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HomeMy WebLinkAbout1977-08-02 MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS August 2, 1977 The City of Fayetteville Board of Directors met in regular session on August 2, 1977, at 7:30 p.m., in the Director's Room of the City Administration Building. N PRESENT: City Manager Don Grimes,City Attorney Jim McCord, City Clerk Darlene CO Westbrook; and Directors Ernest Lancaster, John Todd, Paul Noland, Al in Hughes, David Malone, Philip Colwell, and Ann Henry. ABSENT: None Q OTHERS PRESENT: Members of the audience and representatives of the news media. i 4i CALL TO ORDER AND ADMINISTERING OF OATH The meeting was called to order by Mayor Lancaster. Following a moment of 47.1 respectful silence and roll call, Mayor Lancaster introduced Municipal Judge Charles Williams who proceeded to administer the oath of office to Ann Henry, director -select to fill the unexpired term of Director Orton whose resignation was effective July 31. ORDINANCE REZONING PROPERTY - R77-27 / Downtown Fayetteville Director Colwell, seconded by Todd, moved the first agenda item to rezone the 47.2 downtown district be deferred in favor of an item concerning parking provisions for the downtown district. Colwell felt the question of payments by businesses in lieu of providing parking should be considered prior to consideration of rezoning of the downtown district. The Mayor asked if the motion should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Malone, Lancaster, Colwell Nays: Hughes The motion was declared passed. ORDINANCE REGARDING PARKING PROVISIONS The proposed ordinance would stipulate that businesses in the C-4 Downtown dis- 47.3 trict could make payments of $2,500.per space to the.City in lieu of providing the required parking spaces. The City Manager reported he had met with downtown business people who were con- 47.4 cerned about the proposed increase from $500 per space to $2,500 per space. The City Manager stated he would not like the $500 figure to remain in effect since the City would then be obligated for much of the cost of constructing parking spaces in the downtown district. He recommended that reference to a payment be striken from the ordinance and that the downtown businesses be allowed to submit a proposed option which would not require a cash outlay. Director Hughes felt an amount should be stipulated but was not sure at what 47.5 point the amount should be determined since construction cost estimates would not be accurate. Director Colwell felt the $500 figure would not be sufficient since recent construction costs placed the per -space cost at $2,000 - $2,100. 47 48 48.1 The City Attorney read the ordinance the first time, deleting reference to payments in lieu of parking spaces. Director Hughes, seconded by Colwell, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the second time. 48.2 Director Noland, seconded by Malone, moved the ordinance be amended to pro- vide that parking facilities be provided within 1,000 feet to be measured by the shortest walking distance from property line to property line. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed. 48.3 Director Colwell, seconded by Todd, moved rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the third and final time. 48.4 There being no further discussion, the Mayor asked if the ordinance should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the ordinance passed. ORDINANCE NO. 2362 APPEARS ON PAGE 295 OF ORDINANCE & RESOLUTION BOOK V ORDINANCE REZONING PROPERTY - R77-27 / Downtown District / City of Fayetteville, petitioner 48.5 The proposed ordinance would rezone a 23 acre tract of land located between Meadow and Rock Streets and Church and College Avenues from C-3 Central Business Commercial to C-4 Downtown. The City Attorney read for the first time an ordinance to rezone the property as requested. 48.6 Director Noland, seconded by Henry, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the second time. 48.7 Director Todd, seconded by Noland, moved rules be further suspended and the ordi- nance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the third and final time. 48.8 There being no discussion, the Mayor asked if the ordinance should pass. The re- corded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the ordinance passed. ORDINANCE NO. 2363 APPEARS ON PAGE 296 OF ORDINANCE & RESOLUTION BOOK V 48 1 1 1 1 ORDINANCE AMENDING MASTER STREET PLAN - Downtown Square The City Attorney read for the first time an ordinance to amend the Master 49.1 Street Plan by designating Meadow Street as a collector street with 60 feet right-of-way, and to designate Block and East Avenues and Center and Mountain Streets, from College Avenue to East Avenue, as local streets requiring 50 feet right-of-way. Director Hughes questioned justification for requiring 60 feet right-of-way 49.2 for Meadow Street. Director Malone noted that the original Urban Renewal plan had proposed a four -lane street for Meadow. Malone felt a street which