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HomeMy WebLinkAbout1982-08-17 MinutesS OF A BOARD OF DIRECTORS MEETING A meeting of the Board of Directors was held on Tuesday, August 17, 1982, at 7:30 p.m., in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas. PRESENT: Directors Todd, Osborne, Sharp, Noland, Bumpass, and Henry; City Manager Grimes, Assistant City Manager McWethy, City Attorney McCord, and City Clerk Kelly; members of the press and audience. 177 177.1 177.2 ABSENT: Director Lancaster. 03 CALL TO ORDER CO Mayor Noland called the meeting to order and asked for a moment 177.3 U of respectful silence. CO RETIREMENT OF DIRECTOR ANN HENRY Q Mayor Noland presented a plaque to Director Henry upon her retire- 177.4 meet from the Board which expressed the appreciation by the Board and the City of Fayetteville of her service to the City. The Mayor cited particularly her contribution to the work on the Solid Waste Authority Program. FARMER'S MARKET Mayor Noland introduced an Ordinance establishing and regulating a 177.5 Farmer's Market on the interior parking spaces of the downtown square Assistant City Manager McWethy was asked to summarize the matter for the Board. He reiterated that the Farmer's Market has been in existence since 1974, and that the City had worked in cooperation with the Rural Mountain Producers Exchange and Mr. Wilbur Watson for many years. It recently came to the attention of the Board, as a result of a Supreme Court ruling, that the City of Fayetteville could be found in violation of antitrust laws as monopolizing the right of all growers to exercise their right to free enterprise. The Ordinance would give the control over rules and regulations effecting the vendors to the City of Fayetteville, rather than RMPE. Vendors will now pay a management fee of $5.00 auuivally to the City, plus 10% of their gross proceeds. The Rural Mountain Producers Exchange will administer the Market on the behalf of the RMPE, which is expected to exactly equal the City's receipts. Mayor Noland called for the reading of the Ordinance by City Attorney McCord. City Attorney McCord read the Ordinance for the first time. Director Osborne, seconded by Director Todd, made a notion to suspend the rules and place the Ordinance on second reading. Upon roll call, the motion passed unanimously, and the City Attorney read the Ordinance for the second time. Director Noland, seconded by Director Bumpass, made a nation to further suspend the rules and place the Ordinance on third and final reading. Upon roll call, the motion passed unanimously, and the City Attorney read the Ordinance for the final time. 177.6 177.7 178 178.1 178.2 Before roll call on the Ordinance, Mayor Noland called for discussion on the Ordinance. Mr. Wilbur Watson, spokesman for the nine -member Board of Rural Maintain Producers Exchange, commented that he wished the Market to continue in force, mentioning that the group was comprised of 105 members, ranging in age frau 18-80. Further discussion over the type of goods to be sold occurred, and a member of the audience, Annie Littell of Stmmercorn Foods, asked the Board to include baked goods in those items to be sold at the Market. She felt that locally baked goods should be made part of the Ordinance, as they had been sold during the past six weeks in the area near the Farmer's Market and she felt that they had received good response. 178.3 There was some discussion that the expansion of goods sold at the Market might tend to make the Market too commercial, and Director Bumpass stated that free enterprise is the general aim of the Market, as it has been since 1974, and he felt that the Market was based on this concept. 178.4 City Attorney McCord enumerated the type of goods to be sold, as indicated by the Ordinance, and there was additional discussion from the audience about the inclusion of other locally grown products. 178.5 Barbara Jordon, who has been selling honey at the Market for a number of years, stated that she had been reassured by the Farmer's Market Board of Directors that the Ordinance prohibiting processed foods would not apply to honey. She also added her opinion that baked goods should be included by amendment to the Ordinance. 178.b City Attorney McCord suggested that the paragraph dealing with "processed foods" be stricken and subparagraph C which enumerates those specific iters to be sold be clarified to include any additions, such as honey, fruit juices, etc. He also suggested that a sentence should be included to the effect that all products sold at the Farmer's Market must be produced in accordance with State Health Department Regulations. 176.7 Director Noland, seconded by Director Osborne, made a notion to include the statement on Health Department regulations in the Ordinance amendment, and also to include honey, raw juices and molasses in items specified for sale. 178.8 Upon roll call, the motion passed 6-0. 