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HomeMy WebLinkAbout1978-03-21 Minutes200 MINUTES OF A MEETIJG OF THE BOARD OF DIRECTORS March 21, 1978 The Fayetteville City Board of Directors met in regular session on March 21, 1978, at 7:30 p.m., in the Directors Room of the City Administration Building. PRESENT: Directors Ernest Lancaster, John Todd, Paul Noland, Al Hughes, David Malone, and Ann Henry; City Manager Don Grimes, City Attorney Jim McCord, and City Clerk Darlene Westbrook ABSENT: Director Philip Colwell OTHERS PRESENT: Members of the audience and representatives of the news media. CALL TO ORDER 200.1 Mayor Lancaster called the meeting to order. Following roll call and a moment of respectful silence, the Mayor asked for consideration of the first agenda item. 1 PARKS AND RECREATION AND WATER AND SEWER BOND SALES 200.2 First Southwest Company of Dallas, City bond advisors, requested the Board's consideration to approve a notice for sale of $800,000 in general obligation bonds II/ for parks and recreation purposes and library improvements; and for $1.5 million in water and sewer bonds. 200.3 The City Manager explained that the issue of water and sewer bonds (Series B of bonds authorized by Ordinance 2074) is recommended at this time when the bond market appears quite favorable. He informed that the City could reinvest the proceeds of a bond sale (interest anticipated at 5.5 percent) to draw perhaps 7.8 percent interest until the funds were needed to undertake EPA compliance projects. He called the Board's attention to a prepared list of water and sewer project commitments which must receive consideration within the next few years and which could cost as much as $10 million. Included in the listed projects were the updating of the sewer system and pollution control plant modifications to meet EPA standards. He cautioned that a delay of a year or more could result in the City losing the advantage of a favorable bond market. 200.4 Mr. Boyd London, representing First Southwest Company, explained that the general obligation bonds for parks and library would be non -optional prior to 1985. A call of the bonds prior to 1985 could, London explained, result in higher average interest costs. He assured that the City could call the bonds when they are fully funded (1986) without penalty and save quite a bit of interest. He said the bonds would be callable at par value after 1986 or any interest payment date thereafter. 200.5 Director Malone questioned London about the possibility that the City might consider selling the GO bonds locally with an option that the City might prepay them if some type of tax is levied thereby avoiding having both taxes. London advised that a call date sooner than 1985 could have an adverse affect upon the interest rate. Malone said that part of the City's problem is that a task force is currently 200 3/21/78 201 studying the city's financial needs and might recommend levy of a general sales tax and elimination of franchise and occupation taxes in event the sales tax is approved. He suggested prepayment of the bonds be considered so that voters could be assured that the bonds could be paid early and the two -mill property tax dis- continued when a new revenue source is available. The possibility also might be that the task force would recommend the tax but that planned projects be allowed to proceed as proposed. London said that issues of this size are often pujchased by local financial institutions at public sale. He felt it would be possible to make the bonds callable at an earlier date, without penalty to the City, with a slight premium involved. Malone suggested the City postpone further action until the Board's Finance Committee had had an opportunity to discuss the alternatives with the bond advisors. Director Todd agreed that it seemed a little early to make a decision at this time. (Y) London said the bonds would be sold with 5 months' accrued interest. Todd noted 10 that the first two payments would have to be derived from another source U since a two -mill levy has not been certified, and no taxes collected, for the bond Q issue. London said the bond sale had been scheduled for April 18 and that the notice of sale must be published for three consecutive weeks prior to the sale. He did not Q think the market would change drastically prior to that time. Although an additional, substantial revenue source would render the bonds more attractive, London did not think the additional revenue would have a material affect upon the net interest paid on the bonds. He felt the City could acquire a good bond rating and that the bonds would sell well since the City has no currently outstanding general obliga- tion bonds. Director Noland moved to table further consideration of the issue for two weeks Mr. Skip Holland, Parks and Recreation Advisory Board member, said