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HomeMy WebLinkAbout1985-08-06 Minutes231 MINUTES OF A MEETING OF THE BOARD OF DIRECTORS A regular meeting of the Fayetteville City Board of Directors was held on Tuesday, August 6, 1985 at .7:30 P.M. in the Board Room of City Hall, 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Assistant Mayor Johnson; Directors' Lancaster, Martin and Orton, Assistant City Manager McWethy, City Attorney McCord, City Clerk Kennedy; members of the press and audience LO 10 ABSENT: Mayor Noland; Director's Bumpass and Hess; City Manager Grimes 0 QCALL TO ORDER In the absence of. the Mayor, the meeting was called to order by Assistant Mayor Marilyn Johnson at 7:30 P.M. Johnson asked for a moment of respectful silence. Four Directors were present. ARTS CENTER DESIGN CONTRACT A resolution was introduced authorizing the Mayor and City Clerk to 231.1 execute a contract for architectural services with Mott Mobley McGowan & Griffin, P.A., for the preparation of a preliminary design plan for the Fayetteville Arts Center. Frank Sharp, Chairman of the Arts Center Board, noted that, in response to Requests fot Qualifications, 11 proposals had been received, from which Mott Mobley McGowan & Griffin, of Fort Smith, were chosen. John Mott, representing the design firm, explained that a written report is proposed to be developed which would include an evaluation of several sites, a recommendation for the best site, a preliminary design, a cost estimate, and a financial impact study. Mott presented a series of slides and listed the personnel who would be involved in the project. Mott pointed out that work will be done in Fayetteville so that users of the facility can work with the firm during the development of the design. In answer to Director Orton, Mott explained that after the firm has prepared a questionnaire for the Arts Center Board to distribute to potential users, and after responses have been received from the question- naire, work should begin on the project -- Mott said the entire project should not extend beyond one month. 231.2 231.3 231.4 232 August 6, 1985 232.1 In answer to Director Johnson, it was clarified by the City Attorney that the terminology - "The Owner" - in the Agreement refers to the City of Fayetteville. Director Johnson asked who would provide the items listed in Article 11 of the Agreement Mott explained those items have •been worked out with the Arts Center Board. Stephen Adams, Arts Center Board member, explained that the Arts Center Board would depend on city staff for some items, particularly work space. Mott noted that their intent.was to work with the Arts Center Board, as agents of the city. , 232.2 The City Attorney commented that he had reviewed the contract with Mott and that he and Mott had agreed to some minor modifications which, although not substantive, would be in the city's best interests. 232.3 Director Martin asked Mott if he thought there might be any redundancy in that the University of Arkansas is proposing to build a similar facility. Mott responded that he personally thought it would be a mistake for the city and the University to try to duplicate efforts, but he expected that the planning will take into account the fact that the University proposes a similar facility. Frank Sharp noted that Win Thompson of the University of Arkansas met with the Arts Center Board - Sharp reported that all are in agreement that the lines of communication are open, that there cannot be duplication, and there must be cooperation between the two entities. Director Martin stressed that the city,as stewards of the taxpayers' money, must be very careful not to engage in any redundancy on this project. i 232.4 Director Orton, seconded by Martin, made a motion to approve a resolution to authorize the Mayor.and City Clerk to execute a contract for archi- tectural services with Mott Mobley McGowan and Griffin, for the preparation of a preliminary design plan for the Fayetteville Arts Center. Upon roll call, •the motion passed, 4-0, with Directors Bumpass, Hess and Noland absent. ,232.5 Director Johnson added that the proposed fee for the work is $9,600 and the work would be completed in six weeks. RESOLUTION NO. 81-85'APPEARS ON PAGE 350 OF ORDINANCE & RESOLUTION BOOK xxii f SANITATION CONTRACTS , 1232.6 The Board considered authorization of two-year private collector contracts with Northwest Arkansas Waste Management and with Sunray Sanitation. Johnson explained that these contracts would allow the two firms to serve certain large accounts whose containers are too big for the city Sanitation Department to handle. • The City Attorney' added that the must have a contract in order to the contracts have been reviewed and City Sanitation Superintendent. August 6, 1985 City Code requires that the firms do business within the city; that and approved by the City Manager Director Lancaster made a motion to approve a resolution to authorize a contract with Northwest Arkansas Waste Management. Director