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HomeMy WebLinkAbout1979-06-05 Minutes1 MINUTES OF A BOARD OF DIRECTORS MEETING A meeting of the Board of Directors of the City of Fayetteville, Arkansas was held on Tuesday, June 5, 1979, at 7:30 P.M., in the Directors Room, City Administration Building, Fayetteville, Arkansas. PRESENT: Mayor David Malone, Directors Richard Osborne, Paul Noland, John Todd, Ernest Lancaster, Ann Henry, City Manager Don Grimes, City Attorney Jim McCord, City Clerk Angie Medlock, and Administrative Assistant David McWethy. ABSENT: Director Phil Colwell. Q) OTHERS PRESENT: Members of the audience and representatives of the news media. CO CALL TO ORDER Following a moment of respectful silence and roll call, the mayor called for consideration of the first item of business. Q FAYETTEVILLE OPEN CHANNEL REQUEST The request submitted by Fayetteville Open Channel was for an opportunity to make a presentation to the Board, to show "examples of local programming in public access projects in 12 other cities," and to advise the Directors where the group stands in its planning for the local project. Noting that there are many things which are not yet decided, the director of the Open Channel requested that the Board table this presentation until the June 19 meeting. There being no objection, the Board agreed to hear the presen- tation at the next meeting. PARK PROJECT / Wilson Park The Parks and Recreation Board had requested approval for the City to provide the use of some heavy equipment and tools for installing a footbridge, sculptured tower, and reflection pool at the springhouse in Wilson Park. The mayor noted that it is proposed that the Arkansas Arts Council will provide $4,000 in supplies and the federal CETA program will pay the salaries of one principal artisan and three apprentices. Mr. Frank Williams showed the Board a model of the project and explained the project to the Board. There being no discussion, Director Todd moved the request be granted for the City to provide the use of heavy equipment and tools for the proposed project. Director Henry seconded the motion. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the motion passed. 1 ORDINANCE REZONING PROPERTY / Hwy. 265 & Township Road The mayor opened discussion on an ordinance rezoning a 38.72 acre parcel of property located north of Township Road and west of Highway 265 from A-1 Agricultural District to R-1, Low Density Residential District, petition sub- mitted by Chester House. The mayor stated that the Planning Commission had unanimously recommended approval of the petition. 75 75.1 75.2 75.3 75.4 75.5 75.6 1 76 76.1 City Attorney Jim McCord read the ordinance for the first time. Director Henry, seconded by Director Osborne, moved the rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: Ncne. Absent: Colwell. The mayor declared the motion passed and the city attorney read the ordinance for the second time. 76.2 Director Todd, seconded by Henry, moved the rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the motion passed and the city attorney read the ordinance for the third and final time. 76.3 Mayor Malone asked if the ordinance should pass. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the ordinance approved. ORDINANCE NO. 2534 APPEARS ON PAGE 105 OF ORDINANCE AND RESOLUTION BOOK VII. 1 HIGHWAY 62 SIDEWALKS 76.4 Mayor Malone reported to the Board that he had discussed with Highway Commissioner F. H. Martin the possibility of having sidewalks included in the Highway 62 West widening project. Malone said Martin was very receptive to the idea. Malone said it was determined that the highway department does have the authority to provide sidewalks, but in talking with other highway commissioners, the indication was that they felt since funds are limited for highway construction projects the monies should be spent for highway construction rather than sidewalks. Malone said the Board would need to make a determination on exactly what they want for sidewalks in order to get firmer cost estimates for the project Malone said Commissioner Martin is willing, to work with the City on the project. 76.5 Frank Sharp was present supporting sidewalks in the area. He stated that they are needed as there are several schools in the area, and the children's safety is an important factor. Sharp said he feels the highway and transporta- tion department is going to have to look at other means of transportation, besides automobiles. 