.44. Bumpass said the 1987 budget
contains $45,000 for computer mapping and it was recommended the needed
balance be transferred from available funds slated for a Water Loss study.
He said the cost of computer mapping over the next four to five years is
expected to be about $450,000 for equipment, work stations, data base
information and services, and that $268,930 (of the total $450,000) will be
requested by departments in 1988 for computer mapping related expenditures.
421.1 Martin asked if this bid was awarded, would there be a chance that the money
might be needlessly spent if there are budgetary constraints in the future.
Bob Kelly said the hardware and software could be used in any mapping
system. He said it would be a management tool and would allow a PC based
network that can not only do mapping but provide computer aided design and
drafting, and spreadsheets and word processing for individual stations. He
said it would bring the engineering department more up to the standard of
engineering in Fayetteville.
421.2 Director Kelley asked if this decision should wait until a new Public Works
Director has been appointed. City Manager Pennington said he felt very
comfortable with the recommendation, with the caveat that the staff will be
vary careful about the expenditures next year. Pennington said leading
authorities in the field give this system very high ratings and a good
Public Works Director should want a system such as this.
421.3 Director Marinoni asked why the bidders were not willing to provide
warranties on item "E". Kelly explained item "E" is the printer, that none
of the companies carried more than a one-year warranty on it, and some of
the companies bid without covering a one-year warranty.
421.4 In answer to a question from Director Hess, the City Manager said the entire
$268,930 of 1988 requests will not be funded.
Director Martin asked how the addition of this equipment might relate to the
current project being undertaken by a consultant to update the General Land
Use Plan. Kelly said the consultant has informed the City they will provide
the City with mylar drawings and drawings on magnetic media which will be
used in the CAD system. Pennington said there was a direct tie, in that the
consultant will provide the City with information which can be utilized with
and help in the update of the long range General Plan.
421.5 Director Martin, seconded by Hess, moved the award of bid. Upon roll call,
the motion passed, 6-0.
UTILITY EASEMENT
421.6 Bumpass introduced a resolution
execute a utility easement in the
Electric Cooperative Corporation.
utility easement across the entire
authorizing the Mayor and City Clerk to
Fayetteville Industrial Park to Ozarks
He said the City would grant a 30' wide
northern boundary of Tract "0" in the
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December 15, 1987
Fayetteville Industrial Park, located north of Fifteenth Street, in order to
allow Ozarks Electric to build a power line to the property.
Administrative Services Director Linebaugh told the Board that adjoining 422.1
property owners were notified of this request. He said Dale Christy
(Fayetteville Chamber of Commerce CEO) and Ozarks Electric informed him that
the power line would be very small, about the size of a residential line.
Director Bumpass asked if it was standard practice to request a 30 foot
easement for such a line. Linebaugh said he did not research that question.
He added that, although the property owners were notified of this meeting,
they were not asked if they had any opposition to the request.
Director Bumpass asked if anyone present wished to speak against the
granting of the easement. No public opposition was expressed.
422.2
Director Marinoni, seconded by Hess, made a motion to approve the request. 422.3
Upon roll call, the motion passed, 6-0.
RESOLUTION NO. 101-87 APPEARS ON PAGE S/s OF ORDINANCE AND RESOLUTION
BOOK XIV/ I
GULLEY PARK
Bumpass introduced a resolution authorizing the purchase of 20 acres of land 422.4
located northeast of the intersection of Old Wire Road and Township Street
from Floy M. Gulley, and directing the Mayor and City Clerk to execute a
Note and Mortgage to Floy M. Gulley; and approval of a budget adjustment.
Bumpass said the purchase was recommended by the Parks and Recreation
Advisory Board to be used as a park in the Northeast Park District. He said
an independent appraisal obtained by the City estimated the market value of
the property to be $165,000, and that the owners have offered to sell the
land for $125,000, payable over ten years on an annual Note of $12,500 with
no interest. He said in 1987 a budget adjustment would be necessary in the
amount of $12,500, to be taken from the Library Building Cost Account from
library ceiling repair funds which are available.
Kelly, seconded by Martin, moved to approve the resolution to authorize the 422.5
purchase of twenty acres. Upon roll call, the motion passed, 6-0.'
RESOLUTION NO. 102-87 APPEARS ON PAGE S/'% -OF ORDINANCE AND ;RESOLUTION
BOOK XX)////
HUMANE SOCIETY AGREEMENT
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Bumpass introduced a resolution authorizing the Mayor and City Clerk to
execute a one-year Agreement with the Fayetteville Humane Society, for the
operation of the City's animal shelter. He said the agreement,would cover
the period from January 1 to December 31, 1988, and contains a provision for
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December 15, 1987
automatic one-year extensions, unless either party gives thirty -day notice
of termination. He said as part of the agreement, the City promises to
contribute $50,000 per year for 1988, 1989 and 1990, toward the construction
of a new animal shelter. Bumpass said the agreement was reviewed by the
Humane Society, and the staff is extremely pleased with the way the facility
is operated.
