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HomeMy WebLinkAbout1979-09-18 MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS The Fayetteville City Board of Directors met in regular session on Tuesday, September 18, 1979, at 7:30 p.m. in the Directors Room, City Administration Building, Fayetteville, Arkansas. PRESENT: Directors John Todd, Paul Noland, Ernest Lancaster, David Malone, Phil Colwell, Ann Henry and City Manager Don Grimes, City Attorney Jim McCord, Darlene Westbrook. ABSENT: City Clerk Angela Medlock. 155 Q) OTHERS PRESENT: Members of the audience and representatives of the news 0 media. CO 0 CALL TO ORDER Q Mayor David Malone called the meeting to order. Following a moment of 155.1 respectful silence, he called for consideration of the first item of business. LAKE WILSON Mr. Rodger Seratt had requested an opportunity to address the Board 155.2 regarding the Lake Wilson park area. The mayor granted the floor to Mr. Seratt. Seratt distributed packets of informational items before the Board 155.3 regarding past events of the Lake Wilson controversy. He advised he also had prepared a slide program which he wished to present and requested that Director Osborne abstain from voting because of "past dealings". Director Osborne declined Seratt's request and Mayor Malone explained that each director has to make a Judgement on his own whether he has a conflict of interest. Mayor Malone informed Seratt that he would be strongly inclined not to. 155.4 vote until the Parks Board makes recommendations to the Board of Directors since the Parks Board has delayed recommendations pending soil reports on the Lake Wilson dam. Seratt claimed the Parks Board had not been receptive to his efforts 155.5 to present his facts. He said he had a letter from the Soil Conservation Service giving recommendations based on a comprehensive report on the dam and that he had a SCS representative present at the meeting. Seratt stated he wished to present his facts to an authoritative, decision-making body. Mayor Malone indicated he was reluctant to proceed with any decision 155.6 without first having recommendations of the Parks Board. By doing so, he was concerned that the Parks Board would feel they had not been allowed to do their job. In response to Seratt's request that he abstain, Director Osborne stated 155.7 he would abstain if he determined he had a conflict of interest regarding the matter. He said he felt he had an open mind towards any citizen that comes before the Board. Seratt then presented a slide program which depicted the Lake Wilson 155.8 area before and after work done by Seratt. He said the Parks Board had seen the slides but had refused to listen to the slide narration. Following the slide presentation, Seratt reviewed documents which reflected past events of the Lake Wilson controversy. He reminded the Board that he had completed his work on Lake Wilson six weeks before anyone objected to the results of his work. 1 1 • 9-18-79 156 156.1 Seratt said he had researched City records and had compiled a history of the Lake Wilson reservoir and dam and that the SCS had studied the records and had sent a letter which was presented to the Parks Board. Seratt said the Parks Board had a non -accepting attitude toward that letter. 156.2 Seratt .said he felt it reasonable to request a decision of the Board of Directors and submitted the following proposals: 1. That the City either accept his check in the amount of $300.11 as full payment of the City's statement (approximately $3,000) for expenses incurred by the City at Lake Wilson and drop the matter; or 2. Make alternate proposal to end the matter at this date; or 3. Accept the feasibility study and accept his offer to donate $3,000 in work under the supervision of the City Engineer or Soil Conservation Service. 156.3 There being no comments from the audience, Mayor Malone invited comments from the Board. 156.4 Seratt added he felt it would be unjust to continue the controversy and thought a decision should be reached by the Board. Seratt felt there had been unnecessary delays and that the matter had been complicated by changes in the Parks Board membership. 156.5 When asked by Director Lancaster whether he was speaking on his own behalf or that also of the Fayetteville Jaycees, Seratt responded he had no affiliation with the Jaycees and was speaking for himself. Director Lancaster said he thought the matter for discussion was work done by Seratt and work done by the City to correct what was believed to be unauthorized. Lancaster thought the Board was not to consider rebuilding the dam at this time. 156.6 Mayor Malone moved the Board reject Seratt's proposal that the City accept the $300.11 and that $3,000 in cash be paid to the Parks and Recreation Department by Seratt, which would be the City Board's Judgement as a fair and acceptable settlement of the matter and that Seratt's three proposals also be rejected. Director Henry seconded the motion. 