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HomeMy WebLinkAbout1977-07-05 Minutes1 11) 0 Q a 1 but and 25 REVIEW OF BOARD POLICIES Director Orton had requested a review, modification, and confirmation of certain City policies for the purpose of later assembling them into an informa- tional booklet for use by citizens and new directors. Director Noland, seconded by Hughes, moved the request be tabled until the next regular meeting. During discussion, Director Malone felt it would be desire - able to let the City Manager or member of the staff to check with other Arkansas cities similar to Fayetteville and develop overall comprehensive policies. Director Orton stated that the City Manaer had had the policies for review h#e:fe t policieshpertaining to internal operations of the oard spud 4 considered tt ifiaat aiprobiemtin mmaakingaa�reccommmendationn is 9tnat manyAdministrative ies hhadsnote been formally adopted and that some procedures had been considered as policy but not adopted as such. Director Todd believed that it was recognized that the Board has a comprehensive set of policies for internal Board operation. He did not think the task of compiling the policies should be required of the City Manager. Director Orton felt the Board, a policy making body, should have its policies written down to avoid or resolve misunderstandings which might arise. She felt the written policies would be most helpful for new board members. Director Malone moved the Mayor appoint a committee of Directors Todd, Colwell, and Malone to draw internal operating policies for the Board of Directors. seconded by Hughes and the recorded vote was: Lancaster, Colwell, Orton, Todd, Noland, Hughes The motion was Ayes: Malone, Nays: None The motion was declared passed. OTHER BUSINESS 1. The Administrative Aide announced that a Water and Sewer committee meeting would be held June 27 at 3 p.m. The Board concurred that they consider appointment of a successor to fill Position 7 upon resignation of Director Orton effective July 31, 1977. 3. Director Todd requested the Board be supplied with necessary materials and information, particularly plans, for proposed "cosmetic" work for the downtown square area. He said it was indicated at the last CD meeting that the City would be requested to appropriate $130,000 for the work and he be- lieved the Board needed the information to make a logical decision. ADJOURNMENT There being no further business, and upon motion by Colwell and second by Hughes, the Mayor declared the meeting adjourned. ATTEST: untLiENE'WESTBROOK, City Clerk 25 APPROVED: ERNEST��E. LANCASTER, Mayor 25.1 25.2 25.3 25.4 25.5 25.6 25.7 25.8 25.9 • 26 MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS July 5, 1977 The City of Fayetteville Board of Directors met in regular session on July 5, 1977, at 7:30 p.m., in the Director's Room of the City Administration Building. PRESENT: City Manager Don Grimes, City Attorney Jim McCord, City Clerk Darlene Westbrook, Administrative Aide David McWethy; and Directors Ernest Lancaster, Paul Noland, Al Hughes, David Malone, Marion Orton, and John Todd. ABSENT: Director Philip Colwell OTHERS PRESENT: Members of the audience and representatives of the news media. CALL TO ORDER AND APPROVAL OF MINUTES 26.1 Mayor Ernest Lancaster called the meeting to order. Following a moment of respectful silence and roll call, the Mayor asked if there be any amendments to the minutes of the June 21, 1977 meeting. 26.2 Director Todd requested amendment to paragraph 18.1 to change the word "staggering" to "staggered". Director Orton requested paragraph 16.7 be amended to read: "...projects involving additions aid remodeling..."; that paragraph 24.5 be amended to reflect adoption by the Board of a motion to authorize an increase in salary to $1,000 per month for the Prosecuting Attorney; that paragraph 24.7 be amended to read: "...into newer subdivisions."; and that paragraph 25.3 be amended to read: "...but felt that policies pertaining to internal operations of the Board should be considered and formalized by the Board and not the City Manager." 26.3 There being no further amendments, the Mayor declared the minutes approved as amended. 1 REVISION OF COPIMUNITY DEVELOPMENT BLOCK GRANT APPLICATION 26.4 The Community Development Committee had recommended approval of a revised 1977 Community Development Block Grant application to include the transfer of $130,000 to Urban Renewal. The funds were recommended to be used to cover cost overruns associated with the Urban Renewal program for the Fayetteville square improvements. 26.5 The City Manager noted that the 1977 program included proposed projects which might not receive final approval of HUD. He specifically mentioned the Sycamore Street project as one project which HUD might declare ineligible; however, Grimes believed sufficient substantiating information could be compiled to secure HUD approval. CD Administrator Chuck Hoffman stated that original HUD approval had not questioned any of the street projects but he indicated a HUD monitor team visit might result in an undesirable determination. 