HomeMy WebLinkAbout1987-03-17 Minutes1
MINUTES OF A MEETING OF THE CITY BOARD OF DIRECTORS
A regular meeting of the Fayetteville City Board of Directors was held at
7:00 p.m. on Tuesday, March 17, 1987 in the Directors Room of City Hall, 113
West Mountain Street, Fayetteville, Arkansas.
PRESENT: Mayor Johnson; Directors Martin, Kelley, Marinoni, Hess and
Lancaster; City Manager Grimes, City Clerk Kennedy,
Departments Directors Burch, Coates and Linebaugh; members of
the press and audience.
ABSENT Director Bumpass
CALL TO ORDER
The meeting was called to order by Mayor Johnson with six Directors present.
The Mayor asked for a moment of respectful silence.
REZONING/WALTON & RAZORBACK
The Mayor introduced an ordinance rezoning 1.16 acre located at the
southwest corner of Walton Street and Razorback Road, from R-2 "Medium
Density Residential" to R-0 "Residential -Office". She reported the Planning
Commission at its February 23 meeting recommended approval by a vote of 8-0.
City Manager Grimes read the ordinance for the first time. The Mayor asked
if anyone present wished to speak in opposition to the ordinance. No public
comment was expressed.
DeWitt Smith was present to speak on behalf of Bill Grisso. He said the
intent was to develop a parking area including a facility with restrooms and
a pavilion. He said parking spaces would be sold individually and an
association would be formed to maintain the property on an ongoing basis.
He said similar endeavors are operating successfully at the University of
South Carolina.
Director Martin, seconded by Kelley, made a motion to suspend the rules and
place the ordinance on its second reading. Upon roll call, the motion
passed, 6-0. The ordinance was read for the second time. Director Martin,
seconded by Kelley, made a motion to further suspend the rules and place the
ordinance on its third and final reading. Upon roll call, the motion
passed, 6-0. The ordinance was read for the third time. Upon roll call,
the ordinance passed, 6-0, with Director Bumpass absent.
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ORDINANCE NO. 3246 APPEARS ON PAGE /al OF ORDINANCE & RESOLUTION BOOK
LYLILL
REZONING/DANITA & LEWIS WOODS
70.1 The Mayor introduced an ordinance rezoning 2.4 acres located on the north
side of Danita Street west of Lewis Woods Lane, from A-1 "Agricultural" to
R-1 "Low Density Residential".
70.2 The City Manager read the ordinance for the first time. The Mayor asked if
anyone in the audience wished to speak in opposition to the rezoning. No
public comments were expressed. Dan Spencer was present to speak on behalf
of the petition.
70.3 Director Lancaster, seconded by Kelley, made a motion to suspend the rules
and place the ordinance on its second reading. Upon roll call, the motion
passed, 6-0. The ordinance was read for the second time.
70.4 The Mayor reported the Planning Commission, at its February 23 meeting,
recommended approval by a vote of 8-0.
70.5 Director Martin, seconded by Marinoni, made a motion to further suspend the
rules and place the ordinance on its third and final reading. Upon roll
call, the motion passed, 6-0. The ordinance was read for the third time.
Upon roll call, the ordinance passed, 6-0.
ORDINANCE NO. 3247 APPEARS ON PAGE /3 O OF ORDINANCE & RESOLUTION BOOK
K'x i Q
REZONING/GREGG & RR TRACK
70.6 The Mayor introduced an ordinance rezoning 13.61 acres located west of Gregg
Avenue and the Arkansas Missouri railroad track north of Elm Street, from R-
1 "Low Density Residential" to I-1 "Heavy Commercial and Light Industrial".
The Mayor reported the Planning Commission, at its March 9 meeting,
recommended approval by a vote of 8-0.
