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HomeMy WebLinkAbout1979-10-30 Minutes1 CD 0 ABSENT: Director John Todd. Q OTHERS PRESENT: Members of the audience and representatives of the news media. 189 MINUTES OF A BOARD OF DIRECTORS MEETING A meeting of the City Board of Directors was held or Tuesday, October 30, 1979, at 7:30 P.M. in the Directors Room, City Administration Building, Fayetteville, AR. PRESENT: Mayor David Malone, Directors Ernest Lancaster, Paul Noland, Richard Osborne, Phil. Colwell, a:;.',. Ann Henry;. City Manager Don Grimes, City Attorney Jim McCord, City Clerk Angie Medlock, and Administrative Assistant David t✓cWetay. Q Q CALL TO ORDER Following a moment of respectful silence and roll call, 189.1 the mayor called for consideration on of_ the first item of business. REZONE PROPERTY: Archibald Yell and Locust Avenue The city attorney read an ordinance rezoning approximately 0.37 acres of land located on the southeast: corner of the intersection of Archibald Yell Boulevard and Locust Aveau , submitted by Hugh Kincaid. Petitioner was asking the property be rezoned from R-2, Medium DensityR_ es i_dential District to C-3, Central Commercial District. Director Osborne, seconded by Noland, moved the rules be suspended and the ordinance be placed on second reading The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the motion passed and the city attorney read the ordinance for the second time. Director Noland, seconded by' Henry, moved the files be further suspended and tha ordinance placed on. third and final reading. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None Absent: Todd. The mayor declared the motion passed. and the city attorney read the ordinance for the third and final._ time. There was no public opposition expressed. The mayor then asked if the ordinance should pass. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the ordinance passed. ORDINANCE NO. 2572 APPEARS ON PAGE 33 OF ORDINANCE AND RESOLUTION BOOK VIII. 189.2 189.3 189.4 189.5 190 TAX LEVY 190.1 The city attorney then read an ordinance levying the real and personal property taxes within the city for 1979. The tax levy for 1980 would be: General governmental operations 5 mills Police pension fund 1 Fire pension fund 1 Capital improvements 2 190.2 TOTAL 9 mills Director Noland, seconded by Henry, moved the rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. 190.3 The mayor declared the motion passed and the city attorney 190.4 read the ordinance for the second time. Director Osborne, seconded by Henry, moved the rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Hen::y. Nays: None. 190.5 Absent: Todd. The mayor declared the motion passed and the city attorney read the ordinance for the third and final time. There being no public opposition expressed, the mayor asked if the ordinance should pass. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the ordinance passed. ORDINANCE NO. 2573 APPEARS ON PAGE 34 OF ORDINANCE AND RESOLUTION BOOK VIII. STREET NAMING 190.6 Next for consideration was a request by Southwestern Bell Telephone Company that the Board of Directors select a name for an unnamed north/south street located east of the Washing - 190.7 ton County Fairgrounds. Following discussion, Director Colwell moved the street be named McConnell Road in recognition of Lloyd McConnell who was one of the most instrumental people in relocating the fairgrounds to that location. Colwell noted that McConnell had been president of the Fair Board for many years and was also active in County government. Colwell pointed out that this street does not directly line up with any other City streets. Director Henry seconded Colwell's motion. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the motion passed. RESOLUTION NO. 102-79 APPEARS ON PAGE 78 OF ORDINANCE AND RESOLUTION BOOK VIII. 1 1 CD O RESOLUTION NO. 103-79 APPEARS ON PAGE 79 OF ORDINANCE AND 00 RESOLUTION BOOK VIII. 0 Q AIRPORT CHANGE ORDERS Mayor Malone summarized the proposed change orders for the Fayetteville airport, which would include chadges in lighting and grading work to be done at the request of the FAA. The city manager noted that one of the changes is not for the new terminal building, but is being handled as a change order since the contractor is already onsite. Malone noted the two chane orders would total 89,731. Director Lancaster, seconded by Noland, moved the change orders be authorized. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the resolution passed. YOUTH CENTER CHANGE ORDER The mayor explained that the next item for consideration was a request for authorization to execute three change orders to the Fayetteville Youth Center expansion. The three change orders would total $2,657. Director Osborne, seconded by Henry, moved the resolution be approved. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, henry. Nays: None. Absent: Todd. The mayor declared the resolution passed. RESOLUTION NO. 104-79 APPEARS ON PAGE 81 OF ORDINANCE AND RESOLUTION BOOK VIII. 191 191.1 191.2 191.3 194.4 FFA CHANGE ORDERS The mayor explained that the grant agreement change order 191.5 would authorize the City to be reimbursed some of the cost of the grading work required by the FAA. Director Henry, seconded by Osborne, moved the agreement 194.6 be executed. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malo -le, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the resolution passed. RESOLUTION NO. 105-79 APPEARS ON PAGE 86 OF ORDINANCE AND RESOLUTION BO:?P, VIII. 192 AIRPORT CHANGE ORDERS The mayor explained the next item for consideration 192.1 was six change orders proposed for the Drake Field Terminal building project. He noted that these change orders had been approved by the city manager to avoid unnecessary delays and the Board needs to ratify that action. He explained that one change order would decrease the amount of the contract by $4200 and the other change orders would be additions. He said the total of the change orders would incrdase the contract amount of $2,971. 192.2 In response to Director Colwell, the city manager said he had asked many of the same questions as Colwell about whose fault it was that some of the change orders were necessary, and he had been satisfied with the engineer's explanations. Colwell suggested that the City should not pay the 1/3 payment of the cost of the different roofing, since it is not the City's fault the specified roofing is not available. Grimes noted that many negotiations had taken place on this item Malone commented that if the City had accepted bids right away, the other roofing might have been available. Following a short discussion, Director Noland, seconded by Osborne, moved the city manager's actions be ratified and the change orders approved. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the resolution passed. RESOLUTION NO. 106-79 APPEARS ON PAGE AND RESOLUTION BOOK VIII. 88 OF ORDINANCE ENGINEERING AGREEMENT / HIGHWAY DEPARTMENT 192.3 The mayor opened discussion on authorization of the execution of an agreement for engineering services between the City and the Arkansas State Highway and Transportation Department, regarding the relocation of sewer lines in the Highway 71/62 West. area. Malone noted that this item had been included inthe October 16 agenda, but had not been specifically acted on. 192.4 Director Henry, seconded by Director Lancaster, moved the agreement be executed. The recorded vote was. Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the motion passed. RESOLUTION NO. 107-79 APPEARS ON PAGE 90 BOOK VIII. OF ORDINANCE AND RESOLUTION 1 10-30-79 193 AWARD OF BID / Traffic Controller Purchasing Agent Mackey recommended that low bidder, 193.1 Advance Control, be awarded the bid for traffic controllers for the College Avenue intersections with Maple, Lafayette, and Dickson Streets. Mackey said funding is within the budget set up in 1979 Revenue Sharing. He said the new traffic controllers would provide constant traffic flow through the three intersections. Mayor Malone asked if the Traffic Department would be able to use the current traffic controllers at other locations and 193.2 Mackey said they could use the one now at Maple and College CD Avenue, at another location. Director Osborne, seconded by Noland, moved the recommendation ® be accepted. The recorded vote was: 193.3 00 Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. ® Nays: None. Absent: Todd. ocr The mayor declared the motion passed. AWARD OF BID / Drainage Pipe Mayor Malone said the recommendation is that low bidder 193.4 on all items, Armco Steel Company, be awarded the bid for drainage pipe. Director Noland, seconded by Henry, moved the recommendation 193.5 be accepted. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the motion passed. AWARD OF BID / Airport Striping Sturman Mackey stated that the board members had been polled 193.6 last week on awarding of a bid for striping at the airport. He said they would need to ratify action taken in awarding the bid to Arkansas Culvert and Supply Company, low bidder. Mackey commented that this work was required by the FAA. Mayor Malone, seconded by Henry, moved the action taken 193.7 be ratified. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the motion passed. AWARD OF BID / 1980 Report to the People City Manager Grimes stated that base bids had been taken 193.8 for printing the 1980 Report to the People on Kromekote paper, but bids had came in much higher than expected. Grimes said the Kromekote paper had been used in the 1974 report, and the City had received some criticism on the paper. He noted that •an alternate bid was taken on 100% recycled paper, but these bids were also higher than what was hoped for. Grimes said since the bids were considerably more than the money appropriated for the project, they had rejected all bids for the Kromekote 1 19410-30-79 paper and were holding the bids received for the recycled paper. 