HomeMy WebLinkAbout1979-07-17 Minutes1
MINUTES OF A BOARD OF DIRECTORS MEETING
A meeting of the Board of Directors
at 7:30 P.M. in the Directors Room,
ville, Arkansas.
was held on Tuesday, July 17, 1979,
City Administration Building, Fayette -
PRESENT: Mayor David Malone, Directors Ernest Lancaster, John Todd, Richard
Osborne, Phil Colwell, Ann Henry; City Manager Don Grimes, City
Attorney Jim McCord, and City Clerk Angie Medlock.
ABSENT: Director Paul Noland.
OTHERS PRESENT: Members of the audience and representatives of the news media.
CALL TO ORDER
Following a moment of respectful silence and roll call the mayor called
for consideration of the first item of business.
DICKSON STREET IMPROVEMENTS
The mayor yielded the floor to Mr. Bill Underwood present representing
Dickson Street property owners on a request to address the Board regarding the
widening of West Dickson Street, changing the method of parking, improvements
to sidewalks, and the addition of planters.
Mr. Underwood said that for the past several years property owners have
been trying to get improvements to Dickson Street, including curb and gutter
from College Avenue to Arkansas Avenue, where needed. He said they would like
to make some cosmetic improvements specifically in the area of Roliston Street
west to West Avenue.
Mr. Underwood explained that property owners have been considering the
idea of widening the street and putting angle parking, and cutting the sidewalk
back to eight feet, which is more than the City code requires. Underwood said
the widening and angle parking, with meters, would provide an additional 20
parking spaces. Underwood said the Dickson Street merchants have unanimously
agreed to repair and replace sidewalk where needed if the City will widen the
street and install curb and gutter. He said they are looking at an improvement
district some time in the future for lighting. Underwood said he feels the
Dickson Street area has the potential to be the retail area for the Square -
Downtown District.
The mayor noted that the City had put in drainage on Dickson Street
from College to the post office which has alleviated some of the drainage
problems. Malone asked Grimes if he felt they should install additional
drainage to carry water to the drainage structures and Mr. Grimes said,
hopefully, they have corrected most of the drainage problems which were
most critical when the drainage was installed on the east end of Dickson
in the area of College and the post office.
Director Lancaster suggested they consider stubbing conduit in the
sidewalks for street lights so the lights may be installed at a later date
without tearing up the sidewalk. Mr. Grimes said the local manager of
SWEPCO had talked to him about this and indicated it would be expensive but
possibly they could work something out.
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110.1 Mr. Underwood stated that several years ago they had discussed installing
street lights with Community Development money but it was determined the area was
ineligible for Community Development funding. He said Mr. Vorsanger at the
University had indicated at that time, that the University would extend street
lights from Arkansas Avenue to the west end of Dickson Street.
110.2 David Buerglar questioned what the south side of Dickson Street from Locust
to West Street would look like after the proposed improvements and Mr. Underwood
explained that the only proposed change in that area is curb and gutter and new
sidewalk where needed. He said parking would be retained where it presently is.
110.3 Steve Murphy stated that this is an enormous reduction in the size of the
sidewalk from what it is now and questioned if the gain in parking spaces is
worth the reduction of sidewalk area. He said one of the great things about
Dickson Street is the wide sidewalk.
110.4 Joe Neal asked the cost of sidewalks on Dickson Street and Mr. Underwood
quoted some price estimates made by a city staff person on replacing sidewalks
at the present width. He indicated one of the more expensive replacements would
be at the D -Lux which would be approximately $1,400 and others were as low as
$200, depending on the amount of frontage of each property.
110.5 David Buerglar stated that he feels sidewalks should be improved at the
current width. He said this proposal may have been a good idea 10 years ago but
with the energy situation more people would be walking and wider sidewalks are
more badly needed than additional parking spaces. Buerglar said he felt a change such
as this would disrupt the character of the street so much that it would hurt the
area. He commented also that he had talked to two or three tenants on Dickson
Street who were not aware of the proposal presented to the Board.