178.9 Director Bumpass reintroduced the matter of inclusion of baked goods at the Market and Mr. Watson indicated that there was a shortage of space at the Market at this time, with membership in the Farmer's Market far exceeding the number of spaces available. 178.10 Director Bumpass, seconded by Director henry, made a motion to amend the Ordinance to allow the sale of baked goods, locally made, in a kitchen certified by State Department of Health regulations. Upon roll call, the motion failed by a vote of 3-3, with Directors Todd, Bumpass and Henry voting for the motion. 1 1 1 1 Mayor Noland asked for a final roll call on the motion to adopt the Ordinance. Upon roll call, the Ordinance passed by a vote of 6-0. ORDINANCE NO. 2846 APPEARS ON PAGE en OF ORDINANCE & RESOLUTION BOOK 179.1 MANAGEMENT CONTRACT Director Noland introduced a Resolution authorizing the execution of 179.2 a Management Contract with Rural Mountain Producer's Exchange, for operation on the City's behalf of a Farmer's Market. Director Todd, seconded by Director Osborne, made a notion to amend the 179.3 Management Contract in Section 2, changing the number of days notice to be given by the City, from ten days to 30 days, before the City shall have the CO right to terminate the contract. CO In general discussion, it was determined that the initial fee to each 179.4 U vendor would remain set at $5.00 annually. (n After further discussion of these modifications, Director Noland made 179.5 a motion, seconded by Director Osborne, to adopt this Resolution, as amended. There being no further comments, upon roll call, the motion passed 6-0. 179.6 RESOLUTION NO. 102-82 APPEARS ON PAGE //p OF ORDINANCE & RESOLUTION BOOK XV PARKS BOARD - REQUEST #.1 Mayor Noland introduced a request by the Parks & Recreation Board that 179.7 picnic and play equipment and parking lot expansion work be added to the list of items scheduled for Walker Park North. The Board heard discussion from David Lashley, of the Parks & Recreation 179.8 Advisory Board, regarding the development of Walker Park as a recreation area He made reference to the Alfred E. Einert Site Plan of June 15, 1982, and the need for benches, tables, and playground equipment as part of the development of Walker Park North. Mayor Noland asked the total anticipated cost of the improvements and 179.9 Mr. Lashley indicated it was approximately $20,000. Nt. Lashley stated that after discussion with various people (engineers, 179.10 staff, architects, etc.), the general concensus was that Items 1, 2 and 3 of the request were the most important. Director Sharp asked if the Naval Reserve was willing to agree to the extension of their parking area for use as basketball courts, and Mr. Lashley said those details could be worked out After general discussion, Director Henry, seconded by Director 179.12 Osborne, made a motion to grant the request to the Parks & Recreation Board for $20,000 from Community Development funds for picnic and play equipment and parking lot expansion, in accordance with the Einert Site 1 179.11 Upon roll call, the motion was passed unanimously. 179.13 180 PARKS BOARD - REQUEST #2 180.1 Mayor Noland introduced a request by the Parks & Recreation Board that an admission charge for spectators be authorized for certain events conducted in city parks. 180.2 Mr. David Lashley of the Parks & Recreation Advisory Board, noted that this request to charge admission fees pertains to determined activities which are not a part of the regular Parks & Recreation programs. These fees would be utilized in defraying expenses incurred in conducting the tournaments by sanctioned, sponsoring organizations. 180.3 Mr. Dale Clark, Superintendent of Parks & Recreation Department, spoke to the Board and indicated that the city parks had played host to softball tournaments consisting of 36 teams in two consecutive weekends, and he felt that charging a gate fee at these tournaments would be consistent with other city parks in the district and the state. 180.4 Director Henry noted that it was common practice to collect these admission fees at games throughout the state where she has been a spectator. 180.5 Director Todd wondered if raising the entrance fee for these competing teams would be beneficial. Mr. Clark felt that the increase in entry fees would make it prohibitative to enter the tournaments. He proposed charging $3.00 for spectators, Which would entitle them to a weekend pass. He said the amount of uwuey taken in from these 36 teams was $2,800.00. 