he would object to any action which might delay sale of the bonds. He said the Advisory Board had waited for the funds since approval of the bonds in November, 1977. Holland said it was important to have the funds available to accomplish projects which would ready the parks for the upcoming summer season. Director Malone clarified that the postponement would not delay sale of the bonds but would only delay authorization for an additional two weeks. London stated that a postponement of the approval of the official statement for two weeks would not affect the sale of the bonds. He said First Southwest prefers to distribute the statements to potential bidders at least two weeks prior to the sale. He emphasized that the notice of sale must.be advertised for three consecutive weeks. Director Noland amended his motion by moving the Board postpone formal action on the proposal and have the Board Finance Committee consider the proposal and study means whereby construction funds could be provided for the parks and recreation pro- jects as they are needed. Director Malone seconded the motion. It was suggested by Mr. London that the Board approve the advertisement .of the sale so the sale will not have to be postponed if the Board's final decision is to proceed. In response to the City Manager, London said it is possible to request the bidders to submit an optional bid. Director Todd noted that the two week postponement would allow the Revenue Task Force to submit a recommendation. Director Malone said he favors tabling the matter with the understanding that the Board will seek a source of funds ($150,000) to be used for getting projects underway. He said the Finance Committee would meet within the next two weeks to consider options and that input from the Revenue Task Force would be available at the next regular meeting so that the Board could decide which way the City should go. On this basis, he felt the authorization to advertise should be granted with the sale not proceeding if the Board so decides. The Mayor asked if the motion should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell 201 201.1 201.2 201.3 201.4 3/21/78 202 202.1 Director Malone then moved to authorize the bond counsel to advertise the sale of $800,000 in general obligation bonds, and $1.5 million in water and sewer bonds proposed to be sold April 18, 1978. The motion was seconded by Director Henry and the recorded vote was: Ayes: Henry, Noland, Hughes, Malone, Lancaster Nays: Todd Absent: Colwell The motion was declared passed. RESOLUTION AUTHORIZING EXECUTION OF CONTRACT 202.2 The City Attorney read a resolution to authorize the Mayor and City Clerk to execute a joint venture contract between the City and the engineeering firm of McClelland Consulting Engineers and the architectural firm of Fletcher, Miller, Dean of Little Rock. The City Manager called the Board's attention to a letter from Parks and Recreation Advisory Board Chairman Skip Holland which stated that the Advisory Board recommended execution of the contract with the two firms on the joint venture basis. 202.3 In response to Director Hughes, Holland stated that the architectural firm had not been interviewed by the selection committee -- neither had engineering firms which architects had proposed to consult. Hughes noted that six architects had submitted proposals but the City would contract with a firm which had not been interviewed. 202.4 Director Malone stated that the Board is in a difficult situation in that it could receive considerable criticism regardless of its decision. Holland stated that the Advisory Board selected whom they felt was the best qualified individual and firm and that the selection was made from a layman's standpoint. He said it was his understanding that the State professional board approves of joint venture contracts; if so, the City's prime contractor would be McClelland in joint venture with the architectural firm. Hughes noted that the form of the contract being con- sidered placed the architect as the principal party. He felt the contract should clarify that McClelland is the principal in association with the architect. The City Attorney advised that the form of the contract was unimportant since the sub- stance of the contract has been revised to reflect that the engineer assumes certain responsibilities. He said he was not concerned from a legal standpoint about the form of the contract. The contract would, he said, result in join liability. 202.5 Director Henry recalled that the architects had stated their primary concern that there be an architect to provide counsel and guidance. She felt the joint venture contract would provide for counsel and guidance from an architect. She moved adoption of the resolution to approve execution of the contract. 