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HomeMy WebLinkAbout1981-10-20 MinutesOctober 20, 1981 292 MINUTES OF A BOARD OF DIRECTORS MEETING A meeting of the Fayetteville City Board of Directors was held on Tuesday, October 20, 1981, at 7:30 p.m. in the Board of Directors Room, City Administration Building, Fayetteville, AR 72701. PRESENT: Directors Lancaster, Noland, Osborne, Sharp, Todd, Bumpass (arrived 8:10), and Henry; City Manager Grimes, Assistant City Manager McWethy, City Attorney McCord, City Clerk Koettel, and members of the press and audience. ABSENT: None CALL TO ORDER Mayor Todd called the meeting to order and asked for a moment of respectful silence. PARKING PETITION 292.1 Mayor Todd introduced the consideration of a petition requesting the establishment of additional "all day" parking in the downtown area. The petition contained 190 signatures of persons working in the downtown area asking that the Board, "install all day meters in the three (3) western -most rows of parking spaces in lots behind Campbell - Bell and to the west of First Place. Further, we recommend that the lot at the corner of North East and Spring Streets be equipped with gates making parking accessible by cards obtained from the City on a monthly fee paid basis." 292.2 Consideration of a combination of short-term and long-term parking meters on the west three rows of parking in the lot northwest of City Hall on August 18, 1981, resulted in the Board tabling this matter for six months. 292.3 Director Osborne made a proposal which he, Director Bumpass, and the City staff felt would be a fair compromise. The proposal consisted of the following: 292.4 1. Campbell -Bell Lot a. two western rows be ten hour meters b. three eastern rows remain two hour meters 292.5 2. First Federal Lot a. .two western rows remain gated parking b. row next to gated parking be ten hour meters c. two eastern rows remain two hour meters 292.6 3. Parking rates be increased to a uniform 10¢ per hour 292.7 4. Increase fines to $2.00 if paid within twenty four (24) hours, and $5.00 thereafter. Also, that the fines for parking on the square be $5.00. 292.8 5. That this proposal become effective January 1, 1982. 292.9 6. Rates for gated lots be increased to $15.00 per month January 1, 1981 and then increased to $20.00 per month June 1, 1981. 1 1 1 October 20, 1981 293 293.1 293.2 Merchants from the square were present and expressed their opposition to increased long-term parking. Also, employees from Southwestern Bell Company were present and expressed to the Board the desire for parking spaces. They explained that since the new construction on the square has taken place they have a very hard time locating parking places. City Attorney McCord explained that the "long-term" meters could also be used as short-term and that they were not exclusively ten hour meters. Mr. Grimes, City Manager, explained to the audience that a parking facility is under construction at the present time and should be completed by December 1. This will resolve most of the problems with parking in downtown Fayetteville. After some discussion between the Board and the audience on rates, Director Osborne amended his proposal to state that the fees for gated lots be increased to $20.00 per month effective January 1, 1982. A merchant of the square presented the Mayor with a petition requesting that the lots remain as they are at present. The petition contained approximately 659 names. After a lengthy discussion on this item, Director Henry, seconded by Sharp, moved that Director Osborne and Director Bumpass work with a committee consisting of representatives from the merchants, the downtown employees, and any other Board members, to make a recommendation and bring back to the Board at the next regularly scheduled meeting. Upon roll call the motion passed by a 6-0 vote, with Director Bumpass absent. PEDESTRIAN CROSSING Mayor Todd introduced a request by the Traffic Superintendent for a budget adjustment to allow the installation of a pedestrian crosswalk signal at the intersection of North Street and College Avenue. Mayor Todd explained that Washington Regional Medical Center is constructing a parking lot at the southeast corner of North Street and College Avenue. WRMC has indicated it is willing to spend up to $5,000 to buy pedestrian crosswalk signals at this intersection. Therefore, the Traffic Superintendent is recommending the expenditure of an additional, unbudgeted, $5,000 to upgrade the electronics of the traffic signal controller