Martin asked what changes 'have been made to the proposed contract, from that contract which was proposed at a prior meeting. City Attorney McCord explained that the Sunray contract was changed to a two -yea' term to coincide with the Northwest Arkansas Waste Management contract; and that the original contract proposed by Northwest included some businesses served' by the city which have been deleted from the contract. Director Orton seconded Lancaster's motion. Upon roll call, the motion passed, 4'-O. RESOLUTION NO. 82-85 APPEARS ON PAGE 358 OF ORDINANCE & RESOLUTION BOOK •XXII Director Lancaster, seconded by Orton, made a motion to approve a resolution authorizing a contract with Sunray Sanitation. Upon roll call, the motion passed, 4-0. RESOLUTION N0. 83-85 APPEARS ON PAGE 363 OF ORDINANCE & RESOLUTION BOOK XXII TOWNSHIP RIGHT-OF-WAYCONDEMNATION A resolution was introduced authorizing the initiation of condemnation proceedings, for the acquisition of 6,651 square feet of street right- of-way, for the extension of Township Road. Johnson explained that the appraised value of the property is $8,500 and is unacceptable to the owners. Johnson added that a garage was built on the property without a building permit and will have to be relocated. Johnson stated that;' although: the owners claim there will be severance damage to their remaining property after the taking of the right-of-way, the city's appraiser has concluded there was no severance damage. Director Lancaster, seconded by Orton, made a motion to approve the resolution. In answer to a question from Director Orton regarding the garage which was built on the right-of-way, the City Attorney noted that some inves- tigation will be necessary in order to determine whether existing right-of-way was platted at the time the garage was built. 233 233.1 233.2 233.3 233.4 233.5 233.6 233.7 233.8 234 Augusht 6, 1985 :234.1 Upon roll Call, the motion passed, 4-0. • RESOLUTION NO..84-85 APPEARS ON PAGE 366 OF ORDINANCE & RESOLUTION BOOK mil UNSIGHTLY PROPERTY/1328 S. SCHOOL 234.2 An ordinance was introduced which would order the abatement of unsightly conditions and the razing and removal of an unsafe structure located at 1328 South School Avenue. Johnson explained that, with only four Directors present, the ordinance could not be read more than once, and three readings are required before passage of an ordinance. It was also clarified that the address of the property was 1328 South School, not 1323 South School as was published in the agenda. . 234.3 The City Attorney read, the ordinance for the first time. UNSIGHTLY PROPERTY/920'W. BERRY '234.4 An ordinance was introduced ordering the abatement of unsightly conditions and the razing and removal of an unsafe structure located at 920 West Berry Street. Johnson noted the structure on this property had burned. 234.5 The City Attorney read the ordinance for the first time. ALLEY CLOSING 234.6 An ordinance (tabled from the July 16 meeting) was introduced which would abandon and vacate a ten -foot north/south alley located between Rockwood Trail and Rebecca, east of Fallin Avenue. b 234.7 In answer to questions from Director Orton, Assistant City Manager McWethy explained this request came from the City Manager, not from adjacent property owners; that the alley is not accessible to vehicles and is not used as an alley; also that he had spoken to property owners to the west and east who did not indicate any opposition to closing the alley. 234.8 The City Attorney read the ordinance for the first time. August 6, 1985 HIGHWAYS 265/16 INTERSECTION A request by Director Orton was introduced,, that the Board indicate whether it wishes to see a study initiated regarding the relocation on the city's Master Street Plan, of the intersection of Highways 16 East and 265 South; tabled from the Board meeting of July 16. Johnson explained thatithe procedure for making a change in the Master Street Plan begins with an originating source requesting a review of a particular plan,'then submitted to the Technical Advisory Committee, T-1 then to the Planning Commission, and then to the City Board. 0 Director Orton commented that she had been concerned for a number - 235.2 c of years about the relocation of the intersection because she thought it would make Happy Hollow School an island surrounded by busy highways. Orton stated .she felt this was not good planning and she asked that it be reviewed. Director Lancaster stated he thought things had changed since the Master Street Plan was first adopted and he commented that there should be a better route. In answer to a question from Director Martin, Orton explained the Master Street Plan indicates that a section of Highway 265 north of Highway 16 East would line up with 15th Street, as extended. Director Lancaster stated he thought the Highway could be designed so that, where it intersects Highway 16, it could go south along the River, behind vacant property, and intersect with 15th Street. Director Orton