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HomeMy WebLinkAbout1981-08-04 Minutes229 MINUTES OF A BOARD OF DIRECTORS MEETING A meeting of the Fayetteville City Board of Directors was held on Tuesday, August 4, 1981, at 7:30 p.m. in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas, 72701. PRESENT: Directors Sharp, Todd, Bumpass, Henry, Lancaster, and Noland; City Manager Grimes, Assistant City Manager McWethy, City Attorney McCord, City Clerk Koettel, and members of the press. 0 ABSENT: Director Osborne CD CALL TO ORDER After a moment of respectful silence the Mayor called the meeting to order. Q Q EMPLOYEE OF THE MONTH AWARDS Mayor Todd recognized each of the following persons as Employees of the 229.1 Month for July. Each was presented with a check for $100 and given a certificate. Mayor Todd made the following comments concerning the employees: Rex George - Mr. George has been a City employee for 52 years. He has been 229.2 responsible for: 1) maintenance of the City's Water Treatment works up until the City began purchasing treated water from Beaver Water District, 2) elevated 111 tanks and water booster stations, and 3) sewer lift stations. He has always been available 24 hours a day to respond to emergencies. His supervisor, Don Bunn, states that he is one of the City's most conscientious employees. Mr. George was absent from the meeting, but will receive his certificate and check from his supervisor. Gene Harrison - Mr. Harrison is the Assistant T & D Superintendent in the 229.3 Water and Sewer Department. He has worked for the City for 20 years.; and was recently promoted to his present position. His supervisor, Don Bunn, stated that he is always available to share his skills and knowledge with other employees. Although he is not regularly on call, he is always ready to help whenever the situation calls for it. Mr. Harrison is well liked and well respected by his fellow employees. Bobbie Jones - Ms. Jones has worked for the City for 11 years and 10 months 229.4 as the Planning Administrator in the Planning/Inspection Department. Her supervisor, Harold Lieberenz, stated that she is knowledgable in her work and is often called upon to give assistance and input at Plat Review, Subdivision Committee, Planning Commission, and Board of Adjustment meetings. One of her major duties has been to assist the public in interpreting the city zoning and subdivision regulations. Mr. Lieberenz also stated that Ms. Jones is a very conscientious employee and performs her duties to the best of her ability. Albert Rukgaber - Al is the Assistant Street Superintendent in the Public 229.5 Works Department. He has worked for the City for four years and three months. His duties include field engineering and supervision of construction crews on major projects. He does original engineering designs including engineering drawings, computation of materials and quantities for cost estimates on Street Department projects. Al's supervisor, Clayton Powell, states that Al consistently strives to be number one in everything he does, and never gives less, than 110% effort on any project. Nancy Tuttle - Nancy is a Clerk I in the Business Office of the Finance Department. She has been employed by the City for one year and four months. 229.6 Nancy has done an excellent job of improving herself to obtain a high level of 230 August 4, 1981 job knowledge and dependability. Her supervisor, Joanna Bibb, states that she has trained herself to be detail -oriented and to possess good follow-through. Because of her accuracy and pride in her work, Nancy now trains new employees as cashiers. TAX ABOLISHMENT 230.1 Mayor Todd explained that the Board had agreed to abolish the occupation license tax and 1% of the utility franchise tax on residential and commercial customers. 230.2 City Attorney McCord explained that the formal action on this would require six ordinances. Five ordinances would be for the utility franchises and one for the occupation license tax. 230.3 City Attorney McCord read an ordinance repealing the occupation tax. 230.4 Director Henry, seconded by Sharp, moved that the rules be suspended and that the ordinance be placed on second reading. Upon roll call the motion passed unanimously with Director Bumpass absent. City Attorney McCord read the ordinance for the second time. 230.5 Director Todd, seconded by Henry, moved that the rules be further suspended and that the ordinance be placed on third and final reading. Upon roll call the motion passed unanimously with Director Bumpass absent. City Attorney McCord read the ordinance for the third time. 230.6 There being no discussion on the ordinance, Mayor Todd asked if the ordinance should pass. The ordinance passed unanimously, with Director Bumpass absent. ORDINANCE NO. 2739 APPEARS ON PAGE 1, OF ORDINANCE & RESOLUTION BOOK )'7) 230.7 City Attorney McCord read an ordinance decreasing the franchise tax payable by Arkansas Western Gas Company from 4% to 3% for residential and commercial consumers. 