would adequately accommodate traffic from the edges of the square and provide sidewalk would require 60 feet of right-of-way. Director Malone mentioned that a waiver granted to.the Mcllroy Bank for their drive-in facilities would preclude widening Meadow Street for some time. Director Todd felt that Meadow could be widened in the next block, and unless 49.3 the street were widened, a bottle neck would be created at East Street. Mr. Paul Lewis, of Downtown Fayetteville Unlimited, was present and suggested that the Board prohibit parking on either side of Meadow from Block Street to Church Street. Director Todd, seconded by Henry, moved rules be suspended and the ordinance 49.4 placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the second time. To provide for accommodation of traffic anticipated to be generated by future 49.5 developments on the square, Director Malone, seconded by Colwell, moved the ordi- nance be amended to designate Meadow Street as a collector street with a right-of-way of 60 feet from College to East Street and a right-of-way of 50 feet from East Avenue westward. The recorded vote was: Ayes• Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays. None The motion was declared passed. Director Malone, seconded by Colwell, moved rules be further suspended and the 49.6 ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the third and final time. Upon completion of discussion, the Mayor asked if the ordinance should pass. 49.7 The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the ordinance passed. ORDINANCE NO. 2364 APPEARS ON PAGE 297 OF ORDINANCE & RESOLUTION BOOK V RESOLUTION ADOPTING ANNEXATION POLICY The proposed resolution would adopt a Board annexation policy which would out- 49.8 line what improvements must be installed in outside -city subdivisions before the Board will allow them to be annexed. The City Attorney recommended that the Board adopt the definition of "subdivi- 49.9 sign" which was adopted with the State Septic Tank Act. He cautioned that the Board should clearly distinguish the annexation policy as having a separate purpose than the subdivision regulations. 49 50.1 The Board discussed the fact that the definition of "subdivision" was different than what is applied in the subdivision regulations and they felt the policy should clearly stipulate that the definition is intended for annexation purposes only. The Board also concurred that the definition of "subdivision; as applied in the subdivi- sion regulations, should be amended at a future date. Director Malone clarified that the policy would be applicable to substandard subdivisions that were developed prior to adoption of standards for outside city limit subdivisions. Director Noland stated that the City should be careful not to accept subdivisions into the city which might have sewage or drainage problems. 50.2 Rather than require covenants for lots in subdivisions which do not have either public sanitary sewer systems or community sewage systems, the City Attorney advised that septic systems in outside city subdivisions be required to conform with the State Septic Tank Act. 50.3 Director Malone moved the proposed policy be amended to delete reference to requirements for land covenants for subdivisions not having public sanitary sewer or community sewage systems; to require that the subdivision must meet all city or county regulations; to provide for reference to state law in regard to septic tank systems; and to incorporate wording changes recommended by the City Attorney. The motion was seconded by Todd and the recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed. 50.4 The City Attorney then read a resolution to adopt the policy. Director Hughes, seconded by Noland, moved adoption of the resolution. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the resolution adopted. RESOLUTION NO. 64-77 APPEARS ON PAGE 186 OF ORDINANCE & RESOLUTION BOOK V POLICY REVIEW 50.5 Director Henry, seconded by Colwel view, modify and confirm City policies. Ayes: Henry, Todd, Noland, Hughes, Mal Nays: None The motion was declared passed. 1, moved deferral of the agenda item to re - The recorded vote was: one, Lancaster, Colwell RESOLUTION APPOINTING STREET IMPROVEMENT DISTRICT COMPIISSIONERS - Street Improvement District 76-1 (Old Farmington Road) 50.6 The City Attorney read a resolution appointing Jim Lindsey, Henry Shreve, and Harold Duggar as members of the Board of Assessment for Street Improvement District 76-1 (Old Farmington Road). 50.6 Director Noland, seconded by Henry, moved adoption of the resolution. The re- corded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the resolution passed. RESOLUTION NO. 65-77 APPEARS ON PAGE 187 OF ORDINANCE & RESOLUTION BOOK V 50 1 1 1 51 INNTERSE•CTION RECONSTRUCTION AUTHORIZED - Old Farmington Road / Sang Avenue The City Manager and Street Superintendent had requested authorization for 51.1 the City to pay for reconstruction of the intersection of Old Farmington Road and South Sang Avenue. Grimes said that initial plans had been that the intersection improvements 51.2 would be included in the Old Farmington Road Street Improvement District. However, the cost of the project would have substantially increased the cost of the overall district. He also felt that the project. .should be a city obligation. Director Hughes, seconded by Henry, moved approval of the City Manager's recom- 51.3 mendation. The recorded vote was: N Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None �) The motion was declared passed. 