202.6 Mr. Ep McClelland informed the Board that the fee quoted in the contract docu- ment would include all supervision of construction. McClelland said that a 12 -month contract period was merely a provision to prevent delays beyond the control of the engineer and architect. Hughes noted that the same provision was not made in favor of the City in case the engineer and architect caused delays McClelland said the engineer and architect would have to reason to delay the project since it would be to their advantage to complete the project as quickly as possible. He said there would be no objection to changing the term of the contract to 18 months. Land surveys and soil testing would be conducted under a separate contractual agreement, McClelland informed. 202.7 Mayor Lancaster agreed that the Board would not be in a favorable position regardless of its decision. He said the Parks and Recreation Advisory Board had been invited by the Board to participate in the selection process since the group 202 1 3/21/78 203 had displayed substantial enthusiasm in preparing for the project. He felt all other factors should be set aside and the project allowed to proceed to everyone's benefit. McClelland clarified that fees to be charged for services in conjunction with legal proceedings did not include.appearancesat Board of Directors meeting. Todd was concerned with a clause that the City would reimburse for travel expenses. He questioned the provision since one contractor is from out of town. McClelland stated there was no intent to do any travelling and that inclusion of the clause had been unintentional. Director Todd, seconded by Noland, moved the term of the contract be changed 203.1 to 18 months and that provisions for travel and lodging reimbursements be striken. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone,Lancaster (NJ Nays: None Absent: Colwell , The motion was declared passed. U Director Henry, seconded by Todd, moved that the project be retitled "Addition 203.2 to Fayetteville Boys' Club and Youth Center." The recorded vote was: Q Ayes: Henry, Todd,Noland, Hughes, Malone, Lancaster Q Nays: None Absent: Colwell The motion was declared passed. There being no further discussion, the Mayor asked if the motion to approve 203.3 the resolution, seconded by Todd, should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The Mayor declared the resolution passed. RESOLUTION NO. 18-78 APPEARS ON PAGE 64 OF ORDINANCE & RESOLUTION BOOK VI 1 RESOLUTION AUTHORIZING ACCEPTANCE OF PROPOSAL An Intergovernmental Personnel Act grant had been aooroved for Fayetteville for the purpose of preparing entry level and promotional' examinations for police and fire department uniformed personnel. Director Malone reported that the Board's Police and Fire Committee received proposals which had been submitted on March 20 following the City's advertisement inviting the proposals. Proposals were received from Dr. Wilson Kimbrough in the amount of $9,000 and from Performance Rating and Management Associates (Little Rock) inthe amount of $14,000. The committee's recommendation, Malone reported, was that the Board accept Kimbrough's proposal. Director Hughes felt the agreement should stipulate that Kimbrough must obtain a City Occupation License. Director Todd, seconded by Malone, moved adoption of a resolution to authorize acceptance of the proposal. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes,Malone, Lancaster Nays: None Absent: Colwell The resolution was declared passed. RESOLUTION NO. 19-78 APPEARS ON PAGE 73 OF ORDINANCE & RESOLUTION BOOK VI 203 203.4 203.5 3/21/78 204 204.1 Director Hughes requested the City Manager comply with a Board policy that agenda item materials be delivered to Directors by noon on the day the item is to be considered. He said he had not received materials relating to the previous item and that he had not received materials relating to another item until late that afternoon. Director Malone stated that only members of the Fire and Police Committee had received the materials regarding the previous item. Director Todd believed the entire Board should have received copies of the proposals but admitted there had been a time factor involved. Director Henry noted that the Board had been informed that the proposals were due and each Director could have inquired or requested to see the proposals. ORDINANCE REZONING PROPERTY - R78-5 / Highway 62 West / Rose Hallstone, petitioner 204.2 The petitioner had requested rezoning .23 acres, located on the north side of Highway 62 West, west of Hill Avenue, from I-1 Heavy Commercial/Light Industrial to R-3 High Density Residential. The City Attorney read an ordinance the first time to rezone the property as requested and approved by the Planning Commission. 