230.8 Director Noland, seconded by Lancaster, moved that the rules be suspended and the ordinance placed on second reading. Upon roll call the motion passed unanimously, and the City Attorney read the ordinance for the second time. 230.9 Director Todd, seconded by Henry, moved that the rules be further suspended and that the ordinance be placed on third and final reading. Upon roll call the motion passed unanimously, and the City Attorney read the ordinance for the third time. 230.10 Mayor Todd called for comments or discussion on the ordinance. There being no discussion, Mayor Todd asked if the ordinance should pass. Upon roll call the ordinance passed unanimously, with Director Bumpass absent. ORDINANCE NO. 2740 APPEARS ON PAGE Lo OF ORDINANCE & RESOLUTION BOOK XJ) . 230.11 City Attorney McCord read an ordinance decreasing the franchise tax payable by Ozarks Electric Cooperative from 4% to 3% for residential and commercial consumers. 230.12 Director Noland, seconded by Lancaster, moved that the rules be suspended and the ordinance placed on second reading. Upon roll call the motion passed unanimously, and City Attorney McCord read the ordinance for the second time. 230.13 Director Todd, seconded by Henry, moved that the rules be further suspended and that the ordinance be placed on third and final reading. Upon roll call the motion passed un imously, and the City Attorney read the ordinance for the third time. 230.14 There being no discussion, Mayor Todd called for a vote on the ordinance. The ordinance passed unanimously. ORDINANCE NO. 2741 APPEARS ON PAGE fl OF ORDINANCE & RESOLUTION BOOK ) 0J 1 1 1 August 4, 1981 231 City Attorney McCord read an ordinance decreasing the franchise tax payable 231.1 by Southwestern Electric Power Company from 4% to 3% for residential and commercial consumers. Director Henry, seconded by Noland, moved that the rules be suspended and 231.2 the ordinance placed on second reading. Upon roll call the motion passed unanimously. City Attorney McCord read the ordinance for the second time. Director Todd, seconded by Noland, moved that the rules be further suspended 231.3 and that the ordinance be placed on third and final reading. Upon roll call the motion passed unanimously, and the City Attorney read the ordinance for the third time. There being no discussion, the ordinance passed unanimously upon roll call. 231.4 0 ORDINANCE NO. 2742 APPEARS ON PAGE 2z OF ORDINANCE & RESOLUTION BOOK CI( C) City Attorney McCord read an ordinance reducing the franchise tax payable CD by Southwestern Bell by lowering the lump sum amount by 25%. 231.5 7 Director Henry, seconded by Noland, moved that the rules be suspended and 231.6 Q that the ordinance be placed on second reading. Q Upon roll call the motion passed unanimously, and City Attorney McCord 231.7 read the ordinance for the second time. Director Todd, seconded by Lancaster, moved that the rules be further 231.6 suspended and that the ordinance be placed on third and final reading. Upon roll call the motion passed unanimously, and the City Attorney read the ordinance for the third time. 231 9 There being no discussion, the Mayor asked if the ordinance should pass. The ordinance passed unanimously upon roll call. IIIORDINANCE NO. 2743 APPEARS ON PAGE 23 OF ORDINANCE & RESOLUTION BOOK X// City Attorney McCord read an ordinance reducing the franchise tax payable 231.10 by Warner/Amex. 231.11 Director Noland, seconded by Lancaster, moved that the rules be suspended and that the ordinance be placed on second reading. Upon roll call the motion passed unanimously, and City Attorney McCord read the ordinance for the third and final time. 231 12 There being no discussion, the Mayor asked if the ordinance should:pass. The ordinance passed unanimously upon roll call. ORDINANCE NO. 2744 APPEARS ON PAGE.Z4' OF ORDINANCE & RESOLUTION BOOK )0/ City Attorney McCord explained that these ordinances would take effect 231.13 30 days from the date of publication of the proclamation of the election results. 231.14 Mr. Tom Lavendar, a representative of Citizens for Fair Government, addressed the Board. He read a letter concerning the Emergency Medical Service and made comments. He asked that the Service exist as an administrative arm of the County and City governments instead of as a private corporation. REQUEST FOR CONDEMNATION PROCEEDINGS/CENTRAL CHRISTIAN CHURCH PROPERTY Mayor Todd introduced a request by the City Hospital Board of Control for the City to initiate condemnation proceedings regarding the acquisition of Central Christian Chruch property for Hospital purposes. Mayor Todd explained that this had come before the Board at an earlier meeting and the Board had asked the Hospital Board and Church leaders to try to come up with another solution other than condemnation. The Hospital Board reported to the Board that no agreement could be concluded. Mayor Todd stated that Director Osborne had asked that the item be tabled since he could not be present. 231.15 231.16 232 August 4, 1981 232.1 Mayor Todd asked the representatives of both the hospital and the church if tabling this item would be too much of an inconvenience for them. Neither party had objections. 232.2 Director Bumpass, seconded by Henry, moved that the item be tabled. 232.3 Upon roll call the motion passed unanimously and the item was tabled. PUBLIC TRANSIT I 232.4 Mayor Todd introduced a recommendation from the Public Transit Board regarding the continued funding of Ozark Transit. Ozark Transit requested a funding subsidy of up to $20,482 for the period August 1, 1981 through June 30, 1982, computed at the rate of $1,862 per month. This would be a maximum amount figure subject to a potential reduction due to cost-saving steps. This maximum amount is the same rate per month that was funded by the City for the past six months. 