at the same time so as to make its circuits interchangeable with other controllers. In this way, if repairs were needed to the controller's electronics, "pop -in" printed circuits could be used from existing replacement parts inventory. Director Lancaster asked how the walk light would operate and Assistant City Manager McWethy explained that it will operate with -the -traffic. Mr. Grimes explained that there will be a push button for pedestrians but that it will be tied to traffic volume and all traffic cannot be stopped simply by pushing the button. Discussion was held on whether the City should prohibit a right turn on red at this intersection. Director Lancaster stated that he felt this should be considered by the Street Committee and recommendation received. Mr. Grimes explained that the City needs the new what decision is reached on right turns. He told the is a standard NEMA signal and is interchangeable with The controller could be purchased and then programmed by the Street Committee. Director Henry, seconded by Lancaster, moved that the $5,000 budget adjustment be approved and the standard NEMA signal controller purchased, and that the Street Committee consider this item and make a recommendation to the Board. Upon roll call the motion passed unanimously. RESOLUTION NO. 102-81 APPEARS ON PAGE d3 8 OF ORDINANCE & RESOLUTION BOOK1KI 1 controller no matter Board that the controller other City signals. to operate as recommended 293.3 293.4 293.5 293.6 293.7 293.8 b 293.9 293.10 293.11 293.12 293.13 293.14 293.15 293.16 October 20, 1981 294 HOUSING REHABILITATION 294.1 Mayor Todd introduced recommendations from the Community Development Housing Director regarding amendments to the eligibility requirements of the CD housing rehabilitation program. 294.2 All of the recommendations would tend to make the eligibility requirements somewhat less restrictive; current and proposed requirements are listed below. All other regulations would remain unchanged. 294.3 For the grant program which involves a direct cash grant, that is not repaid, to persons over 60 years old: Present maximum income limit $ 6,000 294.4 Proposed maximum income limit 10,000 294.5 294.6 Present maximum grant amount 8,000 Proposed maximum grant amount 10,000 For both the loan program, where funds are paid back, and for the grant program: 294.7 Present rules: When the recipient dies the estate or heirs must pay back the remaining grant or loan. 294.8 Proposed change: When the recipient (or, in the case of married couples, either the husband or wife) dies, all repayment obligations cease. 294.9 Director Lancaster stated that he did not understand why the heirs of persons having these grants and loans should be compensated if the makers of the grants and loans died. He also expressed concern about the proposal that would allow all repayment obligations to cease if only one spouse in a married couple died. 294.10 Director Osborne stated that he realized the income would probably be reduced in the case of a death of one of the spouses, but that it bothered him to totally write off the obligation. He said he would prefer to defer the 294 11 payments rather than totally write off the obligation. Director Bumpass also expressed his opposition to this proposed change. 294.12 Assistant City Manager McWethy explained that he cannot remember an instance where any persons in these situations have died while still owing the CD program money. He stated that in order to make a profit, a person would have to die and probably not too many persons would be willing to do that. He continued to explain that the program is for low and moderate income families. Many times families are very interested in modernizing their homes and fixing them up until they find out that the heirs are committed to a mortgage on the property. Upon further discussion, Director Osborne, seconded by Noland, moved 294.13 that the income limit for the grant program be raised as proposed from $6,000 to $10,000 and that the maximum grant amount be raised as proposed from $8,000 to $10,000, but that repayment be waived only for grants and that the loans be repaid. 294.14 Upon roll call the motion passed 4-3, with Directors Lancaster, Todd, and Bumpass voting in the minority. RESOLUTION NO.103-81 APPEARS ON PAGER 38 OLOF ORDINANCE & RESOLUTION BOOK, (j SIDEWALK WAIVER 294.15 Mayor Todd introduced a request by American Air Filter for a waiver of the literal requirements of the Master Sidewalk Plan, for property being developed at the southwest corner of the intersection of Pump Station Road and Armstrong Drive. 