423.1 Director Lancaster, seconded by Martin,
Upon roll call, the motion passed, 6-0.
moved the passage of the resolution.
RESOLUTION NO. 103-87 APPEARS ON PAGE S; a OF ORDINANCE AND RESOLUTION
BOOK XXdI (,
423.2 Dick Johnson, President of the Humane Society, told the Board that in
reviewing the improvements at the Shelter, it was felt that one of their
employees who has done outstanding work merited an advancement in salary.
He said, in keeping with the agreement with the City that costs would not be
raised, the Humane Society wishes to make a grant to the City for the
increase in salary for the employee for the 1988 year.
423.3 Public Safety Director Coates said, if the Board approves, it would be
appropriate for the Board to pass a resolution to accept the grant. He said
this would mean the Humane Society would be funding one full-time employee.
He said the City would go through the regular hiring process to fill the
position, although the Humane Society feels it has the most qualified person
for the position.
423.4 Director Martin asked if this was consistent with the City's pay grades and
personnel policy. Coates said the Personnel Director has reviewed the
situation and said it was within the boundaries of the City's Pay Plan.
Coates said this would fund a full-time employee where there was not one
before. Hess asked if the City would be responsible for funding the new
position in future years. Coates said it would be a one-time grant and any
employee accepting the position would be informed that it was not guaranteed
for more than one year at a time. Hess asked if the position would be at a
certain grade on the Pay Plan. Coates said the position would be at Pay
Grade 6, or approximately $11,400.
423.5 Johnson said the Humane Society would make the grant for 1988 only, keeping
in mind that the new operation of the Shelter has not seen a full year yet
and annual costs and revenues remain unknown.
423.6 Lancaster asked why the City needed to get involved in the matter and why it
did not simply accept the grant. Lancaster asked if the City would be
obligated to provide fringe benefits. Coates said all full-time employees
at the Shelter must be City employees, which is why the Humane Society
wishes to grant the money to the City. He said the City would not be
obligated in any way. He said the benefits would be covered under the
grant. Lancaster asked that the City Manager make a recommendation to the
Board.
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December 15, 1987
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Director Martin,, seconded by Kelley, moved to table. Martin asked why 424.1
information had not been presented to the Board. Coates said the Humane
Society desired to bring the matter before the Board at this time. Martin
said he thought it needed to be tabled until the Board has had a chance to
review the information. Upon roll call, the motion passed, 4-2, Directors
Marinoni and Hess voting in the minority.
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T -HANGAR LEASES
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Bumpass introduced a resolution authorizing the Mayor and City Clerk to 424.2
execute one-year leases with Precision Aviation and Aero -Tech Services,
Inc., for space in the aircraft hangars at the Fayetteville Airport. He
said rental for the lease with Precision for space in the single engine
hangar would be $110, while the lease with Aero Tech Services for space in
the twin engine hangar would be $135 per month. He explained the initial
term of the leases would be from December 1, 1987 through November 30, 1988,
and that both leases contain a provision for automatic one-year extensions
for up to five additional terms.
Lancaster, seconded by Martin, moved the resolution be approved. Upon roll
call, the motion passed, 6-0.
RESOLUTION NO. 104-87 APPEARS ON PAGE .fl it OF ORDINANCE AND RESOLUTION
BOOK )Q(I//// %Zo�wP,.—....'! C."-•
BID AWARD I
424.3
Bumpass introduced consideration of the award of Bid No. 800-R and 800-1R, 424.4
for two truck chassis and two rear loader packers for the Public Works
Department. He said the staff recommends the low bidder in each case, Bucy
Equipment Company of Rector, Arkansas. He said total bid was $102,552.50,
and a budget adjustment is requested in the amount of $4,387.50, to be
transferred from Landfill Program Waste Disposal Account to the Vehicles and
Equipment Account.
Director Martin, seconded by Lancaster, moved the award of the low bid.
Director Kelley asked the City Manager if this was his recommendation in the
absence of a Public Works Director. Pennington said it was, and commented
that as long as the City is in the sanitation business, he would like to
move in the direction of utilizing rear packers rather than side packers.
He said this procedure would have to be phased in.
Marinoni noted the truck chassis and packer bodies were bid separately, and
he said in the case of the packer bodies there was a lower.bid than Bucy
(lower by $30). He said if the difference were significant, would there be
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December 15, 1987
425.1 any merit in assembling the units at the City Shop. Pennington said
assembly is normally done by a third party and not by the City, whether or
not the equipment is purchased separately. Pennington added that the staff
is carefully reviewing gross vehicle weight (GVW) and the ability of the
vehicles to hold the loads. He said there may be an increase in costs of
chassis in the future.