232.5 This request was considered by the Public Transit Committee and recommended for approval. Dale Christy, Chairman of the Public Transit committee was present to answer questions. 232.6 Director Lancaster stated that he was very concerned about the subsidy proposed. He raised the question of continued subsidy in the future which could get out of hand and grow into an aborbent amount. 232.7 Mr. Squires of the Community Resource Group stated that Ozark Transit has sold advertising for the buses on a tentative basis in an effort to generate more revenue. The advertising was sold with the understanding that the money will be refunded if signs could not be placed on the buses. Currently pledges total between $4,000 and $5,000. One exterior sign (12 square feet) and two interior advertisements would be included in the advertising package. Mr. Squires stated that there is the potential to generate almost $30,000 from this revenue source. 232.8 Director Lancaster asked that if the $30,p00 was generated, would this 232 9 cut back the amount of subsidy requested from the City. Mr. Squires answered that cost -savings would mean that both the City and Ozark Transit would save money. He stated that the first 30 packages sold had been pledged for Ozark Transit's part of the local share. The next 30 packages would be used to establish Saturday service. Remaining revenues from other sales would be split between the City and Ozark Transit to reduce the local share. 232.10 Mr. Christy stated that the Public Transit Board is receiving a monthly report from Ozark Transit. Director Henry asked Mr. Christy if the Public Transit had access to the 232.11 records of Community Resource Group. Mr. Christy stated that the A-95 application for continued subsidy was being reviewed but had not yet gone out to the Transit Board. 232.12 Director Bumpass asked if financial statements from Community Resource Group had been requested, and Mr. Christy answered that they had not. Director Bumpass asked Mr. Squires if he had any objections in providing these to the Board. Mr. Squires answered that he would be glad to provide financial statements. He explained that the Uzark Transit System represents about one third of Community Resource's transit operations. He stated that the organization is audited by an independent CPA firm annually, and he would be pleased to provide copies of the audits to the Board. 232.13 Director Noland stated that he was impressed with the calls and letters of users of this service prior to the sales election. He stated these demonstrated a real need for this service. Director Noland stated that $20,000 is a small subsidy in comparison to subsidy for streets, airport, or other items. He agreed with Director Lancaster that the use of the money should be explored in greater detail. August 4, 1981 233 Director Sharp stated that he also received comments on the transit 233.1 system and the citizens stated that they were willing to pay for the service. Director Sharp pointed out that in January of 1981, 4,061 enplanements were reported at the airport, and in the same month 5,038 persons were reported riding the bus. Director Bumpass stated he would feel more comfortable if this item was 233.2 tabled until financial statements from Community Resource Group were furnished. Director Bumpass moved to table the item, but the motion died for lack of a second. Director Sharp, seconded by Henry, moved that $20,482 be appropriated 233.3 for the period August 1, 1981 through June 30, 1982 to Ozark Transit. Director Noland stated that he would like for the Board to be provided 0 with financial statements from the Community Resource Group. 233.4 Mayor Todd asked if the resolution should pass. Upon roll call the 233.5 resolution passed unanimously, Director Lancaster stated that he voted yes only because the Board had went on record stating that they would contribute part of the sales tax revenue toward public transit. Director Bumpass was Q absent upon roll call. Q RESOLUTION NO. 69-81 APPEARS ON PAGE 3750F ORDINANCE & RESOLUTION BOOK Xi Director Sharp, seconded -by Noland, moved that a contract be authorized 233.6 between the City of Fayetteville and Community Resource Group. Upon roll call the motion passed unanimously, with Director Bumpass absent upon roll call. 1 RESOLUTION NO.e9-ai4 APPEARS ON PAGE 3 `l 60F ORDINANCE & RESOLUTION BOOK A I PUBLIC TRANSIT/SIGN AMENDMENT Mayor Todd introduced a recommendation by the Public Transit Board that 233.7 Section 20 of the City Code be amended. City Attorney McCord explained that this amendment would liberalize existing regulations which imposes a limit of one sign located on the rear of the vehicle. 