76.6 The mayor acknowledged correspondance from the highway department which indicated they would be willing to provide a four -foot asphalt surface immediately adjacent to the back of the curb. 76.7 Frank Sharp said there is also a great public sentiment supporting sidewalks in the Highway 62 area and suggested the City at this time obtain right-of-way for sidewalks, and require sidewalks to be built as development takes place. Joe Neal was also present supporting sidewalks for the Highway 62 area. 76.8 Director Noland moved that the City explore the possibility of obtaining easements for a four -foot sidewalk behind the asphalt surface to be provided by the highway department. 76.9 Frank Sharp asked that the City Board request the highway department consider putting a pedestrian tunnel under the bypass so the children would not have to cross the bypass. 1 Following discussion, Director Noland amended his motion to reflect that they would explore the best place for sidewalks to be located and the possibility of obtaining easements for those. He suggested they may want sidewalks on Old Farmington Road rather than Highway 62 West, so the children could avoid crossing the entrances into the businesses. Malone noted that if they propose sidewalks to be built other than behind the asphalt surface, the highway department would probably not participate in the cost of construction. Director Todd seconded Noland's motion. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the motion passed. CITY PARTICIPATION IN Mayor Malone expla Judge Charles Williams declaratory judgment. to clear up conflictin Williams is not reques however, he may reques Director Lancaster LAWSUIT ined that a request had been submitted by Municipal asking the City to participate in an action for a He explained that this action is requested in order g state laws. City Attorney McCord said Judge ting any money for his participation in the lawsuit, tone -third of the filing fee be paid by the City. , seconded by Director Todd, moved the request be granted. Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the motion passed. FEDERAL URBAN SYSTEMS AGREEMENT The Board next considered a resolution expressing the City's willingness to participate 25% funding for street improvements for those streets constructed under the Federal Urban Systems program. The Mayor explained that street im- provements to be constructed would be the four-laning of Gregg Avenue from Elm Street to Ash and from Spruce Street to North; the four-laning of North Street from Skull Creek to Gregg Avenue; and the extension of Razorback Road from Fifteenth Street to Sixth Street. Malone said the priority for construction would be as listed above. The mayor said they are requesting the City to commit themselves for 25% of the construction cost. Director Todd, seconded by Malone, moved the resolution be approved. In response to Mayor Malone, the city manager said they would try to 77.6 obtain other funding for the railroad crossing. David Randall, area property owner", was concerned about the layout of the 77.7 Skull Creek area street. Randall said he is in favor of the widening, but is also concerned about maintaining his business in its present location. Joe Neal asked if consideration has been given to installing sidewalks 77.8 in this t1erth'Street area'in conjunction with the widening. Director Todd recommended they explore the possibility of adding sidewalks to the construction plans. There be'ing no further discussion, the mayor called for a vote on the motion. 77.9 The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the resolution approved. RESOLUTION NO. 46-79 APPEARS ON PAGE 189 OF ORDINANCE AND RESOLUTION BOOK VII. 7 77.1 77.2 77.3 77.4 77.5 78 6-5-79 DRAKE FIELD T -HANGARS 78.1 Mayor Malone said the Airport Committee has recommended the construction of six T -hangars for twin -engine aircraft at the Drake Field Airport. Grimes explained that these would be temporary hangars and suggested in order to make the rental competitive with other airports they should obtain 15 -year financing, which would make the rental $85.75 per month. Mr. Grimes commented that there are additional details to be worked out and he would bring this item back to the Board for final approval. 78.2 Director Osborne moved that the city manager be authorized to work out details of the arrangements and negotiate for leasing of the T -hangars to be located at Drake Field. 78.3 Director Todd questioned why the City would want to build the T -hangars without firm commitments from persons wanting to lease them. Mr. Grimes explained that they would like to once again build up the private airplane business at Drake Field, and would like to encourage Skyways to keep their corporate head- quarters in Fayetteville. 78.4 Jim Herrin of the Chamber of Commerce Airport Committee said the Airport Committee fully supports the proposal. 78.5 Director Henry seconded Director Osborne's motion. