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HomeMy WebLinkAbout1982-05-24 Minutes4 MINUTES OF A SPECIAL MEETING OF THE BOARD OF DIRECTORS A special meeting of the Board of Directors was held on Monday. May 24, 1982, at 6:30 p.m., in the City Manager's Office. City Administration Building, Fayetteville, Arkansas. P RESENT: Directors Lancaster, Todd, B umpass, and Henry; City McCord, and City Clerk Rowe ABSENT: Manager Osborne, Sharp, Noland, Grimes, City Attorney Assistant City Manager McWethy. CALL TO ORDER Mayor Noland called the meeting to order. 201 FACILITY PLAN REVIEW DISCUSSION City Manager Don Grimes and City Engineer Don Bunn gave a report of the findings from their phone calls to various cities that had used either Hennineson, Richardson, andd Durham (HDR) and Camp, Dresser. and McKee (CDM) for reviewal o f the 201 Facilities Plan. Mr. Bunn reported that three cities per firm had been contacted. Two of the three cities that used HDR were veru happy with the firm and would hire them again. One city had problems with the plant because it was not meeting effluent limitations, and it was fined because of the effluent not meeting standards; however, HDR worked with the city and plant and paid one—third of the fine. Two of the three cities that had used CDM were satisfied and had experienced no problems with their plants. The third city did experience problems with their plant. They basically had two plants --one for residential waste and one for industrial purposes. functioning properly. There issue against CDM. properly. The industrial plant was not is a lawsuit pending on this is functioning The residential plant In summary, both firms had some problems; however, the fact that HDR helped solve their problem and assumed the ✓ esponsibility of the problem places their firm in a more favorable position than CDM. There was general board discussion regarding the direction the review should take. The concensus of the board was that the review should be unbiased, and it should also explore the possible alternatives other than the B ardenpho process. Director Osborne stated he had talked with Mr. Jim Crouch regarding the possibility of land application. Mr. 123 1 MINUTES OF A SPECIAL MEETING OF THE BOARD OF DIRECTORS Crouch indicated that there might possibly be some land available for this purpose in the Ozark National Forest. Mr. Crouch stated that the amount of land required was in the hundreds of acres rather than the thousands of acres as had been discussed. However, the Arkansas Department of Health would have to be consulted to determine the legal aspects of land application. Mr. Carl Yates asked if any cost estimates had been done on land application. It was discussed that the cost had not been considered, but if land was available for this purpose from the national forest land, the cost might be practical. There was discussion about the proposals being biased toward the Bardenpho process. Mr. Yates felt the firms were qualified to construct the type of plant Fayetteville selected. Mayor Noland asked if Mr. Yates had had any experience w ith CDM. Mr. Yates replied that had not dealt with the firm. D irector Sharp suggested hiring both firms to do an e valuation of the needs for Fayetteville. After the reviews w ere completed, then the Board would have concrete facts and data on which to base a decision regarding which firm to select. D irector Bumpass expressed concern about spending such a great deal of money of either on these firms when there were problems associated with both. However, he did realize that there were always going to be unhappy clients for any firm doing a large volume of work. D irector Henry asked Mr. Bunn which firm he would prefer. Mr. Bunn stated that either firm would be q ualified, but because of the way HDR had corrected the problems with the plant they had constructed, he felt they were preferrable. City Manager Grimes agreed with Mr. Bunn's evaluation. D irector Henry, seconded by Osborne, made a motion to award the contract to HDR. Upon roll call the motion failed 3 to 4, with Directors Lancaster, Todd, Noland, and Bumpass voting against the motion. D irector Sharp suggested hiring both firms as was discussed earlier. D irector Lancaster asked if having both firms conduct a ✓ eview would postpone the same problem of selecting one to do the work. There was general discussion regarding this point. 124 • 1 MINUTES OF A SPECIAL MEETING OF THE BOARD OF DIRECTORS Director Bumpass stated that two firms were hired for the initial proposal for the City Hall project, and he agreed that this might be a possible solution for the waste water treatment plant. Director Sharp, seconded by Osborne, made a motion to hire bath firms for the preliminary review. Upon roll call the motion passed by a vote of 4 to 3, with Directors Lancaster, Todd, and Bumpass voting against the motion. Mr. Grimes recommended meeting with both firms at the same time and give them the same instructions, and then have no further contact with either firm until the reviews have been completed. After general discussion, this suggestion was agreed upon. City Attorney McCord stated that the lawsuit filed against the City of Fayetteville was premature, and he anticipated no real problems from the suit at this time. ADJOURNMENT There being no adjourned at 7:15 p. m. further discussion, the meeting 125