suggested that, in the request to the TAC for study 235.4 of the intersection, Director Lancaster's suggestion could be included for consideration but not necessarily as a definite recommendation. Director Johnson noted that Assistant City Manager McWethy had shown her some aerial photographs of the intersection which she stated appear to show that the road would fit in very well, would not go through houses, and would follow the creek on the south side. Johnson suggested this be referred to the Street Committee so that a definite plan can be submitted by that committee directly to the TAC. 235 235.1 235.3 Director Orton, seconded by Lancaster, made a motion to refer this to the Technical Advisory Committee, after review by the Street Committee. Upon roll call,the motion passed, 4-0. CODE AMENDMENT/SIDEWALK INSTALLATION An ordinance was introduced which would amend the City Code to provide that the City Manager's designee may, under specified conditions, give a property owner notice to construct a sidewalk. 235.5 235.6 235.7 236 August 6, 1985 236.1 The City Attorney explained this would merely add the City Manager's designee; that the City Manager already has such authorization. 236.2 The City Attorney read the ordinance for the first time. CODE AMENDMENT/BUILDI NG PERMITS 236.3 An ordinance was introduced which would amend the City Code by prescribing time limits for which building permits shall be valid Johnson explained that currently the City Code states that building permits shall be valid for two years from the date of issue; that it has become apparent recently this may be too long. Johnson stated the change would allow for varying amounts of time, depending upon the dollar valuation of the project. 236.4 The City Attorney read the ordinance for the first time. OLD WIRE ROAD BRIDGE • 236.5 A resolution was intrdduced authorizing the Mayor and the City Clerk to execute•documents which convey a strip along the north side of Routh Park as street right-of-way; in connection with the replacement of the bridge on Old Wire Road at Highway 265 North. Johnson explained that the property in question is owned by the City of Fayetteville. 236.6 Director Orton, seconded by Martin, made a motion to approve the reso- lution. Upon roll call, the motion passed, 4-0. RESOLUTION NO. 85-85'APPEARS ON PAGE 368 OF ORDINANCE & RESOLUTION BOOK XXII REZONING/HIGHWAY 16 EAST & HUNT LANE 236.7 An ordinance was introduced which would rezone 2.04 acres located at the northwest corner of Highway 16 East and Hunt Lane - petition to change from A-1, Agricultural, to R-1, Low Density Residential, was submitted by Keith and Jackie Robbins. Johnson reported the Planning Commission recommended!approval by a 7-0 vote. 236.8 The City Attorney read the ordinance for the first time. August 6, 1985 BID WAIVER An ordinance was introduced which would waive competitive bidding requirements for the rehabilitation of an hydraulic pumping unit on the Sewer Department's high pressure wash truck. The City Attorney read the ordinance for the first time. GREENLAND FIRE CONTRACT A resolution was introduced authorizing the renewal of a contract for fire protection between the City of Fayetteville and Greenland. Johnson explained that, for several years, the city has provided fire protection services for the City of Greenland. Johnson reported the annual charge to Greenland for this service in 1984 amounted to $28,429 and the new annual charge for 1985, representing a 1.8% increase, would be $28,935. Director Lancaster, seconded by Orton, made a motion to approve the resolution. Upon roll call, the motion passed, 4-0. RESOLUTION NO. 86-85 APPEARS ON PAGE 383 OF ORDINANCE & RESOLUTION BOOK XXII • OIL & GAS DRILLING LEASE The Board considered airequest by Quapaw Oil and Gas, Inc. for Board approval of an oil and.gas lease, to allow drilling on city property in the area of Lake Sequoyah. Director Lancaster expressed reservations, stating the same proposition was reviewed at -length and turned down several years ago because the Board didn't think the future benefits made it worthwhile to drill on city property, especially on park land. Dick Johnson, speaking for Quapaw, explained the corporation is locally owned and drilling gas wells for production. Johnson explained that the area of drilling would be very small and destruction of property very limited. Johnson noted that Quapaw currently has a contract with Arkansas Western` Gas Company. Johnson stated he thought the city has the potential of earning a considerable amount of money each month if gas is found: Director Orton asked if the property in question was owned outright by the city, or if there were long-term leases for the use of the property around Lake Sequoyah. Assistant City Manager McWethy stated 237.1 237.2 237.3 237.4 237.5 237.6 237.7 237.8 237 238 • August 6, 1985 238.1 he thought the property in question was owned outright by the city. Purchasing Officer Mackey concurred but added that persons occupying city property to graze cattle and remove hay do so by "license agreement", not by a lease. Mackey explained that these agreements do not. "run with the land" but "run with the named individuals on the license". 