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HomeMy WebLinkAbout1986-07-15 MinutesMINUTES OF A MEETING OF THE BOARD OF DIRECTORS A regular meeting of the Fayetteville Board of Directors was held 218.1 on Tuesday, July 15, 1986 at 7:30 p.m. in the Directors' Room of City Hall, 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Mayor Noland; Directors Hess, Johnson and Martin; City Manager Grimes, Department Directors Burch, Coates and Linebaugh, City Clerk Kennedy; members of the press and audience. 218.2 ABSENT: Directors Bumpass, Lancaster and Orton 218.3 CALL TO ORDER Mayor Noland called the meeting to order, with four Directors present. The Mayor asked for a moment of respectful silence. H/M/R TAX SURPLUS The Mayor introduced consideration of recommendations from the Advertising and Promotion Commission and the City Arts Center Board, regarding use of excess Hotel/Motel/Restaurant taxes. The Mayor explained that this excess represents 4% of the City's share of the one cent County sales tax which was initially pledged to the Arts Center, and represents excess accumulated from the Hotel/Motel/Restaurant tax above the amount needed for debt service to 'retire the bonds used for the Continuing Education Center. 218.4 218.5 The Mayor noted there were two recommendations for use of these excess 218.6 funds -- (1) from the Advertising and Promotion Commission meeting of June 26, that the Board authorize one-half of excess funds to be used for advertising and promotion at the discretion of the Commission, to promote tourism and development; and (2) from the Arts Center Board that the Board authorize the amount of unrestricted excess H/M/R taxes to allow repayment on a Bond or Note, for funding of the Arts Center. The Mayor noted that a brochure had been sent to the Board from the 218.7 Fayetteville Chamber of Commerce explaining how funds might be used by the Advertising and Promotion Commission in 1987. Dale Christy, President/CEO of the Fayetteville Chamber of Commerce, 218.8 said he had been working with the Advertising and Promotion Commission for the last two or three years in an attempt to coordinate an advertising • July 15, 1986 219.1 program for the City. Christy said the Commission presently spends about $62,000 annually, and that an additional $15,000 had been allocated in 1986 for airport advertising. Christy said, for Fayetteville to be effectively advertised, a minimum of 1/2 the excess reserves would be needed, beginning in 1987. Christy said City projections are that the excess reserves in 1987 will amount to about $290-300,000, and it is felt 1/2 of those reserves could bring the Commission about $150,000. Christy recommended approximately 2/3 of the money be spent for advertising placement, production and materials; 177. be used for special projects to be supported by the Commission; and 16% to be used for management service. Christy said the Commission does not ask for the funds in order to take money away from anything else. He said State law clearly states that H/M/R revenues are to be used for advertising and promotion of the City and its environs and/or construction of a convention center. 219.2 Director Hess commented that among the things the money could be used for were to advertise the Music Festival and the Arts Center. Hess asked if there would be someone to coordinate the activities. Christy said they hoped to generate additional matching funds from other sources because only a small portion of the funds for management services could be used for that purpose. Hess asked for a more detailed breakdown of how the money would be spent. Christy said a detailed breakdown would go before the Commission before it takes action on a budget. 219.3 Director Johnson, seconded by Hess, made a motion to refer the request to the Board Finance Committee because of the general nature of the proposal; that the Advertising and Promotion Commission meet with the Finance Committee to make sure that both know in which direction they are going; and that there be provided an accounting of previous funds which have been given to the Advertising and Promotion Commission, as far as what specific things have been done and the amount of money spent for them. 219.4 Director Hess asked for a breakdown of expenses based on the assumption the funds will be allocated. Christy said he could provide a budget as long as he is working on the assumption that the funds will be forthcoming. • 219.5 Mayor Noland told Director Johnson that information is available as to how funds which have been allocated in the past have been spent. Dale Christy noted that all the Advertising and Promotion Commission's funds have been handled by the City Finance Director. 