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HomeMy WebLinkAbout1979-12-18 Minutes1 233 MINUTES OF A BOARD OF DIRECTORS MEETING The Board of Directors of the City of Fayetteville met in regular session on Tuesday, December 18, 1979, at 7:30 P.M. in the City Administration Building, Fayetteville, Arkansas. PRESENT: Mayor David Malone, Directors Phil Colwell, Ann Henry, Ernest Lancaster, John Todd, Paul Noland, and Richard Osborne (arrived 7:35 P.M.); City Manager Don Grimes, City Attorney Jim McCord, City Clerk Angie Medlock, and Administrative Assistant David McWethy. 01 ABSENT: None. 0 OTHERS PRESENT: Members of the audience and representatives of the news media. Q CALL TO ORDER C Following a moment of respectful silence and roll call, the mayor called for consideration of the first item of business. 1 SIGN APPEAL: KMCK First for discussion was further consideration of a sign appeal submitted by 233.1 KMCK Inc. for property located at 2650 N. College Avenue, property zoned C-2, Thoroughfare Commercial. The property owner had requested permission to install a roof sign in lieu of a wall sign. The mayor noted that the first time this request came before the Board it was tabled at the request of the petitioner and at the last meeting the petitioner's attorney was ill and has asked that the item be further tabled until this meeting. Ron Bumpass stated that the request for a variance is based on Section 17B 233.2 of the Sign Ordinance which provides for a variance when thbre would be practical difficulty in using a wall sign. He said KMCK had condensed the proposed sign from what had been originally presented to the Board. He noted that there has already been a free-standing sign installed, which is allowed under the existing ordinance, and KMCK plans to install a wall sign on the front of the building, which is also allowed under the existing ordinance. Bumpass said the proposed roof sign would be on the north side of the building and would be used for identi- fication. Director Todd said he feels the building is adequately marked for identifi- 233.3 cation with the free-standing sign and the proposed wall sign on the front of the building. He noted that this will be a sales office, and should not be a high • - traffic generating operation and said he feels additional signs would be advertising. Bumpass indicated there would be a sign put on the wall on the north side, should the roof sign for the north side not be granted. Director Colwell commented that he feels the free-standing sign fulfills the intent of the ordinance for visibility. Director Colwell, seconded by Henry, moved the variance be denied. The 233.4 recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland. Nays: None. Disqualified himself from voting due to a potential conflict: Osborne. The mayor declared the motion passed and the variance request denied. EXXON COMPANY: Sign Appeal An application had been submitted by Exxon Company, U. S. A., for permission 233.5 to allow an existing free-standing sign to remain on property located at 23 North College Avenue. The existing sign is 4 feet from the street right-of-way and the ordinance requires 40 feet for a sign of this size. 1 234 12-18-79 234.1 Mr. Chuck Ogburn, manager for Exxon in Arkansas and Louisiana, explained that all of Exxon's other stations are in the process of complying with the sign ordinance, however, there is a problem with the sign located on the property at 23 North College. He noted that a 40 foot setback is required for a sign of this size and there is only 35 feet from the property line to the building itself. Ogburn said there is no place to move the existing sign to be in conformance, unless it would be relocated in the pump islands, which would cause a traffic flow problem. 234.2 Ogburn indicated Exxon would like to comply with the sign ordinance but are unsure of how to relocate the sign in order to comply. Mayor Malone said they could install a smaller sign. Ogburn was concerned about visibility if they move the sign back, due to a service station canopy on adjacent property. The Board dis- cussed the fact that this adjacent property has been leased to a bank and it is possible the canopy may be removed in the near future. The city attorney advised that the property owner could have a 10 -square foot sign at 15 feet back from the right-of-way, and the sign could become progressively larger as the setback from the right-of-way is increased. 234.3 In response to the mayor, Ogburn said Exxon owns the service station and is leasing it to the manager of the station. 234.4 The Board discussed the possibility of granting a variance for a certain period of time to determine if the adjoining property's canopy is to be removed. They also discussed having the petitioner move the sign back and increase the heighth. Ogburn was concerned that the sign would look worse at the increased heighth and would not be visible from the street. 