70.7 The City Manager read the ordinance for the first time. The Mayor asked if
anyone present wished to speak against the rezoning. No public comment was
expressed. Helen Del Pup was present on behalf of the petition. She told
the Board she had no plans for the property at the present time, and would
either sell it or build on the property. She said the present zoning is not
conducive to building houses or apartments. She said Washington County's
yard adjoins her property to the north.
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March 17, 1987
Director Martin, seconded by Kelley, made a motion to suspend the rules"and
place the ordinance on its second reading. Upon roll call, the motion
passed, 6-0. The ordinance was read for the second time. Director Martin,
seconded by Kelley, made a motion to further suspend the rules and place the
ordinance on its third and final reading. Upon roll call, the motion
passed, 6-0. The ordinance was read for the third time. Upon roll call,
the ordinance passed, 6-0.
ORDINANCE 3248 APPEARS ON PAGE /,3 — OF ORDINANCE & RESOLUTION BOOK
XX / V
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REZONING/HIGHWAY 71S & SMITH
The Mayor introduced an ordinance rezoning 18.87 acres located east of
Highway 71 South at Smith Street (Greenland), from A-1 "Agricultural" to C-2
"Thoroughfare Commercial:' She reported the Planning Commission at its March
9 meeting recommended approval by a vote of 8-0.
The City Manager read the ordinance for the first time. Director Lancaster,
seconded by Martin, made a motion to suspend the rules and place the
ordinance on its second reading. The Mayor asked if anyone wished to speak
in opposition to the rezoning. No public comments were expressed. Upon
roll call, the motion passed, 6-0. The ordinance was read for the second
time. Director Lancaster, seconded by Martin, made a motion to further
suspend the rules and place the ordinance on its third and final reading.
Upon roll call, the motion passed, 6-0. The ordinance was read for the
third time. Upon roll call, the ordinance passed, 6-0.
`O/RDINANCE NO. 3249
ACCIDENT CLAIM
APPEARS ON PAGE /,3 y OF ORDINANCE & RESOLUTION BOOK
The Mayor introduced a request from J. R.
amount of $2,785.27 for medical expenses
connection with a motorcycle accident on
Younkin claimed the accident, in July of
Road which had been excavated by the City
line, but had not yet been restored to a
was not present.
Younkin for reimbursement in the
and estimated repair expenses in
Zion Road. The Mayor explained
1985, was due to an area on Zion
in order to repair a broken water
passable condition. Mr. Younkin
City Manager Grimes said it was the recommendation of the staff to approve
the reimbursement.
Director Kelley, seconded by Lancaster, made a motion to approve the
reimbursement.
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Director Hess asked what the exact procedure was to warn people that work
has been done on a road. City Manager Grimes replied that warning signs and
barricades are to be installed in each direction and around the area of
excavation but this was not done in this case. In answer to a question from
Kelley, Grimes said this expense would not be covered ..by the City's
insurance. _
72.2 upon roll call, the motion passed, 6-0.
STREET IMPROVEMENTS/HALSELL ROAD
72.3 The Mayor introduced an appeal from a decision of the Planning Commission to
deny a request from Halsell Road property .owners for a waiver of off-site
improvement requirements. The Mayor called attention to a summary sequence
of events in connection with this appeal. The summary was distributed to
the Directors.
72.4 Dick Smith, resident of 1733 Caroline Drive, provided the Board with the
background on the appeal which began in July of 1986 with a lot split of six
acres on Halsell Road into three parcels. Smith said the Planning
Commission approved the lot split conditioned on the property owners signing
a Bill of Assurance. He said three families bought the property, with one
family signing a Bill of Assurances and he and one other family deciding not
to do so. Smith said the City Attorney told him the Bill of Assurance was
not valid as it referred to the wrong section of the ordinance, and drafted
another B111 of Assurance which Smith said he believed was valid. He said
it requires him to pay $4,950 for his two acres, with 10% to be added
annually until the City chooses to collect the money owed or to sell the
property at auction. Smith said he asked the Planning Commission to waive
that Bill of Assurance and that three commissioners voted in favor of the
waiver. Smith said he felt the other commissioners did not understand the
ordinance.