204.3 Director Malone, seconded by Noland, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the second time. 204.4 Director Todd, seconded by Henry, moved rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the third and final time. 204.5 During discussion Mr. Norman Gabbard asked the Board whether or not he would be able to construct a triplex on the property. He noted that he had told the Planning Commission he intended to construct a duplex but that he had changed his mind since their meeting. Director Todd noted that the Planning Commission minutes did not reflect that his plans to build a duplex had been a factor in their decision. City Attorney McCord advised that an R-3 classification would permit construction of a triplex. Mr. Gabbard said he had not consulted the State Highway Department in regard to proposed construction for Highway 62 but that he had spoken with the planning administrator regarding setback and right-of-way requirements. 204.6 Director Todd expressed concern that some construction might be occuring against, or in the right-of-way of, expanded highways. The City Manager said the City takes every effort to see that its rights -of -ways are protected and Director Malone noted that the Master Street Plan required building setbacks. In regard to land use, Director Malone believed it would be more economical and efficient if the entire Land Use Plan were studied for possible amendments rather than individual areas being studied. 204.7 The Mayor asked if the ordinance to rezone the property should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The ordinance was declared passed. ORDINANCE NO. 2428 APPEARS ON PAGE 37 OF ORDINANCE & RESOLUTION BOOK VI 204 1 3/21/78 205 CITY HOSPITAL Director Todd reported that a committee of the Board (Directors Hughes and 205.1 Malone and himself) had met with representatives of the City Hospital Board of Trustees and staff regarding the City Hospital financial needs. At the last meeting he said the group had summarized its findings and proceeded with the findings in terms of the financial situation and how to deal with it. He had provided the Directors with a text of the committee's recommendations. The committee recommended City financial assistance to the hospital in the 205.2 amount of $600,000 over a three-year period if the City receives a large new source of revenue. He felt the matter should be dealt with early before consider- able discussion had progressed in regards to possible revenue sources. Todd requested (v that a copy of the recommendations be provided the Revenue Task Force. Todd noted CO that the recommendation of financial assistance stipulated that the funds would 10 be used only to retire current debt and not to finance ongoing operations. U Other recommendations of the committee, Todd reported, were that the City 205.3 Attorney research the possibility of changing the composition of the hospital's Q Board of Trustees so that the City Board of Directors might appoint the majority Q of trustees. He felt this recommendation might be justifiable if the City is able to provide the financial assistance which is recommended. Also recommended was that the City Attorney review the hospital's liability to determine if the City's govern- mental immunity could be extended to the institution. The written recommendations requested the City Manager determine whether existing City maintenance functions could be expanded to provide services on a cost -of -service basis. Mr. John Lewis, hospital trustee, informed the Board that the committee recom- 205.4 mendations had not yet been presented to the Board of Trustees II/Mr. Steve Anderson asked where the City anticipated obtaining the funds to 205.6 provide the proposed assistance and whether or not, though not stated, it was im- plicit that there will not be aid for the hospital unless a sales tax is approved by the voters. Director Todd responded that that was not the case. Todd said the City would have to reconsider the situation if a revenue proposal fails. He said he would not be willing to "write off"the hospital. Director Malone agreed that the City would have to do something about the hospital even though a revenue pro- posal fails. Director Henry moved the approval of the recommendations and their submission 205.7 to the Revenue Task Force. The motion was seconded by Director Noland and the recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone,Lancaster Nays: None Absent: Colwell The motion was declared passed. • APPOINTMENTS TO CITY COMMISSIONS Director Todd, Chairman of the Board Nominating Committee, reported that the committee had met and recommended several appointments to various City boards and commissions. He said the committee also recommended the expiration dates of Advertising and Promotion commissioners be changed from March 1 to April 1. He then gave the following recommendations for nominations: BOARD OF HOUSING AND CONSTRUCTION APPEAL: The committee recommended the appointment of Robert C. Ellis for a term to expire April 1, 1983. CITY ADVERTISING AND PROMOTION COMMISSION: The committee recommended the appoint- ment of Buddy Zisner for a term to expire April 1, 1982. 