180.6 Director Osborne felt some reservation because he felt it was a form of a tax on the people of Fayetteville, but Mr. Clark assured him that most of the spectators were friends and family of the entrants and those people would not feel it was an additional tax to the City. 180.7 There being no further discussion, Mayor Noland, seconded by Director Henry, made a motion to grant the request by the Parks & Recreation Board that an admission fee be authorized for certain spectator events held in city parks. 180.8 Upon roll call, the motion passed unanimously. SEWER APPEAL 180.9 Mayor Noland raised the issue of tabling an appeal of a decision by the Water & Sewer Committee, until R -P Electroplating has received a letter from the Environmental Protection Agency. 180.10 Upon roll call, the motion to table was passed unanimously. STREET COMhIIrn± - ORDINANCE AMENDING MASTER SIDEWALK PLAN 180.11 Mayor Noland introduced an Ordinance amending the Master Sidewalk Plan Map by reflecting a sidewalk along all sides of controlled access service roads where there is the potential for development. 1 1 Director Sharp indicated there had been considerable discussion by the Board on this matter and City Manager Grimes stated that the developer is responsible for sidewalks on frontage roads, in a parcel by parcel manner, as development occurs. City Attorney McCord read the Ordinance for the first time. Director 181.2 Osborne, seconded by Director Noland, made a motion to suspend the rules and place the Ordinance on second reading. Upon roll call, the motion passed unanimously, and the City Attorney read the Ordinance for the second time. Director Henry, seconded by Director Noland, made a motion to further suspend the rules and place the Ordinance on third and final reading. Upon roll call, the motion passed unanimously, and the City Attorney read the Ordinance for the final time. Upon roll call, the Ordinance passed by a vote of 6-0. 181 181.1 COCO ORDINANCE NO. 2847 APPEARS ON PAGE /01 of ORDINANCE & RESOLUTION BOOK XI(( STREET COMMITTEE - REPORT REGARDING REQUEST FOR DELAY OF SIDEWALK CONSTRUCTION 0 CO Mayor Noland introduced a report, without recommendation, regarding a 181.3 Q request for the delay of construction of a sidewalk along the west side of Olive Avenue, north of Dickson Street. Director Sharp noted that the Board of Directors had previously granted 181.4 a variance on Dickson Street, but had not granted one on Olive Street. The owner of the property in question, Jim Daniels, and his neighbor, 181.5 Dan Puckett, were present and indicated that they had had discussion with Bobbie Jones of the Planning Department, and that Al Rukgaber of the Street Department had looked over the property Mr. Freeman Wood verified that fact, in the absence of Mr. Rukgaber. Mr. Daniels said that his greatest concern in requesting this delay 181.6 of sidewalk construction was the fact that Olive Street was slated for widening in the future, and he feared the necessary relocation of utility lines might conflict with the planned sidewalk construction. Mr. Puckett had decided to put up a bond, after Mr. Rukgaber had looked at the property and had determined the amount of the bond. Mr. Daniels and Mr. Puckett were now before the Board to request the Board to grant a Bill of Assurance and since no decision had been reached by the Street Committee, the matter had been passed on to the Board. 181.7 181.8 Director Bumpass, seconded by Director Osborne, made a motion to 181.9 allow Mr. Jim Daniels and Mr. Dan Puckett to execute a Bill of Assurance to build a sidewalk on Olive Street, and to allow Mr. Puckett to get a refund on the bond he had posted. Upon roll call, the motion passed 4-2, with Directors Sharp and 181.10 Henry in the minority. SIDEWALK DELAY Mayor Noland introduced a request by Wade Bishop for a two-year exten- sion to an agreement to build a sidewalk along the south side of Fairlane, from Heritage East subdivision to Happy Hollow Road. 181.11 182 During general discussion about the plan, it was determined to extend the Bishop agreement by 2 years, or until over 50% of the lots 182.1 were either sold or built upon, whichever came first. Director Todd, made a motion, seconded by Director Bumpass, to 182.2 grant the extension of the terms of the original plan for a two-year period. 182.3 Upon roll call, the notion passed unanimously. RESOLUTION NO. 133-82 APPEARS ON PAGE 216 OF ORDINANCE & RESOLUTION BOOK XV SIGN APPEAL - #1 182.4 Mayor Noland introduced a request by Process One of Fayetteville for a variance of the Sign Ordinance, for a sign proposed to be located northwest of the intersection of Rolling Hills Drive and North College Avenue. 182.5 The speaker was Mr. Robert A. Brown, owner, who said that the sign for his business was not easily visible from northbound traffic on Highway 71, and as it currently exists, it can only be seen when coming frau the direction of Springdale. 