72.5 Smith said the ordinance stipulates that the cost of improvements should be
calculated according to what the property owner's "rational impact" is on
the road and what percentage of the cost of the improvements should be paid
by the property owner. Smith said three new homes on the property would add
only three or four cars to traffic on the road. He said he did not think
that was an intensive impact on the area.
72.6 City Manager Grimes recommended the Board approve the waiver, with the
understanding that the property owner should not request that the City of
Fayetteville improve Halsell Road. Grimes said he made this recommendation
in view of the fact that there have been so many misunderstandings, because
the last few lot splits approved by the Planning Commission have been
approved with the condition that the property owner not ask the City to
improve their share of the street if and when the street is improved, and in
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March 17, 1987
view of a portion of the City Attorney's letter of February 10 to the
Planning Commission Chairman which states "if the off site improvement
requirements and subdivision regulations are to be applied" -to lot splits,
Article IV, paragraph A of Appendix C should be amended to so provide".
Grimes said the City Attorney has drafted a proposed ordinance and the
Planning Commission has indicated they intend to give some study to this lot
split problem.
Director Martin, seconded by Kelley, made a motion to approve the
recommendation of the City Manager.
Director Hess said he thought the problem arose because the property owners
were considered as "subdividers". Hess.. suggested this definition be
reviewed.
Director Martin said he thought Smith got "crunched" by some regulations
which really apply to bona fide developers. He told Smith he thought the
intent had been to try to apply the regulations strictly in his case. Smith
said he thought the ordinance is being misinterpreted as far as .the amounts
which have been charged to property owners, because the City is requiring
subdividers pay 100% of improvements instead of charging them a percentage.
Martin said he thought that was a technical problem which the City wants to
address.
In answer to a question from Director Marinoni, Planning Director Carlisle
explained that lot split notices are filed with the Washington County
Circuit Clerk; and that any deeds to be recorded are supposed to come
through the City Planning Office to be stamped for recordation, affirming
the lot split. Carlisle said the Planning Office has not seen a deed for
this property. Carlisle told Marinoni that Washington County does not
refuse to file deeds if they are not stamped by the City.
Mayor Johnson pointed out that the Planning Commission is presently studying
the subdivision ordinance.
Upon roll call, the motion passed, 6-0.
Mayor Johnson commented that the Board had waived the Bill of Assurance for
Smith and had removed the Bill of Assurance filed by the Scroggs.
PARKING IMPROVEMENTS
The Mayor introduced a
of a Bill of Assurance
Road. She reported the
parking spaces be built
two years.
request from Fayetteville Bible Church for approval
to delay parking improvements at 2783 Mount Comfort
Planning Commission recommended approval but that 14
now and the remaining 12 spaces be installed within
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74.1 Steve Bartholomew, resident of 2809 Mount Comfort Road, said the church was
in agreement with the Planning Commission's recommendation. He asked if
after two years the church found it did not need the additional spaces,
could they request additional time. The Mayor said such requests have been
made. Director Hess pointed out that 26 spaces are requirEd to be built,
that it was not a matter of whether or not the spaces are needed. He
pointed out the Bill of Assurance allows the church to delay meeting the
requirement for two years. Bartholomew said he understood this.
74.2 Director Martin, seconded by Hess, made a motion to approve the
recommendation of the Public Works Director. Upon roll call, the motion
passed, 6-0.
CD FUNDS
74.3 The Mayor reported that the Board "committee of the whole" met on March 11
to consider uses of an additional $54,200 in Community Development Block
Grant funds. She said the committee recommended these funds be added to the
City's current housing rehabilitation program. She added that the City
would advertise a public hearing in the event an additional amount is
received for potential uses. Johnson explained that, since the
recommendation is to use the funds for an existing program, a public hearing
was not required to be held at this time.
