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HomeMy WebLinkAbout1984-12-04 Minutes328 328.1 MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS A regular meeting of the Fayetteville City Board of Directors was held on Tuesday, December 4, 1984 at 7:30 P.M. in the Board Room of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Mayor Noland; Directors Bumpass, Johnson, Lancaster, Martin, Orton and Sharp; City Manager Grimes, Assistant City Manager McWethy; City Attorney McCord, City Clerk Kennedy; members of the press and audience CALL TO ORDER The Mayor called the meeting to order and asked fora moment of respectful silence. EMPLOYEE AWARDS The Mayor announced the recipients of the "Employee of the Month" awards for the month of November - Leon Crawford, City Shop; Carl Davis, Sanitation Department; and Dewey Morris, Finance Department. The Mayor read comments from each employee's supervisor about their outstanding performance and presented a certificate and check for $150.00 to each employee. The Mayor noted that the annual banquet for the Employee of the Year awards will be held on December llth. ACT 9 BONDS/BEER DISTRIBUTION WAREHOUSE 328.2 The Mayor explained that Fayetteville Associates #1, Ltd. wished to permanently withdraw their request for a memorandum of intent regarding the issuance of $10,000,000 in Act 9 Industrial Development Revenue Bonds for financing the costs of acquiring, constructing and equipping the Fayetteville Schlitz/Miller Lite Distribution Warehouse. ACT 9 BONDS/SOFT DRINK BOTTLING PLANT 328.3 The Mayor explained there was a request from Fayetteville Associates #1, Ltd., to table, until the next regular Board meeting, their request for a memorandum of intent regarding the issuance of $10,000,000 in J December 4, 1984 Act 9 Industrial Development Revenue Bonds for financing the costs of acquiring, constructing and equipping the Fayetteville Coca-Cola/7-Up Bottling Plant. • 329 329.1 Director Orton, seconded by Noland, made a motion to table this item 329.2 until the next regular Board meeting. Director Bumpass commented that a great deal of concern had been expressed 329.3 to him regarding both of the above Act 9 Bond requests. Bumpass stated N it was his opinion that using Act 9 Bonds to mostly finance acquisition of property does not meet the Board's criteria for issuance of the W bonds. Bumpass suggested the Finance Committee should review the CO proposal in depth and provide the Board with a recommendation. Q Upon roll call, the motion to table passed, 7-0. 329.4 The City Attorney noted he had sent the petitioners a copy of the Resolution which sets forth the criteria by which the Board considers approval or disapproval of Act 9 Bond issues; that they are in the process of preparing a memorandum setting forth the reasons for their request. McCord recommendedthat the petitioners be heard at the next regular meeting, in light of the fact that they have published the legal notice. • ACT 9 BONDS/BALDWIN PIANO & ORGAN PLANT Mayor Noland introduced an ordinance authorizing the issuance of up to $2,150,000 in Act 9 Industrial Development Revenue Bonds for the acquisition of industrial facilities and the acquisition and installation of equipment for the Fayetteville Baldwin Piano and Organ Plant. The Mayor explained the Board had approved a memorandum of intent on November 30, 1983, feeling that this was necessary for reorganization to occur and to preserve existing jobs. The City Attorney read the'ordinance for the first time. Director Bumpass, seconded by Lancaster, made a motion to suspend the rules and place the ordinance on second reading. Upon roll call, the motion passed, 7-0. The City Attorney read the ordinance for the second time. Director Bumpass, seconded by Johnson, made a motion to further suspend the rules and place the ordinance on third and final reading. Upon roll call, the motion passed, 7-0. The City Attorney read the ordinance for the final time. t The Mayor explained that, although there is'no liability on the part of the City, the Directors, in 1981, passed a policy statement regarding the approval of future bond issues, indicating that the Board would consider the following factors: 329.5 329.6 329.7 329.8 330 330.1 330.2 330.3 330.4 December 4, 1984 Whether the proposed project will produce additional employment opportunities for residents of the City of Fayetteville; Whether the company demonstrates in writing such financial and organizational capability that there is no risk of default on the bonds; Whether