238.2 Orton commented that these license agreements have limited possible parks use of some city property. Orton also expressed concern over the possible effects!of the drilling .upon the persons presently using land to graze cattle. Dick Johnson stated he thought the only effect on the land would take place during the time of the drilling, after which an 8' x 12' fenced area would remain as the only visible after- effect. 238.3 Mackey commented that holders of license agreements have "an exclusive right" to graze cattle and remove hay from the premises for as long as they live. Director Martin asked if the license agreements were revokable should thetland be needed for park use. The City Attorney stated that, should the Board be receptive to the drilling proposal, he would review the license agreements to determine whether the Board has authority to approve an oil and gas lease for property under a license agreement. ,238.4 Director Martin stated; that, although he is an 'officer of Arkansas Western Gas Company,: he didn't think he had a conflict of interest because he had no prior knowledge of the request, and no personal interest in the matter.. Martin commented that, if the land in question were park land, he would be opposed to any action which would violate . the use of the land. Martin stated he thought allowing the drilling would be one of the least innocuous prospective revenue -generators for the city. Martin added that, should there be a gas well on the property, there could be income produced for the city. 238.5 Director Lancaster pointed out that the property in question is located behind a city -owned house, rather than near a hayfield. Mackey stated the property in question is not subject to license agreement and has been exclusively reserved for future park development. • 238.6 Dick Johnson stated that a gas well could produce for as little as one year or as long as ten years. 238.7 Director Orton asked how far the drilling would be from the house. Johnson stated they !try to locate drilling sites away from houses and that there would be no more than one well drilled on the property. 238.8 In answer to a question from Director Lancaster on potential income from a gas well, Johnson responded that the standard lease agreement provides the land owner with 12 1/2% "overriding royalty" (or 1/8 of what the well produces before expenses) which he explained could mean as much as $1500 per month. August 6, 1985 Director Johnson suggested the Board might table the request until 239.1 the Directors have had an opportunity to visit the location. In answer to a question from Director Lancaster, Dick Johnson stated 239.2 that Quapaw has 15 producing gas wells on private property in the area, awaiting the installation of pipeline. In answer to a question from Director Johnson, Dick Johnson explained the gas is sold to Arkansas Western Gas Company.' Dick Johnson stated he would be willing to direct the Board to a drilling 239.3 site in the next couple of weeks. Director Martin asked that the City Attorney" review any license agreements which might affect the property in question. ' In answer to a question from the audience, Dick Johnson explained that royalties are made available, on a percentage basis, to all persons owning property in a 40 -acre area around the well. In answer to a query about the details of the lease agreement from a member of the audience, the City Attorney stated he would recommend the lease be reviewed, by an expert oil' and gas attorney should the Board express interest in entering into the drilling lease. 239.4 239.5 In answer to a question from Director Johnson regarding .the term of 239.6 the lease, Dick Johnson responded that the lease states the intent of Quapaw to drill on the property within 12 months, or the lease is terminated. Director Martin explained that, if there is gas production, the lease is held until'such time as there is no production. Director Orton, seconded by Martin, made a motion to table the request until the Board of Directors has had an opportunity to visit the site. Upon roll call, the motion passed, 3-1, with Director Lancaster voting in the minority. 239.7. BID AWARD #636/STREET CONSTRUCTION FABRIC The Board considered the award of Bid 11636 for street construction 239.8 fabric - with the recommendation of the Street Superintendent that the bid be awarded to.Choctaw, Inc., for $13,540.10. Johnson noted that the low bid was for a polyester fabric (the bid specs asked for polypropylene, with only Choctaw bidding). Director Orton, seconded by Johnson, made a motion to award the bid 239.9 as recommended. Uponroll call, the motion passed, 4-0. 