182.6 Mayor Noland asked where the sign would be located with respect to the Malco Train Theatre sign. There was sane discussion about the Theatre's free-standing sign, and the possibility of Process One and the Malco Train Theatre sharing a free-standing, joint identification sign. Director Osborne asked whether Mr. Brown was willing to comply with the Sign Ordinance requirements of size and height. 182.7 City Attorney McCord raised the issue of pending litigation regarding the Malco Twin sign. Mr. McCord said he would be in communi- cation with the owner of the Malco Train, Dr. Ben Israel, and City Manager Grimes suggested that Mr. McCord include Mr. Brown's correspondence to the City in his letter to Dr. Israel. 182.8 Director Osborne made a motion to table the issue until the City Attorney could meet with the owner of the theatre. The motion was seconded by Director Bumpass. Upon roll call, the motion was passed 5-1, with Director Todd in the minority. SIGN APPEAL - #2 182.9 Mayor Noland introduced a request from Terry Foringer, of Acme Janitorial Supply, for a variance of the Sign Ordinance for a proposed roof sign to be located at 315 West Mountain Street. 182.10 His purpose for requesting the sign was to cover a hole in the wall of his building, for appearance purposes. 182.11 Director Osborne, seconded by Director Bumpass, moved that the Board legislatively determine that the request is for a free-standing sign, which would be allowed without a variance. Upon roll call, this motion failed to pass, by a 2-4 majority, with Director Osborne and Director Bumpass voting for the motion. 1 1 1 After considerable discussion with the Board, Mr. Foringer withdrew his request and informed the Board that he would cover over the hole in the building and repaint it. Director Todd, seconded by Director Bumpass, roved that Mr. Foringer be refunded his fee of $25.00 to cover the cost of his request for a variance. Upon roll call, the motion was passed 6-0. PROPERTY DEMOLITION Mayor Noland introduced an Ordinance ordering the demolition of dilapidated and irreparable houses located on the east side of Happy CO Hollow Road, north of the Industrial Park. CO City Attorney McCord read the Ordinance for the first time. O Director Osborne, seconded by Director Noland, made a motion to suspend the rules and place the Ordinance on second reading. Upon roll call, the motion passed unanimously, and the City Attorney read the ordinance Q for the second time. Director Osborne,' seconded by Director Noland, made a motion to further suspend the rules and place the Ordinance on third and final reading. A friend of the Keller family spoke to the Board, stating that there was a family living in one of the houses in question. City Attorney McCord stated that he had presumed that proper notice had been given at various times concerning the demolition. They deter- mined that there were five houses in this tract, but were not aware that one was occupied. The Ordinance was left on third reading until City Attorney McCord investigated the matter. UTILITY LOCATIONS Mayor Noland introduced an Ordinance amending the City Code by regulating where public utility lines may be located in city street rights-of-way. City Attorney McCord said this matter was brought before the City in May and referred to City Manager Grimes. The Ordinance has incor- porated the suggestions by the gas company and Mr. McCord felt those suggestions should be acceptable to the utilities. City Attorney McCord then read the Ordinance for the first time. Director Noland, seconded by Director Osborne, made a motion to suspend the rules and place the Ordinance on second reading. Upon roll call, the motion passed unanimously, and the City Attorney read the Ordinance for the second time. Director Bumpass, seconded by Director Noland, made a motion to further suspend the rules and place the Ordinance on third and final reading. Upon roll call, the nation passed unanimously, and the City Attorney read the ordinance for the final time. Upon roll call, the -dinance passed by a vote of 6-0. e ORDINANCE NO. 2850 APPEARS ON PAGE /OS OF ORDINANCE & RESOLUTION BOOK X1,1 183 183.1 183.2 183.3 183.4 183.5 183.6 183.7 183.8 183.9 183.10 183.11 184 HARMON AVENUE 184.1 General discussion took place regarding the request to make Harmon Avenue a two-way street, fram Fairview to William; and to prohibit parking on both sides. 1842 City Manager Grimes said that action arose over some difficulty from tenants at the Hollingsworth Arms Apartments on the east side of Harmon, who tend to turn off of William and go south against the legal flow of traffic, resulting in the issuance of a number of tickets. Mr. Grimes felt we should prohibit parking on both sides of the street, making it two-way, to enhance the flow of traffic in that area. He added that some tile could be placed on the north end of the west side (30-40 feet) to widen the area. Mr. Grimes mentioned that the Traffic Superintendent concurs. Director Osborne stated that he was in favor of widening the street. 