110.6 Steve Murphy agreed it is a good idea to improve the looks of Dickson Street
but said he is very leery of making less space for people to move in and more
space for automobiles. He stated that he feels it is a big mistake to talk
about beautification in one breath and then talk about asphalt for the beautifi-
cation in the next breath. He was concerned that the proposal would cause a
personality change for the area from human to mechanic.
110.7 Mr.Underwood commented that the proposal is merely an attempt to get
improvements underway for Dickson Street and if the current plan did not work,
they could restore the street as it is now. He mentioned that the merchants had
also considered leaving the parking as is, and constructing a bicycle path.
110.8 Gary Combs stated that he thinks "Dickson Street is about the most despicable
place in Fayetteville" because of the run-down condition it is now in. He said
he wouldn't take his wife down the street because of the "wide sidewalk" which many
people feel is so great.
110.9 Mrs. Neely stated that she feels Dickson Street is an excellent area for
university students and spoke in favor of improvements.
110.10 Mike Davis, Dickson Street property owner, said he would like to see at the
same time anything is developed on Dickson Street, that they take into consideration
the pedestrians and do not reduce the size of pedestrian conveyances, that they
develop crosswalks and speed -breakers and at the same time make allowances for
mass transit stops; that lighting be included in the plans, and that off-street
parking be provided.
110.11 In response to the Directors, the City Manager stated that at the present
time, concrete is slightly more expensive than asphalt.
110.12 Director Todd said if the idea in reducing the width of the sidewalk is to
save the property owner's money, it might be worth the City's time to look at
paying the difference in the cost of constructing an 8 foot sidewalk and a 12
foot sidewalk.
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Mayor Malone asked Director Todd how he would feel about a 12 -foot 111.1
sidewalk and a bicycle path and Todd indicated he felt this would be a good
idea. Malone suggested the property owners could pay the cost of installing
8 feet of Sidewalk and the City could try to pay for an additional 4 feet,
retain the parallel parking as is, and provide a small bicycle lane.
Director Colwell said he feels the Board would be establishing a dangerous 111.2
precedent by helping the property owners construct sidewalk. He stated that he
feels the people who currently use Dickson Street will use it regardless of the
size of the sidewalks, and the important objective is to get the area cleaned up
so people who do not now use Dickson Street will not be afraid to go down there.
City Manager Grimes stated that they have been working for years to try to 111.3
get something going on Dickson Street. He pointed out that when they were con-
sidering improvements to the Square many people opposed the final plan, but now
Q) most people are proud of the improvements which have been made.
O Mayor Malone said he would like the traffic superintendent to look at the 111.4
CO angle parking and the impact this would have with people backing out onto the
0 street. He said he personally would like to have a 12 -foot sidewalk (asking
the property owners to pay for 8 feet and the City to try to pay for the
additional 4 feet); and the City trying to provide drainage, curb and gutter,
retain the parallel parking, and mark off a bicycle lane on the street if
there is enough room. The mayor asked the city manager where the money would
come from for improvements and Mr. Grimes said they probably would be looking
at a new budget before something could be done.
Director Lancaster pointed out that the sidewalk is the responsibility of 111.5
the property owner. He said the City would be committed for street and curb
and gutter and suggested that the property owners should pay for their own
sidewalk. He agreed with Director Colwell that the City would be in a bad
position if they helped the property owners improve the sidewalk. He said he
is in favor of leaving Dickson Street like the property owners want it, as
long as it is cleaned up.
Bill Underwood stated that the property owners have agreed to improve or 111.6
replace where needed, 8 feet of sidewalk in front of their business. Director
Henry questioned how many property owners' concurrence they would lose if the
City required a 12 or 16 foot sidewalk. Carter Schell pointed out that the
wider sidewalk exists only in the area from Rollston to West Street and the
other sidewalk areas vary from 8 to 11 feet.
Carl Collier stated that if the sidewalk is reduced to 8 feet the property 111.7
owners would save money which could then be used to improve their building. He
proposed that the City, as a starting point, run a cost study on the proposed plan
and budget for the proposal, since it has been approved by 100% of the property
owners. Director Todd stated that he did not feel any capital improvements could
come out of the city budget next year.