74.4 Director Marinoni, seconded by Martin, made a motion to appropriate $54,200
to the housing rehabilitation program. Upon roll call, the motion passed,
6-0.
ARTS CENTER BUDGET
74.5 The Mayor introduced a request for approval of a six-month budget for the
Arts Center Council. Johnson explained the council requests a total $30,000
budget for the period of January through June of 1987, with $15,000 to be
appropriated by the University of Arkansas, and $15,000 to be matched by the
City of Fayetteville.
74.6 In answer to a question from Director Hess, Administrative Services Director
Linebaugh said CEC excess funds were being split between the Advertising and
Promotion Commission and the Arts Center. Hess asked Linebaugh if he would
assume there would be a certain amount of revenues before splitting the
funds on a 50/50 basis. Linebaugh said estimates would be used initially
but would be corrected after a period of time.
74.7 Linebaugh told the Board a budget adjustment would be necessary between the
General Fund and the Arts Center Fund.
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Director Martin, seconded by Hess, made a motion to approve the staff • 75.1
recommendation and the concomitant budget adjustment. Upon roll call, the
motion passed, 6-0. f'
CITIZEN COMMITTEE APPOINTMENTS
Director Kelley reported for the Board Nominating Comrttittee. Kelley
reported the committee met and recommends the following appointments:
Advertising & Promotion Commission:
Board of Adjustment:
Board of Housing & Construction Appeals:
Civil Service Commission:
Historic District Commission:
Industrial Park Committee:
Library Board of Trustees:
Robert Sanders
Dennis Becker
C. Larry Tompkins
Tommi Ackley Perkins
George T. Williams
Thelma Fuller
Herbert A. Lewis, Jr.
Bruce Armstrong
Ron Shumate
Dorothy J. Bowen
75.2
Director Kelley, seconded by Martin, made a motion to approve the 75.3
recommendations of the Committee. 'Upon roll call, the motion passed, 6-0.
Kelley reported the committee discussed the possibility of allowing
residents from outside the City limits to serve on the Advertising &
Promotion Commission and the Industrial Park Committee. He said this would
be discussed again. Director Marinoni said the Planning Commission ought to
be added as it oversees the five mile planning zone outside the City limits.
AIRPORT -COMMITTEE
EXPRESS RENT A CAR LEASE
Ernest Lawrence, Attorney for Hart Motor Company, spoke on behalf of Express
Rent A Car's application for a car rental booth at the airport. Lawrence
said the terminal is designed for five car rental booths, four of which are
being used for that purpose. Lawrence said Hart, through its business
contacts, has already developed a customer demand at the Airport. He said
from June through October of 1986, the company furnished 840 rental units at
the airport by picking people up there. He pointed out this had produced no
revenue for the airport, whereas having the rental booth would allow an
estimated $14,500 in additional revenue for the airport. He added that the
company has agreed to bear the expense of constructing 14 parking spaces.
He explained credit for parking charges would be given to Hart until the
investment has been recouped or until the lease is terminated. Lawrence
noted that the City Attorney prepared an opinion for airport staff in which
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March 17, 1987
he stated that FAA regulations require the City to grant space to a viable
applicant if space is available.
Mayor Johnson asked for the recommendation of the Airport Committee.
Director Marinoni, seconded by Kelley, made a motion to approve the
application.
Tom Lewis spoke on behalf of Budget Rent A Car, currently a tenant at the
Airport. Lewis said that company believed four major franchises presently
at the airport are adequately serving the public, and there 1s no need for
additional service. Lewis said they believed a local agency cannot offer
some services which can be offered by a major franchise, such as reservation
service, and "pool and drop-off" cars. Lewss asked the Board to vote
against the motion, in support of the present tenants.
76.4 Director Martin said the issue was carefully considered by the Airport
Committee but has become less subjective in light of the City Attorney's
opinion. Lewis said he thought the City will ultimately not get good
service with anyone if there are too many people involved and no company has
enough business to survive. Martin said the City and the airport
appreciates the service of the present tenants.