219.6 Director Martin, Chairman of the Finance Committee, noted that there was an either/or proposition before the Board and he said he thought there was a growing interest in the community in promoting Fayetteville and industrial development. Martin said the report from Christy which was just received yesterday deserves more attention. Martin, speaking July 15, 1986 on behalf of the committee, said the committee gladly welcomed the chance to meet with anyone and everyone who has some input. Director Johnson asked for a timeline on the 14 activities recommended 220.2 for tourism in the report. 2 220.1 Mayor Noland noted that the recommendation in the report is that the 220.3 advertising portion of the funds be distributed between tourism (50%), meetings and seminars (20%) -and economic development (30%). Director Martin pointed out that the staff had prepared an extensive 220.4 set of financial projections which will be used by the Finance Committee in their review of the request. Martin expressed appreciation to City staff for their assistance in this regard. Director Hess stated he wanted to end any inference in the recommendation 220.5 from the Advertising & Promotion Commission that 50% of the excess funds be allocated in perpetuity. Hess said it was his intent that, if the 50% is allocated, it would be reviewed on a yearly basis. Hess said he did not want to commit any future Boards to actions taken now, in light of the current economic situation. Upon roll call, the motion passed, 4-0, with Directors Bumpass, Lancaster 220.6 and Orton absent. Mayor Noland asked that members of the Arts Center Board and Advertising 220.7 and Promotion Commission be notified of the date and time of the Finance Committee meeting when it is scheduled. PUBLIC HEARING/ENTERPRISE ZONES The Mayor opened a public hearing to consider an application for sub- 220.8 stitution of eligible enterprise zones, required as a result of a request from Tyson Foods for Board approval of their participation in the Arkansas Enterprise Zone Program; and approval of a resolution stating interest by the City to participate in the Program. Director Martin explained this request had been referred to the Finance 220.9 Committee by the Board. Martin said the committee met twice to review the request. Martin explained the Program was designed to give tax incentives to businesses which expand their facilities or their employment in designated areas of the State which are prime for development. Martin said the Program was administered by the Arkansas Industrial Commission for target areas in the State which have relatively low employment rates and low economic development. Martin explained there are presently three designated zones which are fully developed in and around the University and in and around the downtown area. Martin noted the tax incentives included a waiver from the State sales tax 4)() 1 N I.N 1 221.1 221.2 221.3 221.4 221.5 221.6 July 15, 1986 on property, plant and equipment invested in an expansion, and a possible waiver of the City sales tax, as well as a $2,000 deduction from State income taxes for each net employee added in the expansion. Martin explained Tyson proposed two areas in which they have facilities as substitutes for two of the inactive zones.' Kevin Crosson, Administrative Intern, presented a map of the City which showed the location of the three existing enterprise zones and three proposed substitute zones. Crosson noted the staff recommended the substitute zones based on three criteria: (1) the amount of un- developed land for future development; (2) the numbers and types of industry and business which will benefit from the incentives offered; and (3) the likelihood of passing the application process. Crosson said that City staff had been assisted in making its recommendation by Dale Christy. The Mayor asked if anyone in the audience wished to comment regarding the proposed changes. Director Johnson asked if a City ordinance which can be passed to exempt an industry from paying City sales tax can be used to exempt an industry from paying State sales tax. Crosson said the State must handle any exemptions from State sales taxes. Martin said enabling legislation for this program included an automatic waiver of State sales tax, but local sales tax exemptions are at the option of the City. Martin noted the staff had discovered through research that almost every community has chosen not to waive the local sales tax. With there being no public comment expressed, the Mayor closed the public hearing. A resolution was read by the City Manager stating interest by the City to participate in the Program and describing the enterprise zones. 