233.8 McCord also advised that the City could restrict the content of advertising on public transit vehicles. Director Henry stated that she did not object to,advertising being sold 233.9 on the inside of the buses, but that she felt the City should not get involved in subsidizing private businesses when ordinances have been passed prohibiting small businessmen from putting signs on their cars and parking them in certain places. City Attorney McCord read an ordinance amending Section 20-33.10 of the 233.10 Code to relieve the requirement of one sign being located on the rear of the vehicle. Director Noland, seconded by Lancaster, moved that the rules be suspended 233.11 and the ordinance placed on second reading. Upon roll call the motion passed unanimously and the City Attorney read the ordinance for the second time. Mayor Todd asked if this ordinance would set a limit on the number of signs 233.12 allowed. McCord answered that the ordinance only removes the present limitation of one sign on the rear of a vehicle, and that if a limit was to be set then the ordinance could be amended. Mayor Todd moved that the ordinance be amended to state that three signs 233.13 could be allowed; one on the rear of the vehicle, and one on each side not to exceed twelve square feet each. Director Noland seconded the motion. One member of the audience asked if this would also apply to taxicabs. Mayor Todd stated that his motion was for vans and buses.only. 233.14 Upon roll call the motion failed by 3-3 vote,'Directors Sharp, Henry, Lancaster votinc Director Noland, seconded by Lancaster, moved that the rules be further "no." suspended and that the ordinance be placed on third and final reading. August 4, 1981 234 Upon roll call the motion failed by a vote of 4-2.(A 2/3 vote (five) is required to move to third reading). Directors Todd and Bumpass vot in the negativ 234.1 Mayor Todd stated that this item would remain on second reading and would appear on the agenda for the next meeting. OZARK TRANSIT/COST-SAVING STEPS 234.2 Mayor Todd introduced a recommendation from the Public Transit Board regarding cost-saving steps to be taken by Ozark Transit. Six steps were listed: 1) free bus transfers be eliminated; 2) "no coin smaller than a quarter" policy be adopted for fares; 3) City make parking space available for the buses at night, and the drivers during the day; 4) that Saturday service be initiated as soon as necessary financial support can be obtained; 5) that Ozark Transit bus stop signs be placed directly beneath University of Arkansas bus stops at selected points where the systems intersect; and 6) that an investigation be made of the feasibility of installing racks on the buses. 234.3 Mayor Todd explained that item three would be considered by the Board first. 234.4 Assistant City Manager McWethy explained that there is space behind City Hall where the three buses can be parked overnight since they would not be parking until late in the evening and would be gone by 7:00 a.m. He stated there is space in the lot behind the old Penny's building or in the lot across from First Place for two spaces for drivers. He explained that there are three drivers each shift, but that they could car pool if necessary since six spaces are not available. (There are two shifts.) 234.5 Mr. Squires stated that the drivers do not live in the same area and it would be difficult for them to car pool. 234.6 After some discussion, Director Noland, seconded by Sharp, moved that spaces be provided for the three buses for night parking. Upon roll call the motion passed by a vote of 4-2, with Directors Bumpass and Lancaster voting in the minority. 234.7 Mayor Todd explained that a letter from the League of Women Voters had Leen received concerning two items. One was the elimination of free transfers and acceptance of no coins smaller than a quarter. The other concerned route changes without notification. 234.8 Director Henry, seconded by Sharp, moved that items one and two be sent back to the Transit Board for consideration, and that interested persons be notified. Upon roll call the motion passed unanimously. PUBLIC TRANSIT/BUS STOPS City Attorney McCord read an ordinance repealing Sections 19-135(1) and 234.9 19-135(2) of the City Code of Ordinances to delete the requirement that buses stop only at designated locations. 234.10 Director Noland, seconded by Todd, moved that the rules be suspended and that the ordinance be placed on second reading. Upon roll call the motion passed unanimously, and the City Attorney read the ordinance for the second time. Director Todd, seconded by Noland, moved that the rules be further 234.11 suspended and the ordinance be placed on third and final reading. Upon roll call the motion passed unanimously, and the City Attorney read the ordinance for the third time. 234.12 There being no discussion, Mayor Todd asked if the ordinance should pass. The ordinance passed unanimously upon roll call. ORDINANCE NO. 2745 APPEARS ON PAGE ,25 OF ORDINANCE & RESOLUTION BOOK XII STREET CLOSING/DELAWARE AVENUE 234.13 This item was tabled because an interested party could not be present. The item will appear on the agenda for the next meeting. August 4, 1981 235 DEVELOPMENT APPEAL/NORTH OF STONE STREET IIIThis item was tabled because an interested party could not be present. 