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HomeMy WebLinkAbout1978-06-06 Minutes250 MINUTES OF A REGULAR SESSION OF THE BOARD OF DIRECTORS June 6, 1978 The Fayetteville City Board of Directors met in regular session on June 6, 1978, 7:30 p.m., in the Board Room of the City Administration Building. PRESENT: Directors Ernest Lancaster, John Todd, Paul Noland, Al Hughes, David Malone, and Ann Henry; City Manager Don Grimes, City Attorney Jim McCord, City Clerk Darlene Westbrook ABSENT: Director Philip Colwell OTHERS PRESENT: Members of the audience and representatives of the news media CALL TO ORDER Mayor Ernest Lancaster called the meeting to order. Following roll call and a moment of respectful silence, the Mayor called for consideration of the first item of business. 1 ORDINANCE REZONING PROPERTY - R78-15 / Archibald Avenue / Mathias Partnership, petition 250.1 The petitioner requested rezoning a .45 acre parcel, located at the northwest corner of West South Street and Archibald Yell Boulevard, from R-0 Residential Office to C-2 Thoroughfare Commercial. The City Attorney read an ordinance to rezone the property as requested and as approved by the Planning Commission. 250.2 Director Malone, seconded by Hughes, moved the rules be suspended and the ordi- nance placed on second reading. Director Todd requested discussion of the motion since he felt a related matter, with whichi the petitioners are involved, should be considered. Todd referred to another rezoning granted the petitioner for property on Township Road. The resulting development of the property had, Todd reported, in- cluded installation of a sewer line. Following installation of the line, Todd said the developer had not restored the established neighborhood lawns to their original condition. Todd said he would prefer the developer correct that situation before he begins another development. Todd acknowledged that the sewer installation had been within a utility easement but that the yards where the easement ran had not been re- stored since the installation three or four months ago. 250.3 A representative of the Mathias partnership was present and said the yards would be repaired as soon as weather permits repair work to proceed. He noted that side- walks and driveways had been repaired. He said he had not heard of complaints from neighboring property owners. Attorney Marshall Carlisle, representing the petitioner, said he was unaware of any complaints or problems. If a problem does exist according to Todd's reports, Carlisle said he would advise his clients to correct the situation Carlisle was uncertain that the present development should have any relation with the rezoning petition being considered. 250.4 Todd said he felt the City had entered into a relationship with the Mathias partnership in good faith and that the existing problems should be cleared up be- fore the City considers another rezoning. 250 6/6/78 251 The Mayor asked if the motion to place the ordinance on second reading should 251.1 pass. The recorded vote was: Ayes: Henry, Noland, Hughes, Malone, Lancaster Nays: Todd Absent: Colwell The motion was declared passed and the ordinance was read the second time. Malone agreed that the issue was rather troubling and that the situation should 251.2 be corrected. He did not think, however, it would be proper to delay action on the rezoning request since the issue at hand is whether or not the rezoning would repre- sent proper use of the land. Director Malone, seconded by Noland, moved the rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: (v Ayes: Henry, Noland, Hughes, Malone, Lancaster (Y) Nays: Todd LO Absent: Colwell U The motion was declared passed and the ordinance was read the third and final time Director Todd stated he would vote in favor of the ordinance. He clarified 251.3 Q that his comments were not of a personal nature. Mayor Lancaster suggested that Q Director Todd monitor the situation and report at the next Board meeting. The Mayor then asked if the ordinance should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The ordinance was declared passed. ORDINANCE NO. 2444 APPEARS'ON PAGE 74 OF ORDINANCE & RESOLUTION BOOK VI ORDINANCE REZONING PROPERTY - R78-16 / East 13th & Happy Hollow / Leonard & Aileen Warford, petitioners i The petitioner requested rezoning .24 acres, located at the southeast corner 251.4 of Happy Hollow Road and East 13th Street, from I-2 General Industrial to C-2 Thorough- fare Commercial. The City Attorney read an ordinance the first time to rezone the property as requested and as approved by the Planning Commission. Attorney Hugh Kincaid was present to represent the petitioners. He noted that 251.5 the property is within the industrial zone but that the parcel would be too small for an industrial use. He noted that C-1 and C-2 zoning classifications