26.6 During discussion of the proposed transfer and a proposed improvement project for the square area, confusion arose as to the amount to be approved for installa- tion of lighting. A representative of Hodges, Fox, Vines, Castin, and Associates (engineering consultants) stated that the lighting had been bid but later deleted as a deductive alternate. Director Orton was concerned that, as presented to the Board, the City would actually make double payment for the lighting.Housing Authority 26 27 Administrator Chad Kumpe assured the Board that the lighting would not be paid for twice. Director Malone stated he would look at the request differently if there 27.1 were a guarantee that the transfer would actually complete the Urban Renewal project. Malone did not believe the Board had been presented with sufficient data to support the transfer request. In analyzing the request, Director Noland noted that an amount of $65,000 was without explanation as to its expenditure and stated he would not want the Board to authorize expenditure of funds for which there was no detailed expenditure information. The engineering consultant representative replied that the amount referred to by Noland represented cost overruns of•past Urban Renewal projects. Noland indicated he would favor applying the $130,000 to the proposed water and sewer improvement project with the $65,000 in cost overruns fgn other Urban Renewal projects coming from another source. (Y) The engineering consultant cautioned against scrapping the improvement project 10 for the square noting that reinvestments in downtown property had been made with 0 the anticipation that the improvements would be made. Q Present in the audience was Mr. Herbert Holcomb who strongly supported com- 27.2 pletion of the Urban Renewal project insofar as improvements in provision of Q utilities were concerned. Completion of the project, he felt, would result in increased business and employment in the downtown area. Noland agreed with Hol- comb but emphasized that he would not favor allocating funds to cover overruns of past projects. When Director Noland asked Kumpe if the Housing Authority could fund the $65,000 cost overrun of other projects if a transfer of CD funds in the amount of $130,000 was approved, Kumpe said the $130,000 could be applied to specific line items and would be spent on firm, concrete improvements around the square. In discussion of proposed ''cosmetic" improvements to the square, Directors 27.3 Orton and Todd indicated their disapproval of the preliminary schematic plans as well as the fact that the Board had not been consulted during the planning process. Orton stated she might favor a more practical plan and she felt that the public should have input into the planned project. She also questioned -Who would be responsible for maintaining the improvements and was told that, although there were no firm agreements, some merchants had offered to maintain the im- provements. Director Orton moved that the water and sewer relocation for the downtown square area be funded through the CD program with an additional $44,184 allocation for cost overrun.The motion was seconded by Director Todd and the recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed. Director Malone then moved to•authortze expenditure of CD funds for items 27.4 5 ($36,214), 9 ($16,831), and 10 ($12,800) of the Section 1 Square Construction Bid Tabulation; that $19,970 be allocated for contingency; and that the preceding amounts be combined with the $44,184 approved for water and sewer relocation over- run -- all to total $130,000. The motion was seconded by Noland. During brief discussion concerning acquisition of the site for construction 27.5 of the Continuing Education Center, Kumpe told the Board that the Urban Renewal would purchase the property, relocate tenants and clear the property, then sell the property back to the City. Director Malone stated that purchase of the site would be made with Advertising and Promotion Fund receipts from hotel/motel/restaurant taxes. The Mayor asked if the motion should pass. The recorded vote was: 27.6 Ayes: Lancaster, Noland, Hughes, Malone Nays: Orton, Todd Absent: Colwell The motion was declared passed. 27 28 ORDINANCE AMENDING SUBDIVISION REGULATIONS 28.1 The proposed ordinance, as approved by the Planning Commission, would amend the City Code to clarify improvement requirements for urban and suburban subdivi- sions. The City Attorney explained that the ordinance had been drafted by a joint committee of the City Planning Commission and the Washington County Planning Board. McCord told the Board that the two most significant aspects of the ordinance are : 1)application of city street construction standards to suburban subdivisions; and, 2) minimum lot size of 11/2 acres required for installation of septic tank systems. 28.2 Director Hughes asked who would make determinations which adjoining suburban subdivisions should be required to comply with the regulations. City Attorney McCord replied that the ordinance would be applicable to subdivisions adjacent to the corporate limits but that the Planning Commission would determine, based upon such factors as topography and location of each individual subdivision, which sub- urban subdivisions would be required to comply. Hughes was concerned that such determinations would be arbitrary. 