221.7 Director Martin, seconded by Johnson, made a motion to approve the resolution. 221.8 Martin explained, for the benefit of citizens, that the substitute zones being proposed were Block Group 2 which would include the entire Fayetteville Industrial Park; Block Group 5 which would include Campbell Soup, Goldkist and Baldwin Piano and Organ; and Block Group 6 which would include Levi Strauss Company and Tyson's Mexican Original facili- ties. Martin noted that in each Block Group there were other smaller businesses as well as undeveloped private property. 221.9 Mayor Noland expressed some concern regarding the wording of Item 3(f) in the Resolution which stated the City would undertake to evaluate the impacts of waiving any sales tax imposed by the local governing body. Director Martin noted that the Finance Committee recommended no waiver of local sales tax. Administrative Services Director Linebaugh July 15, 1986 pointed out that 3(f) only agrees to waive those taxes on items that are eligible for the State's sales and use tax credit. Upon roll call, the motion passed, 4-0. RESOLUTION NO. 73-86 APPEARS ON PAGE Aa S OF ORDINANCE & RESOLUTION BOOK )(X tJ i) WATER LINE OVERSIZING _The Mayor introduced a request from the Public Works Director for authorization to participate in the costs of oversizing a water line to serve the Zero Mountain cold storage warehouse, west of Lime Kiln Road, at a cost of $4,305.43; and a request for approval of a budget adjustment in the amount of $4,500; tabled from the July 1 meeting. The Mayor reported the Water and Sewer Committee met on'July 3 and considered this request. Director Hess noted that an offsetting item had been provided by the staff in compliance with the Board's policy regarding budget adjustments. Director Johnson asked if the committee had approved the negotiation of a water use contract with the City of Johnson. The Mayor stated he did not know whether a contract was necessary but noted the City could proceed with obtaining formal release of that area for service. Director Johnson expressed interest in a contract being pursued. Director Johnson, seconded by Hess, made a motion to approve a budget adjustment for the oversizing of the water line. Upon roll call, the motion passed, 4-0. BID AWARD/INSURANCE PUBLIC OFFICIAL AND POLICE PROFESSIONAL LIABILITY INSURANCE The Mayor introduced consideration of the award of Bid No. 700-A for Public Official and Police Professional liability insurance. The Mayor reported quotes were obtained from severalsources and award of bid is recommended to Markel Services. Director Johnson asked if there had been any investigation into what kind of insurance is held by the cities of Fort Smith and Little Rock. Consultant Bob Hall said contact had been made with the same companies which write insurance for those cities. 222 222.1 222.2 222.3 222.4 222.5 222.6 222.7 222.8 222.9 July 15, 1986 223.1 Director Johnson, seconded by Martin, made a motion to award Bid No. 700-A to 'Markel Services for $41,811. 223.2 Director Hess asked what amount had been budgeted for this item. Administrative Services Director Linebaugh stated he would find out the amount contained in the budget and report back to the Board. 223.3 Upon roll call, the motion passed, 4-0. AUTO INSURANCE 223.4 The Mayor introduced consideration of the award of Bid No. 700 for auto insurance. The Mayor reported the staff recommends the award of bid for liability insurance only, to Arkansas Municipal League, bidding a premium of $21,300. 223.5 Director Johnson, seconded by Martin, made a motion to award the bid to Arkansas Municipal League, for $21,300. Upon roll call, the motion passed, 4-0. FINANCE COMMITTEE REPORT INVESTMENT POLICY 223.6 The Mayor reported the Finance Committee recommends approval of a new collateral requirement policy for City investments, as recommended by the Administrative Services Director. 223.7 Director Johnson, seconded by Martin, made a motion to approve the collateral requirements as stated in Scott Linebaugh's memo of July 9, for U.S. Government Bonds, Notes, Bills, agencies with the full faith and credit of the U.S. government, Arkansas School District bonds, bonds of other Arkansas political subdivisions, Arkansas Industrial Development Revenue bonds, Arkansas General Obligation bonds, Arkansas Municipal bonds, and Certificates of Deposit in amounts of less than $100,000. 