1 1 M October 20, 1981 295 Tom Hughes, Manager of American Air Filter addressed the Board. He 295.1 III stated that he feels like sidewalks in the Industrial Park will become a very desirable thing, and that at the point when the City determines these are necessary, American Air Filter would be willing to contribute their share. However, he did state that someone would need to check the area first because of a ditch that would have to be rerouted. Director Osborne asked the representative of American Air Filter 295.2 if they would be willing to enter into a bill of assurance stating that they would construct a sidewalk upon the call of the City. The representative's answer was yes, but that they would like at least a year's notice so that they could budget for the expense of the sidewalk. Director Osborne, seconded by Noland, moved that the sidewalk 295.3 0 requirement be postponed and that American Air Filter enter into a CD bill of assurance stating that they would build the sidewalk upon the call (3) of the City, with the intention being that the sidewalk would be constructed when other sidewalks in the area are constructed. 7 Director Sharp stated that he would have to think about previous 295.4 Q requests of Goldkist and Mr. Purtle when voting on this issue. He said Q that he thinks sidewalks should be built when construction is done. Director Osborne pointed out that there is no pedestrian traffic 295.5 in Industrial Park. Mayor Todd stated that this is an expansion financed with Act 9 bonds 295.6 and these are public funds. He said he had problems with waiving sidewalk requirements under these conditions. Upon roll call, the motion to postpone the sidewalk requirement 295.7 III failed by a 3-4 vote with Noland, Osborne, and Bumpass voting in the minority. PARKING TICKETS This item was tabled until the next meeting when it would be considered 295.8 along with long-term parking. BUILDING CODE Mayor Todd introduced consideration of amendments to the Building Code, principally having to do with drawings, plans, records, and specifications. City Attorney McCord read an ordinance amending the Building Code. Director Osborne, seconded by Noland, moved that the rules be suspended and the ordinance placed on second reading. Upon roll call the motion passed 6-0 with Director Bumpass absent upon roll call. The City Attorney then read the ordinance for the second time. Director Osborne, seconded by Henry, moved that the rules be further suspended and the ordinance placed on third and final reading. Upon roll call the motion passed 6-0, with Director Bumpass absent. The City Attorney then read the ordinance for the third time. Mr. Freeman Wood, Building Inspector, was present to answer any questions. He explained that the request being made was for approval to delete the requirement that architectural drawings must be kept on file as a matter of public record. He explained that these all have to be kept by the inspection office and that there is not sufficient space to keep all of this paperwork. Specifically, the request is that the Inspection Department be allowed to retain those drawings for one and two family dwellings and minor structures until construction is completed and that the drawings then be removed and destroyed. For multi -family and commercial and industrial structures, the request is that the drawings be retained in the Inspection Office during construction, and that the drawings then be placed on microfilm and the original drawings destroyed. 295.9 295.10 295.11 295.12 296 296 1 296.2 296.3 296.4 296.5 296.6 296.7 296.8 296.9 296.10 296.11 296.12 296.13 296.14 296.15 October 20, 1981 City Attorney McCord explained that this ordinance should not impose any additional burdens on the public but will simply relieve the Inspection Department of some record keeping. Mr. Wood pointed out that the ordinance would require commercial drawings to be reduced to 8;"x 14". This is so that the drawings will fit on the City's microfilmer. One alternative would be to farm this out to a firm that would microfilm the drawings. The present cost is approximately 50Q per sheet. One engineer in the audience commented that most consulting firms in Fayetteville do not have reducing capacities. Director Sharp suggested having the builder submit a microfilmed set of plans and drawings to the City. Director Bumpass moved that this item be tabled until the next meeting. The motion died for lack of a second. Mr. Grimes