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Upon roll call, the motion passed, 6-0.
RESOLUTION NO. 16-87 APPEARS ON PAGE 7 OF ORDINANCE & RESOLUTION
BOOK )(u U 1 1 I
CAR RENTAL LEASES
The Mayor introduced a resolution authorizing execution of five-year leases
with Budget, Baker, Carco and National car rental agencies, for car rental
booths in the Airport terminal building.
76.7 The Mayor asked for a recommendation from the Airport Committee. Director
Lancaster recommended the leases be approved. Lancaster pointed out that
leases were originally drafted with increases in the rent but, when a fifth
agency became involved, it was decided not to raise the rent as a concession
to the present tenants. Director Hess seconded the motion.
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Tom Lewis, speaking on behalf of Budget Rent A Car, commented that because
the City chose to approve an additional franchise does not mean there will
be 20% more people getting off airplanes. Lewis asked that the deplanement
fee be lowered from $.0826 to $.0661. Airport Manager Dale Frederick stated
the staff agreed with the present rates before the Board. He said the other
companies have not opposed the present rates.
Upon roll call, the motion passed, 6-0.
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March 17, 1987
RESOLUTION NO. 17-87 APPEARS ON PAGE /1 OF ORDINANCE & RESOLUTION
BOOK XXWII
AIRPORT PROJECTS
TAXIWAY OVERLAY GRANT
The Mayor introduced a resolution authorizing acceptance of a grant
agreement from the FAA for a taxiway overlay project. The Mayor reported
the City's share for this project was $73,324, with the federal funds for
the project being in the amount of $595,477. She said the City's share was
included in the 1987 budget.
Director Lancaster, seconded by Marinoni, made a motion to approve the
resolution. Upon roll call, the motion passed, 6-0.
RESOLUTION NO. 18-87 APPEARS ON PAGE 34 OF ORDINANCE & RESOLUTION
BOOK x6C111
GRANT AMENDMENT/TAXIWAY & LIGHTING PROJECT
The Mayor introduced a resolution authorizing execution of Amendment No. 2
to the grant for reconstruction of a portion of the parallel .taxiway and
expansion of the terminal apron, including relocation of existing and new
lighting and fencing. She reported the amendment would result in no cost to
the City.
Director Lancaster, seconded by Marinoni, made a motion to pass the
resolution. Upon roll call, the motion passed, 6-0.
RESOLUTION NO. 19-87 APPEARS ON PAGE Y7 OF ORDINANCE & RESOLUTION
BOOK XXVIII
GRANT AMENDMENT FOR REIMBURSEMENT
The Mayor introduced a resolution authorizing execution of Amendment No. 1
to the grant for an airport access road project which was completed in 1984.
She reported this amendment would allow the City to request additional
reimbursement of $5,438.44 on this project.
Director Marinoni, seconded by Hess, made a motion to approve the
resolution. Upon roll call, the motion passed,- 6-0.
RESOLUTION NO. 20-87 APPEARS ON PAGE SO OF ORDINANCE & RESOLUTION BOOK
xXulij
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AIR MUSEUM LEASE
March 17, 1987
78.1 The Mayor introduced a request from the Air Museum Board for a resolution
authorizing execution of a lease with the Arkansas Air Museum for the use of
the Old White Hangar at the Airport.
78.2 Director Marinoni, seconded by Hess, made a motion to approve the
resolution.
78.3 Johnson reported the Airport Committee and Air Museum Board met to work out
the terms of the lease agreement.
78.4 Director Martin recalled that last year the Old White Hanger was in terrible
shape and the Board chose to rehabilitate it so it would be a useful
structure at the airport. He said he supported that action. Martin said it
was clear that the Air Museum would be the prime beneficiary of the
expenditures made on the hangar, but he did not recall that it was ever
proposed that the City subsidize the operations of the Air Museum. Martin
said he could not support it and thought the Air Museum Board should defer
opening the Air Museum until they have money to operate it.