the proposed project will secure and develop "industry" rather than commercial development. The term industry shall include, but isnot limited to, manufacturing facilities, warehouses, distribution facilities, repair and maintenance facilities, agri- cultural facilities and corporate and management offices for industry; Whether the proposed project will provide economic stimulation for the economy of the area; and Whether all or a substantial portion of the end product or service produced locally is either consumed elsewhere or consumed locally by visitors drawn by the activity, rather than the end product or service being marketed solely to retail customers in the area James Buttry, attorney for the petitioner, addressed the Board. Buttry explained that, in November of 1983, there was some question as to whether the BPO operation would continue because the the parent company went into receivership and was taken over by an insurance company. Buttry explained that the management of the piano company made a proposal to purchase the piano company and it was accepted; that since that time the facilities have remained in operation and in Fayetteville there has been some increase in employment. Regarding a new law setting a state ceiling on the issuance of bonds, Buttry pointed out that these bonds will not be covered under that law, because of closing in 1984. Director Lancaster asked if the bond issues made to BPO in 1974 and 1980 had been cleared out. Buttry responded that the bonds were never issued in 1980 and the 1974 issue had been defeased. Mayor Noland asked Plant Manager Davis how many new employees were anticipated by the plant. Davis responded that, in June, there were 163 employees which has now increased to 243. Davis stated their plans are to have 320 employees by July of next year and 400 by the end of 1985. Director Orton asked who would be liable if the bonds are not paid off. The City Attorney explained, if a sale of proceeds did not generate an amount sufficient to pay off the bonds, the bond purchaser would be liable. McCord emphasized this issue would not affect the rating 1 December 4, 1984 of general obligation or other special obligation bonds issued by the City. Buttry added that these particular bonds would also be secured by a letter of credit from a bank in California. City Manager Grimes emphasized that- payment, in lieu of taxes, would be made to the County Assessor for distribution to the school district, the county and the city. • Upon roll call, the ordinance passed, 7-0. LO ORDINANCE N0. 3050 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION 1.1.1 BOOK VX. CO Director Sharp asked that the Board be notified of the name of the CX Bank providing the letter of credit. REZONING/LIFE STYLES, INC. 331 331.1 331.2 331.3 331.4 The Mayor introduced an ordinance rezoning 3.82 acres located at the 331.5 southwest corner of Porter Road and West Sycamore Street, from R-1, Low Density Residential, to R-2, Medium Density Residential. The Mayor noted the Planning Commission recommended, 9-0, that the rezoning be approved and the Planning Consultant, Larry Wood, recommended the rezoning for the following reasons: The property is located at the intersection of two collector streets and between a collector street and the Fulbright Expressway; The General Land Use Plan recommends medium density residential ,for the adjoining property to the north; and The public facilities and services are available to serve the proposed development. The City Attorney read the ordinance for the first time. Director Bumpass, seconded by Johnson, made a motion to suspend the rules and place the ordinance on second reading. Upon roll call, the motion passed, 7-0. McCord read.the ordinance for the second time. Director Bumpass, seconded by Johnson, made a motion to further suspend the rules and place the ordinance on third and final reading. Upon roll call, the motion passed, 7-0. The ordinance was read for the final time. The Mayor noted that Woody Bassett, President of Life Styles, Inc., was present to represent the petitioner. The Mayor asked if anyone present wished to speak in opposition to the ordinance. There was no public opposition expressed. 331.6 331.7 332 December 4, 1984 332.1 Woody Bassett presented a brief summary of Life Styles' program, explain- ing the program serves developmentally disabled adults in attempting to teach them to become independent. He explained that Life Styles had received a grant from the Department of Housing and Urban Development to build a 12 -unit apartment complex. 