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland. Nays: None. Absent at Roll Call: Osborne. Absent: Colwell. The mayor declared the motion passed. DRAKE FIELD RADAR REQUEST 78.6 Mayor Malone said the resolution proposed would request the Federal Aviation Administration to install an "Approach Surveillance Radar System" at Drake Field and said the Airport Committee recommends approval of the resolution requesting the radar installation. Malone explained the need for the radar is because when planes drop below a certain level, they are lost by the radar system, which is presently operated out of Memphis. Malone said also that there are a number of criteria which Fayetteville must meet to qualify for the radar and the City does meet a portion of these and will try to meet the others. He said Congressman Hammerschmidt is working to get the radar installed in this area. 78.7 Director Henry, seconded by Noland, moved the resolution be approved. The recorded vote on the motion was: Ayes: Malone, Henry, Lancaster, Todd, Noland. Nays: None. Absent at Roll Call: Osborne. Absent: Colwell. The mayor declared the resolution passed. RESOLUTION NO. 47-79 APPEARS ON PAGE 190 OF ORDINANCE AND RESOLUTION BOOK VII. SANITATION FUND REPORT 78.8 City Manager Grimes said he had distributed a memo on the status of the sanitation fund and requested a finance committee meeting be held before the next Board meeting to discuss in detail the status of the fund. He suggested the finance committee could make a recommendation to the Board at the June 19 meeting. 78.9 Mr. Grimes asked also that the finance committee discuss the 5% pay raise increase requested by city employees at that meeting and make a recommendation back to the Board. 1 1 6-5-79 INDUSTRIAL PARK WATER/SEWER LINES A resolution was proposed authorizing the City Engineer to advertise for bids for the installation of a 12" sewer line and an 8" water line in the Fayetteville Industrial Park. City Manager Don Grimes said they would like to bid the south part of the water line along Armstrong Road as a deductive alternate. Mayor Malone asked if part of the purchase price of Norris Industries had been set aside to pay for this construction and Mr. Grimes said they have approximately $42,000 set aside for improvements. Mayor Malone moved the City Engineer be authorized to advertise for bids for the installation of a 12" sewer line and an 8" water line in the Industrial Park. Director Henry seconded the motion. The recorded vote was: 0) Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. 0 Nays: None. CO Absent: Colwell. The mayor declared the resolution passed. Q RESOLUTION NO.4QA 79 APPEARS ON PAGEJgo,A OF ORDINANCE AND RESOLUTION BOOK VII. Q i 79 79.1 79.2 79.3 79.4 SOLID WASTE AUTHORITY A resolution was proposed authorizing Fayetteville's participation in 79.5 the establishment of a two -county regional solid waste authority, and pledging $1,500 toward the initial cost. Director Henry stated that this is what they have been waiting for if 79.6 they are going to proceed with any type of incineration project. She said they would be able to determine how many cities would be interested in the project. She told the Board that Mr. Grimes is on the organizational committee representing Fayetteville. Director Henry moved the resolution be approved. Director Todd seconded 79.7 the motion. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the resolution passed. RESOLUTION N0. 4.$-79 APPEARS ON PAGE 191. OF ORDINANCE AND RESOLUTION BOOK VII. DRAKE FIELD TERMINAL BUILDING CHANGE ORDERS A resolution was proposed authorizing the execution of two change orders for the Drake Field Terminal Building project. Wayne Jones, McClelland Engineers, Inc., was present to explain the proposed changes. He said one change was to correct a typographical error; the second change would reflect a decrease in the total cost for the City for the deductive alternatives based on the unit prices which were bid, which would decrease the price by approximately $11,000; the third change would add back in the Rent -a -Car and public parking excavation and drainage work; and the fourth amendment would be to authorize a 12 -foot acceleration lane on Highway 71, for traffic proceeding north. Jones stated that the acceleration lame has been approved by the highway department and would be done at a cost of $6,600, 80% of which would be paid for by the FAA. Jones said Section 2 of the contract was changed to reflect the additional paving which would be required for the acceleration lane, at an approximate cost of $975. 79.8 79.9 6-5-79 80 80.1 Mayor Malone asked if they had requested the highway department to con- struct the acceleration lane and Jones said they had not. Grimes said he would discuss this possibility with the highway department. 80.2 Director Lancaster, seconded by Henry, moved the resolution be approved. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the resolution passed. RESOLUTION NO. 14_79 APPEARS ON PAGE 1°%a A OF ORDINANCE AND RESOLUTION BOOK VII. 80.3 Mr. Grimes commented that the architects for the terminal building are ready to make some color selections for the terminal and asked the directors if they would like to have some input into this. The Board concurred that the airport committee could make suggestions to the architects on the color selection. PROPERTY TRANSFER 80.4 City Manager Don Grimes explained that the proposed resolution would authorize the mayor and city clerk to execute a warranty deed for a property transfer in connection with the Highway 71B/Highway 62 West intersection project. 80.5 Mr. Grimes explained that they had to acquire the Bill's Fix -It Shop property because they had taken the front 25% of the lot. Grimes said they are also taking 5 feet across the east side of what is presently a building owned by Campbell Soup Company, plus a triangle from the corner of the property, and when the Highway 62 project is constructed they will take an additional 5 feet across the entire length of the property (on the north side of Highway 62). Grimes said they propose to trade to Campbell Soup the residual portion of the Bill's Fix -It Shop property for the right-of-way. Grimes said they would let the federal government acquire the right-of-way for the other project and then Campbell Soup would turn the check for that right-of-way over to to the City. Mr. Grimes commented that the cost for purchase and relocation of Bill's Fix -It Shop is approximately $15,000. 80.6 Director Henry, seconded by Osborne, moved the manager's recommendation and the resolution be approved. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the motion passed. RESOLUTION NO. 50-79 APPEARS ON PAGE 199 OF ORDINANCE AND RESOLUTION BOOK VII. FIRST NATIONAL BANK REQUEST 80.7 Jim Herrin explained that First National Bank is requesting permission to install at the new bank building site on the east side of the Square "an opening into the sidewalk" approximately 4 x 18 feet, covered with a walking - type grill. He said the opening would be an exhaust for excess air which would be coming from the two mechanical rooms in the basement. He said the air would not gust out of the opening. Herrin explained that the only other way to exhaust the excess air would be to pipe it up the heighth of the building (approximately 78 feet) which would be a very expensive alternative. 1 1 6-5-79 81 Jim Herrin stated that the sidewalks at that point are 9 feet wide and 81.1 there would still be 5 feet of solid sidewalk near the curb. Herrin said the building would be constructed on the property line on three sides, and the sidewalk would be reconstructed as it is now. Mayor Malone said he would like to see the sidewalks constructed in aggregate concrete. Director Noland moved the mayor and city clerk be authorized to execute 81.2 an easement for the use of the sidewalk area for exhaust of the excess air. Director Henry seconded the motion. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. Q) The mayor declared the motion passed. CO RESOLUTION NO. 51-79 APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK VII. COc. 1.4a ` INDUSTRIAL PARK PROCEEDS Q City Manager Grimes said the proposed resolution would authorize the 81.3 Q execution of a modified agreement between the City and the Fayetteville Industrial Corporation concerning the division of proceeds from the sale of Industrial Park property. Mr. Grimes said the resolution is proposed as a way of clearing up 81.4 some previous difficulties and said they have discussed this at some length with the auditors. Director Lancaster asked if the private investors have received their 81.5 money back yet and Mr. Grimes said no. In response to Director Noland, Mr. Grimes stated that the City of Fayetteville has almost completely recovered their investment. Director Osborne, seconded by Lancaster, moved the resolution be approved. 81.6 The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the motion passed. RESOLUTION NO. 5-79 APPEARS ON PAGE a o l OF ORDINANCE AND RESOLUTION BOOK VII. STORM WATER PROJECT PARTICIPATION Mr. Grimes indicated to the Board that he agrees with the Street Superinten- 81.7 dent that the City should participate $1,000 in a research project on the control of urban storm water run-off, sponsored by the American Public Works Association Research Foundation. Street Superintendent Powell explained that this is a voluntary contribution, and said he feelsthe City should participate. Director Noland, seconded by Henry, moved the resolution be approved. 