HomeMy WebLinkAbout1987-03-03 Minutes56
MINUTES OF A MEETING OF THE CITY BOARD OF DIRECTORS
A regular meeting of the Fayetteville City Board of Directors was held on
Tuesday, March 3, 1987 at 7:30 p.m. in the Directors' Room of City Hall, 113
West Mountain Street, Fayetteville, Arkansas.
PRESENT• Assistant Mayor Bumpass; Directors Martin, Kelley, Marinoni
and Hess; City Manager Grimes, City Attorney McCord, City
Clerk Kennedy, Department Directors Burch, Coates and
Linebaugh; members of the press and audience.
ABSENT: Directors Johnson and Lancaster
CALL TO ORDER
56.1 The meeting was
Directors present.
called to order by Assistant Mayor Bumpass, with five
The Assistant Mayor asked for a moment of silence.
MONTHLY REPORT TO PUBLIC
56.2 City Manager Don Grimes
56.3
presented a monthly report to the public
for the month of February.
Workers' Compensation Report
and Board
Grimes reported five employees suffered medical injuries in February, two of
these in the Public Safety Department, one in Public Works and one in
Administrative Services.
56.4 Grimes told the Board that graphs showing each department's progress would
be made available on a quarterly basis.
Administrative Services Department
56.5 Grimes reported highlights of accomplishments in the Administrative Services
Department:
Personnel: Advertised and filled ten full-time positions and
advertised all Parks Division summer positions; held elections twice
for filling of "employee representative" vacancy on the Grievance
Committee.
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March 3, 1987
Accounting and Audit: Converted to accounting for the new OMI contract 57.1
for the new wastewater treatment plant; implemented all cost of living
raises and step raises with zero memo checks for the past four
payrolls; received a final revenue sharing payment of $16,194.
Business Office: By enforcing the new "promise" policy (which involves
accepting two promises per year) the number of delinquent accounts has
been reduced by 5%; this percentage should increase as the year
progresses. Past due bills for bad debt customers are now retained to
bulk rate mailing, this will save about $100 per year on mailing
expenses.
57.2
Building Maintenance. Currently training the new custodian in minor 57.3
shop work in order to make his shift more productive; he assists in
such work when his housekeeping jobs are completed.
Purchasing: Received computer, printer and computer accessory bids; 57.4
released RFP on Employee Assistance Program renewal.
Data Processing: Building renovations to house the new computer have
been started; ordered training courses to help get started with the new
computer; personnel in accounting, data processing and police are
already using the courses. A timetable for implementation of the
computer system has been set, up; it is loose at the request of Don
Wiggington because priorities might change as we bring up new systems.
Customer Accounting and Collection (Meter): Reviewed inspection
records for Greenland and Farmington to determine if there were any
accounts tied on to sewer that weren't being billed; due to this review
and some on-site inspections, 19 accounts were found to be tied on
sewer.
Shop: Two bulk oil storage tanks were delivered the first week of
February. This will allow us to bid engine oil in bulk -which will
result in a cost savings of at least $1 per 4allon. We now pay $4.76
per gallon. We have quotes of $3.60 per gallon by going to bulk.
57.5
57.6
57.7
Municipal Court: In the last report, it was mentioned that it was 57.8
planned to reduce the number of trial resets by 50%. In the last two
weeks there has been a drastic cut in the number of resets granted by
the City Prosecutor's Office. After meeting with the Judge, it was
decided that a case would be reset only to the next week, and if an
attorney or defendant needed more time, they would have to get approval
from the Judge. This has resulted in a cut from approximately 30
resets for the week of February 11 to five resets for the week of
February 18 and only one reset in the past week.
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March 3, 1987
Public Safety Department
Grimes reported on activities which took place in the Public Safety
Department during February:
58.2 Police Division: Awards banquet held on February 6; officers changed
to new navy blue uniforms on February 23 with no additional cost to the
citizens; Detective Steve Copinger received "Officer of the Year" award
from the Fayetteville Exchange Club; Detective Tracey Risley attended a
"Traveling Criminals Seminar"; Sergeant Jerry Friend was assigned as
new "Juvenile Officer". Over 600 new warrants were received from
Municipal Court, with Warrant Officer Gary Dugger serving about 150
warrants. Total arrests exceeded 400. Three CRTs arrived at the
police division and some personnel are attending computer classes.