28.3 Director Noland mentioned that the ordinance might be amended following receipt of data to be compiled by the Pollution Control Commission regarding areas in the city and Growth Area which might be sensitive to development. He also suggested that the City Engineer study outside city sewer rates and make a recom- mendation to the Board. City Manager Grimes favored securing the services of Black and Veatch Consultants for a rate determination. 28.4 The City Attorney read the ordinance the first time. Director Malone, seconded by Todd, moved rules be suspended and the ordinance placed on second read- ing. The recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the second time. 28.5 Director Noland, as well as Mr. Jim McGuire, Highway 45 East, was concerned that the ordinance was actually a proposal for limiting growth and that it would encourage developers to overpass areas adjacent to the city limits in favor of areas further beyond. Mr. Bruce Kendall, member of the County Planning Board, stated the County preferred to abide by State health requirements in regard to septic systems. In regard to the purpose of the ordinance, he recalled a comment being made to the effect that the ordinance was being drafted as a means to dis- courage growth. The City Manager commented that selection of City committee members was made at random with no attempt to appoint advocates of growth limitation. 28.6 Mr. Wilbur Watson also addressed the Board and commented that he believed septic systems, if installed properly, would work efficiently regardless of the lot size. Freeman Wood, of the Building Inspection office, stated that part of the problem was that engineers often do not make on -site inspections of locations undergoing percolation tests. 28.7 Director Malone, seconded by Hughes, moved that Section H of the ordinance be amended to read: "...unless in conflict with more stringent local or state regulations..."; and that Section 1A(2)(h)(2) be amended by deleting, in the last sentence, reference to lot splits from metes and bounds parcels. The recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed. 28 1 1 1 29 Director Malone, seconded by Hughes, moved rules be further suspended and 29.1 the ordinance placed on third and final reading. The recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the third and final time. There being no further discussion, the Mayor asked if the ordinance should 29.2 pass. The recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The ordinance was declared passed. N Director Orton, seconded by Todd, moved the emergency clause be adopted. The 29.3 (Y) recorded vote was: (S) Ayes: Lancaster, Orton, Todd, Noland, iiughes, Malone U Nays: None Absent: Colwell The motion was declared passed and the emergency clause adopted. ORDINANCE 2353 APPEARS ON PAGE 278 OF ORDINANCE & RESOLUTION BOOK V AUTHORIZATION TO EXECUTE PROPERTY PURCHASE OFFER The City, Manager had requested authorization to extend an offer to purchase property located northeast of the intersection of Center Street and East Avenue. Grimes proposed that the site could be used•.for!lenstruction of a parking deck to provide parking facilities for the Continuing Education Center and a proposed hotel. The Continuing Education Center would require 60 parking spaces which the City could construct and finance through a one dollar charge to seminar attendants. In addition to the parking deck facility, Grimes proposed that the City retain 100 stalls which currently exist at the proposed site. Businesses Wanting to use space in the facility to fulfill parking requirements would be able to con- tract for the spaces at a fee which would represent the cost of the spaces over the life of the bonds. 1 Grimes proposed that the City offer to purchase the lot for $150,000 (the appraised value) and that General Fund reserves be used for the purchase. The General Fund could be reimbursed for the purchase amount following issuance of bonds. He felt that preliminary plans for construction of the facility should be initiated by the City so that other concerns could work towards finalizing plans for the hotel and education center. He was hopeful that the City could arrange with the hotel management -for operation and management of the parking deck. In reply to Director Todd, Grimes stated he did not believe enough general public benefit would be derived to justify establishment of a parking improvement district. Director Todd believed the City should retain the services of a parking consultant to conduct a study of the City's parking needs in the downtown area. Director Orton believed the spaces required for the education center should be secured in the least expensive way and that provision of facilities to accom- modate hotel patron parking should remain a responsibility of the hotel. The City Attorney read a resolution authorizing the City Manager to extend the purchase offer. The resolution was moved for adoption by Director Hughes. The motion was seconded by Director Noland and the recorded vote was: Ayes: Lancaster, Todd, Noland, Hughes, Malone (Nays: Orton Absent: Colwell The Mayor declared the resolution passed. RESOLUTION N0. 