235.1 The item will appear on the agenda for the next meeting. ZION ROAD DEDICATION 235.2 City Attorney McCord explained that the corrugated metal pipe underdrain was collapsed by heavy equipment during construction and had been shored -up by a 2" x 4" board. A bill of assurances is being offered to insure that the drainage tile will function properly. No emergency clause is being read and the bill of assurances can be executed during the 31 day referendum period. If this is not done, the ordinance can be repealed. City Attorney McCord read an ordinance accepting the dedication of the 235.3 O newly -constructed portion of Zion Road, West of Highway 265 North. CD Director Noland, seconded by Sharp, moved that the rules be suspended and 235.4 that the ordinance be placed on second reading. Upon roll call the motion passed unanimously and the City Attorney read the ordinance for the second time. Director 7 Henry abstained because she has property in the area. Q Mr. William Giese, a resident of the discussed area, stated that the pipe 235.5 Q should have been replaced when it was damaged by the heavy equipment. He pointed out that the taxpayers should not have to settle for a damaged drainage pipe. He also stated that he grows some expensive crops in that area, and asked who would be responsible if the crops were flooded due to the damaged drainpipe. 235.6 Director Todd, seconded by Noland, moved that the rules be further suspended and the ordinance placed on third and final reading. Upon roll call the motion failed by a vote of 4-1-1, with Director Henry abstaining and Director Bumpass 1 voting in the minority. Five votes are required to move to third reading so the motion failed and the ordinance remained on second reading. City Manager Grimes was instructed to check into this matter and see what 235.7 could be done. He told the Board he would advise them on this at the next meeting. REZONING APPEAL/WEST SIDE OF HAPPY HOLLOW ROAD Mayor Todd introduced an appeal of a decision by the Planning Commission 235.8 regarding rezoning petition R81-9. The request was to rezone 3.44 acres located on the West sloe of Happy Hollow Road,. 1000' north of Fourth Street from "Low Density Residential" to "Agricultural." This was tabled from the last meeting to give the petitioner's attorney time to check into Community Development possibilities. 235.9 The petitioner, Mrs. Osburn, had requested permission to place a mobile home on the 3.44 acres. However, mobile homes are not allowed in R-1 areas. Mr. Pettus, representative of the petitioner, addressed the Board and 235.10 explained that he had checked with the Community Development Director, but it had been determined that the existing structure on the property could not be renovated with CD funds because it would cost more than the maximum allowed for renovation by CD. Director Lancaster stated that he would hate to overturn the Planning 2.35.11 Commission's decision. Director Sharp stated he did not feel the Board should get into spot 235.12 zoning, but had hoped that the Community Development program would offer the assistance needed. After further discussion, Director Bumpass, seconded by Todd, moved that 235.13 the appeal be denied. Upon roll call the motion passed unanimously. The Board advised Mr. Pettus they would be willing to consider other 235.14 alternatives to help Mrs. Osburn if he should come up with anything else. POLITICAL ACTIVITY OF PERSONNEL Mayor Todd introduced proposed amendments to the City's personnel policy regarding political activity by City employees. This item was tabled from the 235.15 236 August 4, 1981 last meeting. 236.1 After discussion, it was agreed to amend the policy as proposed with changes L; paragraphs (b) and (e). These paragraphs should read as follows: 236.2 (h) Thirty days before any primary, runoff, or general election, in which the employee has an opponent, an employee who becomes a candidate for the Arkansas General Assembly or for any national, state, county or municipal office which is a paid, full-time position shall take accumulated paid vacation or shall be placed on leave of absence without pay;. . . 236.3 (e) No employee shall engage in any political activity infringing to any extent upon the full discharge of the employee's job responsibilities, or while on duty. Director Henry, seconded by Noland, moved the resolution amending the 236.4personnel policy on political activity be approved. 236.5 Upon roll call the motion passed unanimously. RESOLUTION NO. 70-81 APPEARS ON PAGE 3 g D OF ORDINANCE & RESOLUTION BOOK X FBO 236.6— Mayor Todd introduced a modification of two fixed base operator leases with Scheduled Skyways to extend terms until the new FBO lease is signed. 236.7 Dick Seddon of Scheduled Skyways addressed the Board and stated that they plan to move in early in September. 236.8 Director Henry, seconded by Lancaster, moved that the resolution authorizing the modifications be approved. 236.9 Upon roll call the motion passed unanimously. RESOLUTION NO. 71-81 APPEARS ON PAGEsjj)OF ORDINANCE AND RESOLUTION BOOK 1(( CD APPRAISALS 236.1D Mayor Todd introduced a request made by the Community Development Director for authorization to offer to purchase two parcels of property, 1901 Stone 236.11 Director 939 Boone Streets, to alleviate blighted and deteriorated conditions. Director Noland, seconded by Bumpass, moved that the Community Development Director be authorized to offer $4,750 for the Boone Street property and $11,000 236.12 Upon the property on Stone Street Upon roll call the motion passed unanimously. 236.13 Assistant City Manager McWethy explained that there was also a piece of ,roperty on Custer Street that was not capable of being rehabilitated and was an eyesore to the community. The house was hit by a truck and knocked off its foundation. He told the Board that the Community Development department would like approval to have this property appraised. 