81.8 The recorded vote was: Ayes: Malone, Henry, Lancaster, Noland, Osborne. Nays: Todd. Absent: Colwell. The mayor declared the resolution passed fr RESOLUTION NO. 51-79 APPEARS ON PAGE 209- OF ORDINANCE AND RESOLUTION BOOK VII. 6-5-79 82 AWARD OF BID / Street Department 82.1 Purchasing Officer Sturman Mackey stated that the only bid received for the four truck chassis for the street department was for a total of $90,668.00. Street Superintendent Clayton Powell said, however, that he felt it was a good bid. Powell explained that the reason the price exceeds the budgeted amount so much is that the budgeted figure was based on gas engines rather than diesel, as well as manual transmission rather than automatic. Mackey pointed out also that consideration should be given to the fact that most dealers cannot guarantee a delivery date on equipment ordered. 82.2 Director Noland asked if they are replacing gasoline -powered trucks with diesel -powered trucks and Mackey said yes. 82.3 Director Todd questioned the rationale for paying $6,000-$7,000 more per truck for automatic transmissions.' Purchasing Officer Mackey explained that they had performed a study several years ago concerning automatic vs. clutch transmissions and had determined that maintenance costs are less with diesel engines with automatic transmissions than gasoline powered engines with manual transmissions. 82.4 Mayor Malone, seconded by Director Osborne, moved the bid be awarded as requested to the only bidder, Lewis Ford. The recorded vote on the motion was: Ayes: Malone, Henry, Lancaster, Noland, Osborne. Nays: Todd. Absent: Colwell. The mayor declared the motion passed. AWARD OF BID / Fire Department 82.5 Mayor Malone said Purchasing Officer Mackey had recommended the bid be awarded to Motorola, Inc., the only bidder meeting specifications for the paging encoders/monitors for the fire department. 82.6 Director Todd, seconded by Henry, moved the bid be awarded as requested. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the motion passed. AWARD OF BID / Street Department 82.7 Mayor Malone said Mr. Mackey be awarded to low bidder, Conmark 82.8 Director Noland, seconded by The recorded vote was: Ayes: Malone, Henry, Lancaster, Nays: Todd. Absent: Colwell. The mayor declared the motion passed. had recommended the bid for a street impactor Machinery Company for $2,900. Henry, moved the recommendation be accepted. Noland, Osborne. AWARD OF BID / Police Department 82.9 Mayor Malone said the recommendation was that the bid be awarded to Motorola Communications, low bidder, at $5,358.06 for three 4 -frequency two-way radios for the police department. 82.10 Director Todd, seconded by Henry, moved the low bid be accepted. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the motion passed. - 6-5-79 AWARD OF BID /Fire Department Mayor Malone said the recommendation was that the bid be awarded to low bidder, Treadway Electric Company , for fire hose. Director Todd, seconded by Lancaster, moved the bid be awarded as recommended. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the motion passed. Ckc'YCP- ti r?Lv OTHER BUSINESS - Park Agreements City Manager Grimes presented two lease agreements for the school parks Q) which are a part of the clean-up work for the BOR projects. He said the parks 0 which the schools have agreed to lease to the City for 25 years for public park CO use are located north of Highway 45 and east of Highway 265, consisting of 17 O acres, and the second park area is approximately a quarter of an acre located just west of Root School. Grimes asked that the Board approve these park leases Q to be signed by the mayor and city clerk at this meeting so they could apply for Q a BOR grant. Director Henry, seconded by Todd, moved the mayor and city clerk be authorized to execute the leases for the two park areas. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the motion passed. STREET PROJECTS City Manager Grimes passed out a list of streets which had been repaired following damage during the winter months. It was noted that the City had received $146,943.56 from the State Highway and Transportation Department to make needed repairs. Grimes said the City street department has already spent $91,925.80 and said the street superintendent had listed, according to priority, other projects which needed to be done. He noted that there is approximately $55,000 remaining to be spent Director Lancaster moved to authorize the money which has already been spent, and to authorize proceeding with repairs for the streets listed on the priority list until funds are expended. Director Noland seconded the motion. The recorded vote was: Ayes: Malone, Lancaster, Noland, Osborne. Nays: Henry, Todd. Absent: Colwell. The mayor declared the motion passed. HOSPITAL AUXILIARY PROPERTY Mayor Malone explained that the City would not be able to acquire the Hospital Auxiliary property due to what they have had to spend for other site acquisitions. He said they would need to acquire the vacant land behind the auxiliary building for location of utilities and trash facilities for the Continuing Education Center, and to install an adequate radius for trucks to turn the corner. Mayor Malone said the hospital auxiliary has a deed to the property which requires them to meet certain restrictions, so they would prefer the City condemn the property. He said they have indicated they would cooperate with the City on a friendly basis for the condemnation proceedings. 