Mr. Grimes stated that the City had done cost estimates earlier on curb and 111.8
gutter for the entire length of Dickson Street, and the estimate was approximately
$83,000. Grimes pointed out that maintenance is a City responsibility so they
would need to replace curb and gutter even if nothing else happens, and he has
already requested the street superintendent to budget what he can for curb and
gutter replacement next year. Grimes pointed out that much of the old sidewalk
will probably come apart when they install the curb and gutter and suggested
they try to tie the two projects together.
Joe Neal said he feels the retail merchants on the street should be contacted 111.9
by the Board before any action is taken. He said even though they don't own the
building, they are footing the bills for the property.
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Mayor Malone moved to ask the City Manager to determine the cost of
the proposal as presented and submit a recommendation at the next meeting,
including a recommendation of what fund the improvements could come from.
Malone said this would also give the tenants an opportunity to express
their opinions on the proposal. Director Henry spoke in favor of the 12 -foot
sidewalks and seconded the mayor's motion.
The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, and Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed.
FUNDS TRANSFER
112.3 The mayor opened the public hearing regarding the transfer of $200,000
from the revenue sharing trust fund to the public works fund to be used for
operations and maintenance expense.
112.4 Mr. Grimes said the staff recommendation is to transfer $150,000 to the
salary account of public works and $50,000 to be used for original sidewalk
construction in areas of the City where sidewalks do not presently exist or
to connect two segments of sidewalk.
112.5 State Senator Morris Henry stated that the need for sidewalks in Fayette-
ville is a chronic problem and said as a state senator he hes received more
mail on this issue than any other issue during his 12 years in the legislature.
Henry said he had talked to the highway department concerning sidewalks and
their attitude seemed to be that they do not have money to construct both
roads and sidwalks and some of the commissioners seem to be opposed to
spending highway money for sidewalk construction. Henry urged the directors
to look at the importance of sidewalks and strongly recommended that any
extra money be spent toward sidewalk improvement and development.
112.6 Joe Neal recommended that sidewalks be included in the planning process
when roads are improved. He stated that he is very concerned about the area
of South School where it connects with Archibald Yell. Neal suggested the
City needs a sidewalk plan which shows where sidewalks should be built.
City Manager Grimes said the staff has submitted an application for a grant
for sidewalk planning.
Director Henry moved to adopt the recommendation of the City Manager
112.7 that 1150,000 be transferred to the salary account of Public. Works and $50,000
be set aside for sidewalk construction. Director Lancaster seconded the
motion. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed.
REZONE: ROCK STREET
112.8 The city attorney read an ordinance rezoning an .819 acre parcel of
property located on the south side of Rock Street, between Block and East
Avenues, submitted by Clark McClinton and the Salvation Army from R-0,
Residentail Office District to C-3, Central Commercial District.
112.9 Director Osborne, seconded by Henry, moved the rules be suspended and
the ordinance placed on second reading. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and the city attorney read the ordinance
for the second time.
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Director Lancaster seconded by Director Henry, moved the rules be further
suspended and the ordinance placed on third and final reading. The recorded
vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, and Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and the City Attorney read the ordinance
for the third and final time.
Mr. George Blackwell was concerned that the Salvation Army
continue in operation and Gary Carnahan stated that it is the intent of the
property association to expand the operation and provide a broader service to
the community.
CD There being no further discussion, the mayor asked if the ordinance 113.3
O should pass. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
ap Nays: None.
0 Absent: Noland.
The mayor declared the ordinance passed.
Q ORDINANCE NO. 2540 APPEARS ON PAGE L13 OF ORDINANCE AND RESOLUTION BOOK VII.
113.1
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WATER SERVICE / BLACK OAK ROAD
The mayor explained the proposed resolution would authorize the 113.4
temporary transfer of property from the Mt. Olive Water Association service
area to the City's growth area water service for a 60 -acre parcel of property
on Black Oak Road, northeast of Lake Wilson. He explained that the Mt. Olive
Water Association is not able to serve said property at this time.