There have been two meetings with Southwestern Bell Telephone and AT&T
concerning the 9-1-1 system which is expected to be operation in August
1988.
58.3 Fire Division: All personnel have completed CPR training, with five
persons now certified as CPR instructors; 19 persons underwent drill
training. The division hosted a hydrant maintenance school for fire
and water department employees. Captain Larry Poage gave ten fire
prevention education presentations to 150 persons, conducted three
junior fire marshal training programs at private schools, and counseled
one juvenile fire setter. A new personnel evaluation system was
developed based on performance objectives and submitted for approval
and implementation on April 1. The division received and taped a
satellite video teleconference conducted by FEMA and the National Fire
Academy on Firefighter Safety and Fitness. On February 18 the police
and fire divisions held a chili supper at the Central Fire Station to
promote better understanding between the two divisions, with the FOP
and Fire Local providing costs.
58.4 Inspection Division: Continued in-house training and attended three
days of plumbing school.
58.5 Communications Division: Two new dispatchers are in training; uniforms
will be ordered for dispatchers who have been employed at least three
months; applications are being accepted for remaining dispatcher
positions; dispatchers have begun doing clerical work for the Police
Division.
Public Works Department
58.6 Grimes reported the Public Works Department began implementing programs
planned for 1987 - 34 major maintenance projects, 31 engineering and
construction projects, seven major traffic projects, 16 parks and recreation
projects and seven airport projects. Five year goals, objectives, plans and
expenditures are being developed and scheduling for the writing of the
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March 3, 1987
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operations manuals is in process. 258 calls, complaints and action requests 59.1
were handled..
Traffic: Sign bid opened; new NEMA controller installed at North and 59.2
Leverett; controller upgraded at West and Lafayette from fixed time to
solid state; controller installed at St. Charles and Dickson.
CD and Planning: 52 building permits issued; five rehabs in process; 59.3
seven meetings; work on requirements for new setback problems.
Sanitation: Working on solving tire disposal problem with landfill; 59.4
contacted commercial accounts on tire problem; planning for Spring
cleanup.
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Maintenance and Engineering: Worked on several drainage problems; held
fire hydrant school on February 24; underwent a Labor Department
inspection; coordinate pavement management studies with city •of Fort
Smith.
Streets: Cleaned sidewalks and curb along Highway 471; provided gravel
street maintenance; conducted brush and tree removal ,on alleys and
intersections; cleaned ditches; installed gravel surface on road to
Combs Park.
59.5
59.6
Water/Sewer: Total jobs completed - 137 leaks, taps, repairs. 59.7
Parks and Recreation: specifications prepared for purchasing
scoreboards; playground plans completed for Wilson Park; maintenance
work scheduled; taking applications for:summer help.
Pollution Control/OMI: General cleanup of facilities; working on
transfer of city employee records; writing new pretreatment article ,for
City Code.
59.8
59.9
Airport: Rotating beacon repair; quarterly fuel farm inspections; 59.10
working on finishing White Hangar. ..
In answer to a question from Director Martin, City Manager Grimes said a 59.11
rough draft of the City's five-year plan would be available by March 31, and
that the Board would be asked to review this within the next week.
In answer to a question from Assistant Mayor Bumpass, Grimes said the radio
system was working very well, with the staff in the process of getting all
departments on the proper channels. Bumpass asked that the Board be given a
brief tour of the communications facility.
59.12
Bumpass asked about the status of the Gregg Street project. Grimes pointed 59.13_
out this was not a City street project but was a 75% federally funded
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March 3, 1987
60.1 project being coordinated by the State Highway Department. He said he
estimated it wou2d be completed by early Spring.
60.2 Bumpass asked for an explanation of the utility cuts being done on Old Wire
Road between Mission and Old Missouri Road. Grimes explained some of these
were made because of a water problem but others were due to a construction
project taking place in the area for which utility cuts were necessary.
Grimes said temporary patching was being done only because hot mix material
is not available right now.
60.3 Bumpass asked about the status of the Township Road extension. Grimes said
he observed structures were complete and base material was being applied.
He said when the weather permits the remainder of the project should move
along rapidly, with completion hopefully by mid -summer.
60.4 Grimes, at the request of Director Martin, agreed that at some future date
he would provide the Board with a report regarding his evaluations of the
department directors.
60.5 Grimes told Martin he had not yet submitted a revised report for the Public
Works Director concerning performance audit items.