194.1 He asked permission to rebid the project using Velcoat paper, and when bids are opened, if the bids for Velcoat are considerably less than the recycled paper, authority to award the bid to the obvious low bidder meeting specifications and get this action ratified at the next Board meeting. 194.2 Director Lancaster, seconded by Henry, moved to accept the manager's recommendation. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the motion passed. Mr. Mackey noted that approximately $6700 additional will be needed to publish the report and suggested this money come from the 1980 Revenue Sharing budget. OTHER BUSINESS 194.3 The administrative assistant stated that Southwestern Bell needs a utility easement across a portion of Walker Park and the City -owned property north of Walker Park to relocate some telephone conduit. He said they are requesting a 20 -foot construction easement along the east side of the City -owned parcel and along the north boundary of Walker Park to 15th Street. He said the conduit would be at least 36" underground. 194.4 Director Henry, seconded by Director Noland, moved the easement across a portion of Walker Park be granted. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the motion passed. RESOLUTION NO. 108-79 APPEARS ON PAGE 97 OF ORDINANCE AND RESOLUTION BOOK VIII. 194.5 Director Osborne, seconded by Noland, moved the easement across City property north of Walker Park be authorized The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the motion passed. RESOLUTION NO. 109-79 APPEARS ON PAGE 99 OF ORDINANCE AND RESOLUTION BOOK VIII. LAKE WILSON / Roger Seratt 194.6 Director Noland said he feels the Board of Directors should take some type of formal action on Roger Seratt's request for the City to give him an easement to his property adjoining the Lake Wilson property. 1 10-30-79 195 IDirector Noland moved the city manager be authorized to write a letter to Seratt stating that for the Board to •discuss this 195.1 matter is more detail, Seratt should submit a request in writing explaining what he is asking for. Noland asked also that the Board have a valid survey to see exactly what Seratt's request is. Mayor Malone seconded the motion The mayor asked also that the City Manager's office submit a report telling what has happened up to this point. CDThe recorded vote was: 195.2 O Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. 0 Absent: Todd. 0 The mayor declared the motion passed. QCITY OF GREENLAND / Proposed Merger Mayor Malone acknowledged a letter from the mayor of Green- 195.3 land discussing the proposed merger of Greenland and Fayetteville. Malone said he had talked briefly with the mayor of Greenland and indicated the City is interested in exploring fully the possibility of the merger. Mayor Malone recommended that Directors Noland, Lancaster, 195.4 and Todd serve as City Board representatives to meet with representatives of Greenland to discuss the possibility of the merger in more detail. Director Henry moved the mayor's recommendation be approved. 195.5 Director Osborne seconded the motion. The recorded vote was: Ayes: Lancaster, Noland, Osborne, Malone, Colwell, Henry. Nays: None. Absent: Todd. The mayor declared the motion passed. NOISE ORDINANCE Mayor Malone noted that the noise ordinance comes up for 195.6 third reading at the next Board meeting and the Board still has several ordinances from which to draft an ordinance for the City. He asked that Director Osborne chair a committee comprised of representatives of the University fraternities, and Garland neighborhood residents, to make a recommendation to the Board. Malone said he would appoint members to the com- mittee. The Board agreed with the mayor's proposal. HUD LETTER The Board agreed to rewrite the draft of a letter to be sent 195.7 to HUD about the City's nomination procedure in filling vacancies on Community Development committees. Director Lancaster suggested the letter should indicate that the City feels they have done a good job in filling vacancies. COMMENDATION OF DIRECTORS The city manager commended the Board of Directors and stated 195.8 that he is fortunate to be working with such a fine caliber of people. 196 10-30-79] MINUTES 196.1 Director Osborne requested the following corrections to minutes of the previous Board meeting: Page 178.1 "Wengert"; page 178.7 "Rainey" page 178.7 "Mix". Director Colwell re- quested that paragraph 180.6 be amended to reflect that the CD director send applications to all CD members when terms expire, outlining census tracts and trying to get applications for the vacancies". Also, paragraph 181.5 should reflect that the "breezeway" would be torn down. ADJOURNMENT 196.2 There being no further business for the Board's consideration, the mayor declared the meeting adjourned at 8:45 P.M. 1 1 1