Gary Carnahan explained further that the Mt. Olive Water Association 113.5
voted unanimously to grant a 5 -year water release to the City of Fayetteville
to allow Fayetteville to serve this property and if the Mt. Olive Water Association
cannot serve the property within five years, Fayetteville would permanently
retain service. He said if Mt. Olive Water Association did extend water lines
to serve this property within five years, they would ask the City of Fayette-
ville to return the area to the Mt. Olive Association.
In the absence of the Water/Sewer committee chairman, Director Lancaster 113.6
said the committee recommends this request be approved provided that within
five years the Mt. Olive Water District must connect this property to a main
line of their system or the property will revert permanently to the Fayetteville
water jurisdiction. The city attorney said he had reviewed the agreement and
it incorporates all conditions outlined.
Director Lancaster seconded by Director Todd moved a resolution be 113.7
approved authorizing an agreement be executed as specified above.
Director Todd asked if this would affect the planning area boundary and 113.8
the city manager said it would, as the planning area boundary and the water service
boundaries are the same. Director Colwell questioned if notification should be
required before an ordinance is passed amending the planning area boundary and
the city attorney explained that the city board can, by a majority vote, amend
the planning area jurisdiction without public notice. Director Colwell was con-
cerned that the property owners may not want to be i -n the planning area of the
City of Fayetteville. City Attorney McCord said the developer of this property
was aware that the planning jurisdiction question might be brought up and he
is planning to meet the regulations of the planning area jurisdiction.
114 7-17-79
114.1 The city attorney read an ordinance amending the planning area boundary
to incorporate the 60 -acre tract which will be served by the Fayetteville
water system. Director Lancaster, seconded by Osborne, moved the rules be
suspended and the ordinance placed on second reading. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and the city attorney read the ordinance
for the second time.
114.2 Director Osborne, seconded by Director Henry, moved the rules be further
suspended and the ordinance placed on third and final reading. The recorded
vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and the city attorney read the ordinance
for the third and final time.
114.3 Director Osborne, seconded by Lancaster, moved the emergency clause be
adopted as a part of this ordinance. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed.
114.4 The mayor asked if the ordinance, as amended by adding the emergency
clause should pass. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Jays: None.
Absent: Noland.
The mayor declared the ordinance passed.
ORDINANCE N0. 2541 APPEARS ON PAGE \k' -I OF ORDIiNANCE AND RESOLUTION BOOK VII.
114.5 The mayor then called for a vote on the motion to authorize the mayor
and city clerk to execute a water service agreement with the Mt. Olive Water
Association. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: gone.
Absent: Noland.
The mayor declared the resolution approved.
RESOLUTION NO. 64-79 APPEARS ON PAGE a.:59 OF ORDINANCE AND RESOLUTION BOOK VII.
COIOEMNATI0N: Porter Rd. & Wedington Drive Sewer Project
114.6 Next for consideration was a resolution authorizing the initiation of
condemnation proceedings regarding the acquisition of sewer line easements for
the Porter Road/Wedington Drive sewer project.
114.7 Director Lancaster, seconded by Director Colwell, moved the resolution
be approved. The recorded vote on the motion was:
Ayes: Lancaster, Todd, Malone, Colwell, Henry.
Nays: None.
Absent at Roll Call: Osborne.
Absent: Noland.
The mayor declared the resolution approved.
RESOLUTION N0. 65-79 APPEARS ON PAGE a 4 3 OF ORDINANCE AND RESOLUTION BOOK VII.
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7-17-79
WATER/SEWER BUDGET
The next item for consideration was a resolution authorizing the
expenditure of up to 10% of the amount in the 1978-79 water and sewer budget
until the 79-80 budget is approved.
In the absence of Water/Sewer Committee Chairman Noland. Director
Lancaster explained that the committee felt it would take some time to get
answers to a number of things and they were not yet ready to recommend
approval of the proposed budget. Lancaster moved the resolution to allow
the water and sewer department to spend up to 10% of the amount in the
1978-79 water and sewer budget be approved. Director Colwell seconded
the motion. The recorded vote was:
Ayes: Lancaster, Todd, Malone, Colwell, Henry.