234.5 Following further discussion, Director Osborne moved the item be tabled for one year at which time the appeal would come up for reconsideration, and the sign inspector be instructed to not take further action against the petitioner at this time. Mayor Malone expressed concern about tabling the variance appeal for a sign which is not in conformance with the sign ordinance. The city attorney advised that the Board could either grant a variance for one year or table the matter for one year, at which time the variance appeal would come up for recon- sideration. McCord noted that if the Board tabled consideration, they could bring the item off the table with a motion. He explained that under the ordinance, an appeal would stay all proceedings until the appeal is ruled upon. 234.6 Following discussion, Director Osborne amended his motion to reflect that the request for a variance be tabled. Director Todd seconded the motion, and the recorded roll call vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the motion passed. SIGN APPEAL: Maria H Apartments 234.7 A sign appeal had been submitted by Maria H Apartments located at 1900 North Garland and 891 Melmar Avenue, property zoned R-2, Medium Density Residen- tial. The petitioner had requested permission to allow a free-standing sign to continue 'n a residentially -zoned area. 234.8 Gene Hobbs, general property manager of Rasberry Enterprises, owner of the apartment building was at the meeting to present the request. He noted that RasberryFnterprises had purchased Maria H apartments about five years ago and had done a lot of work improving the appearance of the building. He noted that in June of this year, Rasberry Enterprises had also bought Ken -Clair apartment building and renamed it also to Maria H. Hobbs said they had then replaced the old deteriorated signs with new signs. In response to the directors, he said he had not gotten a sign permit to reconstruct the signs, and was not aware that a permit was required. 1 12-19-79 235 Hobbs explained that they would prefer to have signs located on the building, 235.1 III but there is no place on the Maria H building where a wall sign would be visible. He said there is a large willow tree --40-50 feet tall which would not allow visibility of a wall sign on One wall and the other wall has many doors and windows and no area large enough for a sign. He said the only place they could put a sign is about 75 feet into the property and it would not be visible from the street. In response to Director Todd's question if the property would qualify for an 235.2 area identification sign, Sign Inspector John Dietzen said the property would have to be at least 5 acres and Hobbs confirmed that the property is 5 acres. The Board agreed to ask the sign inspector to look into the possibility of using area identification signs for the property. fj Director Todd moved to table the variance request to give the sign inspector 235.3 0) the opportunity to make a determination on whether the property would meet the O requirements for area identification signs. Director Lancaster seconded the CO motion. The recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Q The mayor declared the motion passed. Q SIGN APPEAL: Stanton Company The mayor stated that the petitioner on the sign appeal submitted by The Stanton Company had to be out of town and had requested consideration of his appeal be tabled. Director Noland, seconded by Lancaster, moved the appeal be tabled. The recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the motion passed. 235.4 LANDFILL CONTRACT The mayor noted that a resolution had been proposed which would authorize 235.5 a modification in the contract with Sunray Sanitation. Malone said this modifi- cation would increase the fee from $6400 per month to $8333.33 per month through 1981 and from 1981 the price would be determined by adding the Consumer Price Index to $8333.33. Mayor Malone, seconded by Director Lancaster moved the resolution be 235.6 approved. The city manager said he had met with Carl Carpenter, operator of the land- 235.7 fill at the request of the Board Finance Committee and the earlier request from Mr. Carpenter to increase his fee. Grimes explained that he had told Carpenter at the earlier request that he did not feel the City could increase the fee paid to him until sanitation rates were increased. Mr. Grimes explained that the new contract extends the terms for an 235.8 additional two years from April 14, 1981, by which time the City may have a new facility. Mayor Malone questioned the provision whereby the City would renegotiate with Carpenter and the city attorney stated that he felt this provision does not lock the City into anything, but confirms the City will be willing to negotiate with Carpenter. Director Todd moved the contract be amended in paragraph 9 to indicate the 235.9 contract would be extended through April 14, 1982, and the City be given an option to extend the contract for one additional year until April 14, 1983. Director Lancaster seconded the motion. The recorded roll call vote was: Ayes: Malone, Colwell, Lancaster, Todd, Noland, Osborne, Henry. Nays: None. The mayor declared the amendment passed. • 3 236 12-18-79 236.1 The mayor then called for a vote on the resolution to execute the contract as amended. The recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the resolution passed. 