239 240 August 6, 1985 BID AWARD 1/638/SANITATION TRUCK 240.1 The Board considered the award of Bid 1/638 for one Tender truck and two GVW truck chasses for the Sanitation Department - with the staff recommendation beingjto award the bid to Bell International and Lodal for the Tender truck, and to Northwest Ford Trucks for the truck chassis. 240.2 Director Martin stated the performance auditors should be completing their review of the Sanitation Department very soon and he suggested this review would provide some comment on that department's rolling stock. Martin suggested the expenditures for the three trucks be postponed until the performance audit findings are submitted. Purchasing Officer Mackey explained it was upon the recommendation of the Maintenance Coordinator and Sanitation Superintendent that he initially recommended the award of bid only for the Tender truck and the 34 cubic yard Packer unit -- having in mind that the smaller units might be addressed by the performance auditors. 240.3 Director Martin asked that the City Manager, by the next meeting, address whether the;urgency of acquiring the trucks outweighs the possibility that the city may or may not need to acquire the trucks once the performance auditors' review is received. 240.4 Assistant City Manager McWethy stated it is the City Manager's recommen- dation that the trucks be purchased because it is his feeling the existing trucks will not last until 1986. McWethy noted that four of the five ,existing Tender trucks have logged over 100,000 miles. McWethy added that, regardless of any route changes which may come about as the result of the performance audit, these trucks need to be purchased now. 240.5 Director Johnson commented that, when the budget was being reviewed, the Sanitation Superintendent considered the possibility of lowering the fleet next year. Johnson stated that, in light of the proposed Resource Recovery facility, she thought next year might be a more opportune time for cutting down on the fleet. 240.6 Martin pointed out that, if the performance audit determines that the Sanitation Department is already overstaffed, the fleet will be overstaffed by three more trucks. Martin added that in his opinion this was the wrong time to be making this decision. 240.7 Sanitation Superintendent Wally Brt stated that, even if the auditors determine the fleet is' overstaffed, it takes six to eight months to receive the new ..trucks and, by that time, three more trucks will be needed for 1986. Brt: noted that, of the trucks which need replacement, one can no longer be used and is scheduled to be sold. 1240.8 Director Orton, seconded by Johnson, made a motion to approve. the award of bid as recommended. I ti August 6, 1985 Director Martin stated he could not vote in favor of making the award, since he thought it might be inappropriate. Director Lancaster stated he thought, even if the auditors recommend that changes be made, there will still be a fleet of old trucks which have been used to their limits. Superintendent Bit told the Board there were 12 existing trucks in the fleet. 241 241.1 Upon roll call, the motion passed, 3-1, with Director Martin voting 241.2 in the minority. BID AWARD 11639/PAINTING BRIDGE The Board considered the award of Bid 11639 for painting the Lake Sequoyah bridge. Johnson reported the Street Superintendent recommends the award of bid to the low bidder, Thurl S. Barber Company, for the amount of $15,000 (including painting all bridge rails and the underside of the bridge). Johnson noted the cost would run $1,107.15 over estimate, which is recommended to be paid out of the General Maintenance Construction Material Fund. Director Johnson, seconded by Lancaster, made a motion to award the bid to Thurl S. Harber Company. Upon roll call, the motion passed, 4-0. BID AWARD #641/SLURRY SEAL OIL The Board considered the award of Bid 11641 for slurry ' seal oil for the Street Department. Johnson reported the low bidder was Riffe Petroleum Company of Little Rock, for $.75 per gallon for oil and $16.50 per hour for emergency truck holding time. Director Johnson, seconded by Orton, made a motion to award the bid as recommended. Upon roll call, the motion passed, 4-0. BID AWARD #630-A • The Board considered the award of Bid #630-A for re -bid of a fire truck. Johnson reported the low bidder was Jack Jennings Fire Extinguisher of Marianna, for $98,978. Director Johnson, seconded by Orton, made a motion to award the bid to the low bidder. 241.3 241.4 241.5 241.6 241.7 241.8 242 3 August 6, 1985 242.1 Sturman Mackey pointed out that $60,000 is in the 1985 budget for the cost of this truck and it was understood that the balance of the cost would be appropriated in the 1986 budget -- with there being a lengthy delivery time on the truck. 242.2 Upon roll call, the motion passed, 4-0.' BID AWARD/TAXIWAY EXTENSION 6 LIGHTING 242.3 The Board considered the award of bid for taxiway extension and lighting at Drake Field. Johnson reported McClinton -Anchor Company submitted the only bid in the amount of $279,673.10. 242.4 Directoi Johnson, seconded by Lancaster, made a motion to award the bid to the only bidder. 