78.5 Jim McDonald, Air Museum Board member, said the request is for the City to
pay for six months of utility expenses only. He said they intend to start a
fund drive and feel they will be able to supply utilities and other items
that are needed after that time. He said display cases have been donated by
the University of Arkansas and money has been promised for insurance
purposes.
78.6 Marinoni explained the lease was for a term of 10 years, with an option to
renew in two successive ten-year periods, at a cost of $1 per year.
78.7 Mayor Johnson said the request includes an insurance premium for one year
for the building only, in the amount of $1,574. She said this does not
cover contents insurance for which the museum will be responsible in
addition. She added that fire alarm costs for six months, amounting to
$108, are necessary because of the sprinkler system which was installed.
Johnson said because of renovation she did not anticipate any funds being
necessary for repairs.
78.8 Director Hess suggested the City loan the amount requested to the Airport
Museum which would then pay the money back at the end of six months.
78.9 Director Lancaster said he did not think the Air Museum Board could have a
fund drive without having the Museum already in operation. He said the Air
Museum hopes to be self-supporting. He said he viewed the Museum as he
viewed the library and parks.
78.10 Director Kelley asked where the money would come from to pay for this
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March 17, 1987
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expense. Administrative Services Director Linebaugh said funds would have 79.1
to come out of unappropriated surplus reserves.
Director Kelley asked if the Airport Committee would have jurisdiction over
reviewing the lease. Director Lancaster said, if the lease is approved,. the
Airport Committee would recommend to the Board that the Old -White Hangar be
removed from the jurisdiction of the Airport and considered a separate
entity such as the library. In answer to a question from Director Kelley,
Lancaster said the lease had come before the Airport Committee. The Mayor
said Directors Lancaster and Marinoni [Airport Committee members] met with
the Air Museum Board, Airport staff, Administrative Services Director
Linebaugh, and City Attorney McCord.
Director Martin said the reconstruction of the Old White Hangar was never
predicated on the Air Museum but on saving the building. He said he didn't
think the public was ever confronted with the fact that the Old White Hangar
was being refurbished for the Air Museum.
The City Manager asked if the motion included approval of a budget
adjustment. Marinoni added that to his motion.
Kelley said he would vote in favor of the motion but felt the lease came
before the Board improperly and should have come before a meeting of the
Airport Committee, with a recommendation from that committee.
Upon roll call, the motion passed, 5-1, with Martin voting in the minority.
RESOLUTION NO. 21-87 APPEARS ON PAGE S.? OF ORDINANCE & RESOLUTION
BOOK A.)0//j(
INDUSTRIAL PRETREATMENT CODE
The Mayor introduced an ordinance adopting "by reference" an Industrial
Pretreatment Code for the City of Fayetteville. The Mayor explained the
Code was an update of the City's present industrial pretreatment ordinance,
and incorporates recent federal and state wastewater treatment guidelines.
The City Manager read the ordinance for the first time. Director Hess,
seconded by Lancaster, made a motion to suspend the rules and place the
ordinance on its second reading. Upon roll call, the motion passed, 6-0.
The ordinance was read for the second time. Director Hess, seconded by
Marinoni, made a motion to further suspend the rules and place the ordinance
on its third and final reading. Upon roll call, the motion passed, 6-0.
The ordinance was read for the third time. Upon roll call, the ordinance
passed, 6-0.
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OORDDINANCE NO. 3250 APPEARS ON PAGE /36 OF ORDINANCE & RESOLUTION BOOK
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FLOOD DAMAGE PREVENTION CODE
80.1 The Mayor introduced an ordinance adopting "by reference" a Flood Damage
Prevention Code for the City of Fayetteville. The Mayor explained this was
an update of the regulations for the National Flood Insurance Program. `
80.2 The City Manager read the ordinance for the first time. Director Hess,
seconded by Marinoni, made a motion to suspend the rules and place the
ordinance on its second reading. Upon roll call, the motion passed, 6-0.