10 U SUBDIVISION REGULATIONS VARIANCE REQUEST -Country Club Estates aDevelopers of a portion of Country Club Estates had requested a waiver of the 51.4 street construction standards to allow installation of a 26 -foot wide street without sidewalks or cul de sac. Mr. Loris Stanton was present in the audience to represent purchasers of Lots 51.5 26 through 38 in the County Club Estates for which the waiver was requested. Stanton noted that the preliminary plat had been approved in the late 1960's and that all other improvements had been installed. He did not feel the street in question should be required to be 30 feet wide since the other streets had been constructed at 26 feet . and since the street is not a through street and would serve no purpose other than to provide property owners access to their lots. The City Attorney read an ordinance to grant the variance. Director Hughes, 51.6 seconded by Noland, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the second time. Director Hughes, seconded by Henry, moved rules be further suspended and the 51.7 ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the third and final time. Director Todd questioned how the Board could differentiate between this particular. 51.8 subdivision and any others that may request the same variance. Mayor Lancaster noted that the subdivision had been platted prior to current regulations and had been before the Board several times for revisions. All other streets are constructed on 26 -foot widths, he said, and he could not see that there would be enough traffic on the street in question to justify a 30 -foot street. Directors Malone and Colwell agreed that the street width might be waived but questioned the advisability of waiving sidewalk requirements. Stanton replied that, because of terrain and cuts and fill that would be required, it would not be practical to install sidewalks. Mr. Ep (McClelland, engineer for the project, told the Board that the street would not be a thoroughfare and that no othersidewalks exist to provide continuity. He stated that the hilly terrain would not lend itself to sidewalk construction. The City Attorney reminded that the individual property owners, not developers, are required to install sidewalks. 51 52 52.1 In regard to deletion of the cul de sac, Malone felt the City should return ownerhip of the property dedicated so that the City would not be expected to main- tain that particular portion of the abandoned cul de sac. Stanton stated that if the property were returned to the City, some ofthe lots would not have public street frontage. 52.2 Upon completion of discussion, the Mayor asked if the ordinance should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the ordinance passed. ORDINANCE NO. 2365 APPEARS ON PAGE 298 OF ORDINANCE & RESOLUTION BOOK V 1 APPROVAL OF WATER LINE OVERSIZING - Huntington Place Subdivision 52.3 The City Manager requested authorization for City participation in the cost of oversizing a water main along Fred Starr Road. Grimes stated that the line lies in an area which is expected to develop fairly rapidly and felt the City should proceed to install an 8" cast iron line to provide adequate fire protection. Director Noland stated that the Board Water and Sewer Committee had approved the recommendation and moved that the oversizing participation be approved. The motion was seconded by Colwell. 52.4 The City Manager noted that the contract will be between the developer and a private contractor and that the City would pay the difference in cost of installing an 8 -inch line rather than a 4 -inch line. The City would have an opportunity to review the bids for the project and Grimes assured the Board that reconsideration would be requested if the bids ran over $18,000. 52.5 The Mayor asked if the motion to approve the recommendation should pass. The II/ recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed. LANDSCAPE LEASE - St. Louis/San Francisco Railway Company / Dickson Street 52.6 Director Colwell reported that he had been approached concerning lancscaping of the area between West Street and the Frisco Depot. He noted that preliminary pro- posals would include placement of three planters and that the City would be requested to curb the areas to prevent damage to the planters. He said he had discussed maintenance of the planters with Dickson Street merchants but had not received any commitments. He did not feel that the "maintenance free" planters would require the Building and Grounds Department to spend a good deal of time in maintenance. 