suggested that the property owner be contacted and offered the set of drawings before they are destroyed. Mr. Wood stated that this could be done. Upon discussion, Director Osborne, seconded by Henry, moved that the ordinance be amended to allow the builder an option of providing the Inspection Department with a set of reduced drawings or a copy of the drawings on microfilm. Upon roll call the motion passed unanimously. Mayor Todd asked if the amended ordinance should pass. The ordinance passed by a vote of 6-1 upon roll call, with Director Bumpass voting in the minority. ORDINANCE NO. 2763 APPEARS ON PAGE .5/ OF ORDINANCE & RESOLUTION BOOK ¥I/ FLOOD PLAIN Mayor Todd introduced revisions to the City's flood plain management regulations to comply with Federal Emergency Management Agency requirements. City Attorney McCord read an ordinance revising the flood plain ordinance. Director Osborne, seconded by Henry, moved that the rules be suspended and the ordinance placed on second reading. Upon roll call the motion passed unanimously and the City Attorney read the ordinance for the second time. Director Osborne, seconded by Henry, moved that the rules be further suspended and the ordinance placed on third and final reading. Upon roll call the motion passed unanimously and the City Attorney read the ordinance for the third time. Mr. Harold Lieberenz, Inspection Superintendent, explained that this is basically a housekeeping item. The City of Fayetteville entered into a temporary program seven years ago for a National Flood Insurance Program and the government is now requiring these revisions. He presented a map of the flood plain and explained that if the City does not amend its ordinance the City will go off of the program on 1-20-82. He also stated that if the City does not have this program then persons cannot receive federal loans or flood insurance. Mr. Lieberenz pointed out that a total of 23 insurance policies have been issued under this program insuring property valued at $986,600. Mr. Lieberenz discussed the flood plain insurance program in some detail and distributed some handouts to the City Board members for their reference. Mr. David Randle, a member of the audience, addressed the Board and stated that this would directly affect him. He stated that in order to carry forth with its proposed street widening plans it would be necessary for the City to condemn approximately 35 feet of his building. Mr. Randle explained that when he purchased the building it was part of a commercial establishment, but that it has been remodeled and that the property is now zoned R-3. He stated that he would request this to be rezoned again at the next board meeting 1 1 1 1 1 October 20, 1981 as the area cannot be used for residential uses. He explained that he can only remodel within the existing structure because he is in a residential zoning. He stated that if the City takes 35 feet of his property then he is "effectively squelched." He also pointed out that in the long range future the road may he widened and there will be a nine and one half foot drop in front of his building Director Bumpass moved that the item be tabled until the next meeting so that some of the questions raised by Mr. Randle could be answered at that time. The motion died for lack of a second. Mr. Lieberenz explained that Mr. Randle is in the flood plain area and that a building permit cannot be issued to anything in this area because it would obstruct the flow of water. He stated that Mr. Randle has an option open to build on piers, or the option to ask for a variance. City Attorney McCord asked Mr. Randle if the reason he was unable to obtain a permit at the present time is because his business is a commercial. or industrial use and he is presently in a residential zoning. Mr. Randle replied that this is correct. Mayor Todd asked if the ordinance should pass. Upon roll call the ordinance passed by a 6-1 vote, with Director Bumpass voting in the minority. ORDINANCE NO. 2764 APPEARS ON PAGE 53 OF ORDINANCE & RESOLUTION BOOK )(// AMBULANCE REGULATIONS The City Attorney read an ordinance repealing the City's regulations governing the operations of ambulances. Director Todd, seconded by Osborne, moved that the rules be suspended and the ordinance placed on second reading. Upon roll call the motion passed unanimously, and the City Attorney read the ordinance for the second time. Director Osborne, seconded by Noland, moved that and the ordinance placed on third and final reading. motion passed unanimously, and