and uses exist in the area and felt that the proposed use of the property for a car sales lot would be consistent with the land use plan. He advised that the property owner had made considerable improvements to the property's appearance. Malone said he was concerned that the 16 East Bypass not be stripped with 251.6 commercial uses since he felt the commercial activities would be more appropriately located at the major intersections and at this area. He said he would oppose rezoning proposals for commercial uses at locations along the bypass other than at mayor inter- sections. Director Malone, seconded by Henry, moved rules be suspended and the ordinance 251.7 placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the second time. 251 6/6/78 252 252.1 Director Hughes, seconded by Malone, moved rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the third and final time. 252.2 The Mayor asked if the ordinance should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The Mayor declared the ordinance passed. ORDINANCE NO. 2445 APPEARS ON PAGE 75 OF ORDINANCE & RESOLUTION BOOK VI 1 252.3 Directors Hughes and Malone recommended that any excess funds remaining at the end of the year be applied to revision of the plat books. Hughes complained that present plat books do not correctly reflect existing structures or vacant property. HOUSING REHABILITATION REQUIREMENT WAIVER REQUEST - 302 South Gregg 252.4 Mrs. Annie Harvey requested waiver of Community Development Housing Assistance requirements in regard to sale of rehabilitated property . Community Development requirements require owners of rehabilitated homes to agree they will pay back a portion of improvement costs if the property is sold within five years. 252.5 Director Hughes suggested the rehabilitation costs be prorated rather than a waiver approved. He said it seemed the costs could be carried on as part of the sale I and the buyer and seller could have the obligation prorated and passed to the buyer. He felt the five-year period might be too long in some instances. Todd recalled that the policy was originally established to discourage persons from profiteering by selling rehabilitated housing after the work has been done. Hughes said he agreed with the policy and felt it should be kept. However, he felt extenuating circum- stances arise which would justify waiver of the requirement. He did not believe the cost or the reimbursement to the City should be waived but that it should be passed on to the buyer. 252.6 Housing Rehabilitation Coordinator Mark Maxson stated the house had already been sold. Maxson reported that Mrs. Harvey had not been aware of a $600 addendum to the original grant of $700. He said his files reflect that Mrs. Harvey was never aware of the additional costs. Maxon said Mrs. Harvey had told CD staff members she would pay back 4/5 of the original $700 grant but that she had indicated she did not want to be responsible for the additional cost of addendum work. 252.7 In view of the fact that the property had already been sold, Hughes moved that the Board table any further discussion of the waiver request and that appropriate charges be filed to recover the entire amount of the grant. The motion failed to receive a second. 252.8 During further disucssion the Directors discussed how the costs might be recouped without granting a waiver. Mayor Lancaster was particularly concerned that a waiver approval would establish a precedence for similar requests in the future. Directors Noland and Malone believed the CD Housing Assistance Committee might consider the request and make a recommendation to the Board, particularly since they had originated the policy and oversaw spending of the funds. 252 6/6/78 253 Rather than creating delays and inconveniences for the property owners Todd 253.1 favored a settlement for 4/5 of, the original $700 grant, if the Directors agreed, and that the Housing Assistance Committee be informed as to the Board's decision. Malone was concerned that the Housing Assistance Committee might not agree with the Board's decision and might criticize the Board for taking action without their having been consulted. Director Noland moved to refer the request to the CD Housing Assistance Committee for their review and recommendation. Malone seconded the motion and the recorded vote was: Ayes: Noland, Malone, Lancaster Nays: Henry, Todd, Hughes Absent: Colwell The motion was declared failed. (\J Director Henry then moved that, in this particular situation, the reimburse- 253.2 CO ment be based on the original contract but that a discussion of the policy be sent to Community Development to resolve. any further or potential problems like this. Q Henry clarified her motion was to waive one-fifth of the original $700 grant with waiver of the addendum costs. Malone strongly favored referring the matter