Nays: None.-. 1
Absent at Roll Call: Osborne.
Absent: Noland.
The mayor declared the resolution passed.
RESOLUTION NO. 66-79 APPEARS ON PAGE 246. OF ORDINANCE AND RESOLUTION BOOK VII.
COMMERCE DRIVE DEDICATED
The city attorney read an ordinance dedicating the public street right-
of-way for Commerce Drive located in the Industrial Park.
Mayor Malone seconded by Director Henry, moved the rules be suspended and
the ordinance placed on second reading. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and the ordinance was read for the second
time.
Director Lancaster, seconded by Todd, moved the rules be further suspended
and the ordinance placed on third and final reading. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and the city attorney read the ordinance
for the third and final time.
There being no opposition present, the mayor asked if the ordinance
should pass. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the ordinance passed.
ORDINANCE NO. 2542 APPEARS ON PAGE 116 OF ORDINANCE AND RESOLUTION BOOK VII.
STEAM -LINE CASING
Mayor Malone explained the proposed resolution would authorize the mayor
and city clerk to execute an agreement with the Arkansas State Highway and
Transportation department for the installation of a steam -line casing under
Highway 62 at Razorback Road. City Manager Grimes explained that this cost
would be transferred back into the cost of the total project, however, if the
project did not materialize, the casing would still be beneficial.
115
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115.3
115.4
115.5
115.6
115.7
116 7-17-79
116.1 Director Lancaster, seconded by Henry, moved the resolution be approved.
The recorded vote on the resolution was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the resolution passed.
RESOLUTION NO. 67-79 APPEARS ON PAGE 247 OF ORDINANCE AND RESOLUTION BOOK VII.
BID AWARD: W/S IMPROVEMENTS - INDUSTRIAL PARK
116.2 City Manager Grimes explained that these water and sewer improvements
were reviewed by the Board at an earlier meeting and recommended the bid be
awarded to Combs Construction for the alternate bid on sewer at a cost of
$46,909, and the bid an water using ductile iron pipe at a cost of $58,694.
116.3 Director Henry moved the manager's recommendation be accepted. Director
Lancaster seconded the motion. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed.
BID AWARD: CHEMICALS
116.4 Purchasing Officer Sturman Mackey recommended the bid for liquid chlorine
be awarded to low bidder Thompson -Hayward and the bid for ferric chloride be
awarded to Conservation Chemical Company, the only bidders. He recommended they
accept the bid received on hydrated lime from Arkansas Lime Company, the only
bidder and thereafter take low quotation bids. The city attorney advised that
an ordinance should be passed waiving competitive bidding requirements for
the hydrated lime.
116.5 Director Colwell noted the rapid increase in the price of chemicals and
asked if the City has any storage facilities available for chemicals.
Purchasing Officer Mackey said the City does not have facilities to store
chemicals.
116.6 Director Henry, seconded by Mayor Malone, moved the recommended bids be
awarded.
116.7 The City Attorney read an ordinance waiving competitive bidding require-
ments for the purchase of hydrated lime.
116.8 Director Henry, seconded by Lancaster, moved the rules be suspended and
the ordinance placed on second reading. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and the city attorney
for the second time.
116.9 Mayor Malone moved the rules be further suspended and
on third and final reading. Director Osborne seconded the
vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and the ordinance was
and final time.
read the ordinance
the ordinance placed
motion. The recorded
read for the third
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7-17-79
The mayor then asked if the ordinance should pass,. The recorded vote
was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the ordinance passed.
ORDINANCE NO. 2542 APPEARS ON PAGE 116 OF ORDINANCE AND RESOLUTION BOOK VII.
The mayor then asked if the motion by Director Henry to approve the
bids as recommended should pass. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
CD Nays: None.
O Absent: Noland.
The mayor declared the motion passed.
POLLUTION CONTROL PLANT
Q City Manager Grimes explained that the engineers are ready to proceed
with improvements to the Pollution Control Plant as discussed a few months
ago. He introduced Mr. Terry Williams of McGoodwin, Williams and Yates
Engineering Firm.