52.7 The City Attorney read a resolution authorizing a lease agreement with Frisco to permit the placement of the planters on their right-of-way. Director Hughes, seconded by Noland, moved the resolution be adopted. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the resolution passed. RESOLUTION NO. 66-77 APPEARS ON PAGE 188 OF ORDINANCE & RESOLUTION BOOK V RESOLUTION AUTHORIZING CITY MANAGER TO PURSUE CORRECTION OF RAILROAD CROSSINGS 52.8 Director Todd introduced a resolution to authorize the City Manager to investi- gate and pursue all remedies, including legal, for correction of the hazards and 52 impediments of all railroad crossings and right-of-way in the City including Immediate completion of all crossings previously authorized by the City Board. Director Todd, seconded by Malone, moved adoption of the resolution. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the resolution adopted. RESOLUTION NO. 67-77 APPEARS ON PAGE 189 OF ORDINANCE & RESOLUTION BOOK V 53 Director Malone felt it would be a good idea for the City Manager or group of directors to inspect all crossings in town and present a list to the railroad of con- ditions that need to be corrected. CO in (RESOLUTION AUTHORIZING CONDEMNATION - Sycamore Street 0The City Manager requested authorization to condemn right-of-way across the Sycamore Street railroad crossing. He noted that several years' correspondence Q requesting Frisco to dedicate the right-of-way had not produced results. Director Hughes, seconded by Colwell, moved adoption of the resolution. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the resolution adopted. 1 RESOLUTION NO. 68-77 APPEARS ON PAGE 190 OF ORDINANCE & RESOLUTION BOOK V 53.1 53.2 53.3 ORDI'NA'NCE VACATING STREETS - Roland Street & Caraway Street Petitions had been filed with the City Clerk requesting the City to vacate 53.4 unopened portions of Roland Street, east of Sheryl Street; and Caraway Street, be- tween Leverett and Storer Avenues. The City Attorney read an ordinance to vacate the streets as requested. Director Noland, seconded by Hughes, moved rules be sus- pended and the ordinance placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the second time. Director Hughes, seconded by Colwell, moved rules be further suspended and 53.5 the ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the third and final time. Director Todd questioned whether consideration had been given to the possibility 53.6 of an extension of Elizabeth Street which might require retention of Roland Street. Mrs. Margie Bramlett, petitioner for closing Roland, stated that developers did not plan to extend Roland to Elizabeth. The City Manager noted that the ordinance would not become effective for 30 days which would allow time to check whether Roland should be retained. He informed the Board that property owners to the east had ,been notified of the request but had not filed any opposition to the petition. There being no further discussion, the Mayor asked if the ordinance should 53.7 pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the ordinance passed. ORDINANCE NO. 2366 APPEARS ON PAGE 299 OF ORDINANCE& RESOLUTION BOOK V 53 54 ORDINANCE ESTABLISHING MONTHLY WHOLESALE SEWER RATES - Greenland, Farmington, Elkins 54.1 The City Attorney read an ordinance to establish monthly wholesale sewer rates for the cities of Greenland, Farmington, and Elkins as reflected in their contracts, and to provide for a ten -cent per 1,000 gallons system maintenance and improvement charge as reflected in their contracts. McCord noted that the cities' contracts had always included the ten -cent charge but that the ordinance had failed to make provision for the charge. 54.2 Director Malone, seconded by Noland, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Cowlell Nays: None The motion was declared passed and the ordinance was read the second time. 54.3 Director Hughes, seconded by Malone, moved rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the third and final time. 54.4 There being no discussion, the Mayor asked if the ordinance should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the ordinance passed. ORDINANCE N0. 2367 APPEARS ON PAGE 301 OF ORDINANCE & RESOLUTION BOOK V RESOLUTION AUTHORIZING CONDEMNATION - Porter Road 54.5 The City Attorney read a resolution authorizing initiation of condemnation pro- ceedings for a water line easement along Porter Road on property owned by Eunice Porter and James Porter. Director Henry, seconded by Colwell, moved adoption of the resolution. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the motion passed. RESOLUTION NO. 69-77 APPEARS ON PAGE 191 OF ORDINANCE & RESOLUTION BOOK V ORDINANCE AUTHORIZING ABATEMENT OF PROPERTY CONDITIONS - 726 West Sixth 54.6 The City Attorney read an ordinance to authorize the City Manager to have property located at 726 West Sixth Street cleaned at the property owner's expense and to provide for a City lien against the property for the cleaning expenses. 