to the Housing Committee for 253.3 their recommendation of how to dispose of the request as well as future situations. City Attorney McCord advised that the proper motion would be to waive the prorata refund requirement on amounts above the original $700 grant. Henry so moved. The motion was seconded by Hughes and the recorded vote was: Ayes: Henry, Todd, Hughes Nays: Noland, Malone, Lancaster Absent: Colwell The motion was declared failed. Mayor Lancaster said the Board would like for the CD Housing Assistance 253.4 Committee to participate in the decision and return a recommendation to the Board. ORDINANCE VACATING EASEMENT - North College The City Attorney read an ordinance to vacate an easement to the west and 253.5 north of a 2.5 acre tract located along Highway 71 North, north of Township Road. Mr. Lee Boss, who had requested the easement be vacated, said he had received letters from utility companies stating they had no objections to vacating the easement. Director Malone recalled that the Brophy Addition developer, Ralph Brophy, 253.6 had not been allowed to waive requirements for a 50 -foot street to serve the subdivision. Brophy would have had to purchase the additional 10 feet, Malone said, but now the Board was contemplating vacating the 10 -foot easement which, in effect, would waive the 50 -foot street width and allow the developer to develop on a 40 -foot wide street. He thought the Board had to be careful that rules are applied equally to all parties. He acknowledged that Brophy probably did not need the 10 feet now since he had developed his property in another manner. Mr. Boss said the Planning Commission has not had any input on this particular 253.7 request since he has not yet made application for a building permit. Since the building could not be placed on the lot without vacation of the easement, Boss said he was delaying a permit request until he knew whether or not the easement would be vacated. Malone said the Planning Commission had denied Brophy a waiver of the 50 -foot 253.8 requirement so Brophy developed the subdivision according to a plan which provided access from Township Road and not North College. He said it seemed that, if the easement is waived for Mr. Boss, the Board should allow Brophy to develop on a 40 -foot street if he still desired. 253 25-r" 254.1 The City Engineer advised the Board that the easement is not required for City purposes since a 20 -foot easement exists in the adjacent private drive. He believed the easement had been acquired for use by other utilites. Director Hughes, seconded by Malone, moved rules be suspended and the ordinance placed on second read- ing. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the second time. 254.2 Director Hughes, seconded by Henry, moved rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the final time. 254.3 The Mayor asked if the ordinance should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Lancaster Nays: Malone Absent: Colwell The Mayor declared the ordinance passed. ORDINANCE NO. 2446 APPEARS ON PAGE 76 OF ORDINANCE & RESOLUTION BOOK VI ORDINANCE VACATING UNOPENED STREET - Tomlyn Valley View Addition 254.4 The City Attorney read an ordinance to vacate an unopened lots 4 and 12 of the Tomlyn Valley View Addition. McCord said for retention of utility easements. Director Malone, seconded by Henry, moved rules be placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the second time. 254.5 Director Hughes, seconded by Henry, moved rules be further suspended and nance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the final time. 254.6 The Mayor asked if the ordinance should. pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The ordinance was street lying east of the ordinance provided suspended and the ordinance declared passed. ORDINANCE NO. 2447 APPEARS ON PAGE 77 OF ORDINANCE & RESOLUTION BOOK VI 1 the ordi- ORDINANCE PROHIBITING RAILROAD TRAINS FROM BLOCKING STREETS 254.7 The City Attorney read an ordinance which would prohibit railroad trains or equipment from blocking streets for more than ten minutes; and to prohibit the 254 6/6/78 255 operation of railroad flashing lights and warning bells for more than ten minutes before and after a train approaches a railroad crossing. The City Attorney advised that the general penalty provisions would apply to violations. Director Hughes, seconded by Malone, moved rules be suspended and the ordi- 255.1 nance placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the second time. Mr. Ralph Bowden, supervisor of crossing devices for St. Louis - San Francisco 255.2 Railroad, was present to address the Board. Bowden stated that it is not the railroad's intention to block streets for more than ten minutes. Due to vandalism (U and electronic failures, Bowden said it would be an impossibility for the railroad (1') to