425.2 In answer to a question from Director Bumpass, Pennington said there was an
agenda for consideration of going to private enterprise for sanitation
services. He said this has been discussed in public forums recently and
there was no sentiment whatsoever expressed in favor of privatization.
425.3 Upon roll call, the motion passed, 6-0.
RESOLUTION OF SUPPORT
425.4 Bumpass introduced a request from the City Manager for approval of a
resolution supporting an application by CIE Development Corporation for a
$1.6 million loan from the Arkansas Development Finance Authority for a
research and manufacturing facility.
425.6 City Manager Pennington said he was very excited about this project coming
to Fayetteville. He said it does not in any way commit the City of
Fayetteville to any expenditure. A gentleman in the audience spoke in
support of the resolution, stating the possibility was being explored that
the project might become part of the Genesis program He said the
resolution would demonstrate to the State agency the support of the City of
Fayetteville in trying to attract the company to the State and to
Fayetteville. He said the company is based in California and has developed
a process to extract protein material called collagen from chicken legs and
chicken feet. He said collagen was widely used in the cosmetic industry and
in skin care products. He said the company wishes to build a pilot plant
initially.
425.7 Director Hess, seconded by Kelley, moved approval of the resolution. Upon
roll call, the motion passed, 6-0.
RESOLUTION NO. 105-87 APPEARS ON PAGE -5-3 / OF ORDINANCE AND RESOLUTION
BOOKX)(v/( l
UNSIGHTLY PROPERTY/1802-1804 STONE STREET
425.8 Bumpass introduced an ordinance repealing Ordinance No. 3310, and ordering
razing and removal of unsafe structures and the abatement of unsightly
conditions at 1802 and 1804 Stone Street. Bumpass explained this would
repeal the ordinance adopted by the Board on November 3, 1987. He said the
new ordinance would be effective February 1, 1988, unless by that date the
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structure is repaired
adopted by the City.
The City Prosecutor
Lancaster, seconded
the ordinance on its
0. The ordinance
seconded by Martin,
December 15, 1987
to conform to the Southern Standard'Building Code
read the ordinance for the first time. Director 426.1
by Martin, made a motion to suspend the rules and place
second reading. Upon roll call, the motion passed, 6 -
was read for the second time. Director Lancaster,
made a motion to further suspend the rules and place the
ordinance on its third and final reading. Upon roll call, the motion
passed, 6-0. The ordinance was read for the third time. Upon roll call,
the ordinance passed, 6-0.
ORDINANCE NO, 3321 APPEARS ON PAGE 027 9 OF ORDINANCE AND RESOLUTION
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BID AWARD/DUMP BEDS
Bumpass introduced consideration of the award of Bid No. 813, for truck 426.2
chassis dump beds for the Public Works Department. He reported the staff
recommended award of bid to the lowest of three bidders, Davis Sales of
Little Rock, bidding $12,937.79. He explained the total purchase would be
under budgeted funds for this equipment.
Director Martin, seconded by Kelley, moved the award of the lowest bid.
Upon roll call, the motion passed, 6-0.
BID WAIVER/ADVERTISING CONTRACT
Bumpass introduced a request from the City Attorney for an ordinance waiving
the requirements of competitive bidding .for a 1987 advertising services
contract with Blackwood Martin & Associates. Bumpass said this wan in
,, conjunction with a contract previously approved by the Advertising and
Promotion Commission.
The City Prosecutor read the ordinance for the first time. Director
Lancaster, seconded by Martin, made a motion to suspend the rules and place
the ordinance on its second reading. Upon roll call, the motion passed, 6-
0. The ordinance was read for the second time. Director Lancaster,
seconded by Martin, made a motion to further suspend the rules and place the
ordinance on its third and final reading. Upon roll call, the motion
passed, 6-0. The ordinance was read for the third time. Upon roll call,
the ordinance passed, 6-0.
ORDINANCE NO. 3322 APPEARS ON PAGE
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OF ORDINANCE AND RESOLUTION
426.3
426.4
426.5
CLASSIFICATION POLICY
427.1 Bumpass introduced a request from
resolution adopting a policy to be
reclassification of City personnel.
originally contained in the December 1
included in this agenda.
December 15, 1987
the City Manager for approval of a
followed in the classification and
Bumpass said the policy which was
agenda has now been revised and is
427.2 City Manager Pennington stated this policy would become part of a personnel
policy to be presented to the Board at a later date. Director Hess asked if
it wouldn't be better to adopt the policies in total. Pennington said this
was an area where there is no policy at this time.
427.3 Director Martin, seconded by Kelley,
roll call, the motion passed, 6-0.