Mr. Williams explained the total estimated cost is $43,826 and recommended
Bennett Construction Company be authorized to complete the work. Mr. Williams
explained one mayor expense which was not discussed previously is removing of
the top of the chlorine contact basin to keep it from exploding when liquid
oxygen is pumped in. Williams said Bennett Construction has completed the
work specified in the initial contract. Williams explained that time is a
critical problem as late August and September is when the river is low and
flow problems occur causing possible fish kills. In response to the Board,
Williams said if the Board requests that bids be taken it would take him at
least a week to get specifications and contract documents prepared. Mr.
Williams said. he feels the bid submitted by Bennett is a fair bid and pointed
out that the cost is not to exceed the bid.
Mayor Malone seconded by Director Osborne, moved a change order be
authorized for the original contract to add these improvements.
The city attorney read an ordinance waiving competitive bidding require-
ments for the Improvements to the Pollution Control Plant.
Director Osborne, seconded by Henry, moved the rules be suspended and
the ordinance placed on second reading. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and the city attorney read the ordinance
for the second time.
Director Osborne, seconded by Director Colwell, moved the rules be
further suspended and the ordinance placed on third and final reading. The
recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and the city attorney read the ordinance
for the third and final time.
There being -no discussion the mayor asked if the ordinance should pass.
The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
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118 7-17-79
118.1 The mayor declared the ordinance passed.
ORDINANCE NO. .25.4:4 APPEARS ON PAGE 119
118.2 The mayor then called for a vote on
orders with Bennett Construction. The
Ayes: Lancaster, Todd, Osborne, Malone,
Nays: None.
Absent: Noland.
The mayor declared the resolution passed.
OF ORDINANCE AND RESOLUTION BOOK VII.
the resolution authorizing the change
recorded vote was:
Colwell, Henry.
RESOLUTION NO. 68-79 APPEARS ON PAGE 253 OF ORDINANCE AND RESOLUTION BOOK VII.
OTHER BUSINESS
CONIINUING EDUCATION CENTER
118.3 City Manager Grimes asked for authorization to advertise for bids for
the construction of the Continuing Education Center.
118.4 Mayor Malone, seconded by Director Osborne, moved the resolution be approved.
The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the resolution passed.
RESOLUTION NO. 69-79 APPEARS ON PAGE 254 OF ORDINANCE AND RESOLUTION BOOK VII.
CHECK SIGNING
118.5 City Manager Grimes asked for authorization for the purchasing officer
to co-sign checks with him in the absence of a city controller. Director
Todd asked who verifies checks and Sturman Mackey explained the procedure for
writing checks.
118.6 Director Todd stated that this proposal violates internal control
standards. Mr. Grimes explained that the acting controller will only be
with the city for approximately another month and said he had discussed
using the purchasing officer to co-sign checks with the auditors.
118.7 Director Osborne moved the approval be granted. Director Lancaster
seconded the motion. The recorded vote was:
Ayes: Lancaster, Osborne, Malone, Colwell, Henry.
Nays: Todd.
Absent: Noland.
The mayor declared the motion passed.
ASPHALT FOR STREET DEPARTMENT
118.8 City Manager Grimes said the street superintendent has only found one
supplier for emulsified asphalt at a price of 50.6 cents per gallon, which
he feels is comparable to the price of other oils. Street Superintendent
Clayton Powell said he had contacted four of the regular suppliers of oils
and three of them would not quote the emulsified asphalt.
118.9 Powell explained the total cost would be about $26,000 and the company
would furnish a tanker to be used during the slurry sealing and would train
city employees to use the equipment.
118.10 The city attorney read an ordinance waiving competitive bidding
requirements for the purchase of emulsified asphalt for the street department.
118.11 Director Colwell, seconded by Henry, moved the rules be suspended and
the ordinance placed on second reading.
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119
The recorded vote was: 119.1
Ayes: Lancaster, Todd, Osborne, Malone, Colwell and Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and City Attorney P1cCord read the ordinance
for the second time.
Director Colwell, seconded by Lancaster, moved the rules be further sus- - 119.2
pended and the ordinance placed on third and final reading. The recorded vote
on this motion was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, and Henry.