The ordinance was read for the second time. Director Hess, seconded by
Marinoni, made a motion to further suspend the rules and place the ordinance
on its third and final reading. Upon roll call, the motion passed, 6-0.
The ordinance was read for the third and final time. Upon roll call, the
ordinance passed, 6-0.
ORDINANCE NO. 3251 APPEARS ON PAGE 4.37
XXiv
BID AWARDS
OF ORDINANCE & RESOLUTION BOOK
COMPUTER PURCHASES
80.3 The Mayor introduced consideration of the award of bid for the purchase of
$29,981.26 in computer equipment from the low bidders. She reported the
expense is budgeted and recommended by the Administrative Services Director.
80.4
Linebaugh pointed out that the bid tabulation sheet shows two low bids which
are not recommended because they do not meet specifications.
80.5 Director Lancaster, seconded by Martin, made a motion to recommend approval.
80.6
In answer to a question from Director Marinoni, Linebaugh explained this
purchase is part of the original large computer package which was approved
by the Board. He pointed out the staff chose to seek separate bids for
certain miscellaneous equipment, rather than including it in the main
purchase. Upon roll call, the motion passed, 6-0.
SCOREBOARDS
80.7 The Mayor introduced consideration of the award of bid for the purchase of
softball scoreboards for the Parks and Recreation Division. She reported
the low bidder was Riggs Recreation Equipment, bidding $3,355.12.
80.8 Director Martin, seconded by Lancaster, made a motion to award the bid to
the low bidder. Upon roll call, the motion passed, 6-0.
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READY -MIXED CONCRETE
March 17, 1987
The Mayor introduced consideration of the award of bid for the purchase of
ready -mixed concrete on an as -needed basis. She reported the overall low
bidder was Tune Concrete Company.
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Director Hess, seconded by Marinoni, made a motion to award the bid to Tune 81.2
Concrete, the low bidder. Upon roll call, the motion passed, 6-0.
BID WAIVER/SANITATION TRUCK
The Mayor introduced a request from the Public Works Department for an 81.3
ordinance waiving the requirements of competitive bidding for the purchase
of a rear -loader sanitation truck from Bucy Equipment Company, at a cost of
$52,000; and the approval of a budget adjustment.
The City Manager read the ordinance for the first time. Director Lancaster,
seconded by Hess, made a motion to suspend the rules and place the ordinance
on its second reading. Upon roll call, the motion passed, 6-0. The motion
passed, 6-0. Director Marinoni, seconded by Lancaster, made a motion to
further suspend the rules -and place the ordinance on its third and final
reading. Upon roll call, the motion passed, 6-0. The ordinance was read
for the third time. Upon roll call, the ordinance passed, 4-2, with
Directors Martin and Kelley voting in the minority.
ORDINANCE NO.3.2S02 APPEARS ON PAGE /47 OF ORDINANCE & RESOLUTION BOOK
xxrV
FINANCE COMMITTEE REPORT
1986 BUDGET ADJUSTMENTS
Director Martin reported the Finance Committee met on March 11 to consider
budget adjustments for 1986 and the adoption of a budget adjustment policy
,recommended by the staff. Martin commented that the City operated within
budget in 1986. He said there were a number of budget adjustments but
virtually all of them had offsets. Martin said a small number of the
adjustments did not have offsets but most if not all had been approved in
advance by the Board or requested by the Board.
Martin, seconded by Kelley, recommended approval of the budget adjustments
which appear at the end of the December 31, 1986 financial statements. Upon
roll call, the motion passed, 5-1, with Johnson voting in the minority.
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BUDGET ADJUSTMENT POLICY
March 17, 1987
82.1 Martin reported the old budget adjustment policy still contained leeway for
the staff to proceed in directions which may not be approved by the Board.