332.2 Upon roll call, the ordinate passed, 7-0. ORDINANCE NO. 3051 APPEARS ON PAGE 0 OF ORDINANCE & RESOLUTION BOOK X X REZONING/HOYET GREENWOOD 332.3 The City Attorney read an ordinance rezoning three acres located at the northwest corner of Highway 16 West and Rupple Road, from A-1, Agricultural, to C-1, Neighborhood Commercial. Director Bumpass, seconded by Johnson, made a motion to suspend the rules and place the ordinance on second reading. Upon roll call, the motion passed, 7-0. The ordinance was read for the second time. Director Bumpass, seconded by Johnson, made a motion to further suspend the rules and place the ordinance on third and final reading. Upon roll call, the motion passed, 7-0. The ordinance was read for the final time. 332.4 The Mayor pointed out that the petitioner, Hoyet Greenwood, requested a change from A-1 to C-2, Thoroughfare Commercial, but that the Planning Commission recommended, 9-0, approval of a change from A-1 to C-1, Neighborhood Commercial. The Mayor reported he had received a comment that some residents in the area feel the owner should be made aware of the drainage study which was conducted by the City for that area. The Mayor noted there is concern in the neighborhood that, when the acreage is developed, there will be runoff of drainage. 332.5 Engineer Ervan Wimberly was asked if he had reviewed the drainage study. Wimberly stated that his work so far had concerned only sewer service but noted that the drainage would be handled properly. 332.6 Mayor Noland asked if anyone present wished to speak in opposition to the ordinance. No public opposition was expressed. 332.7 Upon roll call, the ordinance passed, 7-0. ORDINANCE NO. 3052 APPEARS ON PAGE /0 OF ORDINANCE & RESOLUTION BOOK X X 1 1 CD 10 N December 4, 1984 GENERAL LAND USE PLAN Mayor Noland.introduced an ordinance amending the General Land Use Plan for the area west of the Fulbright Expressway and along both sides of Highway 62 West. The Mayor explained that the Board requested the Planning Commission initiate a study of this area to determine if the General Land Use Plan's recommendations should be revised. The City Attorney explained that the amendment can be adopted by resolution rather than by ordinance. W Director Lancaster, seconded by Sharp, made a notion to adopt the resolution. Q The Mayor explained that the amendment would increase the amount of medium density residential for ,the area. Because of 'this change, Director Orton explained that should there be a petition to rezone from R-1 to R-2, it would now very likely be granted. Orton asked how those affected by this change were notified. The Mayor explained that the Planning Commission held a public hearing .on November 26. City Manager Grimes explained there was notice of this hearing published in the newspaper. McCord pointed out that, in addition to the legal notice required by law, a display ad was published as well. In answer to a question from Director Orton, McCord explained that there is no policy for posting a sign in the neighborhood for amendments to the Land Use Plan. Upon roll call, the action passed, 7-0. • RESOLUTION NO. 138-84 APPEARS ON PAGE zz y OF ORDINANCE & RESOLUTION BOOK )(x AIRPORT EASEMENTS The Mayor introduced ordinances dedicating portions of the Drake Field property for utility and roadway easements. The City Attorney explained this request was made by the City's Right -Of -Way Agent to conform with the Master Plan for the Airport. The City Attorney read, for the first time, an ordinance dedicating roadway easements at the Fayetteville Municipal Airport. Director Bumpass, seconded by Johnson, made a motion to suspend the rules and place the ordinance on second reading. Upon roll call, the motion passed, 7-0. McCord read the ordinance for the second time. Director Bumpass, seconded by Johnson, made a motion to further suspend the 333 333.1 333.2 333.3 333.4 333.5 333.6 333.7 334 December 4, 1984 334.1 rules and place the ordinance on third and final reading. Upon roll call, the motion passed, 7-0. McCord read the ordinance for the third and final time. Upon roll call, the ordinance passed, 7-0. ORDINANCE NO. 3053 APPEARS ON PAGE ld OF ORDINANCE & RESOLUTION BOOK u x 334.2 The City Attorney read, for the first time, an ordinance dedicating public utility easements at the Fayetteville Municipal Airport. Director Bumpass, seconded by Johnson, made a motion to suspend the rules and place the ordinance on second reading. Upon roll call, the motion