242.5 It was noted the award of contract would be made subject to the concurrence of the Federal Aviation Administration. 242.6 Upon roll call, the motion passed, 4-0. BUDGET ADJUSTMENT/PAINTING BRIDGE 242.7 The Board considered the approval of a budget adjustment for the painting of the Lake Sequoyah'br'idge out of the General Maintenance Construction Material Fund. 242.8 Director Martin, seconded by Orton, made a motion to approve the budget adjustment. Upon roll 'call, the motion passed, 4-0. RECORDS DESTRUCTION • 242.9 The Board considered a request by the City Clerk for authorization to destroy certain old Finance Department records, including computer printouts which have. been microfilmed and an old style of city check no longer in use. • 242.10 Director Orton, seconded by Lancaster, made a motion to approve the request. Upon roll call, the motion passed, 4-0. 242.11 In answer to a question from Director Orton, Assistant City Manager MCWethy noted that much progress has been made in microfilming of the backlog of old records -- that most of the boxes in storage in the mechanical rooms have been cleared out. • August 6, 1985 RESOLUTION NO. 87-85' APPEARS ON PAGE 388 OF ORDINANCE & RESOLUTION BOOK XXII OTHER BUSINESS.. "POSSE" LITIGATION The Board, considered correspondence from "POSSE" (Public Agencies Opposed To Social Security Entrapment) inviting the City of Fayetteville to apply for membership in POSSE, and to make a financial contribution of approximately $4000, to join as plaintiff in POSSE legal actions. Johnson pointed out that there are funds in the City Attorney's budget available for this contribution, should the Board decide to approve the expenditure. As background, Johnson explained that in March of 1982 the City Board voted to withdraw from the Social Security coverage. The City Attorney explained that, since that time, the District Court held that congressional legislation which prohibited withdrawal from the Social Security plan was unconstitutional. The City Attorney commented that he did not see the necessity in the City of Fayetteville joining in the litigation to protect its rights. He explained that, if an appeal is made to the U.S. Supreme Court, and if the District Court is affirmed, the Social Security Act amendments will have been declared unconstitutional, and the federal agencies mentioned in the Act will no longer administer it. The Board was in agreement with the City Attorney not to join in litig- 243.3 ation with POSSE. 243.1 243.2 NIMLO FLSA LITIGATION The Board considered' correspondence from NIMLO (National Institute of Municipal.Law Officers) inviting the City of Fayetteville to sign a "Fair Labor Standard& Act Litigation Trust Fund Agreement" and contribute $1,000 to join in a lawsuit to attack FLSA litigation. The City Attorney noted that the impact.of the FLSA litigation on Fayetteville and munici- palities nationwide will have serious financial consequences. The City Attorney recommended that the city participate in this litigation, and he explained that the contribution would be refunded, on a pro -rata basis, for any money contributed in excess of the costs of the litigation. Director Orton made a motion that the city participate in the FLSA 243.5 Litigation Trust Fund:Agreement by contributing $1,000. Budget Coordinator Judy Huffaker explained that the amount would be expended from the City Attorney's Professional Services Account. 243.4 243.6 24. X44 August 6, 1985 244.1 Director Johnson seconded the motion. Upon roll call, the motion passed, 4-0. SIDEWALK REQUEST/WINWOOD DRIVE 244.2 The Board considered a request by Winwood Drive residents for the installation of a sidewalk along their street. Johnson noted a petition had been submitted which was signed by many residents of Winwood Drive. 244.3 Mike Pehosh, resident'of 2090 Winwood, told the Board that he and many of his neighbors expect traffic to increase on their street because of its future connection to the Township Road extension. Pehosh asked that the sidewalk be built by the City in conjunction with the Township extension project, especially so that students will not have to walk in the street to Root School. 244.4 Director Orton noted that it was important for the residents to know that their yards may be changed because of the addition of a sidewalk; she pointed- out that when the Board viewed the street they noticed that in some cases the addition of the sidewalk may.mean the loss of a tree or some shrubbery. 244.5 Director Orton pointed out that the sidewalk construction would be an expensive project and would have to be considered in the budget process for next year. Orton noted that the Township extension project is to take place over a period of two years. • 244.6 Director Johnson -suggested the Street Department may have funds coming in from "extra State gas taxes" which could possibly be used for the project. 