60.6 In answer to a request from Martin for a report concerning the city's
overall plans in working with the Humane Society, Grimes reported that the
City's relationship with them is good and, according to Public Safety
Director Coates, things are in good shape.
60.7 Director Martin stated that in Bob Franzmeier's progress report dated
February 20 the EPA has indicated Wastewater Treatment Plant project grant
funding may be in jeopardy if deadlines are not met. Martin asked Grimes if
the City had a plan for dealing with this possibility. Grimes explained
that last August Bob Franzmeier expressed the opinion that the contractor
was not on schedule. Grimes said that since that time the contractor has
asked for a time extension which was not granted by the City. He said the
City did formally request from the EPA an extension of 120 days from the
deadlines in the Administrative Order and the EPA has verbally agreed but
has stated that if the work on Phase I and II is not completed by the new
deadlines (of April 30 for start up and June 30 for completion) the City may
lose its remaining grant money. Grimes said he had sent a letter on
February 25 to the contractor notifying them that any damages for fines
incurred or grant moneys lost would be passed on to the contractor. Grimes
said that the contractor had a performance bond and he believed the
contractor would be financially able to indemnify the City. He said that
until EPA approves the extension the Department of Pollution Control and
Ecology cannot release the final $1.9 million in grant funds to the
City. Martin said he hoped Grimes was considering all the alternatives
available to the City and not just the avenue of protesting by letter. He
said he objected to discovering such information about the project from the
press. Grimes said he thought that information had been included in
progress reports which have been a part of Board agendas.
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March 3, 1987
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Director Bumpass said he saw a "bleak scenario" unraveling when 61.1
subcontractors begin to make claims for payments for work they have
completed.
Director Martin asked that a report on the status of the project be made at 61.2
each Board meeting until the plant is completed.
Director Kelley noted that the City Manager's monthly report makes no 61.3
reference to the City's financial condition and he asked'that such
information be included in the monthly report to the Board.
COURTHOUSE TRAFFIC SIGNAL
Assistant Mayor Bumpass introduced a recommendation from the City Traffic 61.4
Superintendent in response to a request from a citizens' "Courthouse
Crosswalk Committee" that the City appoint a committee to study the
condition of the -pedestrian crosswalk in front of the Courthouse on College
Avenue between Mountain and West Center Streets. Bumpass noted that Larry
Froelich was present as secretary and spokesman for the citizen committee.
Traffic Superintendent Perry Franklin explained that there had been a 61.5
temporary signal located at the'intersection of College and Center for many
years which' did not meet Arkansas Highway Department Standards. He
explained that, when the City applied for a permit for a signal to be
located at College and Meadow, the Highway Department required the City to
remove the signal at College and Center. Franklin said that, after the
signal was removed, the City staff was contacted by several groups of
persons concerned for the safety of pedestrians crossing in front of the
Courthouse. Franklin said a new study was made of pedestrians crossing at
the location and based on that the Highway Department has now agreed to
issue a permit to the City for a pedestrian actuated signal at College and
Center. Franklin said he thought such a signal would cost from $6,000 to
$7000 and he estimated labor costs at $3,000 to $4,000. Franklin pointed
out that there were no funds available in the budget for this expense.
Director Hess said, if there was some peril to citizens, the signal should 61.6
be installed as soon as possible. He asked if offsetting funds could be
found in the budget for this expense. Franklin suggested the possibility of
the City entering into an arrangement with others whereby the City would be
responsible for only half the expense. Director Marinoni asked if
Washington County had been approached in this regard. Franklin said that he
had discussed this with County Judge Charles Johnson who was very receptive
to the idea of sharing costs but who told
him that it would require the approval of the Quorum Court. City Manager 61.7
Grimes said he recommended the 50/50 cost sharing arrangement as well.
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March 3, 1987
Director Hess, seconded by Marinoni, made a motion that, providing an
offsetting budget item can be found and that there be some mutual sharing
between the City and the County, a signal be erected as soon as scheduling
dictates.
Director Kelley asked how the City would handle its share of the expense.
City Manager Grimes said he would rather not offset this expense out of the
Traffic Division budget as other projects in that division are just as
important. Grimes said he would prefer to have the expense taken out of
General Fund reserves. Kelley expressed objections to making an allocation
without knowing from where the money would be obtained. Director Martin
suggested that decision be left with City staff who would advise the Board
by mid -year.