passed, 7-0. McCord read the ordinance for the second time. Director Bumpass, seconded by Johnson, made a motion to further suspend the rules and place the ordinance on third and final reading. Upon roll call, the motion passed, 7-0. McCord read the ordinance for the final time. Upon roll call, the ordinance passed, 7-0. ORDINANCE NO. 3054 APPEARS ON PAGE /5 OF ORDINANCE & RESOLUTION BOOK xx WAIVER REQUEST/UNIVERSITY BAPTIST CHURCH 334.3 Mayor Noland reported that University Baptist Church has requested the Board table their request for a waiver of improvements to Vande- venter Avenue, in connection with the development of the church's adjoining property. Director Dampest rade a notion to table the nailer request. 334.4 Attorney Daniel Wright explained that some members of the Planning Commission were involved in the wording of the motion which was finally adopted and these commissioners claim that the Bill of Assurance as drafted did not precisely follow the language of the motion. Wright explained the church committee wishes to work with the City Attorney in an attempt to correct the Bill of Assurance before bringing their request to the Board. 334.5 The City Attorney agreed that the Bill of Assurance could be clarified if the intent can be clarified and he stated he thought the motion to table was appropriate. 334.6 Mayor Noland seconded the notion. 334.7 The City Attorney explained the issue may be tabled for an indefinite period of time rather than for a specific period of time because, if the Bill of Assurance can be clarified, the waiver request may not be necessary. 334.8 Upon roll call, the notion passed, 7-0. 1 1 December 4, 1984 BID AWARD #601/STREET DEPARTMENT Mayor Noland introduced consideration of an award of Bid #601 for a truck chassis with dump bed for the Street Department. The Mayor reported the Street Department recommends awarding the bid to Bell International, the low bidder, for one 50,000 GVW truck chassis with dump bed. LO Director Johnson, commenting on the fact that only one bid was received and returned, and that the item was re -bid a second time, stated she thought this affected the City's credibility. Purchasing Officer W Mackey responded that it was not known why only one bid was received CO the first time. Q Director Johnson, seconded by Orton, made a notion that the bid for $43,618.79 for the 50;000 GVW truck chassis with dump bed installed be awarded to Bell International. Upon roll call, the motion passed, 7-0. Director Bumpasa, seconded by Johnson, made a notion that the low bid for +the small pickup be awarded to -Steve Smith Pontiac -CMC, • for $7,037.27. Upon roll call, the motion passed, 7-0. BID AWARD 11602/ENGINEERING SERVICES The Mayor introduced consideration of award of Bid #602 for engineering services for the design of a taxiway extension and lighting and the conducting of an airport obstruction study at Drake Field.' The Mayor explained that three engineering firms responded to the request for proposals and that the City's professional selection procedure was followed. The Mayor reported that the review committee consisted of the City Board Airport Committee, the City Manager and the Airport Manager and that committee voted to award the bid to McClelland Engineers. Director Lancaster, seconded by Bumpass, made a motion to award the contract to McClelland Engineers. Upon roll call, the motion passed, 7-0. RESOLUTION NO. 139-84 APPEARS ON PAGE 2Z(0 OF ORDINANCE & RESOLUTION BOOK XX BID AWARD 0603A/POLICE DEPARTMENT The Mayor introduced consideration of award of Bid #603A for a small computer for the Police Department. The Mayor reported the low bid was submitted by Computer Systems of Northwest Arkansas, for $3,990 335 335.1 335.2 335.3 335.4 335.5 335.6 335.7 336 December 4, 1984 336.1 for the computer and $2,929 for a letter quality printer with cut sheet and envelope feeder. 336.2 Director Bumpass asked what function the computer would provide for the Police Department. Police Chief Bob Jones explained the department wishes to computerize their records and wishes to print, in letter form, information for the public. Data Processing Supervisor Larry Hunt explained the City has software which will allow the computer to be used initally as a terminal into the main frame; that the City has word processing software; and that the only other program needed will be one for dispatch. 336.3 The Mayor noted that this purchase is covered in the budget, with the exception of $245.76. 