HomeMy WebLinkAbout1986-12-16 Minutes464
MINUTES OF A MEETING OF THE FAYETTEVILLE BOARD OF DIRECTORS
A regular meeting of the Fayetteville Board of Directors was held on
Tuesday, December 16, 1986 at 7:30 p.m. in the Directors' Room at City
Hall, 113 West Mountain Street, Fayetteville, Arkansas.
PRESENT• Mayor Noland; Directors Lancaster, Martin, Orton, Hess,
Bumpass and Johnson; City Manager Grimes, City Attorney
McCord, City Clerk Kennedy, Department Directors Burch,
Coates and Linebaugh; members of the press and audience
CALL TO ORDER
The Mayor called the meeting to order, with seven Directors present,
and asked for a moment of respectful silence.
REMARKS FROM MAYOR NOLAND
464.1 Mayor Paul Noland, having completed 14 years of service on the Board,
made the following statement:
"After 14 years on the Fayetteville City Board...that
calculates to about 336 regular meetings. One of the things
I want to say tonight is to thank the voters of Fayetteville
for electing me to the City Board four different times, and
for the support they've given the Board on many different
issues at the voting machine during this period. Secondly,
I'd like to thank Don Grimes and all the City employees for
all the things they've done, for their continuing efforts on
a day to day basis to improve and maintain the operation of
the City. Often their efforts were in very trying
circumstances...people out working in freezing conditions,
fighting fires, enforcing laws as police officers, in the
budget office, or the Business Office, and so forth. It
takes all the people to do this, and I've appreciated the
efforts that the City employees have made. Also, I've
appreciated the press. I haven't always agreed with the
things they've written about us, but the television and the
media in general have reported on our deliberations and our
decisions on a fair basis and I do appreciate the support
that they've given us. The last thing I want to say is to
thank the Board.... I think there have been 15 different
Board members I have served with and I think one of the
things I've appreciated among our present Board is they have
been able to debate issues, sometimes in a very heated
December 16, 1986
manner, and yet we've been able to retain the friendship and
respect of each other as individuals. This has been very
gratifying to me to have this type of relationship among the
Board members. I'd like to thank all of these individuals on
the Board for their tolerance and cooperation. I think City
CO government is in good hands for the future. I think our two
W new Board members and the five continuing members will be
very much able to keep the programs moving ahead and improve
the operations within the City. I think Fayetteville has a
W real great future and I've been pleased to be a part of it
m for 14 years."
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REMARKS FROM DIRECTOR ORTON
Director Marion Orton, after over 11 years of service on the City
Board, made the following comments:
...I too wish to thank the people of Fayetteville for giving
me the privilege of serving on your governing Board.
Fayetteville is a unique city and I think that's one of the
reasons that it makes it a challenge and a privilege to serve
on this Board. Fayetteville has many talented, diverse and
vocal people, and these people demand open government and
citizen participation. And we have a lot of citizens. Most
of the citizens want a progressive city government with up to
date city services, to the extent that the city can finance
them. And the citizens want a quality city too, something
beyond just the basic services. You've shown that you want
to preserve the environment of our city, preserve the
historical areas, you want a strong parks and recreation
program, and you're interested in the fine arts too, as
evidenced by the last election. And so that's why I say it's
been a privilege and a challenge to serve on this Board for a
city like this. And being on this Board has given me an
opportunity to learn first hand how democracy really works -
it works with a lot of talk and discussion and a lot of
recommendations from staff and consultants and from citizens,
a lot of reading stacks of material, until finally we make a
decision with a vote. Some of the most exciting recent
decisions that have been made have been the renovation of
City Hall - something I still can't believe has happened -
and our advanced wastewater treatment plant, which will be
completely on line by the middle of next year, and then our
long awaited arts center and civic auditorium. The ground
work is done there and we have appointed two boards to
oversee the building and financing of this arts center. And
then, our resource recovery plant, where our garbage will be
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December 16, 1986
to produce steam and electricity to pay the bills at that
advanced wastewater treatment plant. These are exciting
things to happen in the city and that's another reason why I
think it has been a privilege to serve. As I leave this
governing body and become one of the general public again, I
thank the City Manager and staff and all our employees for
the work that they have done and their dedication to public
service, and I thank my fellow Board members. As Paul said,
we haven't always agreed but that's as it should be in the
democratic process. And we do have this mutual respect for
each other in spite of disagreements, and because we know
that we're working for common goals for the City. And I've
appreciated and enjoyed working with all of you. And to the
public, may I urge you to not only feel a part of City
government, but to be a part of City government. when there
are potholes, call. When a street light is out, call City
Hall. And then, please make suggestions on items on the
agenda because this is citizen participation and that's the
kind of government we all want. And also - this is an
elected Board. So, in a couple of years, I urge you to think
about running or, if you don't care to run, then support
somebody that you think would be well qualified to run.