Hess, with Marinoni in agreement, amended his motion to state that funding
would be taken from the budget based on recommendation from the staff. Upon
roll call, the motion passed, 5-0, with Directors Johnson and Lancaster
absent.
Bumpass suggested that Larry Froelich arrange to meet with City Manager
Grimes and with the Washington County Quorum Court.
SIGN APPEAL
Assistant Mayor Bumpass introduced an appeal from the literal provisions of
the Sign Ordinance from LeRoy Pearce, for "Boardwalk Jeans" located at 632
W. Dickson Street. Bumpass said Pearce was requesting permission to erect a
21.39 square foot on-site freestanding sign, at a height of six feet, at a
six foot setback from street right-of-way. He explained the ordinance
requires a sign of that size to be set back a minimum of 21 feet from street
right-of-way, unless the Board determines that strict enforcement would
cause practical difficulties due to circumstances unique to the sign under
consideration and such a variance would be in keeping with the spirit and
intent of the Sign Ordinance.
Mr. Pearce said he had converted what had been a bowling alley into a "mini
mall" and he explained that the entrance is obscure and he has been using a
portable sign which can be seen by people walking by. Mr. Pearce
distributed pictures to the Directors of several alternative signs. He said
he did not know until notified by City staff that he was doing anything
wrong and he commented that he could not do business without some kind of
advertising. Pearce explained how he kept a record of his daily sales which
demonstrated that sales dropped considerably when he did not have the use of
the sign.
62.7 Director Marinoni noted there were a number of businesses in that mall and
he asked if others were content with their present sign arrangements.
Pearce said there were several "service" businesses and he thought they
would like to have a sign such as he is proposing. He said all the
March 3, 1987
businesses in the mall were advertised on a wall sign which includes the 632
Dickson Street address. THe said "Boardwalk Jeans" was the furthest back in
the mall and that no other*.lousiness has asked'''for a sign. Bumpass pointed
out that the .Board, in the past, had approved double -sided signs which
contain the individual names of various businesses at one location.
Director Kelley asked if the variance would be granted to the land owner or
the business owner. Pearce said he was requesting the variance as the land
owner and stated he would prefer the third alternative shown on material
which he had distributed. He told the Board the sign would be lighted at
night. He added that the best thing would be to use the present sign he has
and take it inside at night. Building Superintendent Freeman Wood pointed
out to the Board that this would be a portable sign, a different matter from
the permanent freestanding sign being requested in the petition. Pearce
said he could make the portable sign permanent.
Director Martin expressed concern that, if this variance were granted, other
requests would come from persons in similar situations who would wish to use
portable signs.
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The City Attorney said he thought the issue before the Board wasKnot to 63.4
permit a variance for a portable sign because the variance provision in the
Sign Ordinance expressly provides that. the City Board cannot grant a
variance for portable signs. He said the issue was whether or not to grant
a variance for a freestanding sign that does not meet the setback
requirements.
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Director Marinoni, seconded by Kelley, made a motion to grant the setback 63.5
request. It vas clarified that the proposed sign would be a permanent
freestanding sign and that the variance would be granted to the property
owner. Upon roll call, the motion passed, 5-0.
AIRPORT COMMITTEE REPORT
ADVERTISING DISPLAY LEASES
In the absence of committee chairman Lancaster, Director Marinoni reported 63.6
on the Airport Committee meeting of February 25. He reported the committee
considered requests for leases with the Ramada Inn, the Park Inn and the
Holiday Inn, for advertising display space at the Airport. He explained the
Airport terminal lobby has space reserved for advertising for Fayetteville
businesses, with each business paying $80 per month for a lease term of one
year. Marinoni reported the committee recommended approval.
Marinoni, seconded by Kelley, made a motion to approve a resolution 63.7
authorizing the Mayor and City Clerk to execute leases with the Ramada Inn,
Park Inn and Holiday Inn for advertising display space at' the Airport. Upon
roll call, the motion passed, 5-0.
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March 3, 1987
RESOLUTION NO. 12-87 APPEARS ON PAGE 5S/ OF ORDINANCE & RESOLUTION BOOK
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DIRECT TELEPHONE DISPLAY LEASE
Marinoni reported the committee considered a request from the Ramada Inn to
lease direct dial telephone space on the Airport's existing carousel, at a
cost of $20 per month plus deposit. Marinoni explained the Airport Terminal
lobby contains an eight -sided carousel with each side representing a direct
telephone connection to Fayetteville hotels or motels with a small space for
advertisement. Marinoni said the Ramada Inn wishes to reserve one space but
intends to use it only for advertising and not for telephone. Marinoni
reported the committee recommended approval.