336.4 Director Sharp, seconded by Martin, made a motion to purchase the equipment from Computer Systems of Northwest Arkansas. Upoh roll call, the motion passed, 7-0. 336.5 Director Sharp, seconded by Martin, node a motion to approve the budget adjustment of $245.76. Upon roll call, the motion passed, 6-1, with Johnson voting in the minority. OTHER BUSINESS Dowers Bill of Assurance 336.6 The City Attorney presented a report on the current status of the issue of enforcement of a Bill of Assurance for the Dowers property at 1614 E. Huntsville Road. 336.7 McCord noted that Gary Carson, attorney for the Dowers Estate, had sent him a letter advising that the executrix had instructed Carson to file a petition with the Planning Commission for a conditional use permit to use the residence as a duplex. McCord stated the petition would be heard on January 14. McCord noted that, at the last meeting, the Board asked that a lawsuit be filed if, by the time of this meeting, the executrix had not indicated that the shop building would be removed by a specified date. McCord explained that Carson is requesting an extension of approximately 40 days before the lawsuit is filed. McCord asked the Board to instruct him as to whether they wish to grant the extension or file the lawsuit. McCord noted that, if the lawsuit is filed, it could be as much as 90 days before the case is set for trial. 336.8 Mayor Noland commented that he had observed the shop building appears to be vacant at this time. 1 December 4, 1984 Director. Lancaster commented .that the Board should not be iput.in.a position of appearing to .bargain on. .thel,,issue;of a conditional ruse permit which Lancaster stated should have no bearing on the original issue. At the suggestion of Director Bumpass, it was generally agreed by the Board .not to grant an extension of time but i to instruct the City Attorney to file the lawsuit. McCord pointed out that, should the conditional use be approved, obviously the lawsuit would be dismissed. 337 337.1 CO ID Wastewater Treatment Project/Contract A, Charles McLaughlin, representing McClelland Consulting Engineers, 337.2 W addressed the Board. McLaughlin explained there were five items related CO to the wastewater treatment project which need to be considered by Cr the Board, as follows: 1. The conditional award of Contract A for the treatment plant for the amount of $21,232,000, reflecting some deductions in the base bid price; 2. An amendment to the City's Basic Agreement with CH2M Hill dated July 20, 1983, including Task Order 2 (necessary to comply with ADPC&E's review comment letter dated September 27, 1984); 3. An amended Task Order No. 3 to the City's Basic Agreement with CH2M Hill dated July 20, 1983 (covering CH2M Hill's work on the pilot plant study`in accordance with the approved work plan); 4. An Agreement between the City and McNamee, Porter and Seely of Ann Arbor, Michigan (selected by CH2M Hill and approved by EPA to serve as the City's independent consultant on the pilot plant study); and • 5. An Agreement between the City and ESCOMLAB for laboratory wastewater testing services required by the pilot plant study Mayor Noland pointed out an error on Table 1 of the Olson Construction Company approved subbid items. McLaughlin clarified that specification Number 11037-1 should have a deduct value of $15,000 rather than the $63,000 shown, but noted that the total value of approved subbids is as shown - $63,000. McLaughlin noted that the award of Contract A would be contingent upon the ADPC&E approving the payment schedule and award package to be submitted the next few weeks to the ADPC&E. The City Attorney explained that he had drafted a• resolution authorizing the execution of a contract and providing that it be effective upon approval of the contract by the ADPC&E. 337.3 337.4 338 December 4, 1984 338.1 Director Lancaster, seconded by Daspass, made a motion to approve the resolution to authorise the execution of Contract A. 338.2 Director Martin asked why the lengthy information packet on these items was given to the Directors the night before the meeting. McLaughlin explained they had been working with the DPC&E on details which were not completely worked out until last Thursday, after which revisions had to be made and sent to Fayetteville. In answer to a question from the Mayor, the City Attorney responded that he had reviewed the new contracts and suggested certain changes to the Project Coordinator, Bob Franzmeier, with regard to one of the contracts. McCord noted he did not have the expertise to review engineering aspects of the contracts. Franzmeier was present and commented that he had reviewed the contracts. City Manager Grimes noted that he had pointed out to the City staff involved that the Board is relying heavily on them to look out for the City's interests. 