156.7 During discussion, Mayor Malone said he had been to see Lake Wilson and that some of the work done by Seratt was not shown in the slide program. He said it seemed clear that the City acted properly in the case and should expect Seratt to make a fair settlement. If that was not acceptable to Seratt, Malone said he did not think the Board should indicate that anything can be further negotiated. 156.8 Seratt had disputed amounts of labor, equipment and materials that were listed in the City's statement to him, saying that some charges were excessive and others unnecessary. He particularly disagreed with the expense to spread topsoil in some areas. Seratt claimed that the City violated ordinances by not soliciting bids for the work. City Manager Don Grimes said he had delegated to the Administrative Assistant the responsibility for coordinating the City's work at Lake Wilson. He said the topsoil job was contracted on hourly basis and originally it was limited to a maximum of $2400. The topsoil was to come from a city -owned site but when another site was chosen, the contractor incurred more expense. Grimes and the Administrative Assistant stated that the City paid $2400 for the topsoil and Seratt was billed $2600. 156.9 The Administrative Assistant assured the Board that the City's work was necessary to correct erosion problems. He showed the Board photos of Lake Wilson which he thought better depicted the condition of the site as a result of Seratt's work. He said nothing remained following Seratt's work except rock and clay soil and no vegetation. 1 1 9-16-79 157 Seratt confirmed that a wide swath had been cleared and connected to a 157.1 cul-de-sac of his proposed subdivision. Seratt claimed that the Administrative Assistant's photos showed everything he had done as requested by the Parks Board except for the seeding. In regard to the parking area, Seratt said the dimensions had been 157.2 changed at the request of former Parks Board member Skip Hollard who desired it to be narrower. In response to Director Colwell, Jaycee member Dale Cress said he did not disagree in general with the statements that had been made. He saidthe 157.3 Jaycees would like to see the Lake develop into a park and they are consulting with the Parks Board about proposed plans for the area. Director Noland stated he believed any Board decision should not be a 157.4 CD reflection on the dam site evaluation since there has not been time to study the reports on the dam site and receive a recommendation from the Parks Board. 0 He said he recalled that Mr. Holland had recalled that permission was granted to Seratt to perform work which would result in approximately five parking spaces. C In response to Director Lancaster, Mayor Malone indicated that if the Board 157.5 accepted the motion on the table that there would be no purpose in seeking recommendations from the Parks Board except for future work in the area. He said the issue before the Board is the work done by Seratt and how to solve the controversy that has arisen and has continued for several weeks. In so far as any future work is concerned, soil studies, or Jaycee projects, Malone said that would be another matter. Director Todd was concerned that the Board might be bypassing the Parks 157.6 Board and believed that $3,000 is a sufficient amount of money to warrant full consideration. He said he was not ready to say Seratt had to pay $3,000 at this point. There 'being no further discussion, Mayor Malone asked if the motion 157.7 should pass. The recorded roll call vote was: Ayes: Lancaster, Malone, Colwell, Henry. Nays: Todd, Noland, Osborne. The mayor declared the motion passed. Mr. Joe Gaston assured the Board that Soil Conservation Service studies 157.8 did not indicate any damage to the dam as a result of Seratt's work. CITY HOSPITAL The City Hospital Board of Trustees had requested an opportunity to 157.9 discuss a property tax levy for hospital purposes. The Directors had received a packet of information regarding estimated cost of constructing a geriatric level and demolition of part of the old hospital structure. Mr. Harry Vandergriff, City Hospital Board Chairman, addressed the Board 157.10 acknowledging the City Board's recognition of the need for the services the hospital provides the community and the Board's realization of the hospital's needs. Mr. Alan Prather, City Hospital Administrator, called the Board's attention to the informational packet and noted that representatives of the Jack Frost 157.11 CPA firm and of the architectural firm of Laser, Knight, Hathaway, and Guest were present. Prather noted that preliminary cost estimates and architectural drawings had been provided the Board and that the actual construction cost appears to be $1,285,800. He said the estimate included increases due to inflation and that they had tried to plug in all legitimate costs so that they wouldn't come out in a situation of underfunding. 