54.7 Director Hughes, seconded by Colwell, moved rules be suspended and the ordi- nance placed on second reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the second time. 54.8 Director Colwell, seconded by Hughes, moved rules be suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed and the ordinance was read the third and final time. 54 1 1 1 1 The Mayor asked if the ordinance should pass. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The Mayor declared the ordinance passed. ORDINANCE NO. 2368 APPEARS ON PAGE 302 OF ORDINANCE & RESOLUTION BOOK V 55 Director Hughes requested that similar proceedings be initiated for property located at the northwest corner of Cleveland and Hall streets. Hughes also expressed considerable concern regarding the infestation of "tent" worms and felt that the City should make the citizens aware of the harm the worms can do to trees. Director Colwell suggested that the University, the City Manager, and the news media (U see that the public is informed about tent worms. Director Hughes also mentioned CO that, in several locations of the City, dead tree limbs extend over public in streets or dead trees are left standing on public right-of-way. It was suggested U that the City notify property owners with trees having dead limbs extending over public streets that the limbs should be removed. It was also suggested that the City make efforts to dispose of dead trees on right-of-way. 1 AWARD OF BID - Concrete Tile and Tees Purchasing Officer Sturman Mackey recommended award of bid for concrete tile to Hydro Conduit Corporation and the bid for concrete tees to Choctaw, Inc. Prices are to be FOB to the City shop or job site. Director Noland, seconded by Hughes, moved acceptance of the recommendation. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed. 55.1 55.2 55.3 AIRPORT TERMINAL AIR CONDITIONING EQUIPMENT The Purchasing Officer reported that the airport terminal air conditioning units 55.4 had completely broken down and that replacements were needed immediately. He re- quested authorization to award a bid when bids were received. He said that specifi- cations for the electric units were drawn in consultation with the terminal ex- pansion architect so that the equipment could be incorporated into the new expansion. Director Noland moved the Purchasing Officer be granted authorization to award the bid for the equipment. The motion was seconded by Hughes, and the recorded vote i was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed. APPROVAL OF MINUTES The Mayor asked if there be amendments to minutes of the July 19, 1977, meeting. 55.5 Director Todd requested clarification of Mayor Lancaster's remarks in that the Mayor had questioned if it would not be cheaper to pass up HEW funds rather than make the HEW modifications. He requested 40.2 be amended to read: "...they would not be annexed..." Director Malone requested 39.1 be amended to clarify his statement to reflect that he was confident about the City's outcome in the litigation. 55 56 POLICY REVIEW 56.1 The Board policies are to be reviewed, modified, and confirmed so that they may later be assembled into an informational pamphlet as a reference source. 56.2 Under consideration was the Board's policy of order and procedure. Director Malone, in regard to special meetings, felt it would be necessary only to give notice of the special meeting rather than to require consent of each director. It was noted that, although the directors are required to sign a waiver of notice and consent, the intent is that each director sign the waiver as confirmation of notice rather than signify approval of the purpose of the meeting. 56.3 Director Hughes felt there should be some method of assessing the City Manager on an annual basis so the Manager could use the assessment to make improvements and modifications. He felt the Board should be consistent in designating authority to the City Manager. He also believed the City Manager, as well as members of the Board, should follow a code of ethics. The City Manager informed the Board that he adheres to the Internation City Manager's Association code of ethics. Todd suggested that the policy could be amended to specify that the City Manager comply with the ICMA ehtics 56.4 In regard to establishing a time limit on meetings and requiring multiple Board members to agree to place items on the agenda, Todd said the committee had considered the possibilities but that disadvantages of the proposals outweighed advantages. Director Malone felt that, in keeping with the policy that citizens are welcome to request items for Board consideration, individual Board members, who represent many citizens, should have the privilege to request an agenda item or to bring an item up for consideration under other business without approval of other directors. 