Because again, we need this citizen participation and people
interested in being a part of this governing body. It's for
everyone. My best wishes to the new Board members. As you
join this group I hope you feel the challenge and the
privilege that it is to serve on this Board. Now, Paul and I
may not be sitting up here but I imagine we'll be looking
once in awhile on T.V. and we might even come and be in the
audience sometime and we might even speak up as a member of
the public. I'm kind of looking forward to that. Thank
you."
466.2 Director Johnson thanked Mayor Noland and Director Orton on behalf of
the Board, and presented each of them with a plaque on behalf of the
people of Fayetteville, in appreciation for their years of service on
the Board.
CABLE TV TASK FORCE
466.3 Mayor Noland stated the Board
number of letters and calls
changes which have been made
out that the changes are
because of deregulation, the
changes they deem necessary
control.
had discussed the cable TV situation as a
have been received about some recent
in the cable service. The Mayor pointed
outside of the City Board's control, and
cable company is able to make whatever
in their operation without any local
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December 16, 1986
Director Martin, seconded by Orton, made a motion that a citizen's task
force be appointed from volunteers in the community, with the aim of
preparing of specifications for the renewal of the cable T.V. franchise
in two or three years, but with a more immediate concern of elevating
everyone's concern about the quality of our service.
The Mayor said the City would advertise for citizens to apply for a
position on the task force. The Mayor stated he was hopeful
applications would be received from persons with some expertise, and
that the task force would not be just a continuing gripe session, but
would consist of persons who can really function and develop some
specifications, in view of trying to examine what alternatives the City
has at this point.
Director Orton said the task force
also look at what cable service can
and make recommendations to the
franchise.
would review what we have now, and
offer, what we want in the future,
Board for provisions in the new
Upon roll call, the motion passed, 7-0.
VOLUNTEER COMMUNITY AWARD
Director Johnson reported that yesterday she and the Mayor had accepted
a "Volunteer Community of the Year" award which was presented to the
City of Fayetteville by Governor Clinton. Johnson said Fayetteville
was one of 12 cities to receive the award, of 383 cities competing for
this award.
REZONING/DEANE SOLOMON & MT. COMFORT
The Mayor introduced an ordinance rezoning 40 acres located west of
Deane Solomon Road, 1400' north of Mt. Comfort Road, from A-1
"Agricultural" to R-1 "Low Density Residential". The Mayor reported
this petition was heard by the Planning Commission on December 8, with
no public opposition expressed. The Mayor reported the Planning
Commission recommended approval, by a vote of 8-0, provided that water,
sewer and•fire hydrants are installed.
The City Attorney read the ordinance for the first time.
The Mayor reported correspondence was received today from the City
Engineer indicating that, when the property is developed, a lift
station would be necessary to provide service from the existing sewer
main. Director Bumpass asked what expense would be incurred by the
City as a result of this rezoning. Public Works Director Deryl Burch
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December 16, 1986
468.1 stated, up to this point, the City has participated in the expense of
all oversizing of lines. Burch said he did not have cost figures
available at this time. Bumpass expressed concern that the City might
incur expense which has not been considered in the upcoming budget. The
City Manager pointed out that no development plans have been presented
to the City at this time and, until these are available, costs cannot
be estimated. Director Bumpass asked if this information should be
obtained before the rezoning is approved. City Manager Grimes pointed
out that this question would normally not be a consideration in whether
or not to rezone the property. Director Lancaster stated he thought
the question of costs would be considered at the time the property is
developed.
468.2 The City Attorney stated the provision of necessary utilities is
required by the subdivision regulations and, when the land is
developed, is the time the City can determine whether it wants to
participate in oversizing or not. McCord said the rezoning issue was
separate and apart from that question.