184.3 Director Todd felt very strongly that no action should be taken on this request because these parking spaces are needed by faculty and students. He felt the Board should do nothing to compound the problem of parking on compus. 184.4 The Board decided to take no action at this time in the matter. SIGNAL EQUIPMENT 184.5 Mayor Noland introduced an ordinance waiving competitive bidding requirements for the purchase of equipment for the Evelyn Hills traffic signal. 184.6 City Attorney McCord read the ordinance for the first time. Director Noland, seconded by Director Todd, made a motion to suspend the rules and place the Ordinance on second reading. Upon roll call, the motion passed unanimously, and the City Attorney read the Ordinance for the second time. Director Henry, seconded by Director Todd, made a motion to further suspend the rules and place the Ordinance on third and final reading. Upon roll call, the motion passed unanimously, and the City Attorney read the Ordinance for the final time. Upon roll call, the Ordinance passed by a vote of 6-0. ORDINANCE NO. 2849 APPEARS ON PAGE Ja, OF ORDINANCE & RESOLUTION BOOK XIII STREET STRIPING 184.7 Mayor Noland put a Resolution before the Board authorizing a one- year extension to a contract for the striping and lane -marking of city streets. 184.8 Director Henry made a motion to accept the Resolution. 184.9 City Manager Grimes indicated that this particular contractor has had the contract for the past two years. Last year this contractor was 25-407. lower than the next low bidder. Mr. Grimes felt accepting this bid would expedite the process. 1 1 Director Bumpass asked how much uuuey was authorized for this work and Mr.. Grimes said that the same specifications would be used as had been used several tunes in the past. Director Todd felt strongly that this contract should be put out for bids. Director Henry withdrew her previous motion. After general discussion, Director Henry made a motion, seconded 185.3 by Director Osborne, to put this contract out for bids. Upon roll call, the motion passed 6-0. 185.4 STREET PRIORITIES CO Mayor Noland introduced a resolution approving revisions to the 185.5 Fayetteville portion of the Regional Transportation Improvement Program, as recommended by the Street Committee. 0 Director Sharp indicated that positioning on the roster of Joyce 185.6 CO Street and Township Road had been altered, in order to alleviate some a of the problems residents of these areas had been facing. 185 185.1 185.2 Director Todd asked whether there were Federal funds available to cover the installation of Railroad Crossing at Poplar and Sycamore. City Manager Grimes indicated this falls under Special Funding. Director Todd also noted that the Work Phase regarding construction 185.8 of a four -lane bridge at Stearns Street and Mud Creek might be done by private developers, in part. City Manager Grimes indicated that, since this was scheduled for a later time, that it would be discussed further with the Street Committee. There being no further discussion, the Resolution passed 6-0. 185.9 RESOLUTION NO. 100-82 APPEARS ON PAGE 504, OF ORDINANCE & RESOLUTION BOOK XIV OTHER BUSINESS REQUEST FOR REMOVAL OF LIGHT POLE Mr. Frederick Crossett spoke to the Board about the removal of a light pole located at 1680 Viewpoint. Mr. Crossett had been away on vacation when the light pole was placed in position. He had thought his neighbors were in agreement on the moving of the light pole, but when he came before the Board he found that they wished to keep the light pole in place. Assistant City Manager McWethy said that he felt moving the light ole was unwarranted, in that the cost to the City would be at least 300.00. Mr. Crossett indicated that he would take the matter up with Swepco The Board took no action on the matter. 185.7 185.10 185.11 185.12 186 REQUEST TO DELETE STREETLIGHTS Mr. Earl Glover of 1165 E. Ridgeway Drive, spoke to the Board 186.1 about the light pole on the south end of East Shadowridge Drive, which is proposed to be installed on the easement between Lot 22 (belonging to Mr. Carlson), and Lot 23 (belonging to Mrs Martino). It. Carlson had sent a letter dated June 24, 1982, to Mayor Noland indicating he was in favor of the light and then changed his position and signed a paper to that effect which was given to Mayor Noland one month ago 186.2 Director Sharp indicated that he had also received a letter with five names on it, voting "No" on the street light. It was noted that a light is requested to be deleted at 1166 186.3 Crestwood also. 186.4 Director Bun -pass, seconded by Director Osborne, made a motion to delete streetlights proposed to be located near 1140 East Shadowridge and also 1166 Crestwood. 