338.3 McLaughlin pointed out that over half of the material presented has been reviewed before by the Board and that most of the material relates to the last four items to be considered and primarily contain minor revisions required by the State. 338.4 The Mayor, in answer to a question from Director Lancaster, explained that the deadline for execution of the first contract is December 31. 338.5 Upon roll call, the motion passed, 7-0. RESOLUTION NO. 140-84 APPEARS ON PAGE -(00.3 OF ORDINANCE & RESOLUTION BOOK n x 338.6 338.7 It was generally agreed by the Directors that more time was needed to give consideration to the other four requests. Vernon Rowe noted that, of the remaining items, he preferred the Board take action on the contract between the City and McNamee, Porter and Seely because EPA may be delaying approval on the second grant because the independent consultant has not been hired. 338.8 Director Bumpass asked how the firm had been chosen. McLaughlin explained the firm was selected by CH2M Hill on the basis of their being recognized experts in the field. In answer to questions from the Mayor, McLaughlin stated the pilot plant study has been ruled to be grant -eligible but it has not yet been indicated if the full amount will be grant -eligible. Vernon Rowe emphasized that the key factor in running the pilot plant is to obtain data during the winter months. 338.9 After further discussion, it was agreed to call a special meeting to consider the additional four items, for Friday, December 7, at 1 339 December 4, 1984 3:30 P.M. Director Lancaster, seconded by Johnson, made a motion 339.1 to call a special meeting. Upon roll call, the motion passed, 7-0. Compensation & Classification Study Mayor Noland introduced consideration of the results of the Compensation and Classification Study performed by PARA. CO Director Johnson, Chairman of the Wage and Salary Committee, noted that one result of the study is that the City now has new job descriptions for all City employees. Johnson suggested the Board first consider W approving the adoption of the proposed compensation system and secondly CO refer the costs of implementation to the Finance Committee. Johnson recommended a resolution be passed to approve the first sixty pages of the study. Director Johnson, seconded by Orton, made a motion to approve the resolution. McCord asked if the Board wished to include the salary survey information in its resolution, noting it is a matter of record. Director Lancaster asked that the salary survey information be included with the resolution. Director Martin asked if the intent of the motion was to adopt the concept of the compensation plan but not the implementation. Johnson clarified that the intent of her motion was to adopt the recommendations regarding benefits and a proposed bonus system which has not yet been developed, but her intent was not to include implementation of a 4% salary increase. Johnson reported that the Personnel Officer and Finance Director had estimated the cost of placing each employee in the new Pay Plan system would be $336,465. Johnson stated they report that it would cost $559,000 to move all personnel to a step which would reflect their length of service. Johnson recommended this information be referred to the Finance Committee. 339.2 339.3 339.4 339.5 339.6 Upon roll call, the motion passed, 7-0. 339.7 RESOLUTION NO. 141-84 APPEARS ON PAGE 2 VP 9 OF ORDINANCE & RESOLUTION BOOR ke Director Johnson, seconded by Martin, made a motion to refer the imple- mentation of the pay plan to the Finance Committee to review in light of the City's budget. The Mayor suggested the Directors submit any questions in writing to the City Manager who should contact Robert Beezat, PARA consultant, regarding answering all the Board's questions at one time. Director Martin explained, for the benefit of the employees and citizens, a summary of the work performed by PARA on the City's Compensation 339.8 339.9 339.10 340 December 4, 1984 340.1 and Classification Study. Martin explained that the City's compensation and benefits were compared with similar positions at other cities and with other local employers. Martin reported that the results of the study showed that the City's benefits were similar to those of other local employers; but that, although the City's maximum base pay was found to be higher than that of some other employers, the average pay for the City was found to be somewhat below that of other employers. Martin explained that he would consult with the Finance Director to schedule a Finance Committee meeting to consider this matter as well as other budget matters. Director Lancaster requested there also be a meeting scheduled with the PARA consultant. The City Manager promised to contact the consultant. 