468.3 Director Martin, seconded by Johnson, made a motion to suspend the
rules and place the ordinance on its second reading. Upon roll call,
the motion passed, 7-0. The ordinance was read for the second time.
Director Bumpass, seconded by Johnson, made a motion to further suspend
the rules and place the ordinance on its third and final reading. Upon
roll call, the motion passed, 7-0. The ordinance was read for the
third time.
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The Mayor asked if anyone present wished to speak against the rezoning.
No public opposition was expressed.
Upon roll call, the ordinance passed, 7-0.
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Mr. Sonneman stated that he intended to develop only five acres of the
property.
REZONING/HWY. 16 WEST & SUPPLE ROAD
The Mayor introduced an ordinance rezoning 9.26 acres located south of
Highway 16 West, about 500 feet east of Rupple Road, from A-1
"Agricultural" to R-0 "Residential Office". The Mayor reported that,
according to the Planning Director, the Planning Commission
recommended, by a vote of 8-0, approval for rezoning of the entire
parcel, even though the Planning Consultant had recommended rezoning
only the north 500-600 feet of the property.
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December 16, 1986
The City Attorney read the ordinance for the first time. Director
Johnson, seconded by Bumpass, made a motion to suspend the rules and
place the ordinance on its second reading. Upon roll call, the motion
passed, 7-0. The ordinance was read for the second time. Director
Johnson, seconded by Bumpass, made a motion to further suspend the
rules and place the ordinance on its third and final reading. Upon
roll call, the motion passed, 7-0. The ordinance was read for the
third time.
Director Johnson asked if the entire acreage will be a part of the
sewer improvement district. The Mayor noted that it was a part of the
Planning Commission's recommendation, that the tract be incorporated
into the sewer district. The City Attorney advised the Board not get
into "contract" zoning (imposing a condition of rezoning), and
recommended against including this condition in the rezoning ordinance.
Director Bumpass asked how many acres would be included under Wood's
recommendation to rezone the north 500-600 feet. Mayor Noland
estimated this would include about 5.7 acres. Director Bumpass asked
for the rationale behind the Planning Commission's recommendation.
Sandra Carlisle stated the intent was to allow the owners to use the
entire property.
A gentleman in the audience, speaking for the petitioner, stated that
he had been advised by engineer Ervin Wimberly that the property is
entirely within the sewer district.
Mayor Noland asked if anyone wished to speak against the ordinance.
public opposition was expressed.
No
Director Lancaster expressed hesitation about approving the rezoning,
in light of the fact that the Planning Consultant recommended only the
north 500-600 feet be rezoned. Director Bumpass commented that,
without the benefit of the Planning Commission's discussion on this
petition, his tendency would be to follow the recommendation of the
Planning Consultant. Director Hess stated he had no objection to the
rezoning but would like to see the Planning Commission's discussion of
the petition.
Director Lancaster, seconded by Bumpass, made a motion to amend the
ordinance to rezone only the north 600 feet of the property.
Director Orton stated she would prefer this, as it is in line with the
Planning Consultant's recommendation.
Director Martin commented that this action would chop the parcel in
two, creating the equivalent of a tandem lot, and conceivably making it
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470.1 difficult if not impossible to develop the remainder of the property
until residential development reaches that area.
470.2 Planning Director Carlisle stated the Planning Commission discussed the
fact that, if the back of the property were left A-1, it would cause
the owner to be unable to use the property as he saw fit.
470.3 Director Johnson, seconded by Hess, made a motion to table until
Planning Commission minutes can be obtained. Upon roll call, the
motion passed, 4-3, with Directors Lancaster, Noland and Bumpass voting
in the minority.
470.4 Director Bumpass stated he thought there was to be a meeting between
the planner, the City Board, and the sewer district commissioners, to
be educated regarding a land use plan for this area. He asked if this
meeting could be arranged before this item comes back before the Board.
The City Manager stated he did not recall a request being made by the
City Board for such a meeting. Bumpass then requested a meeting for
Planning Consultant Wood to explain his rationale behind the land use
plan for the future in this area. City Manager Grimes stated that, if
Wood has prepared a land use plan in that area, he would see that one
is provided the City Board.