223.8 Director Martin reported the Finance Committee met and reviewed the recommendation. Martin noted that this involves the pledging of securities against investments the City makes of its excess funds and, if there were an unforeseen failure of a financial institution, the City would have a security readily marketable for its funds. Martin pointed out that most communities in Arkansas do not have similarly tough pledging policies and the State's policies are less stringent than Fayetteville's. Martin commented that this is an attempt by the City to increase competition for its investment funds without increasing July 15, 1986 substantially the risk of loss. Martin said the Finance Committee 224.1 supported the recommendation. Upon roll call, the motion passed, 4-0. BUDGET ADJUSTMENTS The Mayor introduced consideration of the approval of budget adjustments as of March 31, 1986. Director Johnson asked why the Employee Development Program cost went over -budget. Linebaugh explained that, although the contract had a set cost, it contained a provision for "plus expenses" and the staff enlarged the training program in an area where it was felt extra work was needed. 224.2 224.3 224.4 In answer to a question from Johnson, Linebaugh said training expenses 224.5 for the Board of Directors would be additional. Director Martin said it should be clarified that those items which 224.6 appear to have no offset are not actually expense items. Linebaugh explained that most have either an offsetting revenue source not shown or a transfer of funds left over in a fund to another fund. Director Martin, seconded by Hess, made a motion to approve the budget 224.7 adjustments. Upon roll call, the motion passed, 4-0. BID AWARD/COMBS PARK ACCESS ROAD The Mayor introduced consideration of the award of bid for construction of an access road into Combs Park'. The Mayor reported the low bid was $20,170.52, about $5,000 over budget. The Mayor noted staff reports there are contingency funds in the Community Development budget to cover the over -budget amount. Director Johnson, seconded by Hess, made a motion to award the bid to the low bidder, F. H. Necessary & Son, bidding $20,170.52. Upon roll call, the motion passed, 4-0. 224.8 224.9 BID AWARD/WASHINGTON STREET SIDEWALK The Mayor introduced consideration of the award of bid for construction 224.10 of a sidewalk on. Washington Street, in the Jefferson School area. The Mayor reported there was only one bid, in the amount of $145,764.50, with the City Engineer recommending the award of bid. July 15, 1986 225.1 Director Johnson, seconded by Martin, made a motion to award the bid as recommended. Upon roll call, the motion passed, 4-0. 225.2 In answer to a question from Johnson, Public Works Director Deryl Burch stated the project should begin within about two weeks and should be completed within four to five weeks. SEWER BACK-UP CLAIM 225.3 The Mayor introduced consideration of a claim for damages to a residence at 2144 Country Way, as a result of a sewer back-up. The Mayor explained that the City crews have determined the cause of the back-up was due to chunks of concrete which were in the sewer line, probably there before the line was closed up during construction. The Mayor explained that the City's policy has been to set a $1,000 limit on reimbursement for such claims. The Mayor noted the Thomson's costs exceeded the limit: The Mayor reported the claim was heard by the Water and Sewer Committee but the committee recommended it be heard bythe full Board. 225.4 Assistant Water & Sewer Superintendent Norbash explained that somehow concrete had gotten 'into the main line, probably at the time of con- struction, hardened at the bottom of the pipe, and at some point broke loose, causing the back-up to occur. 225.5 Director Johnson asked for an explanation of the 10% profit which had been added to the Thomson's expenses. It was clarified that the total cost claimed by the Thomson's contractor was $5,520, including a 10% profit. 225.6 The Mayor reported that Barker, the Thomson's contractor, stated he would withdraw his 10% profit from the bill, if the Water and Sewer Committee felt the claim was not valid. The Mayor explained that the committee felt each individual expense already included a profit, and that the 10% added to the total was "profit on profit". 225.7 Mike Thomson stated he still felt the bill was correct as submitted but said he would like to get the matter settled. In answer to a question from Hess, Thomson said none of the work had yet been done, and that his insurance did not cover any of the expenses. Hess asked for the cost of the carpet originally installed in the Thomson's home. Thomson stated the cost was originally $11 per square yard but, because of escalation in costs over the years, the same carpet is now $15 per square yard, without installation. 