64.2 Marinoni expressed opposition to this request, stating he feared this could
become an opportunity for others to use the phone pedestal for advertising,
at a fee of only $20 rather than the standard $80 fee used for advertising
on the wall.
64.3 Director Martin asked if the committee considered whether the carousel space
might be leased contingent on the fact that Ramada Inn would have to
relinquish its space if a request for telephone space came about.
64.4 Director Kelley spoke in favor of the request based on the fact that the
Ramada Inn will be paying $80 per month for advertising display space on the
wall. Kelley said he thought the $20 phone space was a wise supplement to
the other lease.
64.5 Kelley, seconded by Hess, made a motion to approve the resolution. Director
Hess pointed out only two of the eight carousel spaces are presently being
leased.
64.6 Public Works Director Burch explained the Ramada Inn intends to advertise
the fact that the cost of making a call from a public phone will be refunded
to the customer.
64.7 Upon roll call, the motion passed, 4-1, with Marinoni voting in the
minority.
RESOLUTION NO. 13-87 APPEARS ON PAGE 67 0 OF ORDINANCE & RESOLUTION
BOOK $ V (1
HANGER LEASE
64.8 Marinoni reported the committee considered a request from Younkin Air
Service to lease a twin engine T -hanger for $135 per month for a term of 12
months.
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March 3, 1987
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Marinoni, seconded by Kelley, made a motion to accept the lease application. 65.1
Director Martin noted the airport staff was preparing a long-range financial 65.2
plan and he said he would like to see this before acting on this request.
He asked if the T -hangar was financed with long-term financing. Scott
Linebaugh said it was financed with a five-year lease because the City has
been unable to obtain long-term financing. In answer to a question from
Martin, Linebaugh said the reason for this was because there is not .enough
money being generated to cover the principal and interest payments which
would be necessary for long-term financing.
Marinoni explained $135 was .charged for twin engine aircraft space and $110 65.3
for single. engine aircraft space. He said these payments were structured
comparably to rates charged in Springdale for private aircraft. Marinoni
said there are only two vacancies of the 23 units available.
Upon roll call, the motion passed, 4-1, with Martin voting in the minority. 65.4
RESOLUTION N0.14-87 APPEARS ON PAGE 377 OF ORDINANCE & RESOLUTION
BOOK i x ✓ tt
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CHANGE ORDERS
Assistant Mayor Bumpass introduced a resolution authorizing the approval of - 65.5
two change orders to the City's contract with Olson Construction Company for
construction of the Wastewater Treatment Plant. Bumpass said the engineer
reports the change orders to be necessary in order to complete the liquid
treatment portion of the plant. He said the contractor estimated $6,730 for
Change Order No. 17, for additional pump flanges, and $2,524. for Change
Order No. 18, for the modification of a support channel at the recycle pump
station. Bumpass reported the engineer believed cost estimates to be
excessive and recommends the work be done by "force account" rather than by
the Contractor, meaning only actual material and labor costs would be paid.
Bumpass said the engineer estimates those actual costs to be about one-half
of the estimated costs. He reported the Public Works Director concurred in
the engineer's recommendation.
Public Works Director Burch explained the change orders came about because 65.6
of discrepancies between the design plans and the specifications. He said
the City would not pay for this expense but asks for approval in order to
proceed with getting the work done. Burch said when actual costs can be
determined, the City will file a claim with the engineer or the contractor
for the exact amount. Burch said 'there was not enough time to do the
necessary investigation to file the claim before approving the change
orders. Burch said the change orders would cover materials and the labor
would be performed by force account. The City Attorney said all the City
would have to do' is give notice that it is reserving the right to make a
claim.
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March 3, 1987
66.1 Director Martin, seconded by Kelley, made a motion to approve the change
orders subject to notification that the City reserves the right to protest
paying for the costs. Upon roll call, the motion passed, 5-0.
RESOLUTION NO.15-87 APPEARS ON PAGE / OF ORDINANCE & RESOLUTION BOOK
Xxyiit
BID AWARD
66.2 Assistant Mayor Bumpass introduced consideration of the award of Bid No. 750
for traffic signs and posts for the Public Works Department. Public Works
Director Burch recommended the bid be awarded to the overall low bidders:
Sign Consultants & Sales
Interstate Sign Co.