the City Attorney read the third time. Director Osborne, seconded by Noland, moved that suspended and the ordinance placed on third and final roll call the motion passed unanimously, and the City ordinance for the third time. Mayor Todd explained that the City's existing ordinance has been superseded by Act 435 of 1976 which gives the ambulance regulatory responsibility to the state. There being no discussion, Mayor Todd called for a vote on the ordinance. The ordinance passed unanimously upon roll call. ORDINANCE NO. 2765 APPEARS ON PAGE .57 OF ORDINANCE & RESOLUTION BOOK )C// the rules be suspended Upon roll call the the ordinance for the rules be reading. Upon Attorney read the FISHING FEES The City Attorney read an ordinance increasing the daily fishing and boating permit fees at Lake Fayetteville and Lake Sequoyah from $.50 to $1.00 effective January 1, 1982. Director Osborne, seconded by Henry, moved that the rules be suspended and the ordinance placed on second reading. Upon roll call the motion passed unanimously, and the City Attorney read the ordinance for the second time. Director Osborne, seconded by Henry, moved that the rules be further suspended and the ordinance placed on third and final reading. Upon roll call the motion passed unanimously, and the City Attorney read the ordinance for the third time. 297 297.1 297.2 297.3 297.4 297.5 297.6 297.7 297.8 297.9 297.10 297.11 297.12 October 20, 1981 29S 298.1 Mayor Todd asked what the annual fee is and Purchasing Agent Mackey replied that the annual fee is $10.00 and that persons were being encouraged to purchase season permits for both boating and fishing. Mayor Todd asked when the last increase of the annual fee was and Mr. Mackey answered that he did not know. He stated that the stall rental was increased last year from $20.00 to $40.00. Mayor Todd stated that perhaps some consideration should be given to an increase in the annual fee, and that this might be checked into by the City staff. 298.2 Mayor Todd asked if the ordinance should pass. The ordinance passed unanimously upon roll call. ORDINANCE NO. 2766 APPEARS ON PAGE 5Q OF ORDINANCE & RESOLUTION BOOK XII SEWER ENGIINEERING 298.3 Mayor Todd introduced a request by the City Engineer for authorization to continue the funding of a sewer study for the area along Highway 16 West. Director Noland stated that in early 1980 the City Board requested 298.4 a study to determine the best way to sewer the area along Highway 16 West, west of Highway 71. Approximately $1,800 has been spent on preliminary engineering and surveying to date, and the City Engineer is asking for authorization to spend an additional $2,200 to complete the project. 298.5 Director Noland, seconded by Henry, moved that authorization for continuance of the study be given. Upon roll call the motion passed unanimously. FARMINGTON SEWER 298.6 Mayor Todd introduced consideration of an amendment to the Farmington sewer service contract, principally having to do with making sewer taps by Fayetteville crews. 298.7 Director Noland stated that presently the City of Farmington contracts with private plumbers or individuals to make the sewer taps. He explained that prior to 1977 the City of Fayetteville made the taps, but because of such a backlog for the City of Fayetteville, it was agreed to allow private plumbers or individuals to make the taps. The City of Farmington has now requested that the City of Fayetteville take over the service once again. 298.8 Director Osborne asked if the City of Fayetteville should receive more for making the taps than is charged in the City of Fayetteville to cover the driving time to Farmington. 298.9 City Engineer Bunn explained that the taps have already been paid for. He explained also that the City of Fayetteville crews will make a group of taps each time they travel to Farmington and will not be making a trip for each tap that is to be installed. 298.10 Mr. Grimes stated that the City of Fayetteville feels it is to their advantage to have City crews making the taps. He stated that the staff feels that the City will not lose money by making the taps in groups. 298.11 Director Henry, seconded by Osborne, moved that the amendment to the contract be approved and that if a cost overrun is experienced, the City of Fayetteville will collect the overrun out of the revenue that is presently reserved for expansion of the system. 