56.5 The Board amended the proposed procedures; the most significant amendments being the addition of a section to adopt a code of ethics for the Board members and to require the City Manager to follow ICMA ethics; and to clarify the procedure for selection of the Mayor. Following discussion, Director Henry moved adoption of the rules of order and procedure. The motion was seconded by Director Noland, and the roll call vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed. RESOLUTION NO. 70-77 APPEARS ON PAGE 192 OF ORDINANCE & RESOLUTION BOOK V OTHER BUSINESS SEWER SYSTEM PROPOSED - University of Arkansas Experimental Farm 56.6 The City Manager reported that the University of Arkansas had for several years tried to arrange for provision of sewer to their experimental farm property in the northwest section of the City. Grimes stated that, during his consideration to pro- pose the project to the Board, it had not occurred to him that the property was not a part of the City even though it was bounded on all sides by the city. 56.7 He proposed that the City install a gravity system in order to avoid installa- tion of a pump station and force mains. He informed the Board that the University has $40,000 available for the project which, if a gravity system is installed, is expected to cost approximately $100,000. Even though the gravity system would add approximately $60,000 to the project, the City Manager felt the City and University could share equally in the additional expense with the City recovering most of its share in sewer connection fees. He requested authorization to proceed with plans 56 1 1 1 i 57 for the project; and, if a cost sharing agreement could be reached with the University, be requested authori2ation to request McGoodwin, Williams and Yates to draw plans for the project. Grimes outlined the area proposed for the project which included a portion east 57.1 of the bypass near a proposed interchange with Mount Comfort Road. Director Hughes noted that several parcels of property, held by estates, would not be developed for some time. He did not think it realistic to expend a large amount of funds for the area since it would not develop as rapidly as another area west of the bypass that is being ignored for sewer service. Director Noland felt it would be a good time to instal=l the sewer prior to con- 57.2 struction of the interchange. He agreed that a gravity system would be preferable to a system of force mains and pump stations. The City Manager assured the Board that outside -city sewer rates would be charged. Director Malone moved approval of the proposal. At the request of the Mayor, 57.3 Malone moved adoption of a ::::statement to the effect that the City will sewer the project because the property is within the boundaries of the City and is state-owned farm land which is not desirable for tax purposes to be annexed to the City. The motion was seconded by Director Henry. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Abstain: Colwell Malone's motion to approve the project was seconded by Director Henry and the 57.4 recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster Nays: None Abstain: Colwell The motion was declaredkassed Director Colwell stated that based upon the fact that he might possibly receive direct or i benefit as a result of the project. The Board concurred that granted authorization for retaining services of the engineers the project. SUMMER INTERN EMPLOYMENT his abstentions were ndirect financial their action also for drawing plans for The City Manager requested authorization to employ a summer intern at a salary 57.5 of $250.00 per month to follow-up on such items as sidewalk repair, dead tree re- moval, etc. Director Todd, seconded by Colwell, moved authorization for hiring the employee. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed. STREET PRIORITIES Director Hughes questioned the Board regarding street program priorities and whether or not the priorities might be amended. He said several calls had been received relative to the condition of Dickson and Maple but that the City had done nothing to correct the conditions. He felt the City should strongly consider re- paving the streets and asked if the Board wanted the Street Committee to consider different priorities in conjunction with reviewing railroad crossings. Director Todd believed the City had long delayed more extensive street im- provement projects in favor of smaller, outlying streets. Director Malone moved the Street Committee provide the Board with a list of priority street improvement 57 57.6 57.7 53 projects. Director Todd, with the concurrence of Malone, added that the City Manager be requested to seek all possible grant sources to help finance the projects. The recorded vote was: Ayes: Henry, Todd, Noland, Hughes, Malone, Lancaster, Colwell Nays: None The motion was declared passed. 58.1 The Board also discussed the possibility that the City Manager might investigate the dedicating a portion of Dickson Street to the University. ADJOURNMENT 58.2 There being no further business for the Board's consideration, the Mayor declared the meeting adjourned. ATTEST: Laitatutsair D RLENE WESTBROOK, City Clerk APPROVED: ERNEST E. LANCASTER, Mayor 58 1 1