205 205.8 3/21/78 206 CIVIL SERVICE COMMISSION: The wood for a term to expire to complete the unexpired April 1, 1982 COMMUNITY DEVELOPMENT Linda Callentine for an unexpired term ending July committee recommended the reappointment of Bill Under - April 1, 1984; and the appointment of Walter Losey term of Dr. Wilson Kimbrough which is to expire COMMITTEE: The committee recommended the appointment of for an unexpired term ending July 1, 1979; G. Wayne McClendon term ending July 1, 1978; and Janice Petty for an unexpired 1, 1980. INDUSTRIAL PARK COMMITTEE: The committee recommended the appointment of Laurie D. Belzung, Conlee Bodisbaugh, and Pat Watkins for terms expiring April 1, 1983. MUNICIPAL PARKING AUTHORITY: The committee recommended the appointment of Robert E. Hall for a term expiring April 1, 1983. LIBRARY BOARD OF TRUSTEES: The committee recommended the appointment of Bobby D. Rains for a term expiring April 1, 1984. There being no futher nominations, Director Todd moved acceptance of the nomina- tions. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed. 206.1 There being a relative involved in the next recommendation, Director Todd excused himself from discussion and voting. Director Hughes reported that the Nominating Committee recommended the following appointments. NORTHWEST ARKANSAS CULTURAL CENTER BOARD OF TRUSTEES: Carolyn Newbern, Abraham Rusgo, and Maxwell Worthley for terms expiring April 1, 1979. D. Malcolm McNair, Jr., Minor G. Wallace, Alfred E. Einert, and Carole W. Shelton for terms expiring April 1, 1980. Alice Jones, June Level, Diane Whitaker, and Linda Welch, for terms expiring April 1, 1981. 206.2 There being no further nominations, Director Hughes moved acceptance of the nominations. The recorded vote was: Ayes: Henry, Noland, Hughes, Malone, Lancaster Nays: None Absent at roll call: Todd Absent: Colwell ORDINANCE AMENDING PERSONNEL POLICY 206.3 The City Attorney read an ordinance to amend the personnel policy by inserting provisions dealing with appointment of City employees to paid political positions while still employed by the City. The amendment would, he said,provide standards to be used by the City Manager when exercising his discretion in considering approval of such appointments. 206.4 Director Malone, seconded by Henry, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone,Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the second time. 206 3/21/78 207 Director Hughes, seconded by Malone, moved rules be further suspended and the 207.1 111 ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the third and final time. Mr. George Blackwell, seated in the audience, expressed his belief that the 207.2 amendment would be an infringement upon the first amendment of the Constitution. The Mayor asked if the ordinance should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell (\J The Mayor declared the ordinance passed. CO ORDINANCE NO. 2429 APPEARS ON PAGE 38 OF ORDINANCE & RESOLUTION BOOK VI U ORDINANCE AMENDING CITY CODE Q The City Attorney read an oridnance to amend the City Code to allow wholesale 207.3 petroleum storage facilities with underground storage tanks in the I-1 Heavy Commercial/Light Industrial zoning districts. He said the oridnance would, in effect, correct an error which was made with passage of Ordinance 2343. Director Hughes, seconded by Malone, moved rules be suspended and the ordinance 207.4 placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the second time. Director Hughes, seconded by Malone, moved rules be further suspended and the 207.5 ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the third and final time. There being no further discussion, the Mayor asked if the ordinance should pass. 207.6 The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The Mayor declared the ordinance passed. ORDINANCE NO. 2430 APPEARS ON PAGE 39 OF ORDINNANCE & RESOLUTION BOOK VI ORDINANCE ESTABLISHING COURT FEE The City Attorney read an ordinance which would impoese a $15.00 court cost fee for tests conducted to identify controlled substances possessed by persons arrested on the charge of possessing a controlled substance. City Attorney McCord noted that the Board had budgeted $600 in the Prosecuting Attorney's budget for testing and that the question had been raised whether or not the City could impose an additional court cost fee to recover the expense. • 207 207.7 3/21/78 205 208.1 Director Hughes, seconded by Todd, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the second time. 208.2 Director Hughes, seconded by Malone, moved rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the third and final time. 208.3 During discussion, questions were raised whether the fee would be levied against those persons who had pled guilty or those who had not been convicted. McCord said the cost would not be levied in case of acquittal but that it would be levied if the person had been convicted of possessing a controlled substance. 