1 RESOLUTION NO. 119-79 APPEARS ON PAGE 129 OF ORDINANCE AND RESOLUTION BOOK VIII. APPOINTMENTS - CITY COMMITTEES - Planning Commission 236.2 Director Henry moved the following nominations for City Planning Commission vacancies: Martin Redfern Wendell Cullers, and Don Hunnicutt, all for terms to expire January 1, 1984. Henry commented that these nominations had been recommended by the Nominating Committee of the City Board. Director Todd seconded the motion. The recorded roll call vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the motion passed. APPOINTMENTS - Parks & Recreation Advisory Board 236.3 Director Henry, also on the recommendation of the Nominating Committee, moved the following nominations to the Parks & Recreation Advisory Board for terms to expire January 1, 1982: Tom Brinner, Mark A. Widder, and William P. Waite. Henry said the Nominating Committee is also recommending reappointment of George Knight, as recommended by the Youth Center Board. Director Noland seconded Henry's motion. The recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the motion passed. APPOINTMENTS - Northwest Arkansas Regional Planning Commission 236.4 Director Henry then moved the following nominations for terms to expire January 1, 1983 for the Northwest Arkansas Regional Planning Commission: David M&lone, Jerome Niemiec, and the reappointment of Ernest Lancaster. Director Noland seconded the motion The recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the motion passed. APPOINTMENTS - Energy Advisory Committee 236.5 Director Henry nominated the following for the newly -created Energy Advisory Committee: Marion Orton, Mike Green, and Mark Risk for terms to expire January 1, 1982; Charles Springer and Jerry D. Wall for terms to expire January 1, 1983. Director Colwell seconded the motion and the recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the motion passed. 236.6 Director Henry noted that nominations were not yet recommended for the newly -created Wastewater Treatment Committee, as EPA has advised that the City should do additional advertising before filling the vacancies. The mayor acknowledged that the public notice had been presented to the Board prior to running the notice in the paper and the Board had no amendments. 1 12-18-79 237 APPOINTMENTS - City Hospital Board Director Henry moved, on the basis of the Nominating Committee redommenda- 237.1 tion, that J. W. Gould be appointed to fill a position previously held by Ellen Meenen, for a term to expire January 1, 1984. The mayor then called for other nominations from the Board and Director 237.2 Noland nominated Ellen Meenen for reappointment. The mayor explained that no second would be required for either motion, but the Board would vote for one of the nominees on a roll call vote. Jim Burton, a member of the City Hospital Board, spoke in favor of Ellen 237.3 Meenen's reappointment. He noted that she has been on the City Hospital Board for approximately 20 years and has been one of the hardest working persons on the Board, has been concerned about the hospital, and has given much time to it. Norma Lee, a member of the Hospital Auxiliary Board and a member of the Planning 01 Board of the hospital, also spoke in favor of Meenen's reappointment to the Board. Q She noted that Meenen has also represented the Auxiliary on the City Hospital CO Board and has been very helpful in organizing money -making projects for the hospital. Q Director Lancaster, stating that he has been appointed to serve on a committee 237.4 Q at the hospital, disqualified himself from voting on the appointment. Director Noland was concerned that the citizens have given the hospital a 237.5 Q vote of confidence by approving the recent tax millage and said citizens may feel that removing one of the hospital board members is refuting the action which the citizens made in approving the bond issue. Director Noland stated that he feels the Board should reappoint Meenen 237.6 to the Board, as she has been working to help the hospital for many years. He noted also that she provides the Board with information from the patients, and said he would be willing to reappoint Ellen Meenen, in view of the long service and the work which she has given to the hospital. Following a brief discussion, the following roll call vote was recorded: 237.7 Meenen:1':Malone, Henry, Noland. Gould. Colwell, Todd, Osborne. Abstain: Lancaster. There being no majority vote, Director Osborne, seconded by Todd, moved the 237.$ vacancy on the Hosptial Board be referred back to the Nominating Committee for further consideration. The recorded vote was: Ayes: Malone, Henry, Todd, Noland, Osborne. Nays: Colwell. Abstain: Lancaster. The mayor declared the motion passed. SELF-SERVICE AUTO WASHES An amendment had been proposed which would allow self-service auto washes 237.9 in conjunction with service stations in the C-1, C-2, C-3, C-4, and I-1 and I-2 districts as conditional uses. The mayor noted that the ordinance had been recommended by the Planning Commission by a 7-1-1 vote. The city attorney read the ordinance for the first time. 237.10 Director Osborne, seconded by Todd, moved the rules be suspended and the 237.11 ordinance be placed on second reading. The recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd. Nays: None. Absent at Roll Call: Osborne, Noland. The mayor declared the motion passed and the city attorney read the ordinance 237.12 for the