225.8 Director Martin, seconded Johnson, made a motion to approve the claim, subject to the reduction of the 10% profit. Upon roll call, the motion passed, 4-0. July 15, 1986 Director Martin asked if there was some improvement which could be made in the City's inspection process of new sewer lines. Deryl Burch responded that this was true but this particular instance might have been hard to detect upon inspection, if it happened the way it is assumed it happened. Thomson said he thought the concrete in the line affected the level of the flow and he felt an inspection of the flow could have revealed a lot.. Director Johnson suggested the $1,000 limit is nowhere close to the amount it takes to cover a problem such as this. Johnson suggested the staff consider increasing the limit to about $5,000 and bring a recommendation back before the Board. OMI PROJECT MANAGER INTRODUCED Gary Vaughn, Project Manager for Operations Management, Inc., was introduced by Dennis Sandretto of CH2M Hill, Inc. The Mayor explained that OMI will train present employees of the Wastewater Treatment Plant and operate the project for a two-year period. Vaughn reported they have been on the job for two weeks out of the month and are on schedule with training. Vaughn said a training program for three days a week will begin in October. INTERIM OPERATIONS AMENDMENT The Mayor introduced a request from the Public Works Director for approval of an amendment to the original contract with CH2M Hill for Interim Operations Services for the Wastewater Treatment Plant. Sandretto reported the original contract covered interim operations services for 1984, 1985 and 1986 but it became apparent during construction that the scope of work for 1984 and 1985 was not as worthwhile for the City as work to be done right now. Sandretto explained that the request was not to change the total amount of the contract but rather to shift funds not spent in 1984 and 1985 into 1986 to fund the additional scope of the work for this year. Sandretto explained that $53,913.15 of the total amount has not yet been spent. Sandretto stated it was his understanding that all but about $7,900 of that amount was budgeted for 1986. - Mayor Noland reported the request was discussed at a July 14 Water and Sewer Committee meeting. The Mayor stated he thought this was simply a case wherein only part of the 1984 and 1985 funds were carried 11g) 226.1 226.2 226.3 226.4 226.5 226.6 226.7 226.8 '') July 15, 1986 227.1 over into the 1986 budget. Linebaugh clarified that funds were available to cover the $7,900 not included in the budget. 227.2 Director Johnson, seconded by Martin, made.a motion to approve the amendment to the original contract for interim operations services for the Wastewater Treatment Plant, and to approve a budget adjustment. Upon roll call, the motion passed, 4-0. RESOLUTION NO.74-86APPEARS ON PAGE7 OF ORDINANCE & RESOLUTION BOOK Xxv I ► OPERATIONS SERVICES AMENDMENT 227.3 The Mayor introduced a request from the Public Works Director for approval of an amendment to the original contract with CH2M Hill for Operations Services for the Wastewater Treatment Plant after construction (resulting in a revised cost estimate from $1,460,387 to $2,132,800 -- a difference of $672,413). 227.4 Cliff Thompson explained that this original contract was negotiated in 1983 and was a cost -based contract wherein OMI (a subsidiary of CH2M Hill) receives a 3% fee on top of cost. Thompson said an incentive arrangement was provided where money saved below the budget was shared 85% by the City and 15% by OMI. Thompson explained it is difficult to estimate total costs for 1987 because of the uncertainty of the date plant operation will begin, although this is estimated to be January 1, 1987. Thompson said about 35% of the cost difference relates to sludge treatment. Thompson said originally it was anticipated that sludge would be buried on the site but since that time the City has begun tochwater the sludge with a belt filter press and haul it to a landfill, something that will not be required during the second year. Thompson said this method of handling the sludge had not been anticipated when the contract was first developed. Thompson said about $182,000 is anticipated to be spent in 1987 to haul and dispose of sludge. 