186.5 Upon roll call, the motion passed 6-0. JOHNNY JAMES, et al., v. SCHEDULED SKYWAYS, INC. CASE 186.6 City Attorney McCord stated that at the suggestion of Director Osborne at the Board Meeting of August 3, 1982, he had written Mr. Gordon L. Cummings, attorney in the above-mentioned case, regarding the Plaintiffs dismissing the City of Fayetteville as a party to the pending litigation regarding the Airport, if the City of Fayetteville would commit to the construction of a noise barrier, in accordance with the recommendations in the noise study. 186.7 Mr. Cummings had summarized in a letter to the City Attorney that his clients would be agreeable to dismissing the City as a party to both lawsuits, if the City would agree to a Consent Decree, providing that the City shall construct the noise barrier at an estimated cost of $140,000. 186.8 As protection to his clients, Mr. Cummings is requesting the City Board to adopt an Ordinance providing for this Consent Decree. If upon expiration of the prescribed time for the completion of the noise barrier, the barrier is not completed, an Ordinance is requested prohibiting engine nn -ups between the hours of 10:00 p.m. and 6:00 a.m. 186.9 Mr. Cummings stated that if every reasonable effort is not made to construct a noise barrier within the prescribed eight month period, that the City agree to pass an enforceable noise ordinance prohibiting the engine run -ups, as described above. 186.10 With regard to the funding of this project, City Attorney McCord met with Mr. McClelland, and Mr. McClelland pointed out that at this time Congress has not adopted a law appropriating funds, and when 1 1 1 such a law is adopted, it will have to specify noise barriers. Mr. McClelland strongly suggested that the timeframe be extended until 10 months, in that it may be some time before the FAA will approve the grant application and in turn approve the specifications. Mr. McCord stated that if the Federal funds are not forthcoming, the City would satisfy the settlement by passing the noise abatement ordinance. 187 187.1 187.2 Mr. McCord further recommended that the Board adopt the ordinance, 187.3 with an effective date ten months from that date, and then enter the Consent Decree to the effect that if the barrier is not built, the Ordinance would become effective that date. If the barrier is built, the ordinance be repealed. 03 (� Director Osborne, seconded by Director Noland, moved that the issue 187.4 be tabled until the Board Meeting scheduled for August 25, 1982, and U that Tucker Morse and Gordon Cummings be asked to attend that meeting. QUpon roll call, the motion passed 6-0. CEC FUNDS City Attorney McCord requested the Board to adopt a Resolution authorizing the submission of an application for financial assistance, under the Tourist Meeting Financial Assistance Act. He had been in communication with the Assistant to the Director of the Department of Finance & Administration, and the State Board of Finance will be meeting August 27th in Little Rock, and the application should be submitted at that time. Director Osborne, seconded by Director Noland, moved that the Resolution be adopted authorizing the submission of an application for financial assistance, under the Tourist Meeting Financial Assistance Act. 187.5 187.6 187.7 Upon roll call, the motion passed 6-0. 187.8 RESOLUTION NO. 103-82 APPEARS ON PAGE a O OF ORDINANCE & RESOLUTION BOOK XV JOINT SEALS City Manager Grimes suggested the adoption of a Resolution authorizing 187.9 the execution of a contract with Conco Midwest of Arkansas for the resealing of _joints in the concrete slab of the terminal apron at Drake field. Mr. Grimes indicated that Conco Midwest of Little Rock is low bidder 187.10 and is recommended by the engineer McClelland Engineering Consultants. Director Osborne, seconded by Director Henry, made a motion that the 187.11 contract be awarded to Conco Midwest of Arkansas. Upon roll call, the motion passed 6-0. 187.12 RESOLUTION NO. 101-82 APPEARS ON PAGE / OF ORDINANCE & RESOLUTION BOOK XV 188 PARKING DECK POLE 188.1 City Manager Grimes introduced an ordinance waiving the requirements of competitive bids for the relocation of electrical service at the southeast corner of the downtown parking facility adjacent to the Continuing Education Center. He asked for Board authorization to award the bid to Joe Pendleton, electrician, who was low bidder at $3200.00, which exceeds spending authority of the City Manager therefore, he asked for Board authorization on this expenditure. 