prevent the operation of warning signals for more than ten minutes before and after in approach of a train. He agreed that malfunctioning equipment created dangerous con- t.) ditions but that the railroad could not anticipate or avoid malfunctions. He said his records did not indicate excessive reports regarding equipment malfunctions at C the Fayetteville crossings.. Had malfunctions been reported, he said, the railroad Q maintenance personnel would have corrected them. Director Hughes cited several instances in which warning signals had malfunc- 255.3 tioned for lengthy periods. Hughes felt it important that the railroad correct such situations before fatalities occur. Hughes and the City Staff noted several attempts on the City's part to receive attention from Frisco on the matter but had received no cooperation. When the City Staff complained that they had no information as to who should be contacted when malfunctions occur, Mr. Bowden provided the Police Chief with telephone numbers of several railroad personnel. Bowden said mal- ' functions should be reported to the Police Department and the report would be forwarded to Frisco personnel. When asked what a reasonable response time would be once mal- functions are reported, Bowden said the response time would depend upon the location of the maintenance personnel at the time the report was received. He said that the maintenance personnel are responsible for maintaining an area between Monett, Missouri and Hugo, Oklahoma. Director Malone, seconded by Henry, moved rulesbe further suspended and the 255.4 ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the third and final time. The Mayor asked if the ordinance should pass. The recorded vote was: 255.5 Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The ordinance was declared passed. ORDINANCE NO. 2448 APPEARS ON PAGE 79 OF ORDINANCE & RESOLUTION BOOK VI ESTABLISHMENT OF LIEUTENANT RANK FOR POLICE DEPARTMENT The Chief of Police had requested the Board consider creating the rank of Police Lieutenant for the purpose of providing incentives and more supervisory personnel. Director Hughes, seconded by Henry, moved the rank be created. Director Todd questioned whether the additional annual cost of $4,000 would be covered under the current budget. The Police Chief had noted that recent resigna- tions had made some funds available to fund the positions this year. Mayor Lancaster agreed that the funding would probably have to be discussed in greater detail at budget time. 255 255.6 255.7 6/6/78 256 256.1 City Manager Grimes said the new rank would bring the ratio of officers to troopers to the same ratio that exists in the fire department. And Police Chief Riggins stated that the new rank would allow existing sergeants to serve as field supervisors and that on -duty supervisors would be provided for the police station. 256.2 Director Hughes, at the recommendation of the City Manager, added to his motion that the lieutenants be classifed in Scale 16 of the 1978 Pay Plan. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed. RESOLUTION AUTHORIZING EXECUTION OF GRANT AGREEMENT - ADAP 8-05-0020-08 / Drake Field 256.3 The City Attorney advised that FAA had offered a grant in the amount of $137,559 to be applied to the Drake Field terminal construction project. Director Henry, seconded by Hughes, moved adoption of a resolution authorizing the Mayor and City Clerk to execute the grant agreement documents. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed. RESOLUTION NO. 33-78 APPEARS ON PAGE 128 OF ORDINANCE & RESOLUTION BOOK VI WATER LINE RELOCATION PROJECT - Highway 112 & 71 Bypass 256.4 The City Engineer had requested authorization to relocate an 8 -inch water line in the vicinity of Highway 112 and the 71 Bypass in preparation for future construc- tion of an interchange at that location. He also requested authorization to proceed with a proposal to provide for a highway crossing prior to construction. The reloca- tion expenses would be reimbursed by the State Highway Department at a rate of 87.07 percent of the actual costs but that the expense for providing a highway crossing would not be eligible for reimbursement. The City Engineer said the crossing would make provision for a line of adequate size at the northwest corner of the intersection to provide future service to areas west of the intersection. He proposed the reloca- tion work to be done on force account basis. 256.5 Director Malone, seconded by Henry, moved the City Engineer's recommendations be accepted. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed. RESOLUTION AUTHORIZING EXECUTION OF PARKING STUDY CONTRACT 256.6 Director Malone briefed the Board on a proposed contract with the Dallas firm of Young, Hadawi, DeShazo, Inc., for provision of a parking demand and feasibility study for parking facilities in the central business district. Malone advised that a provision for reimbursable expenses, appearing in Section IB, be deleted since other sections of the contract specify which services are reimbursable. Although the contract did not make any references to the application of the $8,500 study cost towards the engineering and design phases, Malone said the firm had indicated by 256 6/6/78 257 telephone that they would be willing to apply the $8,500 towards the design fee if their firm is retained for that phase. If the Board chose to provide for a time limit, Malone recommended a 90 -day time limit for completion of the study. He moved the Mayor be, authorized to execute the contract with reimbursable expenses being deleted from Section IB, with the provision that the $8,500 fee will be absorbed if the firm later is retained to perform Phase III, and that completion of Phases I and II be completed within a 90 -day period. The motion was seconded by Hughes and the recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell N The motion was declared passed CO RESOLUTION NO. 34-78 APPEARS ON PAGE 136 OF ORDINANCE & RESOLUTION BOOK VI 1.0 AUTHORIZATION FOR SANITATION TRUCK BID INVITATIONS The Sanitation Superintendent had requested the Board consider authorizing 257.1 Q bid invitations for two sanitation trucks to replace two units which have become maintenance burdens. In a memo to the City Manager, Sanitation Superintendent Wally Brt stated that the two units were originally purchased to service routes having several dead-end and narrow streets. He said the trucks are scheduled to be replaced in 1979 but that the maintenance cost at present rates would be excessive. He said it would be possible to stretch the service of the trucks through the remain- ing year. Brt's memo proposed that purchases which might result from bid invitations be made from the Sanitation Depreciation Fund. He said that funds previously budgeted for a transfer station could also be applied. Mayor Lancaster suggested that bids be invited with further discussion taking 257.2 place at the time the Board considers the bids. Director Noland, seconded by Hughes, moved that bid invitations be authorized. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed. AWARD OF BIDS BID 366 - STREET STRIPING Purchasing Officer Sturman Mackey recommended award of Bid 366 for street striping to low bidder Gus T. Handge & Son, St. Louis, Missouri, in the amount of $8,052.98. Mackey said invitations were mailed to several possible bidders but that only two responses were received. Mackey noted that striping equipment purchased by the City a few years ago didcrot have proper suspension to allow straight striping on some of the bumpier streets. Mackey said rigid paint specifications were included. Director Noland moved award of the bid in accordance with the recommendation. The motion was seconded by Malone and the recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed. 257 257.3 257.4 6/6/78 258 SEWER INSTALLATION - Highway 112 & 71 Bypass 258.1 Mackey recommended award of bid to Jericho Construction in the amount of $187,201.40. Plans and specifications for the project were prepared by McGoodwin, Williams, and Yates, Mackey reported. 258.2 Water and Sewer Committee Chairman Paul Noland said the project was rebid due to bankruptcy of a previous contractor. Noland said that property owners would be contributing $30,000 and that an additional $70,000 in contributions would be forth- coming. The City Manager requested the Board authorize $70,000 in City funds be committed towards the project to be matched with a University of Arkansas contribution in the same amount. Director Todd felt some thought should be given to prorata share of the cost of installing the line under the highway. Mayor Lancaster said the projected costs did not include the cost of installing the line under the high- way but that it was thought that the installation should be done at this time. City Engineer Bunn said that plans were being considered to install an encasement under the highway to provide for future installation. 258.3 Director Noland, seconded by Henry moved the bid be awarded as recommended. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed. 258.4 Director Noland, seconded by Malone, then moved that the City Engineer be authorized to make provision for extension of the sewer under the 71 Bypass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed. OTHER BUSINESS RESOLUTION AUTHORIZING MODIFICATION TO SANITARY LANDFILL CONTRACT 258.5 Carl Carpenter had requested modification to the existing Sunray Sanitation sanitary landfill contract with the City to reflect parties of the contract as being the "City of Fyaetteville and Carl Carpenter, an individual". The City Manager advised the Board that Carpenter's request was being made for tax purposes. The City Attorney said he saw no problem with the modification and advised that the change would expose Carpenter's personal assets to liability. 