236.14 Director Lancaster stated he had doubts about the City purchasing this since the owner had probably already collected insurance on the structure. 236.15 After discussion, Director Bumpass, seconded by Lancaster, moved that the property owner be notified that the City was considering litigation in an effort to have the property cleaned up, and the City Attorney pursue the matter. 236.16 Upon roll call the motion passed unauiwousl,. 236.17 Mayor PARKING Mayor Todd introduced a recommendation from the Airport Manager that authorization be given to increase the parking fees at the Airport Parking 236.1 Lot by 50Q per 24 hours. These charges are comparable with those at other airports in the country. Director Henry, seconded by Sharp, moved that the rates be increased as recommended. Upon roll call the motion passed unanimously. 1 1 August 4, 19h7 WATER AND SEWER BUDGET Mayor Todd introduced the 1981-82 Water and Sewer Fund Budget. The budget had been reviewed by the Water and Sewer Committee.and Finance Committee. Discussion was held on professional service contract cost overruns, and it was pointed out that the Board should be advised of these cost overruns. *- Director Henry, seconded by Sharp, moved that the budget be approved. Upon roll call the motion passed unanimously. UI,UTGIQJtE O. 73-81 APPEARS ON PAGE 3 99 OF ORDINANCE & RESOLUTION BOOK X 237.1 237.2 237.3 237.4 City Attorney McCord read an ordinance increasing Growth Area Water tap fees. O Director Henry, seconded by Bumpass, moved that the rules be suspended and that the ordinance be placed on second reading. Upon roll call the motion passed unanimously and the City Attorney read the ordinance for the second time. Director Lancaster, seconded by Henry, moved that the rules be further suspended and that the ordinance be placed on third and final reading. Upon roll call the motion passed unanimously and the City Attorney read the ordinance for the third time. Mayor Todd called for discussion on the ordinance. There being no discussi Mayor Todd asked if the ordinance should pass. Upon roll callthe ordinance passed unanimously. ORDINANCE NO. 2746 APPEARS ON PAGE .24; OF ORDINANCE & RESOLUTION BOOK ) /( 237.5 237.6 237.7 237.8 on237.9 UNIFORM POLICY Mayor Todd introduced a recommendation from the Finance Director that employees of the Customer Accounting and Collection Division be furnished with uniforms identifying them as City employees. Director Noland, seconded by Lancaster, moved that the recommendation be approved. Upon roll call the motion passed unanimously. RESOLUTION NO. 72-81 APPEARS ON PAGE 398 OF ORDINANCE AND RESOLUTION BOOK XI ELKINS SEWER RATE City Attorney McCord read an ordinance amending the monthly wholesale sewer rate for sewage received from the City of Elkins. Director Noland, seconded by Henry, moved that the rules be suspended and that the ordinance be placed on second reading. Upon roll call the motion passed unanimously and the City Attorney read the ordinance for the second time. Director Todd, seconded by Henry, moved that the rules be further suspended and the ordinance be placed on third and final reading. Upon roll call the motion passed unanimously and the City Attorney read the ordinance for the third time. There being no discussion, Mayor Todd asked if the ordinance should pass. The ordinance passed unanimously upon roll call. Mr. Grimes pointed out that this rate is temporary until the study by Black & Veatch is completed. ORDINANCE NO. 2747 APPEARS ON PAGE 2.7 OF ORDINANCE & RESOLUTION BOOK X if AIRPORT LOAN FUND Mayor Todd introduced a resolution authorizing the continuance of a loan from the General Fund to the Airport Fund. The loan is for $600,000 and has accumulated approximately $105,000 in interest (10%). Director Henry, seconded by Lancaster, moved that the resolution be approved.237.18 Upon roll call the motion passed unanimously. RESOLUTION NO. 74-81 APPEARS ON PAGE 4.0 00F ORDINANCE & RESOLUTION BOOK ')(1 237.10 237.11 237.12 237.13 237.14 237.15 237.16 237.17 Si August 4, 1981 232 BUDGET ADJUSTMENTS 238.1 Mayor Todd introduced a resolution authorizing adjustments in the Water and Sewer and Sanitation Fund Budgets. 238.2 Director Henry, seconded by Bumpass, moved the resolution be approved. Upon roll call the motion passed unanimously. RESOLUTION NO. 75-81 APPEARS ON PAGE 4-0I OF ORDINANCE & RESOLUTION BOOK X1 DIRECTIONAL SIGNS 238.3 City Attorney McCord read an ordinance amending the Sign Ordinance by excluding "directional signs" from the regulations governing free-standing signs. No emergency clause was included. 238.4 Director Noland, seconded by Lancaster, moved that the rules be suspended and the ordinance placed on second reading. Upon roll call the motion passed unanimously and the City Attorney read the ordinance for the second time. 238.5 Director Lancaster, seconded by Noland, moved that the rules be further suspended and the ordinance be placed on third and final reading. Upon roll call the motion passed unanimously and the City Attorney read the ordinance for the third time. 238.6 After discussion, Director Bumpass, seconded by Henry, moved that the ordinance be amended to exclude charitable and religious signs. Upon roll call the motion passed unanimously. 238.7 Mayor Todd asked if the amended ordinance should pass. The ordinance passed unanimously. ORDINANCE NO. 2748 APPEARS ON PAGE .29 OF ORDINANCE & RESOLUTION BOOK -<JJ SEWER LINE 238.8 Mayor Todd introduced a resolution authorizing the execution of a contract for engineering services for the relocation of a sewer line along Highway 71 Nortn. 