158 158.1 9-18-79 Mr. John Lewis, City Hospital Finance Board Chairman, stated that depending upon a fund drive, it appears at this time a 2 -mill levy for a period of 25 years would be required. He said the fund drive has put in $245,000. 158.2 Prather said the estimate for demolition was around $45-50,000 and that furnishings and equipment would be minimal since they could use what is on hand. He said he did not know what the bonding costs would be. The Board was advised that a new tax levy would not jeopardize the hospital's status for Medicare funds. 158.3 Vandergriff recommended that the Board proceed as soon as possible to place the tax levy before the voters. He noted that inflation would increase the cost of the project. 158.4 In considering a possible special election date of November 13, 1979, the Mayor requested the City Attorney consult with the County Election Commission and that additional bonding information be compiled for consideration at the next meeting. SIDEWALK WAIVER - Hyland Park 158.5 Mr. Jim Lindsey, developer of Hyland Park, had requested the Board waive sidewalk requirements for Hyland Park Phases 4, 5, and 6. 158.6 In addressing the Board, Mr. Lindsey stated he felt there had been some confusion and misunderstanding regarding previous waivers of sidewalk require- ments for Hyland Park. In proposing to install pathways instead of conventional sidewalks in steeper terrains of the subdivision, the Planning Commission had questioned whether alternative sidewalk systems had to come before the Board of Directors as a waiver or whether the Planning Commission had the authority to grant the waiver. He said they ultimately waived the sidewalks in lieu of the pathway system. He said his position in coming before the Board is to reaffirm whether the Planning Commission can say that they have the right to accept something different than the sidewalks. He said the Planning Administrator wanted to clarify whether or not the Planning Commission can accept something less than what is required. Lindsey said he is requesting waivers for the areas with steeper terrain since it is more feasible and economical to install pathways. 158.7 Mayor Malone stated that, as he saw it, Lindsey was requesting pathways be allowed in Phases 4, 5, and 6 and that the question is whether the Board of Directors has to waive the requirements or leave it with the Planning Commission to substitute pathways for sidewalks. The City Attorney advised that City Ordinance provides that the Planning Commission can vary design standards. 158.8 Lindsey stated he had no intention of being released from sidewalk requirements for areas where the terrain permits the conventional sidewalk and that where the pathway comes to the street, it will become a conventional sidewalk. 158.9 Mayor Malone requested the City Attorney advise the Planning Administrator that the Planning Commission can determine design standards for sidewalks in the Hyland Park area. Director Henry said it would be the Board's understanding that standard sidewalks would be required in areas where the terrain does not make them difficult to construct. CONTINUING EDUCATION CENTER 159.10 Mayor Malone presented the Directors with a set of bond printouts provided by the First Southwest Company. Malone reported that the architect had been working with the apparent low bidder on the project to look at some cost cuts. 1 1 9-18-79 159 He referred to a sheet provided the Directors which showed cost cuts 159.1 which, in essence, said we would take out $350,000 of the building. He said they may be able to retain plans for planters and heating coils for sidewalks (Alternates 6 and 9). In addition, on the projected estimated cost and source of funds, it looks as though there is an additional $75,000 in Hotel, Motel, and Restaurant tax proceeds that will be provided. He said that would make the revenue side look a lot better. Mayor Malone then referred to a proposed lease agreement with the 159.2 University of Arkansas. He said the lease had been drafted by bond attorneys, Friday, Eldredge and Clark. He said the lease is important to bondholders. Malone noted that Section 302 had been changed to reflect a 23 -year 159.3 term because that is the term the bonds will be outstanding. He said they Q) had agreed on $121,500 per year. He also noted that the University had 0 requested that Section 601 be changed to read that "The leased premises and portions thereof shall be made available by Lessee for use by the general public _ at such times as the same are not needed for continuing