340.2 Director Bumpass noted that the City over several years has increased salaries and personnel costs at a more rapid rate than the City's percentage of increase in revenues, and he expressed hopes that the City give consideration to some other capital projects in the future. 340.3 After further discussion, the roll was called and the notion passed, 7-0. Caraway Street Project 340.4 Property owner, Jeremy Hess, addressed the Board regarding a ramp which he proposed in July to construct to his parking lot in connection with a development project on Caraway Street. Hess explained the intent of constructing this ramp was to provide access to the alley to the north but it now appears to him that installing the ramp will be extremely dangerous because of the very steep grade. Hess explained that he has constructed a retaining wall on the west side of the property and he proposed cutting out a section of the wall to provide access to a City -owned alley bordering the north side of the property. Hess stated his intent is to pave the alleys to the north and east, all the way to Leverett Street. 340.5 Director Martin asked if any neighbors should be notified. Hess noted that the plan to provide additional access was originally devised at the request of the neighbors who felt only one means of ingress/egress would create too much traffic on Caraway Street. Hess stated he felt he was neither disturbing nor changing the property of the neighbors. In answer to questions from Director Bumpass regarding drainage, Hess explained he would install storm tile under the driveway where it crosses the alley. 340.6 It was generally agreed by the Directors that the proposal was acceptable and that no formal action was necessary. 1 December 4, 1984 Sales Tax Case In answer to a question from Director Lancaster, the City Attorney commented that a notice had been received from the Supreme Court Clerk's Office advising that the court had granted the City's motion to expedite an abeyance in the sales tax case. McCord explained this means an Opinion will hopefully be received by the end of the year. CO LO Leaky Fire Plug Director Orton noted she had received a complaint concerning a leaky W fire plug on North Street between the railroad and Gregg Avenue. CO The City Manager explained that units were dispatched today to take Q care of the problem. Vacancies on Citizen Committees Director Johnson, Chairman of the Nominating Committee, reported that applications for vacancies on citizen committees are available in the City Manager's Office until December 7. Johnson listed the vacancies as follows: 1 City Hospital Board 2 Housing Authority Board 4 Parks and Recreation Advisory Board 3 Planning Commission 1 Public Facilities Board 7 Arts Center Board Johnson noted appointments would be announced at the December 18 Board meeting. Projected Revenue Increases From Special Census City Manager Grimes noted the four sources of revenue which would be increased if a special census revealed an increase in population: Revenue Sharing Turnback--General Turnback--Public Works Sales Tax Grimes explained that if the City's population is shown to have grown from 36,604 to 40,000, there could be a total increase of $302,623 per year in increased revenues, or $89.11 per each additional person. Grimes recommended the Board instruct the staff to include special census funds, of approximately $20,000, in the 1985 budget. 341 341.1 341.2 341.3 341.4 341.5 341.6 341.7 342 December 4, 1984 342.1 Director Johnson, seconded by Bumpass, made a notion to carry ever the funds to conduct a special census into the 1985 budget. Open roll call, the motion passed, 7-0. MINUTES 342.2 The following corrections were made to the Minutes of the November 20 meeting: 293.3 and 293.5 "Balidge" should be "Baledge" 293.8 "an inducement" should read "a bond" 294.3 "Irvin" should be "Ervan" With those corrections, the minutes were approved. ADJOURNMENT 342.3 With no further business before the Board, the meeting was adjourned at 10:20 P.M. 7