298.12 Upon roll call the motion passed by a 6-1 vote, with Director Bumpass voting in the minority. RESOLUTION N0.104-81 APPEARS ON PAGEa 3 $,d OF ORDINANCE & RESOLUTION BOOKX SANITATION FEES 298.13 City Attorney McCord stated that this was an oversight when the sanitation rate was increased several months ago. The ordinance failed to 1 1 October 20, 1981 299 include the charges-per—minutes for special sanitation pickups. City Attorney McCord read an ordinance amending the existing ordinance to state that in the event commercial establishments require sanitation service more frequently than twice each week, the rate for such additional service shall be $.44 per additional can or per additional minute. Director Henry, seconded by Sharp, moved that the rules be suspended and the ordinance placed on second reading. Upon roll call the motion passed unanimously, and the City Attorney read the ordinance for the third time. Director Osborne, seconded by Henry, moved that the rules be further suspended and the ordinance placed on third and final reading. Upon roll call the motion passed unanimously, and the City Attorney read the O ordinance for the third time. Mayor Todd asked who decides whether the charge is per can or per minute. Mr. Grimes explained that several places have a large bin, and these are charged on a per minute basis. If there are cans instead of a (Cr bin, then the charge is per can. Q Mayor Todd, seconded by Osborne, moved that the ordinance be amended by reading, ". . .shall be $.44 per additional can, or per additional minute if there are no additional cans." Upon roll call the motion passed unanimously. Director Osborne raised the question of whether the City can break-even at only $.44 per can. He asked the City staff to look into this matter and advise the Board on the rationale of $.44 per can. Mayor Todd called for a vote on the amended ordinance. II/Upon roll call the ordinance passed unanimously. ORDINANCE NO. 2767 APPEARS ON PAGE 59 OF ORDINANCE & RESOLUTION BOOK )U% LANDSCAPE PROPOSAL Mayor Todd introduced a request by the City Planning Commission that the city Board indicate its position on a proposed "landscape ordinance." Mr. Ernest Jacks of the Planning Commission was present and explained that the Planning Commission felt it should get the Board's feelingeon a landscape ordinance before much.time and effort was expended into developing this ordinance. He stated thatsome members of the Planning Commission do not want to increase the cost of development, and others feel like this is needed in Fayetteville. Mr. Jacks stated that the drafted ordinance is similar to one of the City of Bentonville. He also pointed out that the costs had been projected for one local project, and it would be .15% of the total project cost. Director Henry expressed approval of a landscape ordinance. She stated that some of the developers will do great things and leave trees and plants, and yet there are always some who will strip down everything and replace it with concrete and pavement. Director Sharp asked if it was known how much energy savings would be experienced by having trees surrounding a business. Mr. Jacks stated that these figures were available but you would have to be very specific on the orientation. Director Osborne expressed a concern about having dead trees in the middle of islands. Mr. Jacks replied that the program would require some maintenance for the businessman and that there would be enforcement required on the part of the City. Director Bumpass moved that this be considered at a later meeting after input was received from all parties concerned. The motion died for lack of a second. 299.1 299.2 299.3 299.4 299.5 299.6 299.7 299.8 299.9 299.10 299.11 299.12 299.13 299.14 299.15 299.16 October 20, 1981 300 300.1 Director Osborne, seconded by Sharp, moved that the Planning Commission proceed with the development of a landscape ordinance. Upon roll call the motion passed by a 6-1 vote, with Director Bumpass voting in the minority. RESOLUTION NO.105-81 APPEARS ON PAGF.32 v OF ORDINANCE & RESOLUTION BOOKXI) CENTER STREET LIGHTING 300.2 Mayor Todd introduced consideration of authorization of a budget adjustment to allow thecontinuation of decorative street lighting on Center Street from East Avenue to College. Under this proposal, Center Street property owners would pay for the cost of eight decorative street- lights, similar in style to those around the Square, with the city paying to have underground electric service extended, and the City crews doing the trenching work. 300.3 Director Henry, seconded by Sharp, moved that the budget adjustment be approved. 