education and related purposes and so long as such uses do not conflict Q with the public use policies of lessee for off -campus facilities". Malone Q said he and City Manager Grimes had met with the University Board of Trustees Building and Grounds Committee and that they had indicated to the Committee that they had the bids and were ready to proceed with the project. He said the Committee voted to recommend to the full Board of Trustees that the lease be entered into subject to the State Building Services approval of the long- term lease. Malone said the lease had been discussed with SBS and that the City is still in the process of discussing -the lease with them. He said the ' lease agreement draft before the Board is acceptable to the SBS except clause 1913 which is still under discussion. He said the SBS indicated they would want the lease to reflect that the lessee's obligation is subject to 2 -year periods since it would be dependent upon appropriations. He said they are in the process of negotiating exact language for that section but that he did not believe it would be critical to the lease so long as bond people are satisified and the bonds can be marketed. He said the SBS has also indicated they would like the option to purchase the structure at the end of the lease term. Malone said that is also under discussion. Director Todd said the Board might propose the option be granted but that 159.4 it be indicated that as soon as the City has recouped any local tax funds that it has put into the project from the HMR tax that at that point the City would have no objections to giving it to the University for a minimal amount. If not, the City could give them the option to purchase the structure for the amount of tax funds the City has put into the facility. Director Lancaster agreed so long as they pay the City for the tax monies put into the facility. Henry agreed that Todd's position would be the best for negotiation. Mayor Malone stated that the President of the U of A Board of Trustees 159.5 indicated good faith in a long-term lease by the U of A. Director Todd questioned clauses. pertaining to insurance for the structure 159.6 saying that it indicated the City would be liable for carrying the insurance. Mayor Malone stated the City would be carrying insurance on any claims that might result to the leasehold owner. Todd said a largeinsurance premium had not been figured into the facility's expense. Regarding the lessee being able to alter the interior, Director Todd said he would expect the lessee would have to •restore the interior upon their vacating the building and that they would not be allowed to make changes which would damage the permanent structure. He felt 9-18-79 160 160.1 the lessee should have to seek permission prior to making changes. Director Henry pointed out the lease provided the lessee had to return the building in tenantable condition. 160.2 The Board indicated the Mayor should negotiate with the State Building Services regarding the purchase option as proposed by Director Todd and on language regarding biennial appropriations. The Board discussed a tentative special meeting date of September 26, 4:30 p.m., for further discussion of the lease after further negotiations have been held. PEDESTRIAN REGULATIONS 160.3 The City Attorney read for the first time an ordinance which would regulate use of streets and highways by pedestrians. 160.4 Director Osborne, seconded by Director Noland, moved the rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell. Nays: None. Absent at Roll Call: Henry. The motion was declared passed and the ordinance was read the second time. 160.5 Director Colwell, seconded by Todd, moved the rules be further suspended and the ordinance placed on third and final reading. The roll call vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell. Nays: None. Absent at roll call: Henry. 160.6 Mr. Ray Smith, 815 E. Elm, supported adoption of the ordinance as a means of clarifying rights of both the pedestrian (particularly joggers) and vehicle operators. Smith favored modifications to the ordinance which would require a pedestrian be on the extreme left side of the roadway and when at the extreme left, would have the right-of-way. 160.7 Mr. Ed Renfrow did not believe the City could regulate all situations which might arise for the pedestrian. Renfrow believed the ordinance was proposed by someone opposed to joggers. Renfrow believed aniordinance regulating ,logging would be in conflict with a national pasttime. 160.8 Mr. Sam Zachs believed pedestrians to be second-class citizens compared to the automobile. 160.9 Mr. Sam Thornton agreed that jogging is hazardous but that he did not think it necessary to adopt an ordinance. 160.10 Those opposing the ordinance sited several instances where the ordinance would be impractical and would create hardships on pedestrians. 