83 83.1 83.2 83.3 83.4 83.5 83.6 83.7 83.8 84-5-79 84.1 Mayor Malone moved the city attorney be authorized to condemn an approximately 15 x 25 foot parcel of property located behind the hospital auxiliary. Director Henry seconded the motion. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the motion passed. RESOLUTION 53-79 APPEARS ON PAGE 205 OF ORDINANCE AND RESOLUTION BOOK VII. EMS 84.2 Mayor Malone said he has been serving as the Board's representative on the finance subcommittee of the EMS. He said they are hoping to come up with ways so the EMS service can operate without a deficit. He said they have discussed 1) raising the rate for EMS service; 2) asking Blue Cross/ Blue Shield to raise the amount which they will participate in ambulance service; and 3) recommend the County pass an ordinance which would impose a surcharge on property tax which would make up the deficit which EMS will be operating underfor the next few years. Malone said the recommendation is that the surcharge would be imposed in terms of school district, thus approximately 82% of the tax, if collected, would come from the Fayetteville school district area. Malone said EMS is concerned, however, that if they levy the surcharge on property tax, it would not go into effect until October of 1980. 84.3 Mayor Malone stated that the EMS Committee is asking the City to assist the EMS by purchasing one fully -equipped ambulance, at a cost of $45,000- $50,000, to help them make it until the property tax, if imposed, can be collected. Malone stated that they are planning to look at alternative ways for obtaining funds to punchase two additional ambulances. Malone said the type of ambulance they are hoping to get would be a chassis with an EMS unit mounted on it, so when the chassis wears out they could place the EMS unit on a new chassis and continue to use the EMS unit. 84.4 Following considerable discussion, Director Osborne moved the City of Fayetteville participate in the purchase of one ambulance, if other cities in the benefit district will participate in the purchase of an additional ambulance, on a pro rata basis. Director Henry seconded the motion. The recorded vote was: Ayes: Malone, Henry, Lancaster, Todd, Noland, Osborne. Nays: None. Absent: Colwell. The mayor declared the motion passed. SEWER ANALYSIS MEMO 84.5 In response to Director Todd, City Manager Grimes said the City Engineer has drafted a letter to the Department of Pollution Control and Ecology indicating what the City has found and indicating where the City feels the copper spill came from. He said the industry which the City feels made the disposal has agreed that they had a spill, but not in the quantity and concentration which the City feels they would have had to discharge. 84.6 Director Todd said he feels this is a serious matter and the City should pursue it. Grimes said he feels the City has done what they can and now should refer the matter to the Department of Pollution Control and Ecology. BOARD OF ADJUSTMENT RECORD The Board of Directors discussed the attendance record of the Board of Adjustment members. Director Todd noted that in the past they have reprimanded members for frequent absences. COMMITTEE VACANCIES The Board asked the Administrative Assistant to reword the notification 1 1 1 0 co Q Q 1 6-5-79 of committee vacancies to be publ "if you would like to know more i call the contact person listed. David McWethy". HUD WATER/SEWER PROJECT Director Lancaster asked if have been worked out satisfactori they have not and said he would 1 this in detail. ished in the newspaper to reflect that nformation about the committee, you may If you would like to apply, you may call the water/sewer project grant problems ly to the HUD office. Mr. Grimes said ike the water/sewer committee to discuss MINUTES Director Todd asked that paragraph 66.6 be corrected to reflect that Director Todd commented that "comparison between 1977 and 1978 of some figures" may be misleading. With this correction, the minutes were approved as submitted. There being no further business, the meeting adjourned at 10:30 P.M. 85 85.1 85.2 85.3