second time. 12-18-79 238 238.1 Director Todd, seconded by Henry, moved the rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd. Nays: None. Absent at Roll Call: Noland, Osborne. The mayor declared the motion passed and the city attorney read the ordinance for the third and final time. 238.2 Attorney Pete Estes explained that his clients are proposing to install a self-service auto wash in conjunction with a serf -service filling station to be built on Highway 16 East. Estes said the property is zoned C-1 and the ordinance provides for automatic car washes in C-2, but does not provide for a self-service car wash in any zone. 238.3 In response to Director Colwell, Estes said there would be no separate attendant for the car wash. and there would only be an attendant on duty when the gasoline filling station is open. 238.4 Following a brief discussion, the mayor called for a vote on the ordinance. The recorded roll call vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the ordinance passed. ORDINANCE NO. 2586 APPEARS ON PAGE 89 OF ORDINANCE AND RESOLUTION BOOK VIII. SANITATION RATES 238.5 The Board next considered an ordinance increasing sanitation rates for 1980. 238.6 Director Todd explained that the Finance Committee did not have a recommenda- tion for the Board as they hadda split decision on how much the rates should be raised. 238.7 Todd noted that the city sanitation department is operating at a deficit and the difference of opinion has to do with how much rate increase is necessary. 238.8 Director Osborne said he finds Dr. Todd's proposal frustrating in that it appears to put the City in a losing proposition, and said he did not feel the City should be operating the sanitation department at a loss. 238.9 Director Noland indicated he agreed with the administration proposal. He said he feels the City should be in a position of maintaining at least their own financial position in the fund. 238.10 Director Todd clarified that under his proposal the City would have a cash flow deficit rather than a loss. Todd said he views his proposal as a "break- even" proposal. 238.11 In response to the mayor, Finance Director Scott Linebaugh stated that the sanitation fund has had a cash flow problem during the past year. 238.12 Director Lancaster indicated he was in favor of proposal #3 as distributed to the Board. 238.13 Director Colwell explained a fourth proposal, which Colwell considered a "break-even" proposal. Colwell stated that some time ago they had asked for a breakdown of expenses incurred with lodals. He(noted that lodals constitute 75% of the revenues in the sanitation department. Colwell stated that to break- even on the lodals, the rate should be increased 9% to $1.20 per cubic yard and the break-even point for residential would be $5.20 per month, which is a 60% increase over the present rate. 238.14 Colwell pointed out that the first proposal included in the director's material raises the commercial rates 91% and the lodals only need 9% to break even. Colwell proposed that a more fair increase be spread out over residential and commercial, with commercial still carrying more than their share. He proposed an increase of 50% for both residential and commercial, which would increase the rate for residential to $4.95 and to $1.65 per cubic yard for commercial lodals. 1 1 11-18-79 239 Director Henry agreed with Director Lancaster's proposal. She said she 239.1 feels they should raise the rates tosomewhat_ less than what the administration would like, but still more than Dr. Todd's proposal. Mayor Malone noted that with the administration proposal, they could probably make it without having an increase in 1981, but with the other proposal, they would probably be facing an increase in 1981. He said he feels citizens understand that there have to be some increases, but would like for the City to make those increases as small as possible. Malone said he is inclined to proposal #2, $4.60 for residential, and $1.65 per cubic yard for commercial lodals, and $4.60 for one can for commercial establishments, with an additional $ .40 per can for additional commercial cans picked up. Q) Director Todd stated that he feels this proposal is excessive, and the 239.3 0 City shouldn't have to pass anything more on to the people than they have to. Director Henry moved proposal #2, $4.60 for residential for two cans, with 239.4 0 an additional $ .40 charged for additional cans; $ 4.60 for a commercialcan, with an additional $ .40 charged for additional cans; and $1.65 per cubici yard for Q commercial lodals, be incorporated into the proposed ordinance. Director Lancaster seconded the motion. The recorded vote was: Ayes: Malone, Henry, Lancaster, Noland, Osborne. Nays: Colwell, Todd. The mayor declared the motion passed. The city attorney then read the ordinance for the first time. Director Lancaster, seconded by Noland, moved the rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Noland, Osborne. Nays: Todd. The mayor declared the motion passed. Director Colwell asked how apartment buildings would be billed and Mackey said they would be billed the residential rate times the number of units, or the lodal rate, whichever is higher. Mayor Malone moved that Section 1 of the proposed ordinance be