227.5 Thompson said another significant cost relating to sludge is for polymer used to dewater the sludge, currently about $80,000 per year. Thompson explained this cost would be eliminated in 1988. Other cost increases pointed out by Thompson were: inflation of about 11.5% over a three year period, 20% of the cost differential, or about $170,000; 2% as a result of salary increases to two positions which were beyond inflation rate; 4% as a result of one new position beyond what was anticipated in 1983; 8% for the new industrial monitoring position; 2% as a result of insurance cost change; 2% as a result of taxes and licensing; 2% for electricity; and 20% for alum and dechlorination which was not considered in 1983 but was required to be added. 2 '' i3 July 15, 1986 Thompson noted that, of the total cost increases, about 35% result 228.1 from sludge, and 65% from inflationary increases or new information which was not available in 1983. Thompson said he understood that the technical language in the contract met with the approval of the staff. The Mayor asked if heavy metals limits in the contract were acceptable to the staff. Thompson said OMI would not be responsible for meeting permit conditions - if the City's pretreatment program doesn't work and heavy metals coming into the plant are at an elevated level which prevents the biological process from working, OMI cannot be responsible. Thompson said limits have been set with which everyone is comfortable and which protect the plant. Mayor Noland asked if the sewer rate increase which was recently approved was predicated upon these higher operational costs. Linebaugh responded that the increase anticipated an additional $500,000 cost increase, that the cost increase being proposed is less than $200,000 above that figure but he did not anticipate any problems. Director Johnson, seconded by Hess, made amotion to approve the operations 228.4 services amendment. 228.2 228.3 Director Martin asked if the 10% overhead figure was, in Thompson's judgment, a reasonable extra expense. Martin asked if there was that much more administrative overhead as a result of the adjustments. Thompson said that the administrative overhead only applied to "Other Direct Costs", $240,000 of which relate to sludge handling. Thompson said some of the administrative costs will incur from managing the sludge disposal. Thompson said one of the reasons administrative costs increase is because of having to deal with new entities and having to make sure sludge is hauled and disposed of properly. Thompson added that some of the costs relate to time which will be spent by OMI administrative staff at their corporate office. Mayor Noland asked for the estimated deadline on termination of the preparation of the sludge management site. Dennis Sandretto said the contract completion time, relating to the Bermuda grass crop, is September 1, 1987; that the rest of the project has a completion date of July 14, 1987. Upon roll call, the motion passed, 3-1, with Director Martin voting in the minority. RESOLUTION NO.75-86 APPEARS ON PAGE ,(39 OF ORDINANCE & RESOLUTION BOOK XX v (j 228.5 228.6 228.7 July 15, 1986 CHANGE ORDER NO. 12 229.1 The Mayor introduced a request from the Public Works Director for approval of Change Order No. 12 to a contract with Olson Construction Company for construction of the Wastewater Treatment Plant. The Mayor reported this change order would resolve seven contract changes and would result in a net credit to the project of $5,276.04. 229.2 Director Johnson, seconded by Hess, made a motion to accept Change Order No. 12. Upon roll call, the motion passed, 4-0. RESOLUTION NO. 76-86 APPEARS ON PAGE PO OF ORDINANCE & RESOLUTION BOOK XXV i CHANGE ORDER NO. 13 229.3 The Mayor introduced a request from the Public Works Director for approval of Change Order No. 13 to a contract with Olson Construction Company for construction of the Wastewater Treatment Plant. The Mayor reported this change order would resolve six contract changes and would result in a net contract addition of $22,104. 229.4 Sandretto noted that those items which are not grant -eligible deal with the filter building. 229.5 Director Johnson, seconded by Hess, made a motion to approve Change Order No. 13. Upon roll call, the motion passed, 4-0. RESOLUTION NO. 77-86 APPEARS ON PAGE a 5'3 BOOK XYVI/ PLANT EQUIPMENT REHAB AMENDMENT OF ORDINANCE & RESOLUTION 229.6 The Mayor introduced a request from the Public Works Director for approval of a resolution authorizing an Amendment to the Facility Plan for Wastewater Management System Improvements. The Mayor explained this amendment would incorporate the costs for rehabilitation of the existing plant equipment that will be reused in the new treatment plant. The Mayor reported estimated cost for the completion of the work is $611,681. 