238.9 Mr. Grimes explained that the cost of this work is 100% reimbursible by the Arkansas Highway Department. The service to be provided is construction super- vision and the maximum fee for the service is $17,882.67. 238.10 Director Noland, seconded by Bumpass, moved the resolution be approved authorizing the contract with a maximum not to exceed amount of $17,882. 238.11 238.12 238.13 238.14 238.15 RESOLUTION NO. 78-81 APPEARS ON PAGE{- 15 OF ORDINANCE & RESOLUTION BOOK Xi PLANNING BOUNDARIES City Attorney McCord read an ordinance amending the Fayetteville -Johnson Planning Area boudnaries in the Wooded Hollow/Highway 112 North area. Director Bumpass, seconded by Todd, moved that the rules be suspended and the ordinance placed on second reading. Upon roll call the motion passed unanimously, and the City Attorney read the ordinance for the second time. Director Bumpass, seconded by Todd, moved that the rules be further suspended and the ordinance placed on third reading. Upon roll call the motion passed unanimously and the City Attorney read the ordinance for the third time. It was pointed out that this had been approved by the Planning Commission. There being no further discussion, Mayor Todd called for a vote on the ordinance which passed unanimously upon roll call. ORDINANCE NO. 2749 APPEARS ON PAGE 2.9 OF ORDINANCE & RESOLUTION BOOK X7J 1 August 4, 1981 239 BID AWARD Mayor Todd introduced a recommendation from the purchasing agent that Jimmie Jones Company of Springdale, Arkansas be awarded bid #457 for oxygen - regulators and vaporizers. The oxygen is used for odor control at the sewage life stations. Director Noland, seconded by Henry, moved the recommendation be approved. Upon roll call the motion passed unanimously. Director Noland mentioned to the purchasing agent that he might check into the advantages of purchasing this equipment for the City in an effort to reduce costs. 239.1 239.2 239.3 239.4 PARKING DECK 239.5 O Mayor Todd introduced a resolution authorizing the Mayor and City Clerk 01 toexecute a contract for the construction of a parking facility to serve the Q) Continuing Education Center. 239.6 7 City Attorney McCord explained that the proposed financing for the parking Q facility has been confirmed with the three local banks who have agreed to buy the bonds. The total bond issue would be $380,000, with a ten year maturity +t schedule and no principal due until 1984. The bonds would bear interest of 12%. There would be a pledge of net parking revenues from the City -owned off street parking lots, and a pledge of 50% of the surplus monies in the CEC pledged revenue fund consisting of HMR tax receipts, University of Arkansas lease payments, and net parking revenues front thetwo lots located east of the Hilton and north of the Mcllroy Bank. McCord stated that this implements the original proposal first made by 239 7 IIIBoard several years ago. 239.8 McCord stated that at the present time the banks are not requesting construction of a second elevated deck (third level), but do strongly support construction of a two level facility with footings of sufficient size and strength to add a third level in the future. He explained that the $344,000 construction contract includes the costs for the extra strength footings. 239.9 Director Lancaster asked if the cost figures for the extra strength footings for the third level could be obtained from the architect when the construction time arrived. 239.10 Mayor Todd stated that these figures should be provided to the City for its further use and that the City should own the plans and designs for the third level. (See attached) 239.11 Architect Newton Hailey stated that the cost for these extra footings would be approximately 60 to 70 thousand dollars. McCord stated that if there was a surplus of bonds the surplus could be 239.12 used to call the bonds with no penalty. He stated that the trust indenture usually required this. 239.13 Director Bumpass asked how long construction of a third level would take and Mr. Hailey answered that it would take between 60 and 90 days. 239.14 Director Noland, seconded by Henry, moved that a contract be executed with Brennan -Boyd Construction Company for $344,000 for the two levels and for the extra strength footings for the third level, and that the finance package as outlined by the City Attorney be approved. Director Bumpass asked how much more it would cost to complete the third 239.15 level. 39.16 Mayor Todd replied that it had been determined the cost would be approximately $200,000 to $220,000 over and above the $70,000 for the extra strength footings. 