amended to add "each multi -family unit" and in Section 3 change "person" to read "any commercial establishment". Director Noland seconded this motion, and the recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the motion passed. The city attorney then read the amended ordinance for the second time. Director Noland, seconded by Henry, moved the rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Malone, Colwell. Henry, Lancaster, Noland, Osborne. Nays: Todd. The mayor declared the motion passed and the city attorney read the ordinance for the third and final time. Director Colwell made a motion to amend the ordinance to provide that commercial establishments may have two cans picked up for $4.60. The ordinance would still provide that for subsequent cans picked up the charge would be an additional $ .40 per can. Director Todd seconded this motion. 239.2 239.5 239.6 239.7 239.8 239.9 239.10 239.11 239.12 24012-18-79 240.1 Director Osborne commented that the sanitation superintendent had indicated to.thefinance committee that the additional charge for the second can was included dueto the better service given to commercial establishments. He noted that the sanitation trucks can go by the commercial establishments almost daily, but usually only go by residential homes twice weekly. 240.2 Director Noland asked how much it would reduce revenues to allow commercial establishments to have two cans picked up for $4.60 and Director Colwell noted that there are 710 commercial establishments which use cans and this would delete the $ .40 additional charged for the second can for these 710 units. 240.3 Following a brief discussion, the mayor called for a vote on the proposed amendment. The recorded vote was: Ayes: Colwell, Todd. Nays: Malone, Henry, Lancaster, Noland, Osborne. The mayor declared the amendment had failed to pass. 240.4 The mayor then called for a vote on the ordinance. The recorded roll call vote was: Ayes: Malone, Henry, Lancaster, Nays: Colwell, Todd. The mayor declared the ordinance clause. The recorded vote was: Ayes: Malone, Henry, Lancaster, Nays: Colwell, Todd. The mayor declared the emergency ORDINANCE NO. 2587 Noland, Osborne. passed and called for a vote on the emergency Noland, Osborne. clause passed. APPEARS ON PAGE 90 OF ORDINANCE AND RESOLUTION BOOK VII 240.5 Mayor Malone asked that the administration review the rate structure and report to the Board at a later date. Director Osborne said he would like to see a professional analysis of the sanitation rates, in particular regard to commercial as opposed to multi -family. PARKS GRANT 240.6 The administrative assistant explained that there is currently $15,000 in the Lake Fayetteville trust fund, which was collected by private funds during the 1973 fund drive. He said they could use this $15,000 as the city's local share, and try to obtain matching funding for construction of a women's softball field at Lake Fayetteville. He said the Board could also consider contributing an additional $10,000 and apply for a $25,000 matching grant. 240.7 The Board indicated they did not feel there is $10,000 to add to the $15,000 already in the Lake Fayetteville trust fund. 240.8 Mayor Malone then moved to authorize the submission of the grant application for a softball field at Lake Fayetteville, with the Lake Fayetteville trust fund contributing $15,000 and the City trying to obtain a matching grant. Director Henry seconded the motion. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent at Roll Call: Colwell. The mayor declared the motion passed. RESOLUTION NO. 123-79 APPEARS ON PAGE 146 OF ORD AND RES BOOK VIII. LOT SPLIT AMENDMENT 240.9 The city attorney explained the proposed amendment would amend the current provisions for obtaining a lot split. He noted that this ordinance had been 1 1 12-18-79 241 studied by a subcommittee of the Planning Commission, with input from developers, 241.1 and the Planning Commission had recommended approval of the proposed ordinance. McCord suggested the following amendment to the proposed ordinance: Section 1, paragraph 2, delete " (1) the proposed division will create only one new lot, and". With this amendment, the city attorney read the ordinance for the first time. Mayor Malone, seconded by Noland, moved the rules be suspended and the ordinance placed on second reading. The recorded vote was: 241.2 Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent at Roll Call: Cplwell. The mayor declared the motion passed and the city attorney read the ordinance Q) for the second time. 0 Director Lancaster, seconded by Todd, moved the rules be further suspended 241.3 CO and the ordinance placed on third and final reading. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Q Absent at Roll Call: Ctlwell. The mayor declared the motion passed and the city attorney read the 241.4 ordinance for the third and final time. Following a brief discussion, the mayor asked if the ordinance should pass. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent at Roll Call: Colwell. The mayor declared the ordinance passed. ORDINANCE NO. 2588 APPEARS ON PAGE 92 OF ORDINANCE AND RESOLUTION BOOK VIII. 1 In response to Director Todd, the city attorney explained that the idea of the committee was that to require a minimum size would help prevent "lot - split developers" because it would make it economically unfeasible to develop the size of lots required under the new ordinance. BID AWARD: Water/Sewer Department Vehicles Purchasing Officer Sturman Mackey recommended the Board award bid for 211.6 several water/sewer department vehicles to low bidder, Whit Chevrolet. Director Osborne, seconded by Lancaster, moved the recommendation be approved. The recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the motion passed. 241.5 PAY PLAN: 1980 Director Todd, speaking for the Finance Committee, opened discussion on a pay adjustment for city employees, effective January 1. He said the adjust- ment would provide that those employees making less than $740 per month would get a $100 per'month raise and those making more than $740 per month would get a 13.5% increase. He said there would be a small additional compensation given to those employees hired during 1979, as the Finance Committee is also recommending that all beginning wage scales for 1979 be increased by $100. He said the additional compensation for those hired in 1979 would be $20 if hired in the first quarter; $15 if hired in the second quarter; $10 if hired in the third quarter, and $5 if hired in the fourth, quarter of 1979. 241.7 24212-18-79 242.1 Director Todd said the committee further recommends that the city manager proceed with a wage and salary survey of other comparable governments and private enterprises to try to establish whether future adjustments should be made in the pay scales of new and existing employees, at appropriate times through the years of service. Todd said this survey would then be reviewed by the Board. Todd said they hope to have the salary survey and recommendations available by the second Board meeting in February. Todd said the Board has also asked the City Manager to provide them with possible options for cutting other expenses, since the City will be operating at a substantial deficit. He said the Board would like to address these options by the second meeting in January in order to have General, Public Works, and Sanitation Budgets considered at that time. Todd said that he, personally, does not feel this is a good move, and would not vote for the motion. Director Noland seconded the Finance Committee's recommendation for the 1980 pay plan. The recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Noland, Osborne. Nays: Todd. The mayor declared the motion passed. RESOLUTION NO. 120-79 APPEARS ON PAGE 139 OF ORDINANCE AND RESOLUTION BOOK VIII. 10% BUDGET SPENDING AUTHORIZATION 242.2 The city attorney introduced a resolution authorizing the city manager to spend up to 10% of the city's general, public works, and sanitation budgets until the 1980 budget is approved. 242.3 Director Noland, seconded by Colwell, moved the resolution be approved. The recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the motion passed. RESOLUTION NO..121-79 APPEARS ON PAGE 141 OF ORDINANCE AND RESOLUTION BOOK VIII. BUDGET ADJUSTMENTS 242.4 City Manager Don Grimes called attention to a list of several budget adjust- ments included in the director's agendas. Budget Officer Sturman Mackey stated that they have exceeded the budgets in certain departments, and it is standard procedure to bring this to the Board's attention and get approval for the adjust- ments. 242.5 Mayor Malone moved the budgetadjustments as shown on pages 12.45, 12.46, and 12.47 of the director's agendas be approved. Director Colwell seconded this motion. The recorded roll call vote was: Ayes: Malone, Colwell, Henry Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the motion passed. RESOLUTION NO. 122-79 APPEARS ON PAGE 142 OF ORDINANCE AND RESOLUTION BOOK VIII. CHRISTMAS EVE 242.6 City Manager Don Grimes noted that the President has declared the day before Christmas as a federal holiday and said city employees are asking if city hall will be closed that day. 242.7 Director Noland, seconded by Todd, moved the additional holiday, the day before Christmas (for this year only) be approved. He noted that this would not include those employees regulated by state act. 1 1 1 12-18-79 The mayor called for a vote on the motion. The recorded vote was: Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. The mayor declared the motion passed. 243 243.1 JANUARY MEETING,)DATES The city manager noted that the first meeting in January is on New Year's 243.2 Day and Director Osborne had noted that there is a potential conflict with the second meeting date in January. Following a brief discussion, Director Todd, seconded by Henry, moved the 243.3 January meeting dates be changed to January 2 and January 16. The recorded Q) vote was: O Ayes: Malone, Colwell, Henry, Lancaster, Todd, Noland, Osborne. CO Nays: None. 0 The mayor declared the motion passed. Q MINUTES Director Osborne requested one amendment to the December 4, 1979 Board 243.4 minutes: paragraph 221.8 Weingart should be spelled "Wengert". With this correction, the minutes were approved as submitted. The Board also approved the minutes of the Board Retreat Meeting held 243.5 November 18 and 19 with no corrections necessary. ADJOURNMENT There being no further business, the meeting adjourned at 10:40 P.M. 243.6