470.5 Director Hess stated this was one reason why he feels the City needs a
professional planner on staff. Hess said he felt the system was not
working well enough, or specific directives are not being given to Wood
to get the required information to the Board.
470.6 Director Orton observed that, recently, the Planning Consultant's
recommendation is not being taken by the Planning Commission, leaving
the Board with two opposing recommendations. The City Attorney pointed
out that the Planning Consultant's recommendation is one factor among
many for the Board to consider, but is not the controlling factor. He
said the Planning Commission's recommendation is also not the only
controlling factor.
470.7 The City Attorney said he had previously prepared a memo outlining the
law on facts to be considered in making decisions on rezonings, and he
suggested it might be helpful to resubmit this memo to both the City
Board and the City Planning Commission.
UNSAFE STRUCTURE
470.8 The Mayor introduced an ordinance ordering the razing and removal of an
unsafe structure located at 1123 Morningside Drive. The Mayor reported
a City Inspector had looked at the inside of the structure andreports
it to be fairly structurally sound. The Mayor said there are mixed
December 16, 1986
feelings among the heirs of the property as to whether to tear down or
renovate the structure.
The City Attorney stated the Board has a request from First National
Bank, on behalf of the estate, asking that the ordinance be tabled to
CO ascertain the names and addresses of the potential heirs. He said he
had discussed with the City Manager the possibility of putting the
structure out for bids to be rehabilitated.
Director Lancaster, seconded by Hess, made a motion to table.
QPublic Safety Director Coates reported the City Inspector recommends
the structure be boarded up for safety reasons if it is not immediately
razed.
Upon roll call, the motion passed, 7-0.
APPOINTMENTS
Director Johnson, Chairman of the Board Nominating Committee, reported
on the committee's recommendations for appointments to citizen
committees. Director Johnson, seconded by Martin, made a motion to
appoint Eugene B. Cypert to a position on the City Hospital Board of
Control for a term ending January 1, 1991; and to appoint - for four
positions on the Parks and Recreation Advisory Board, ending January 1,
1989 - Wade Colwell, David Lashley, Rodney Ryan and Chuck Yarbrough.
Upon roll call, the motion passed, 7-0.
AIRPORT COMMITTEE REPORT
Director Lancaster, Chairman of the Airport Committee, reported on the
committee recommendations from the Airport Committee meeting of
December 9.
BID AWARD/DRAINAGE REHABILITATION
Lancaster reported the committee recommended the award of bid for
drainage rehabilitation at Drake Field to McClinton -Anchor, the only
bidder, for $43,979.75.
Director Johnson, seconded by Martin, made a motion to award the bid to
McClinton -Anchor. Upon roll call, the motion passed, 7-0.
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SNOW REMOVAL
December 16, 1986
472.1 Lancaster reported the committee recommended approving a contract with
McClinton -Anchor for snow removal at Drake Field for the 1986-87 year.
472.2
Director Lancaster, seconded by Martin, made a motion to approve the
recommendation. Upon roll call, the motion passed, 7-0.
RESOLUTION NO. 124-86 APPEARS ON PAGE 12,3 OF ORDINANCE & RESOLUTION
BOOK XXVII
CHANGE ORDER
472.3 Lancaster reported the committee recommended approval of a change order
to the terminal expansion and taxiway reconstruction contract which
would result in a reduction in the contract amount of $1,014.75, and
would authorize additional apron space for fuel truck parking and
reconstruction of the remaining portion of the service drive between
the FBO ramp and the terminal apron.
472.4 Airport Manager Dale Frederick reported the concept had been approved
by the FAA and the staff anticipated no problem because of the
reduction in the overall contract amount.
472.5 Lancaster, seconded by Martin, made a motion for approval. Upon roll
call, the motion passed, 7-0.
AIRPORT RESTAURANT LEASE
472.6 Lancaster reported the committee recommended approval of a modification
to a lease agreement for the Airport restaurant, including an increase
of $25.50 per month.
472 7 Director Johnson, seconded by Hess, made a motion to approve the lease.
Upon roll call, the motion passed, 7-0.
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BOOK )(Pill
LIMOUSINE SERVICE LEASE
472.8 Lancaster reported the committee recommended renewal of a lease
agreement with Charles Cole limousine service, including an increase in
the upper limit passenger service fee from $7 to $8 per month.