188.2 City Attorney McCord read the ordinance for the first time. Director Osborne, seconded by Director Noland, made a motion to suspend the rules and place the ordinance on second reading. Upon roll call, the motion passed unanimously, and the City Attorney read the ordinance for the second time. Director Osborne, seconded by Director Henry, made a motion to further suspend the rules and place the ordinance on third and final reading. Upon roll call, the motion passed unanimously, and the City Attorney read the ordinance for the final time. 188.3 Upon roll call, the ordinance passed by a vote of 6-0. ORDINANCE NO. 2848 APPEARS ON PAGE jot OF ORDINANCE & RESOLUTION BOOK Xh1 INFORMATIONAL ITEMS 188.4 Mayor Noland asked Director Henry for a recommendation as to who was most closely involved with her on the Solid Waste Authority Program. Director Henry stated that she would be willing to continue as the City's representative in that there were some projects pending which she felt should be coordinated until a replacement is named. 188.5 Mayor Noland thanked Assistant City Manager McWethy and the Fire Chief for assisting in the lowering of Fire Rating from Class 5 to Class 4. The reduction average is 37, which represents a considerable amount of money. With regard to the letter in the agenda frau the Regional EIS 188.6 Coordinator of the EPA to City Manager Grimes regarding OIG (Office of the Inspector General) being unable to have access to the records of the Comprehensive Planning Institute (CPI), City Attorney McCord stated that he has written a letter to CPI pointing out that under their contract they have to make the audit records available, and if they refuse to, the City will file suit for specific performance or damages. 188.7 City Attorney McCord pointed out the copy given to the Board of a letter to City Manager Grimes, correcting his statement on August 9th that the Washington County Quorum Court would consider the County Planning Board's recommendation on the land use plan, zoning ordinance, and zoning map on Seotember 7th. The recommendation will be con- sidered by the Quorum Court on October 14, 1982. The Public Hearing of the Planning Board will be on September 7th. 1 1 1 Director Bumpass was appointed to a Committee to select the architect to design the Head Start Program. Director Sharp indicated that the Performing Arts Committee would report to the Mayor prior to October 1st with their recommendations. He had been approached by Mr. Harris concerning the useage of part of the rail in the Old Masonic Building, which is owned by the City. Assistant City Manager McWethy was to request in writing from the Head of the Mason's an authorization on the use of this rail. The meeting of the Street Committee was scheduled for Tuesday, August 31, 1982, at 4:00 p.m. Director Sharp had discussed policy of placement of stop signs with City Attorney McCord, and Director Sharp felt that some clarification should be made at the Street Committee meeting. Priorities for 1983 will also be discussed at that time. Director Todd referred to the letter received by the Board from Camp, Dresser,McKee Director Todd had spoken with their representative, Mr. Richard Thompson, and it seems that at the time Camp, Dresser, McKee made their original bid for the study of the Facility Plan, they were not told that they would not have the opportunity to follow up on this bid. Director Todd, seconded by Director Noland, made a motion to permit Camp, Dresser, McKee to submit an RFO for the next step of the Land Application Study. The other firm, HDR, had been informed that they would not be rebidding. Upon roll call, the motion was passed 6-0. Director Henry stated to the Board that she had been asked to consider voting on her replacement and she stated that it would not be possible for her to do so. She feels it would be presumptuous to do so. She wanted the Board to know that she has discouraged men from applying because she feels that it is a woman's position, but that it is also the Board's prerogative. There have been a number of qualified people applying for the position. COMMITTEE MEETINGS Director Osborne decided to set the Finance Committee Meeting for September 25, 1982, immediately following the meeting of the Water/Sewer Committee, set for 2:30 p.m. Assistant City Manager McWethy noted September 25th: 8:30 a.m., Warner Cable; 2:00 p.m. Special Board Meeting; .and 2:30 followed by the Finance Committee meeting. APPROVAL OF MINUTES There being no amendments necessary to the minutes of the August 3, 1982 meeting of the Board of Directors, the Mayor declared them approved as circulated. the following meetings set for 1:30 p.m., Nominating Committee; p.m. Water & Sewer Committee, ADJOURNMENT There being no further discussion, the meeting adjourned at 11:15 p.m. 189 189.1 189.2 189.3 189.4 189.5 189.6 189.7 189.8 189.9 189.10 189.10 189 11 189.12