208.4 Following discussion, Director Malone, seconded by Todd, moved the ordinance be amended to specify that the fine would be collected only upon conviction. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed. 208.5 The Mayor asked if the ordinance should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The ordinance was declared passed. 208.6 Director Henry, seconded by Malone, moved adoption of the emergency clause. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The Mayor declared the emergency clause adopted. ORDINANCE NO. 2431 APPEARS ON PAGE 40 OF ORDINANCE & RESOLUTION BOOK VI COMMUNITY DEVELOPMENT 208.7 The City Manager announced that Mr. Rick Mason had been selected as the new Community Development Director effective April 1, 1978. He requested the Board's approval of a salary of $14,167 in accordance with the 1978 Pay Plan salary provision for the CD Director position. 208.8 Director Hughes stated that he understood the 1978 Pay Plan salary for the CD position was not to be used as a hiring figure -- that it had been intended for an incumbent director. Grimes agreed with Hughes but further stated that at that time it was proposed to train someone in-house. In order to secure Mr. Mason, Grimes said the City would have to pay the top salary. He noted that Mason has administered the Springdale CD program and is quite experienced in CD work. Grimes' stated that Mason would not receive any other increases during the remainder of the year. 208.9 Director Hughes stated that the City has not hired anyone in several years at the salary that is equal to the incumbent. He did not agree that new employees shoul 208 1 1 3/21/78 209 be hired at higher salaries when the current employees do not receive consideration. Hughes contended that a few employees were selected for higher salaries without consideration being given to other employees who are already on staff. Acting CD Director David McWethy explained that CD had lost two employees 209.1 since December and another would be terminating within the next few weeks. He said CD needs someone who is familiar with the operation of the program. Mayor Lancaster stated that it is not the duty of the Board to become involved 209.2 in rank and file personnel matters. Hughes reiterated that all recommendations have come in at higher salaries than proposed. McWethy then requested authorization to employ a part-time bookkeeper at a 209.3 rate of between $4.00 and $5.00 per hour for 20 hours per week. McWethy stated that no consideration had been given to decreasing Finance Department charges to (v CD for the Finance Departments maintenance of CD financial records. Director (Y) Todd moved approval of authorizationfor the part-time bookkeeper. The motion was Ii) seconded by Director Malone. UCity Controller Pat Tobin stated that the CD program was originally established 209.4 with the idea that it would operate on the same basis as other City Departments. Q He said that $19,000 had been charged to CD to cover services of the Finance Depart- ment, City Manager's Office and City Attorney costs. He said the proposed bookkeeper slot was not a line item of the CD budget. Grimes strongly recommended approval of the part-time person stating he felt it would be necessary for a smooth operation. He felt that many of the past problems had been created through a serious lack of communication. The Mayor asked if the motion to approve the authorization should pass. The 209.5 recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed. AWARD OF BIDS - Police Vehicles Invited bids for eight police vehicles had been opened March 21 at 10:00 a.m. 209.6 The City Manager stated that he and the Purchasing Officer had decided to include an optional bid for smaller engines when they learned that two manufacturers could not bid larger units. He recommended the bid be awarded to Hatfield Pontiac -Cadillac in the amount of $5,698 each. He said the bid appeared to be the high base bid before consideration of EPA mileage ratings. Purchasing Officer Sturman Mackey did not recommend purchase of a vehicle with 209.7 less than 350CID/four-barrel carburetor. He said the bid recommendation was in accordance with what the Police Chief felt is best for his officers. Director Hughes moved approval of the recommendation. In response to a question from the audience, Police Chief Glenn Riggins stated 209.8 he is interested in having vehicles which can accelaerate to pursuit speeds in the least amount of time -- particularly for use in speed violation control. Riggins said a 400 CID engine will accelerate from 0 to 60 miles per hour in 9 to 10 seconds while a 351 CID engine requires 15 seconds to reach the 60 mile per hour speed. Mayor Lancaster expressed uncertainty abo.ut operational cost figures, engine 209.9 sizes, EPA ratings, etc. Riggins stated that the Purchasing Officer had been told that one manufacturer could not provide an engine larger than 351 CID; however, he said he later learned that the manufacturer does produce a 400 CID without a 4 barrel carburetor. Mackey believed the resale value of the Pontiac vehicles would be much greater. He said maintenance records indicate that the current Pontiacs being used are performing satisfactorily. 