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December 16, 1986
The City Attorney advised the passage of an ordinance would be
necessary and read the ordinance for the first time. Director Bumpass,
seconded by Johnson, made a motion to suspend the rules and place the
ordinance on its second reading. Upon roll call, the motion passed, 7-
0. The ordinance was read for the second time. Director Bumpass,
seconded by Johnson, made a motion to further suspend the rules and
place the ordinance on its third and final reading. Upon roll call,
the motion passed, 7-0. The ordinance was read for the third time.
Director Martin pointed out that there is a graduated fee scale for
passenger service, and this increase will only affect the fee charged
for a maximum haul, and would not automatically increase all limousine
fees.
Upon roll call, the ordinance passed, 7-0.
ORDINANCE NO. 3234 APPEARS ON PAGE To OF ORDINANCE & RESOLUTION
BOOK ,XX I
Lancaster reported the committee recommended approval of the following
increases in the limousine service lease agreement; relocation rental
provision to be increased from $75 to $89.25 per month; and base fee to
be increased from $250 to $297.50 per month.
Director Johnson, seconded by Hess, made a motion to approve the new
lease agreement. Upon roll call, the motion passed, 7-0.
RESOLUTION NO. 126-86 APPEARS ON PAGE 4/9 0 OF ORDINANCE & RESOLUTION
BOOK XXV11
TOWNSHIP ROAD IMPROVEMENTS
The Mayor introduced Melvin Milholland, speaking on behalf of
Milholland Engineering Company, regarding change orders approved by the
Board on November 4 for the Township Road extension project.
Milholland stated that the City was working towards implementing new
street standards at the time the engineering was done for this project,
including a requirement that certain tests be done, prior to design, to
determine the plasticity index of the soil under the street; and that a
developer be responsible for reimbursing the City for those services.
Milholland said in this case the City was the developer and provided
Milholland Engineering with the soil data. Milholland said it was on
this basis that they bid the project.
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December 16, 1986
474.1 In reference to the addition of french drain, Milholland explained
that, after clearing, they saw a need for these to take care of sub-
surface drainage, to protect the sub -grade from failure.
474.2 In reference to the addition of sewer pipe, Milholland said two lines
were found to be in the way of the street grade and should be lowered
to City standards.
474.3 In reference to hillside material, Milholland explained there was
approximately 12,400 cubic yards of "cut" material, of which they had
planned to reuse 8400 yards, or about 65%, for filling. He said once
they got into the project, the material was found to be not of the
character which could be subject to subterranean moisture. He said it
was felt that the use of the material on hand would jeopardize the
subgrade of the street.
474.4 Regarding the Mud Creek channel improvement, Milholland stated that
since the time the change orders were approved, in discussions with the
City Manager it has been decided to eliminate this portion of the
change order.
474.5 Director Hess said his concern was over whether preparation could have
been made to determine these additions would be needed beforehand.
Hess said he thought part of the location of the project was at the
bottom of a valley, and it wouldn't have been illogical to assume there
would be a need for french drains, since part of the site was a natural
place for water to congregate. Hess asked why this wasn't uncovered
beforehand. Hess also asked about the disparity between the original
estimate of 50 cubic yards of fill material and the addition of 6,000
truck yards. Hess asked if more soil tests would have indicated that
the soil was not adequate to be used.
474.6 Milholland replied that it was hard to determine where subsurface water
is. He said also that most of the project was not down in a low area,
but was on a high point, and so they did not anticipate problems with
subsurface drainage. Milholland said the design of the street was
based on the plasticity index. Milholland said he thought the
investigation which was done had gone about as far as it could, as far
as french drains were concerned. As to soil testing, he said the City
provided the plasticity index which was used. He said more extensive
subsurface exploration could have been done, but they were abiding by
the City's guidelines.
474.7 Director Lancaster commented that he did not understand why, if channel
improvement was initially included in the change order because it was
necessary, it is now being deleted.
December 16, 1986
Director Hess said he thought the procedure was faulty, that there
should have been soil samples taken to determine how much fill was
going to be needed.