258.6 Director Malone, seconded by Todd, moved adoption of a resolution to provide for the modification. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The resolution was declared adopted. RESOLUTION NO.35-78 APPEARS ON PAGE 143 OF ORDINANCE & RESOLUTION BOOK VI AUTHORIZATION TO PROVIDE SPACE FOR RENTAL CAR AGENCY 258.7 The City Manager reported that Budget Rental Car has requested space in the existing terminal building. He said the company had agreed to pay existing rates 258 6/6/78 259 as other agencies for the same amount of space. Folitowing short discussion, Malone moved the authorization be granted. Todd seconded and the recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed. CULTURAL CENTER Mrs. Linda Welch reported that the Cultural Center Board of Trustees had been 259.1 considering obtaining the vacated Ozark Theatre building on a rent -purchase basis for location of Cultural Center activities. She said they had made no commitments (v to owners of the structure but that they had acquired estimates for improvements which ('0 would be required. She said the trustees felt the Board should be invited to have input into the decision since the City Board would have to approve any agreements for U acquiring the building. Welch said the trustees were not attempting to obtain City funding. Q Director Malone said his only reservation would be that Washington County might 259.2 Q have plans for the property. Director Malone, seconded by Todd, moved that Directors Henry and Hughes represent the Board in meetings with the trustees regarding the matter. The recorded vote was: Ayes: Todd, Noland, Malone, Lancaster Nays: Hughes Abstain: Henry Absent: Colwell The motion was declared passed. TRUST STREET The City Manager reported that residents of Trust Street would like to pave their street at less -than -standard. Grimes suggested the Board look at the street prior to the next meeting so that the matter might be discussed at the next meeting. SOUTHWEST FAYETTEVILLE City Manager Grimes reported that several improvements had been made in the southwest section of the City as a result of requests by a Southwest Fayetteville Improvement group. He said that parking would now be limited to one side of Stone and Mitchell Streets, crosswalks had been provided, and that another street light might be installed. A short section of sidewalk can be added, perhaps with funding coming from Community Development funds. Director Hughes, noting that automobiles are frequently parked on sidewalks and properties in the area were not always kept presentable, felt the neighborhood should cooperate with the City by showing interest in their neighborhood appearance. DATA PROCESSING 259.3 259.4 Finance Committee Chairman John Todd reported that the committee had met earlier 259.5 in the day to discuss data processing. He said City Controller Pat Tobin had presented an historical analysis of the data processing program. In his presentation, Todd said Tobin indicated that the City may be nearing a point of decision in regards to what direction the program should take. Todd said that the committee's discussion seemed to indicate a concensus that information regarding computer application descrip- tions and possible applications be provided each Director for individual study. 259 _ 6/6/78 260 Following individual study, Todd said the Board can collectively provide guidance in terms of data processing objectives and how the objectives might be implemented. Todd said he felt that all Directors should be involved in the study and recommenda- tion process. 260.1 Director Hughes felt the Board should provide the City Staff as to some directions and options so that they can either work towards implementing Board recommendations or concentrating their efforts on something else. Mayor Lancaster thought the time is fast approaching when it would be feasible and best for the City to have its own system. APPROVAL OF MINUTES 260.2 Director Todd requested addition to paragraph 243.7, third sentence, to read: "Albright said his proposal would result in total square footage of less than what is allowed and that the signs would be one standard design". He also requested that the second sentence of 249.1 be amended to read: "...and that City policy should be established to deal with such situations." 260.3 There being no further corrections or additions, the Mayor declared the minutes of the May 16, 1978 meeting approved as corrected. ADJOURNMENT There being no further business for Board consideration, the Mayor declared the meeting adjourned. ATTEST: 7 t. 4-'1 J ':1/(--c 04- Darlene P Darlene Westbrook, City Clerk APPROVED: Ernest Lancaster, Mayor 260 1 1