Vulcan Sign Co.
Mississippi Tool & Supply
Michael Todd Co.
Total Bid:
$ 951.20
10,233.54
7,420.81
484.20
1,513.24
$ 20,593.99
66.3 Director Hess, seconded by Marinoni,
made a motion
recommended. Upon roll call, the motion passed, 5-0.
OTHER BUSINESS
CITY V. SOUTHWESTERN BELL
to award the bid as
66.4 The City Attorney explained the City was presently involved in litigation
with Southwestern Bell Telephone Company on the issue of whether the City or
the utility must bear the cost of relocating utilities necessitated by
street improvement projects. He said the same issue was litigated a few
years ago and the Supreme Court issued a somewhat confusing opinion that
left open that issue, indicating the City could adopt an ordinance
specifying the conditions under which a utility could occupy the public
rights-of-way. McCord reported the City then passed an ordinance indicating
that the utility would be required to bear the relocation costs unless the
utility was entitled by federal or state law to reimbursement. He said the
intent was that the City would reimburse the utility if federal or state
funds were made available to the City to pay those costs. McCord said it
would be in the City's best interests to clarify that intent by amending the
ordinance, as well as strengthening the City's case.
66.5 At the suggestion of Director Hess, the City Attorney suggested a change in
wording of Section 1(2) to state "...said funds are received by the City..."
instead of "...said funds are made available to the City...".
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March 3, 1987
In answer to a question from Director Martin, the City Attorney said the
ordinance applies only to facilities located within public rights-of-way.and
not within private rights-of-way.
At the request of the Assistant Mayor, the City Attorney read the amendatory
ordinance for the first time. Director Hess, seconded by Marinoni, made a
motion to suspend the rules and place the ordinance on its second reading.
Upon roll call, the motion passed, 5-0. The ordinance was read for the
second time. Director Hess, seconded by Marinoni, made a motion to further
suspend the rules and place the ordinance on its third and final reading.
Upon roll call, the motion passed, 5-0. The ordinance was read for the
third time.
Director Martin stated that, as an officer of a public utility, he would ,be
abstaining from the discussion and voting.
Bumpass asked if there were any comments from members of the public. There
being no public comments, upon roll call, the ordinance passed, 4-0-1, with
Martin abstaining.
Director Hess, seconded by Marinoni, made a motion to approve an emergency
clause in the ordinance. Upon roll call, the motion passed, 4-0-1, with
Martin abstaining.
ORDINANCE NO. 3245 APPEARS ON PAGE ig OF ORDINANCE & RESOLUTION BOOK
PLAQUE FOR TREATMENT PLANT
Assistant Mayor Bumpass suggested the Board look at the plaque which was
designed for City Hall and discuss the design of the plaque for the
Wastewater Treatment Plant at the next Board committee meeting, when all
seven Directors can be present. -
MINUTES
Director Bumpass, who had been absent at the February 17 Board meeting,
asked the Directors if it was understood that the temporary road for Park
Place would :have chip and seal surface or an oiled surface. Bumpass said he
thought a clarification would be appropriate. Director Martin, who made the
motion, said he recalled that point was not included in his motion. Martin
said he thought chip and seal was the consensus. The City Attorney said he
drafted the contract which he thought required chip and seal. It seemed to
be the consensus of the Board that the surface should be chip and seal.
With that clarification, the minutes.•tf the February 17 Board meeting- were
approved as distributed. -
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BOARD COMMITTEE MEETING
March 3, 1987
68.1 Director Martin requested a Finance Committee meeting be scheduled to
consider 1986 budget adjustments on Wednesday, March 11 at 8:30 a.m. With
Director Martin in agreement, City Manager Grimes asked that a Board
"Committee of the Whole" meeting take place prior to the Finance Committee
meeting.
BOARD COMMITTEE MINUTES
68.2 Assistant Mayor Bumpass asked if the Board could address whether or not
there should be minutes kept of its committee meetings. He pointed out that
sometimes Directors are not able to attend certain meetings because of other
conflicts. City Manager Grimes stated the staff would try to prepare a
formal agenda with room to write in comments about what transpired at those
meetings.
ADJOURNMENT
68.3 There being no further business, the meeting was adjourned at 9:16 p.m.
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