Director Martin said he thought the staff believed Milholland was doing
r^ exactly as he was supposed to do, in recommending the change orders.
u J He pointed out that, if additional money were to be spent at the
1� outset, it would have been subject to competitive bidding rather than
I - being a change order to an existing contract. Martin asked if the City
rWY owed itself an extra level of care in advance on big projects, or would
W it cost the City less using the change order process.
Milholland said he didn't think there was a 100% solution to the
problem. He said it was the first job he ever ran across where there
as not adequate fill material. He said he wouldn't recommend soil
testing to the degree that would be used for an interstate highway. He
said the currently proposed City standards were used on this project
and are an improvement over what was required two years ago.
Director Johnson commented that the Board never approved specifications
before the project went out for bids. She asked how that process could
be improved and if there was a way to ensure an engineer will give the
City some deductive alternatives when a street is being designed.
Milholland said usually the only alternatives are street section and
material types. He added that it was possible for the engineer to add
items into a project that may end up not being necessary, to ensure
that enough funds are budgeted, but this could be questioned and could
result in waste.
Mayor Noland said he felt that City was on sounder ground having
corrected some of the defects now rather than trying to correct them
after the road has been built.
BID AWARD
The Mayor introduced consideration of the award of bid for the
collection of overdue Municipal Court fines and water, sewer and
sanitation accounts. He reported the staff recommends the award to the
low bidder, M. W. Collection Service, at a fee of 33 1/3% of
collections.
Director Johnson, seconded by Hess, made a motion to award the bid.
Upon roll call, the motion passed, 6-0, with Director Bumpass not
present during the roll call.
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476.1 A Fayetteville resident, speaking from the audience, asked when the
bidding process was cdmpleted and if the only factor taken into
consideration was the percentage of the contingency fee.
Administrative Services Director Scott Linebaugh stated the request for
bids was dated November 24. He explained that, although the City
demanded many stipulations, the least amount of fee was a major
consideration. He said references were checked. The gentleman in the
audience stated the City could realize a lot of revenue if they had
required "gross proceeds remittance" as opposed to just requesting a
low fee. He said in Arkansas you can wait as long as approximately 59
days before you remit a client's collections, giving an agency the use
of the funds for that period of time, whereas on gross proceeds you
have immediate use of the collected funds. He added that he was
interested in bidding but was too late.
476.2 Linebaugh said the contract would be for one year. He said the City
was requiring a monthly remittance.
COPY MACHINE PURCHASES
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476.3 The Mayor introduced consideration of approval to purchase various copy
machines presently being leased by the City. Linebaugh explained the
proposals were recommended based on a needs study which was conducted,
and each recommendation reflects the lowest quote received.
476.4 Director Johnson, seconded by Martin, made a motion to award the bid
for the purchase of an IBM copier and the execution of a lease/purchase
agreement; and the award of three bids to the Xerox Corporation, on
lease/purchase agreements. Upon roll call, the motion passed, 6-0,
with Director Bumpass not present during roll call.
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BID AWARDS
FIRE WALL
476.5 The Mayor introduced consideration of the award of Bid No. 732 for a
fire wall to be installed on City property at 115 S. Church. He
reported the low bidder to be Structural Systems, bidding $8,620.
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Director Martin, seconded by Hess, made a motion to award the bid.
Upon roll call, the motion passed, 7-0.
December 16, 1986
ROOFING REMOVAL AND REPLACEMENT
The Mayor introduced consideration of the award of Bid No. 741 for
roofing removal and replacement on the south operations building at the
wastewater treatment facility. He reported the staff recommended the
award of bid to the only qualified bidder, Franklin and Son, bidding
LO $47,817.51. Public Works Director Burch explained the building is used
for operations in conjunction with the new plant, and for storage of
materials. He said a portion of this expense will be eligible for the
W capital construction account, and the remainder of the funds are
m available in the rehabilitation budget.
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Director Johnson, seconded by Hess, made a motion to award the bid for
roofing removal and replacement. Upon roll call, the motion passed, 7-
O.
ENGINE DIAGNOSTIC MACHINE
The Mayor introduced consideration of the award of Bid No. 742 for an
engine diagnostic machine. He reported thestaff recommends the award
of bid to the low bidder, Bear, Inc., bidding $16,401; and requests
approval of a budget adjustment of $1,041 to be taken from Fixed Assets
and Uniform and Personal Equipment Accounts.