Martin said Linebaugh had developed a new policy and procedure which the
committee reviewed and unanimously proposed to the Board for adoption.
82.2 Scott Linebaugh said the main change is to emphasize strongly to division
heads that they must stay within their assigned budget. He said budget
adjustments will be granted only within the program unless it is an
emergency or deals with maintenance pool personnel. Linebaugh explained a
new form has been implemented which must be completed and approved when
going over -budget to date.
82.3 Director Hess said
perhaps being too
restrictiveness was
months or more, th
discretion.
the committee discussed the possibility of the policy
restrictive. He said the committee felt the
warranted now but hoped that, over the course of a few
e policy could be gradually eased at Linebaugh's
82.4 Director Martin, seconded by Hess, made a motion to approve the proposed
budget adjustment policies and procedures. Upon roll call, the motion
passed, 6-0.
FIVE-YEAR PLAN
82.5 Director Martin reported the Board had received a memo dated March 9 from
the City Manager and Department Directors concerning the development of a
strategic five-year plan for the City. Martin said the staff was given a
March 31 deadline for the first draft of this plan, but after review, has
recommended a timeline which would call for completion of the project in
August. Martin commended the staff for taking this new approach.
82.6 Martin, seconded by Marinoni, made a motion to approve the five-year
planning process recommended by the City Manager.
82.7 City Manager Grimes told the Board the staff has access to an individual, R.
W. Wooten, who has spent a career developing such plans for General
Electric.
82.8 Upon roll call, the motion passed, 6-0.
BUDGET ADJUSTMENT
82.9 The Mayor introduced a request from the Administrative Services Director for
a budget adjustment for the Customer Accounting and Collection Division, to
transfer $1418 from the Vehicle and Machine Maintenance Account to the
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March 17, 1987
Insurance -Self Account, to cover the cost of damage to a vehicle which was
not covered by insurance.
Director Martin, seconded by Kelley, made a motion to approve the request.
Director Hess asked why the vehicle was not covered by insurance. Linebaugh
explained this vehicle was covered by "self-insurance" and the cost of
repair was over the $500 which had been included in the budget for self-
insurance.
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83.1
83.2
83.3
In answer to a question from Director Marinoni, Linebaugh said the vehicle 83.4
was covered by liability insurance.
Upon roll call, the motion passed, 6-0. 83.5
OTHER BUSINESS
WASTEWATER TREATMENT PLANT
Director Hess asked for an update on the Wastewater Treatment Plant
construction progress. City Manager Grimes referred to the summary report
in the agenda from the project coordinator. Grimes said he had just
received an update which indicates that "Segment B" of the project is on
schedule; there is some question as to whether grass will be sprigged on the
land application as soon as desirable; the pipeline contractor is proceeding
well with that work and the City is extremely satisfied with his
performance.
Grimes said the EPA has approved a 120 day extension, and the Department of
Pollution Control and Ecology is processing the final grant amount of
approximately $1,900,000 which should be forthcoming.
COMMUNITY DEVELOPMENT PROJECTS
Director Hess asked that serious consideration be given to the City creating
its own "community development foundation" in its planning process. Hess
remarked that the City can expect total loss of those funds in the next two
years.
ANIMAL SHELTER
Director Marinoni requested a explanation from the staff concerning recent
events at the Animal Shelter. Public Safety Director Marty Coates reported
there was a discovery of'a loss of funds and an investigation pursued. He
said that information is being turned over to the prosecutor.
83.6
83.7
83.8
83.9
84.1
84.2
84.3
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March 17, 1987
HIGHWAY 265 & 45 INTERSECTION
Director Martin expressed thanks for efforts in getting a traffic light
installed at the intersection of Highways 265 and 45. Martin commented that
it was "a lifesaver" for the citizens.
MINUTES
The minutes of the previous meeting were approved as distributed.
ADJOURNMENT
With no further business before the Board, the meeting was adjourned at 8:45
p.m.
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