209 3/21/78 210 210.1 Director Todd seconded the motion to approve the award of bid to Hatfield Pontiac -Cadillac. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Absent: Colwell The motion was declared passed. OTHER BUSINESS WEST FORK WATER CONTRACT REVISIONS 210.2 The City Manager reported that the City of West Fork had requested two minor amendments to the proposed water service contract. The City Attorney advised that one amendment would provide that Fayetteville would acquire rights -of -ways with the stipulation that West Fork would reimburse Fayetteville for the acquisition costs. Another amendment would clarify provisions for servicing future annexed areas of West Fork. 210.3 The City Attorney read a resolution to authorize the amendments. Director Henry, seconded by Malone, moved adoption of the resolution. The recorded vote was: Ayes: Henry, Todd, Noland, Malone, Lancaster Nays: None Absent: Hughes, Colwell The resolution was declared passed. RESOLUTION NO. 20-78 APPEARS ON PAGE 75 OF ORDINANCE & RESOLUTION BOOK VI CONDEMNATIONS 210.4 The City Manager reported that five properties would require condemnation to provide rights-of-way for the Crossover Road sewer line. He said the owners had been contacted more than once. He requested authorization to proceed with the condemnations since the contractor is prepared to commence construction. 210.5 Director Todd, seconded by Noland, moved adoption of a resolution to authorize the condemnations. The recorded vote was: Ayes: Henry, Todd, Noland, Malone, Lancaster Nays: None Absent: Hughes, Colwell RESOLUTION NO. 21-78 APPEARS ON PAGE 77 OF ORDINANCE AND RESOLUTION BOOK VI. TRAFFIC FATALITIES 210.6 Director Todd stated he had perceived a pattern(or problem) that a large pro- portion of fatal accidents have involved large trucks. He noted that over the past four years, 8 traffic fatalities have involved large trucks. While he was not trying to blame truck drivers, Todd did feel the City would have to deal with the problem if the number of traffic fatalities are to be decreased. 210.7 Police Chief Riggins assured the Board that his department has been working quite a bit on traffic violations that have been known to contribute to accidents. One factor with which his department'has to deal, particularly along the 71 Bypass, is the monitoring of the department's activities by operators of citizens' band radios. 210.8 Following discussion, the Board requested the City Manager submit traffic accident data , particularly for the Bypass, to the State Highway Department Traffic Division showing the various types of accidents and their frequency. 210 1 1 1 3/21/78 211 SALES TAX The City Manager called the Board's attention to information to be submitted to the Revenue Task Force regarding the City's projected needs. He mentioned that the Street Superintendent had prepared the estimated cost of damage to city streets caused by the severe winter weather. Grimes reported that street lighting costs have increased substantially. The Board suggested the inclusion of additional police and fire personnel. Grimes stated that an additional fire station in the eastern portion of the City was not included since that project is several years away. Grimes said he would submit the listed needs to the Revenue Task Force. 211.1 (V CERTIFICATES OF APPRECIATION CO 1-0 Director Todd suggested the City present certificates of appreciation to 211.2 ( ) the people who serve on City committees. He moved a resolution which would authorize Q the presentation of certificates of appreciation to individuals who serve a complete term on Fayetteville Board of Directors advisory committees, commissions, or boards. The motion was seconded by Malone and the recorded vote was: Ayes: Henry, Todd, Noland, Malone, Lancaster Nays: None Absent: Hughes, Colwell 1 RESOLUTIOfN NO. 22-78 APPEARS ON PAGE 83 OF ORDINANCE & RESOLUTION BOOK VI APPROVAL OF MINUTES There being no amendments necessary to the minutes of the March 14, 1978 211.3 special meeting, the Mayor declared them approved as submitted. ADJOURNMENT Upon motion by Director Henry, the Mayor declared the meeting adjourned. 211.4 APPROVED: ?ter ATTEST: (1,1,c4aiztie.6-ir Darlene Westbrook, City Clerk Ernest E. Lancaster, Mayor 211