160.11 City Attorney McCord stated the ordinance had been drafted and proposed as a result of complaints lodged by a jogger and not by someone opposing joggers. 160.12 Director Henry questioned whether the ordinance could be adequately enforced and whether or not it would be necessary. She suggested a public education campaign to help make clear the rights of pedestrians and vehicle operators. 160.13 Upon completion of discussion, the Mayor asked if the ordinance should pass. The recorded vote was: Ayes: None. Nays: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. The ordinance was declared failed. 1 161 REZONING ORDINANCE - Highway 62 West - James Halbert The City Attorney read an ordinance to rezone 0.82 acres located on the 161.1 south side of Highway 62 West approximately 150 feet east of Farmers Avenue from A-1, Agricultural District to C-2, Thoroughfare Commercial District. Director Osborne, seconded by Director Noland, moved the rules be sus- 161.2 pended and the ordinance placed on second reading. The recorded roll call vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: Noner: The motion was declared passed and the ordinance was read the second time. Director Osborne, seconded by Henry, moved the rules be further sus- 161.3 pended and the ordinance placed on third and final reading. The vote was: Q) Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. 0 Nays: None. CO The mayor declared the motion passed and the ordinance was read the third and 0 final time. There being no discussion, the mayor asked if the ordinance should pass. 161.4 Q The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the ordinance passed. ORDINANCE N0. 2560 APPEARS ON PAGE 7 OF ORDINANCE AND RESOLUTION BOOK VIII. ACT 9 BONDS / Fayetteville Plumbing & Heating The Board considered an ordinance to issue up to $310,000 in "Act 9" 161.5 industrial development bonds to finance construction and equipping of industrial facilities for Fayetteville Plumbing and Heating. In addition to paying cost of the bond issuance through a lease agreement, the company will make payments in lieu of taxes to the City. The City will own the facilities until the bonds are paid off and there will be no general tax liability. The mayor declared a public hearing open for the purpose of receiving 161.6 comments in favor or opposition to the proposed ordinance. There being no comments from the audience, the mayor declared the public hearing closed. The city attorney read the ordinance for the first time. Director Henry, 161.7 seconded by Director Todd, moved the rules be suspended and the ordinance placed on second reading. The vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed and the ordinance was read the second time. Director Noland, seconded by Henry, moved the rules be further suspended 161.8 and the ordinance placed on third and final reading. The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed and the ordinance was read the third time. The mayor asked if the ordinance should pass. The recorded vote was: 161.9 Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the ordinance passed. Director Henry, seconded by Noland, moved to adopt the emergency clause. 161.10 The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The motion was declared passed. ORDINANCE NO. 2561 APPEARS ON PAGE .8 OF ORDINANCE AND RESOLUTION BOOK VIII. 9-18-79 162 ENGINEERING CONTRACT / 62 West Water/Sewer Line Relocation 162.1 The City Manager recommended approval of a resolution to authorize an engineering contract with McGoodwin, Williams and Yates for services in connection with the relocation of water and sewer lines for the Highway 62 West widening project. 162.2 Director Lancaster, seconded by Henry, moved adoption of a resolution to authorize the contract. The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed. RESOLUTION NO. 85-79 APPEARS ON PAGE -3170F ORDINANCE AND RESOLUTION BOOK VII. MASTER STREET PLAN AMENDED / Maple Street; Cleveland Street 162.3 The city attorney read an ordinance to amend the Master Street Plan to change the designation of Maple Street (Gregg Avenue to Wilson Avenue) from "collector" to "minor arterial" and of Cleveland Street (Garland to Gregg) from "minor arterial" to "collector" 162.4 The city manager said the change was necessary to make the streets eligible for Urban Systems Funds. Grimes said the classifications would affect setback requirements for new construction or reconstruction. 