300.4 Assistant City Manager McWethy explained that the price would be $2,071.00 plus tax because the trenching would be in the sidewalk. This would be a savings of $800.00. 300.5 Upon roll call the motion passed unanimously with Director Osborne abstaining. RESOLUTION NO. 106-81 APPEARS ON PAGE 0139 OF ORDINANCE & RESOLUTION BOOK All WALKER PARK 300.6 This item was tabled. BID AWARDS 300.7 Director Henry, seconded by Lancaster, moved that bid #454 for a truck for the Street Department and a van for the Fayetteville Youth Center be awarded to the low bidder. The low bidder for the van was Jim Ray Chevrolet at $12,962.43, and the low bid for the truck was from Lewis Ford for $9,267.00 and both of these figures are within budget. 300.8 Upon roll call the motion passed 6-0, with Director Bumpass abstaining. ELECTRIC MOTORS/W&S MOTORS 300.9 Director Henry, seconded by Osborne, moved that bid #466 for electric motors for the Water and Sewer Department be awarded to the low bidder, H.K. Brewer of Little Rock in the amount of $7,986.21. 300.10 Upon roll call the motion passed unanimously. TIRES AND TUBES 300.11 Director Henry, seconded by Osborne, moved that the bid be awarded for a one-year contract for tires and tubes as outlined in the Director's agenda (see agenda). This is a joint project between the City and County. 300.12 The Board expressed their approval of working with the County in order to receive increased savings on these items. Upon roll call the motion passed unanimously. OTHER BUSINESS PARKING APRON AND LIGHT TAXIWAY CONSTRUCTION 300.13 Purchasing Agent Mackey stated that he was recommending that bid no. 468 be awarded to McClinton Anchor of Fayetteville, in the amount of $31,659.00, the low bidder. The City will pay half of the total project cost. 300.14 Director Lancaster, seconded by Henry, moved that the bid be awarded. Upon roll call the motion passed unanimously. October 20, 1981 FIRE STATION RADIO SYSTEM Assistant City Manager McWethy explained that the Central Fire Station has two radio systems, and one has burned out. It is a necessity that the Fire Station have two independent radio systems, and thus the Board is requested to appropriate $2,046.72 including tax, from surplus revenue General Fund to capital outlay for the fire department for a new radio system. The new system will be the main radio system and the existing system will he the backup. Director Osborne, seconded by Henry, moved that this appropriation be approved. Upon roll call the motion passed unanimously with Director Bumpass voting "present." FIRE PREVENTION PROGRAM FOR RENTAL PROPERTIES Mr. John Durham, Fire Inspector of the Fire Department, addressed the Board and stated that he had requested Mr. McCord to draft an ordinance requiring owners of residential property to provide adequate fire prevention safeguards. Discussion was held on the subject, and Director Bumpass, seconded by Osborne, moved that the item be tabled until a future meeting when the item could be placed on the agenda and the public was notified of the meeting. Director Osborne, seconded by Sharp, moved that the motion be amended to refer the item to the Police and Fire Committee. The motion passed by a 5-2 vote, with Director Todd and Henry voting in the minority. Mayor Todd called for a vote on the amended motion and the motion passed 301.6 by a unanimous vote. 301 301.1 301.2 301.3 301.4 301.5 NEWSPAPER RECYCLING Director Henry stated that routes are being changed for pickups and that the Fire Department and Police Department have agreed to provide a place for collection of the newspapers. The Firemen have agreed to keep the collection area clean and in order since the money will be applied to the Firemen's Fund. If this proves'successful, similar dropoff points could be established. BUDGET RENT -A -CAR Mr. Grimes reported that Budget Rent-A-Car, previously owned by Joe Segers had been sold to Lewis Ford, and that a request is being made to transfer the contract to Lewis Ford for the remainder of this year, subject to renegotiation at the end of the year. Director Osborne, seconded by Henry, moved that the transfer be approved. Upon roll call the motion passed by a 6-0 vote, with Director Bumpass abstaining. RES. NO. 107-81 APPEARS ON PAGE2VoOF ORD & RES BOOK)C!I 301.7 301.8 301.9 ATTIC BUILDING City Attorney McCord reported that Lynn Wade is closing on the purchase of the attic building, the old 'hospital auxillary building on Center Street, and that he has requested a quitclaim deed from the City. McCord stated that a resolution would be needed for this. Director Henry, seconded by Osborne, moved that the quitclaim deed be executed. Upon roll call the motion passed unanimously. 