244.7 Director Martin told Pehosh that the Board has been committed to the construction of sidewalks and the safety of the neighborhoods and he stressed that the referral of this request to a committee would not mean the issue "is being swept under the rug". Martin stated he would be in favor •of referring the request to a Board committee so that costs and alternatives can be discussed more thoroughly. 244.8 A member of the audience told the Board that the residents are assuming the sidewalk would be built curbside, rather than cutting through their yards. •She commented that there is not room to give up much yard space. Director Orton remarked that the Board, when it toured the street, noticed'that the west side would be the best side for the sidewalk: Orton asked that it be understood that this sidewalk project cannot be tied to the Township Road extension project which has already been budgeted. 244.9 Director Lancaster, seconded by Orton, made a motion that the City Manager be instructed to obtain an estimate of costs to be referred to the StreetCommittee. Upon roll call, the motion passed, 4-0. • August 6, 1985 SIDEWALK REQUEST/COY'S PLACE The Board considered, a request from Coy Kaylor, Jr. for a hearing to discuss the construction of a sidewalk across the entire west side of his property located at 2601 North College Avenue. Director Johnson asked if the Board wished to refer the request to the Street Committee. Director Martin, seconded by Johnson, made a motion to refer the request to the Street Committee. Upon roll call, the motion passed, 4-0. OFFICER MELVIN STANLEY RECOGNIZED ^Johnson asked that recognition be given to Police Officer Melvin Stanley for his efforts while' en routine patrol. Johnson explained that Stanley had% noticed smoke coming out of a shed and woke the family residing nearby to get them in a safe location, and called the Fire Department, saving the lives of the people involved and saving the building. Johnson remarked that this kind of dedication from a city employee should be recognized and appreciated. FIRE & POLICE COMMITTEE REPORT Director Lancaster, reporting on behalf of the Fire and Police Committee, stated that committee met this week and recommended the Mayor and City Clerk execute a contract for engineering services for work on the Police Building and Interim City Hall. Ervan Wimberly, engineer with Northwest Engineers, displayed plans of the front area offthe Police Building and explained that renovation is planned for the old Municipal Court (with the roof to be raised to provide an unfinished second level), the lobby area and the reception area. Wimberly explained that office space and a dispatch center and emergency operations center (also to be used as a briefing room) would be created, as well as an equipment room for the communications equipment. -Wimberly explained that an area would be created for the Criminal Investigation Division at Interim City Hall in the old Business Office area; that an employee training room and city-wide employee physical fitness center would be created in the upstairs of ICH, as well as a 15 -foot records storage area and restrooms. Wimberly noted that the original estimate was in the amount of $144,000 and now is estimated to be around $156,000. Wimberly explained that the additional costs are almost entirely due to electrical and mechanical requirements and he stated he anticipated receiving bids around $175-180,000 (including about $20,000 already budgeted to re roof the structure). Director Orton asked if performance auditors had visited the .Police Department building. Wimberly stated they had looked at the Department and had visited with him -- Wimberly told the Board that the auditors feel the space plans•will be efficient and feel only one dispatcher would be needed initially. Wimberly noted that, if necessary, there 245.1 245.2 245.3 245.4 245.5 245.6 245 24F' • August 6, 1985 246.1 will be room in the dispatch center to accommodate as many as four dispatchers. Wimberly!asked the Board to approve the advertisement for bids. 1 246.2 Director Orton, seconded by Martin, made a notion to approve the request. Upon roll call, the motion passed, 4-0. PONTIAC SIGN 246.3 Director Lancaster asked the City Attorney to check on "the second free-standing sign" on the Pontiac dealer's property, as to whether it is legal; and if it is legal, why is it legal; and, if it is legal, to provide the Board with an ordinance to correct the situation of two free-standing sighs, side-by-side, on one lot. GREGG AVENUE RIGHT-OF-WAY 246.4 Assistant City Manager McWethy noted there was some controversy regarding the right-of-way line location of Gregg Avenue, and that the City Manager had written a! letter (distributed to the Board) which indicates that construction is taking place exactly where it was supposed to be, according to an appraisal done by the State Highway Department. MINUTES 246.5 With no corrections, the Minutes of the July 16, 18, 19 and 20th meetings were approved as distributed. ADJOURNMENT . With no further business, the meeting was adjourned at about 9:36 P.M. a •