Director Johnson, seconded by Hess, made a motion to award the bid and
approve the budget adjustment for the diagnostic machine. Upon roll
call, the motion passed, 6-1, with Director Bumpass voting against the
motion.
BALL FIELD LIGHTING AT WILSON PARK
The Mayor introduced consideration of the award of Bid No. 743 for ball
field lighting at Wilson Park. He reported the staff recommends the
award to the low bidder, Northwest Electric, bidding $7,983, with funds
included in the budget for this expense.
Director Johnson, seconded by Martin, made a motion to award the low
bid for ball field lighting at Wilson Park. Upon roll call, the motion
passed, 7-0.
PERSONNEL COMMITTEE REPORT
Director Hess presented a report from the Board Personnel Committee
meeting of December 9. Hess reported the committee recommended
approvalof a revised job description for an Administrative Aide, at
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December 16, 1986
478.1 Grade Level 1 in the City's Pay Plan; and recommended approval of a
change in pay scale for the position of Staff Engineer, from Grade
Level 20 to 23.
478.2 Hess, seconded by Martin, made a motion to approve the recommendations
of the committee. Upon roll call, the motion passed, 7-0.
FINANCE COMMITTEE REPORT
478.3 Director Martin presented a report from the Board Finance Committee
meeting of December 9.
EMPLOYEE IDENTIFICATION CARDS
478.4 Martin reported the committee approved the staff's recommendation for
acquiring an employee identification system, to assist the City in
identifying its employees who have contact with the public. He said a
budget adjustment was requested for $2500, to be offset from another
account with excess funds, and was recommended by the committee.
Director Martin, seconded by Johnson, made a motion to approve the
request.
478.5 Linebaugh explained that all employees, with the exception of those
working in City Hall; would either wear or carry identification cards.
Director Bumpass said he thought it would be a good idea for all City
employees to wear identification cards.
478.6 Upon roll call, the motion passed, 7-0.
1987 BUDGET
478.7 Martin reported the committee considered capital items and new programs
to be included in the 1987 budget. He explained the budget would be
presented at a later date and no action is required at this time. He
reported the committee recommended the staff include all the items
discussed in the budget.
478.8 Linebaugh estimated the budget would come before the Board at the first
Board meeting in January.
1986 BUDGET EXTENSION
478.9 The Mayor introduced a request from the Administrative Services
Director for approval of a resolution authorizing the expenditure of up
to 20% of the 1986 budgets until the 1987 budgets are approved.
December 16, 1986
Linebaugh explained the 20% figure is used so it will not be necessary
to come before the Board again should the budget approval process take
longer than expected.
Director Johnson, seconded by Orton, made a motion to approve a
(13 resolution authorizing the expenditure of 10% of the 1986 budget until
the 1987 budget is approved. Upon roll call, the motion passed, 7-0.
RESOLUTION NO. 128-86 APPEARS ON PAGE %9 9 OF ORDINANCE & RESOLUTION
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OTHER BUSINESS
STANBERRY CLAIM
The City Attorney reported that Dr. Ernest Stanberry had submitted a
claim to the City for asserted pollution to the lake on his property
east of Joe Fred Starr Road, and has submitted a narrative explaining
what has occurred over a period of time, including photographs. McCord
said Dr. Stanberry is requesting the Board reach a decision as
expeditiously as possible on his claim, and his attorney has advised
him that in his opinion the Statute of Limitations will expire in March
of 1987. McCord said he had explained to Stanberry and his attorney
that the Board cannot make an informed decision until it receives the
results of certain tests the City is having done, as well as an opinion
from a professional land appraiser.
CITY DEPOSITS
Director Bumpass pointed out that, in light of the recent failure of
First South Savings and Loan Association, he had observed the City has
deposits in some institutions in excess of $100,000, or in excess of
the insurance limits. Scott Linebaugh explained the City has a
collateral policy which sets out what types of pledging is allowed, and
which demands pledging on any amounts over $100,000, as well as
statements from institutions regarding their financial condition.
MINUTES
The minutes of the meetings of December 2 and December 5 were approved
as distributed.
ADJOURNMENT
. The meeting was adjourned at about 9:43 p.m.
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