Nays: None.
Absent: Noland.
O The mayor declared the motion passed and the city attorney read the ordinance for
the third and final time.
00 There being no further discussion, the mayor asked if the ordinance should 119.3
Q pass. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, and Henry.
Nays: None.
Absent: Noland.
The mayor declared the ordinance passed.
ORDINANCE NO. 2545 APPEARS ON PAGE. 120
OF ORDINANCE AND RESOLUTION BOOK VII.
POLICE CHIEF APPOINTMENT
City Manager Grimes said the civil service commission has four finalists 119.4
for police chief --Clint Hutchens, acting police chief; Bob Richardson, currently
with the State of California; Bob Jones, captain in the police department; and
Bud Dennis. He said the next meeting of the commission would be August 6.
STORER AVENUE VACATED
The City Attorney stated that developer Jerry Sweetser had requested the 119.5
Board to consider waiving a portion of Storer Avenue, north of Lawson. He
said the Planning Commission has required the developer to either improve Storer
or close that portion and construct a 20 -foot wide private drive to serve his
large scale development and some property owned by Helen Edmiston. McCord
explained that a certificate of occupancy could not be issued until the access
question could be resolved. He said the Planning Commission had indicated they
would rather Mr. Sweetser close this portion of Storer and build a private drive
on the current right-of-way.
McCord explained that if this portion of Storer was closed, the Board would 119.6
also need to waive frontage requirements for the Edmiston property and the Sweetser
large scale development.
The mayor asked if public notification is required before the Board could 119.7
close the street and McCord explained that the Board could pass an ordinance
closing a street without the public hearing procedure if the street is not
needed for corporate purposes.
The mayor was concerned that getting an item on the agenda lets the public 119.8
know it will be considered, and there are already too many items considered under
"other business".
Director Todd asked if Sweetser is now ready to provide some badly -needed 119.9
housing and McCord said Sweetser is ready to rent the apartments but does not
want to proceed with the access to the property until he knows the desire of the
Board on a public or private road.
The City Attorney then read an ordinance vacating a portion of Storer 119.10
Avenue north of Lawson.
120
120.1 Director Colwell asked when this came before the Planning Commission
and Director Henry said the large scale development had been approved
months ago. Colwell was concerned that the properties affected by the
closing of the street should be notified.
120.2 Street Superintendent Clayton Powell said this was thoroughly discussed
at Plat Review and it was the recommendation of that committee that this
portion of Storer be closed. Powell said Helen Edmiston, owner of the
property which would be affected, was present at that meeting. City
Attorney McCord said he felt Mr. Sweetser would give access to any properties
which need access.
120.3 Director Osborne, seconded by Henry, moved the rules be suspended and
the ordinance placed on second reading. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and the city attorney read the ordinance
for the second time.
120.4 Director Todd, seconded by Malone, moved the rulas be further suspended
and the ordinance placed on third and final reading. The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed and the city attorney read the ordinance
for the third and final time.
120.5 Director Colwell moved the final vote on the ordinance be tabled to
allow time to( contact property owners who would be affected by the street
closing. Said motion died for lack of a second.
120.6 The mayor then asked if the ordinance should pass. The recorded vote
was:
Ayes: Lancaster, Todd, Osborne, Malone.
Nays: Colwell, Henry.
Absent: Noland.
The mayor declared the ordinance passed.
ORDINANCE NO. 2546 :1PPEARS ON PAGE 121 OF ORDINANCE AND RESOLUTION BOOK VII.
120.7 Director Osborne, seconded by Todd, then moved to waive frontage require-
ments for the properties affected by the closing of this portion of Storer.
The recorded vote was:
Ayes: Lancaster, Todd, Osborne, Malone, Colwell, Henry.
Nays: None.
Absent: Noland.
The mayor declared the motion passed.
MINUTES
120.8 Director Todd asked that paragraph 98.9 be amended to say "feasibility of
going to the north of the Winwood Baptist Church". With this correction, the
minutes were approved as submitted.
There being no further business, the meeting adjourned at 10:00 P.M.
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