162.5 Director Noland, seconded by Henry, moved the rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The motion was declared passed and the ordinance was read the second time. 162.6 Director Todd, seconded by Osborne, moved the rules be further suspended and the ordinance placed on third and final reading. The vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The motion was declared passed and the ordinance was read the third time. 162.7 The mayor asked if the ordinance should pass. The vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the ordinance passed. ORDINANCE NO. 2563 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK VII. COMMUNITY DEVELOPMENT STREET PROJECTS 162.8 The city manager and CD Director had recommended streets in the 1977 funded CD program be revised and readvertised for bids. Their recommendations were as follows: 1. Reject original bids. 2. Readvertisd as four separate projects so bids can be awarded separately. 3. Keep specifications the same on all projects except streets in Kenwood Subdivision. For these streets we recommend eliminating curb and gutter and drainage pipe. New specifications will provide for six inches of base and two inches of asphalt with a 25 -foot driving surface. Both bridges will be replaced. We feel this can be done for approximately $100,000 as opposed to $277,000 originally bid for the Kenwood Streets. If the other bids remain the same, approximately $70,000 should remain to be applied toward Sycamore Street. 1 1 9-18-79 163 City Manager Grimes said he did not think the additional expense for curb, gutter and drainage for Kenwood Subdivision streets could be 163.1 justified since large expenses would be incurred for relocating utilities. He recommended the project be rebid with basic specifications with the changes in the Kenwood Subdivision street specifications. Director Noland, seconded by Osborne, moved acceptance of the 163.2 recommendation. The recorded vote was: Ayes: Todd, Noland, Lancaster, Osborne, Malone, Colwell, Henry. Nays: None. The motion was declared passed. WATERLINE OVERSIZING / County. Road 94 The City Engineer had recommended oversizing a water line on County 163.3 Q) Road 94 as follows: 0 The property owners' share of the cost of the line would be $3,050.00. 03 The cost of the 2 -inch line, and the City share would be the difference between Q the cost of the 4 -inch and the 2 -inch line, or $2,350.00. These costs are estimated, and the actual cost to the City will be based on actual quotations Q by two or more contractors. The proposed water and sewer budget does include Q a $50,000 contingency item for oversizing water and sewer lines. Director Todd, seconded by Noland, moved acceptance of the recommendation. 163.4 The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed. RAILROAD CROSSING CONTRACT / Frisco Railroad The Board considered a resolution to authorize a contract between the City 163.5 and the Frisco Railroad for relocation of an 8" water line on Highway 71 South. H Director Todd, seconded by Lancaster, moved adoption of a resolution 163.6 to authorize the Mayor and City Clerk to enter into the contract. The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed. RESOLUTION N0. 86-79 APPEARS ON PAGE 324 OF ORDINANCE AND RESOLUTION BOOK VII. HUD DOCUMENTS EXECUTION AUTHORIZED The City Manager recommended adoption of a resolution to authorize the 163.7 mayor and city clerk to execute documents to obta}},,nn a HUD project settlement grant, Project WSF-AR-06-37-100 to achieve compl ce with the Uniform Reloca- tion Assistance and Real Properties Acquisition olicies Act of 1970 for sewer line easements in Greenland and Farmington. Director Osborne, seconded by Lancaster, moved to adopt the resolution. 163.8 The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed. RESOLUTION NO. 87-79 APPEARS ON PAGE 326 OF ORDINANCE AND RESOLUTION BOOK VII. PERSONNEL POLICY AMENDMENT The City Manager recommended amending the personnel policy to increase 163.9 mileage allowance for personal vehicles used for City business from 12t to 18ct per mile. He said the provision was for reimbursement to employees for attendance at out-of-town meetings. Director Lancaster, seconded by Noland, 164 164.1 9-18-79 moved the recommendation be accepted. The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed. RESOLUTION NO. 88-79 APPEARS ON PAGE 327 OF ORDINANCE AND RESOLUTION BOOK VII. AWARD OF BIDS/ Johnson Road/ Highway 71 Sewer Relocation 164.2 It was recommended that award of a bid be made to Combs Construction in the amount of $35,790. The City Engineer informed that the expense to relocate is 100% reimbursable by the State Highway Department. 164.3 Director Noland, seconded by Osborne, moved acceptance of the recommendation. The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed. AWARD OF BID / Police Vehicle 164.4 It was recommended that award of bid for one police vehicle for use by the Assistant Police Chief be awarded to Lewis Ford in the amount of $6,053.11 payable from the Police Department capital outlay account 5190. 