301.10 301.11 RESOLUTION N0.108 -81 APPEARS ON PAGE a43 OF ORDINANCE & RESOLUTION BOOK XII EASEMENTS ACROSS MARINONI PROPERTY City Attorney McCord stated that back in the early 1970s the City granted easements across the Marinoni property for water and sewer lines. The property is presently being subdivided and platted and the developers would like to have general utility easements and not just water and sewer. 301.12 October 20, 1981 302 They are asking the City to vacate the old easements so that general utility easements can be platted. 302.1 City Attorney read an ordinance vacating the easements. 302.2 Director Osborne, seconded by Noland, moved that the rules be suspended and the ordinance placed on second reading. Upon roll call the motion passed unanimously. The City Attorney read the ordinance for the second time. 302.3 Director Osborne, seconded by Noland, moved that the rules be further suspended and the ordinance placed on third and final reading. Upon roll call the motion passed unanimously. The City Attorney read the ordinance for the third time. 302.4 Mayor Todd asked if the ordinance should pass. Upon roll call the ordinance passed unanimously. ORDINANCE NO. 2768 APPEARS ON PAGE 4'p OF ORDINANCE & RESOLUTION 8000 0) CITY POOL 302.5 Mayor Todd stated that he would like to see the staff proceed in dealing with potential contractors for the City swimming pool. 302.6 Mr. Grimes stated that some things are being done on this, and that they will get together and try to speed things up. BYPASS ACCESSES 302 7 The Board asked the City Manager to write to the State Highway Department and determine how many accesses to the bypass were allowed when the bypass was constructed. 302.8 CEC BUILDING Assistant City Manager McWethy stated that he had toured the CEC building with architect Delvin Nation and that the City could be ready to turn the building over to the University by the end of the week. He stated that the University would like to take possession by next Monday, October 26, 1981, because there is a conference scheduled for the later part 302.9 of that week in the CEC. McWethy stated that there is a potential problem in that the lease agreement states that the building will be available to the public when not used for continuing education purposes, for the amount of the janitorial cleanup fee. The University proposes a fee schedule of a minimum of $1.00 per head or $25.00 minimum administrative fee. Some of the fees go up to $250.00 per day. McWethy stated this does not coincide with what the public 302.10 was told when the HMR tax was voted on in 1977. Director Lancaster stated that the City should abide by what they told the voters. 302.11 Mr. Grimes stated that the City will get together with the University and work this out before the building is released. 302.12 Mayor Todd asked the City staff to provide a timetable for those items listed on the emergency operations critique. EMERGENCY OPERATIONS CRITIQUE 3MIIUTES 02.13 The minutes of the October 6, 1981 meeting were approved as submitted with the following corrections: 302.14 Paragraph 284.6 should read, . .agreeing to install a sidewalk upon 302.15 the call of the City. The motion passed unanimously upon roll call." Paragraph 290.2 should read, ". . .estimated cost is $250,000; 90% federal and 10% local funds." 302.16 Paragraph 285.1 should be corrected to state, with Ms.Lewis..." . .had also visited 1 October 20, 1981 Paragraph 280.6 should read, ". . .Mayor Todd pointediout that some of the land in the area is already rezoned, and when that is developed traffic may be sufficient to install a traffic light." Paragraph 279.5 should read, ". . .determined is that of whether the rezoning would create traffic congestions and thus defeat the City's comprehensive plan for zoning along the bypass." CERTIFICATE FROM THE U S. COUNCIL FOR THE INTERNATIONAL YEAR OF DISABLED PERSONS Mayor Todd presented a certificate that was awarded to Fayetteville recognizing Fayetteville for uniting to develop full participation of disabled citizens in American society. O PLAQUE FROM GOODWILL MISSION FROM TAIWAN A plaque had been presented to the City of Fayetteville stating, "All Men are Brothers," from the Youth Goodwill Mission, Republic of China. a ADJOURNMENT There being no further discussion, the meeting adjourned at 11:05 p.m. 303 303.1 303.2 303.3 303.4 303.5