239.17 Upon roll call the motion passed unanimously. K RESOLUTION NO. 76-81 APPEARS ON PAGE g.o,s OF ORDINANCE & RESOLUTION BOOK )(I 0 1 :j August 4, 1981 240 OTHER BUSINESS :STEP II/SEWER SYSTEM REHABILITATION 240.1 Director Noland explained that in April of 1974 a contract was made with McClelland and McGoodwin, Williams, and Yates to do a Step I analysis of the City's sewer treatment. He also stated that EPA has put the City under some tight deadlines due to funds being discontinued for sewer system rehabilitation. Director Noland stated that it is being requested that a contract be awarded to McGoodwin, Williams, and Yates in order to complete Step II and Step III. This contract only specifies the fees for Step II which amounts to $67,000. The costs for Step III would be negotiated at a later time. 240.2 Mayor Todd stated that he had some concerns about not following the City's policy on contracts for professional services on Step III. since this application could not be filed until Step II was completed. Todd agreed it would be logical for the same engineer to do both phases, but said he saw no 240.3 apparent urgency on Step III. Mr. Carl Yates, of McGoodwin, Williams, and Yates stated that the estimated engineering costs for Step III is $110,000. City Attorney McCord told the Board that some changes were being made in the contract. Page five was amended to state that the documents would be owned by the City. Mr. Yates stated he had no objections to this. Page three contained a paragraph which was amended to state how costs are computed. Upon discussion, Director Todd stated he would prefer to go only with Step II at the present time. Mr. Yates pointed out the City would not be committed until EPA approves the Step II application. Director Noland explained that this is a continuation of the 1974 contract, and McClelland had stated he would withdraw participation in the effort to expedite the process. 240.10 After further discussion, Director Noland, seconded by Lancaster, moved that the contract be approved for Step II only. 240.11 Upon roll call the motion passed unanimously. RESOLUTION NO. 77-81 APPEARS ON PAGE 406 OF ORDINANCE & RESOLUTION BOOK XI THANKS TO AL EINERT AND SALES TAX COMMITTEE Director Noland stated that Al Einert had done the landscaping at the Airport 240.12 volunteerly, and that this contribution should be recognized with a letter of thanks and appreciation. Also, he stated that those working on the sales tax committee to promote the passage of the sales tax should also receive a letter of thanks. 240.13 Director Henry, seconded by Lancaster, moved that these letters be sent. Upon roll call the motion passed unanimously. 240.4 240.5 240.6 240.7 240.8 240.9 240.14 WASTEWATER MANAGEMENT ADVISORY COMMITTEE 240.15 Director Todd, seconded by Noland, moved that a Wastewater Management Advisory Committee be organized consisting of seven members. 240.16 Upon roll call the motion passed unanimously. SECONDARY JURISDICTION/DPS 2.40.17 City Attorney McCord advised the Board he would check into this new legislation passed and advise the Board of his findings. 1 111 I HAILEY • POWERS • FRONING ARCHITECTS, LTD Mr. Don Grimes, City Manager Post Office Drawer 'F' Fayetteville, Arkansas 72702 RE: City Parking Facility South of Meadow Street When the City Board, at their meeting August 4, approved the City entering into the Construction Contract with Brennan -Boyd, they also. asked for cost data. Since the third level is not being built at this time, the Board wanted to know: a. the amount still in the contract to allow for the third level's future construction; b. budget comparison figures; and c. an estimate of what the third level extra cost would be for working over the existing garage. The figures are as follow: a. John Marinoni, of Brennan -Boyd, gave me figures today (Tuesday) that he had broken out to reflect th.e extras necessary to allow for future construction of the thtrd level. Items include: over- sized concrete footings, additional earthwork, retaining walls, fire enclosures for th.e stairs, additional alley paving, and electrical service. These items total to $71,000.00. In addition to the $71,000.00, the City should add 85% of the A/E fee of $7,500..0.0 ($6,375 00) for the design and bidding of the third floor. b. Our original estimate in February for the ground floor and one floor was $276,0.00..00.. If the thtrd floor extras of $71,00.0.,00 are deducted from the low btd of $344,000.00, th.e revised two-level cost is $273,000.. It was my estimate, at the Board meeting, that an increase in cost in the range of 10% to 15% could be expected if thtrd level construction was done after the garage was placed in service. John Marinoni estimates the extra cost at 15% to 20%. Jim McCord returned the Construction Contract with his comments today. The comments have been incorporated and sent to Brennan -Boyd for their review. Best regards, HAILEY POWERS•FRONING ARCHITECTS,' LTD. Newton L. Hailey, Jr. /l),I.A. 11 August 1981 CC: Board of Directors NLH:bjb • NEWTON L. HAILEY, JR., AIA • DAVID L. POWERS, AIA • DONALD J. FRONING, AIA BOX 790 • FAYETTEVILLE, ARKANSAS 72701 • SUITE 440 • FIRST PLACE • 501 442 5565 SALES TAX REVENUES Mayor Todd stated that he had prepared the City should approach the expenditure of He moved that these guidelines be adopt Upon discussion, it was agreed to take meeting in an effort to allow more time for August 4, 1981 241 some guidelines for the way 241.1 the sales tax revenues. ed. 241.2 this matter up at the next board 241.3 the board members' consideration. MINUTES The minutes of the July 21, 1981 meeting were approved with the following corrections: Paragraph 221.4 street standards and Paragraph 224.2 maximum of 83 square should read, " . .but has never been brought to is used onlythe school for traffic. . ." should read, ". . .up to 40 feet feet, . . ADJOURNMENT The meeting adjourned at 12:45 a.m. City and a sign with a 241.4 241.5 241.6