164.5 There was some discussion of the smaller wheel size and the fact that the vehicle did not have the "police package". Since the vehicle was to be used in administrative capacity by the Assistant Police Chief, these were not considered necessary. 164.6 In response to Director Todd, Police Chief Bob Jones stated that the police department is using selective patrolling as a means of conserving fuel. 164.7 Director Lancaster, seconded by Todd, moved The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Nays: None. The mayor declared the motion passed. AWARD OF BID / Traffic Department Vehicle 164.8 It was recommended that award of bid for one 1/2 ton standard pickup be made to Whit Chevrolet in the amount of $5,384.63 and for one 1/2 ton small pickup to Harry Sawyer Toyota in the amount of $4,827. Funding was recommended to come from the 1977 Revenue Sharing Budget - Traffic Department Equipment. 164.9 Director Todd, seconded by Henry, moved approval of the recommendation. The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed. the recommendation be approved. Colwell, Henry. AWARD OF BID / Concrete Construction 164.10 It was recommended that a bid for concrete construction items be awarded to Jerry Sweetser construction for all items bid. Director Osborne, seconded by Director Noland, moved approval of the recommendation. The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed. 1 1 9-18-79 III 1979-80 WATER/SEWER BUDGET In accordance with Water and Sewer Committee recommendations, Director Noland moved adoption of the 1979-80 Water and Sewer Department budget with a sufficient transfer from surplus to enable a balanced budget. Mayor Malone seconded the motion. The recorded vote was.: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed. Director Noland then moved another Water and Sewer Committee recommen- dation that arequest be prepared for presentation to the Wage and Price Control Board for a rate increase equivalent based upon the increase in 0) Beaver Water District rates since the last increase, taking into account 0 any rebates by Beaver to Fayetteville at the end of the year. Mayor CO Malone seconded the motion. The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. CD Nays: None. Q The mayor declared the motion passed. Q 165 165.1 165.2 RESOLUTION NO. 89-79 APPEARS ON PAGE 328 OF ORDINANCE AND RESOLUTION BOOK VII. OTHER BUSINESS Housing Authority The City Manager requested approval to expand the Section 8 Housing rental subsidy program to provide for an additional 50 units. Director Todd so moved. The motion was seconded by Director Lancaster. The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed. 165.3 Pollution Control Committee The City Manager announced a meeting of the Pollution Control Committee 165.4 would be held on Thursday, September 20, 7:30 p.m. Work Release Center The City Manager advised he would attend a meeting regarding the establish -165.5 ment of a work release center in the Faeytteville area. If there were no objections from the Board, he said he planned to express his concerns regarding the establishment of such a center in Fayetteville. There were no indications from the Board of objections. Economic Opportunity Agency The City Manager called attention to notification from EOA that it is time to select a mayor's representative (representing Washington County cities and towns) to the EOA board by October 23, 1979. Private Club Application The Administrative Assistant called attention to application to the ABC for a private club license for Club West. He reported he received an incom- plete ansvwer to his questions if the application was for the former AMVETS Club wh'ic'h had been closed. 165.6 165.7 9-18-79 166 Sanitation Rates 166.1 Director Todd, noting that the Board had adopted a deficit Sanitation Budget for 1979 and that the Sanitation Fund has continued to operate at a deficit, suggested that the Wage and Price Control Board be requested to also authorize a sanitation rate increase. 166.2 Director Henry, seconded by Todd, so moved. The recorded vote was: Ayes: Todd, Noland, Osborne, Lancaster, Malone, Colwell, Henry. Nays: None. The mayor declared the motion passed. Ash Street Paving 166.3 Director Osborne reported was in "worse condition" after that the street had received a asphalt to delay deterioration surface. he had paving slurry of the received complaints that Ash Street than before. The City Manager advised seal which is meant to seal existing asphalt and not to provide a new MINUTES 166.4 There being no changes to the minutes of the September 4, 1979 regular meeting or the September 11, 1979 special Board meeting, the minutes were declared approved as submitted. ADJOURNMENT 166.5 There being no further business for the Board's consideration, the mayor declared the meeting adjourned at 11:35 p.m. MAYOR CITY CLERK (These minutes taken and transcribed by Darlene Westbrook) 1 1 1