229.7 The Mayor noted a grant amendment request may be submitted to partially fund the improvements from available grant contingency amounts. Sandretto pointed out that a determination will have to be made by the ADPCE as to whether these improvements will be grant eligible. • July 15, 1986 A resolution authorizing the amendment was read by the City Manager. In answer to a question from Director Martin, Sandretto explained that, as part of the existing plant construction contract, an equipment evaluation survey was made several months ago to determine what needed to be replaced immediately and what equipment still had useful life. Sandretto said this information was used to develop a contract for construction of those items which must be replaced, but that associated with this will be some change orders which will be required for replacement of parts which may be found to be necessary at a later time. In answer to a question from Martin, Sandretto explained these costs were not included in the original Facility Plan. He explained that there is a contingency fund in the grant for change orders which, if not used, is lost, because it cannot be transferred from one fiscal year to the next. Sandretto explained that this is an attempt to use contingency funds before they are lost. Martin commented that, although there is no question that the equipment needs to be rehabilitated, he found it difficult to understand why the expense for this was not anticipated at the outset of the project. Cliff Thompson stated the Facility Plan assumed the rehabilitation of the equipment could be done over a period of several years, rather than all at once, but the availability of the contingency funds has provided an opportunity to correct all of the maintenance items up front, using grant funds that probably will be lost otherwise. Director Martin asked what would happen if all or a major portion of this expense turns out not to be grant -eligible. Thompson said he thought the worst that could happen would be there could be a shortfall which could mean that only 50%-60% of the items would be covered, and the City could choose not to take care of all the maintenance items right now. :30 230.1 230.2 230.3 230.4 230.5 Director Johnson, seconded by Hess, made a motion to approve the reso- 230.6 lution. Upon roll call, the motion passed, 4-0. RESOLUTION NO.78-86 APPEARS ON PAGE ,`/,( OF ORDINANCE & RESOLUTION B00K Xkiji / SOFTWARE BID WAIVER The Mayor introduced further consideration of an ordinance, left on second reading at the June 18 meeting, which would waive the requirements of competitive bidding for the purchase of computer software for the industrial pretreatment program. 230.7 July 15, 1986 231.1 No action was taken on this ordinance, as only four Directors were present. [Five affirmative votes would have been necessary to move the ordinance on to its third reading.] OTHER BUSINESS BUDGET ADJUSTMENTS 231.2 Administrative Services Director Linebaugh introduced a request for approval of two budget adjustments: (1) Reconditioning of a service truck from a 3/4 ton pick-up to a 1 -ton flat bed, in order to increase the life of the truck. Linebaugh reported this adjustment to be in the amount of $2,500 and to be offset by the deletion of a small brake drum lathe; (2) Replacement of a heating and cooling unit in the Shop which is 22 years old and presents a fire hazard. Linebaugh reported this adjustment to be in the amount of $1,500 and to be offset by the deletion of the same brake drum lathe. 231.3 Director Martin, seconded by Hess, made a motion to approve the budget adjustments. Upon roll call, the motion passed, 4-0. BOARD RETREAT AGENDA 231.4 City Manager Grimes reported that a preliminary draft for the Board Retreat scheduled for July 30 and 31 had been distributed to the Board. Grimes asked for feedback on the preliminary agenda. ANDY FRIEND PETITION 231.5 Director Hess noted this was the third request to table a Petition from Andy Friend. .The Mayor explained the attorney had been present earlier in the meeting, but that the petitioner was not present. 231.6 City Manager Grimes noted that the petition would not be placed on the agenda again. MINUTES 231.7 The minutes of the July 1 meeting were approved with the following correction: 202.2 In the last line of this paragraph, be corrected to read "ever". every" should July 15, 1986 ADJOURNMENT With no further business before the Board, the meeting was adjourned 232.1 at 9:30 p.m.