RESOLUTION NO. 106-87 APPEARS ON PAGE S,3.i OF ORDINANCE AND RESOLUTION
BOOK AlaLL
moved approval of the resolution. Upon
BUDGET ADJUSTMENTS
427.4 Bumpass introduced requests for budget adjustments as follows:
427.5 Administrative Services Department (Data Processing Division): $2,870,
to be transferred from funds slated, but not needed, for hooking up
computers to the mainframe; in order to purchase a personal computer
for this division.
427.6 Public Safety Department (Fire Division): $1,250, to be transferred
from Vehicle and Machine Maintenance Account to Telephone Expense
Account, to cover the cost of phone bills for the remainder of the
year.
427.7 Financial Statements: A request from the Administrative Services
Director for approval of budget adjustments contained in Financial
Statements for the period ending October 31, 1987.
427.8 Director Kelley asked about the justification behind the purchase of a
personal computer. Linebaugh said that while converting to the new computer
system, it has been found that a couple of people have been overloaded in
the department. He said he proposed making one employee a "PC person" who
is not involved as much in the conversion. He said this person will become
a troubleshooter for all the City's PCs. Director Kelley asked what the
employee would do on the new PC. Linebaugh said it would be in the
employee's office for the purpose of the employee learning how to use it and
to answer questions from others about the use of the PCs.
427.9 Director Bumpass, seconded by Marinoni, moved approval of the budget
adjustments. Upon roll call, the motion passed, 6-0.
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1987 BUDGET EXTENSION
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t
December 15, 1987
r
Director Bumpass introduced a request' from the Administrative Services 428.1
Director for approval of a resolution authorizingthe expenditure of up to
10% of the 1987 budgets until the 1988 budgets are approved.
Director Lancaster, seconded by Martin,' moved thefextension_be granted. 428.2
Upon roll call, the motion passed, 6-0.
'RESOLUTION NO. 107-87 APPEARS ON PAGE -01 OF ORDINANCE AND RESOLUTION
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OTHER BUSINESS
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TEMPORARY SIGNS
eumpass said there was previous discussion with Drs. Mitchell Singleton and 428.3
Jim Wilson who have requested an ordinance to allow a temporary sign for
charitable organizations to be posted, such as for the Kiwanis apple sale
and the Lions' Christmas tree sale. Bumpass said the City Manager will
present the Board with a recommendation at a later date.
APPLEBY ROAD SUBDIVISION
Director Lancaster asked if the Appleby Road Subdivision was approved at 428.4
yesterday's Planning Commission meeting. The City Manager said Phase 1 was
approved, witha contingency that there would have to be two exits to the
project before Phase 2 could be approved. City Engineer Bunn said Quail
Creek Drive (a main street in the subdivision) would tie to Appleby and,
when Phase 2 is constructed, would connect to the future Drake Street. He
said in addition to the two ingress/egress points there would be one further
ingress/egress point for the subdivision. Bunn pointed out that, until
Phase 2 is completed, there will be only one outlet from the subdivision.
Director Bumpass asked if there would be any financial contributions towards
the improvement of the Drake Street extension. Bunn said this subdivision
had not contributed, but that the amount which would have been contributed
by the developer for Drake Street was traded off in exchange for the
developer building Appleby Road 31 feet wide to the east side of his
subdivision. Bunn said the City will propose the rest of Appleby Road be
constructed in 1988.
REQUEST FROM DIRECTOR MARINONI
Director Marinoni asked the staff to look into the possibility of widening
the intersection of the frontage road (on the east side of the bypass) with
Wedington Drive. He said it is so narrow there is no room to turn.
428.5
428.6
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REQUEST FROM DIRECTOR HESS
December 15, 1987
429.1 Director Hess asked the staff to redo the study on the Wastewater Treatment
Plant schedule so that he can be kept up to date on the progress.
429.2 Hess said there was a potentially serious problem on Stubblefield Road, in
that there is a new addition being built which will substantially increase
the traffic. He said the street is near an elementary school, has no
sidewalks, and is very narrow. Hess said land to the south is in the
process of being developed as well. He said at least one developer has made
a financial contribution for improvements at the call of the City.
429.3 The City Manager said the Directors would receive a progress report on the
treatment plant every month.
UFO SIGHTING
429.4 Director Bumpass said on Saturday night he observed an unidentified flying
object over Fayetteville. He said it was an absolutely incredible sight
that covered the sky from the Northwest Arkansas Mall all the way to Highway
45. He said fireballs covered the entire sky. Bumpass said several other
citizens were witness to this.
MINUTES
429.5 The minutes of the November 23 and December 1 meetings were approved as
distributed.
ADJOURNMENT
429.6 The meeting adjourned at about 10:08 p.m.
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