53-77 APPEARS ON PAGE 175 OF. ORDINANCE & RESOLUTION BOOK V • 29 29.4 29.5 29.6 30 30.1 The Board indicated that the City Manager was authorized to explore the possibility of retaining services of professional parking consultants and to make rental payments of $1,000 per month for parking facilities located at the site. ORDINANCE VACATING TRAFFIC ISLAND - Summerhill Drive 30.2 The proposed ordinance would abandon and vacate a traffic island located at the intersection of Summerhill Drive and Stubblefield Road. The City Attorney read the ordinance the first time. Director Hughes, seconded by Noland, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed and the ordinance was read the second time. 30.3 Director Hughes, seconded by Todd, moved rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed and the ordinancetas read the third and final time. 30.4 Mr. Claude Prewitt, representing Summerhill Homeowners Association, stated the Association would like to assume responsibility for maintaining the island. He told the Board the Association had a landscaping project planned. 30.5 To ensure that maintenance of the island would be the responsibility of the Association, Director Hughes moved the ordinance be amended to provide its effectiveness contingent upon recording of covenants binding the Association. The recorded: vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed. 30.6 The Mayor asked if the ordinance should pass as amended. The recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The Mayor declared the ordinance passed. ORDINANCE NO. 2354 APPEARS ON PAGE 283 OF ORDINANCE & RESOLUTION BOOK V APPOINTMENTS TO COMMITTEES NORTHWEST ARKANSAS CULTURAL CENTER BOARD OF TRUSTEES 30.7 Director Todd, Chai tion of Harrison Butler, expiring June 30, 1978. seconded the motion and Ayes: Lancaster, Orton, Nays: None Absent: Colwell The motion was declared rman of the Board Nominating Committee, moved the nomina- June Level, and Marshall Carlisle to serve one-year terms There being no further nominations, Director Hughes the recorded vote was: Todd, Noland, Hughes, Malone passed. 30 1 1 COMMUNITY DEVELOPMENT COMMITTEE Director Todd moved the nomination of Michael Corso for a term expiring July 1, 1979. There being no further nominations, Director Hughes seconded the motion. The recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed. 31 31.1 SIGN APPEAL - Mansize Shop / Good Earth Realty - 2720 & 2722 North College N The petitioner had requested a variance from the sign ordinance to allow him 31.2 CO to erect signs to extend 36 inches above the roof line of the building located 1.0 at 2720 and 2722 North College. The petitioner was represented by Mr. Eldon 0 Coffman who stated that the terrain of the area and design of the building would Q hamper view of the signs if the signs were not elevated above the roof line. He Q cited the elevation of the highway and the distance of the building setback as factors decreasing visibility of the building and proposed signs. When asked why the petitioner had not chosen to erect a free-standing sign, 31.3 Coffman replied that a free-standing sign would not be visible from the south because of the terrain; also, the tenant's lease includes a clause which pro- hibits erection of a sign which would obstruct view of he, landlord's si_ to the north. Todd stated he would be more positive abut (the .request) if the Good E rtn realty sign were not ai ectornOrttontsttatted snenadedrivenebyxtniei�ocaannonsanf�lnaannot daantJnyies 31.4 problem in seeing the Good Earth sign nor the building. She stated that in grant- ing a variance, the Board has to determine if a hardship exists, and, if so, whether the hardship was self-imposed. She moved that the variance request be denied. The motion was seconded by Todd and the recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed and the variance denied. i RESOLUTION AUTHORIZING EXECUTION OF LEASE - Frontier Airlines The proposed resolution, read by the City Attorney, would amend the Frontier Airline lease agreement to reflect increased fees which, the City Manager reported, would result in approximately $6,500 - $7,100 of additional revenues. Other than providing for new fees, the lease would remain basically the same. Director Orton, seconded by Noland, moved adoption of the resolution. The recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed. RESOLUTION NO. 54-77 APPEARS ON PAGE 176 OF ORDINANCE & RESOLUTION BOOK V AWARD OF BIDS WATER MAIN RELOCATION - Gregg Street City Purchasing Officer Sturman Mackey recommended award of the bid to the only bidder, Johnson Development, Incorporated, in the amount of $7,560. Director "the business and that he could not see how raising the sign would improve it. 31 31.5 31.6 31.7 32 Todd, seconded by Noland, moved approval of the recommendation. The recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed. BID 353 - Street Department Track Loader 32.1 The Purchasing Officer recommended the bid be awarded to ConMark Machinery in the amount of $54,105 (including optional equipment) for a replacement track loader. The purchase would be made from 1977 Revenue Sharing funds. The Pur- chasing Officer stated that the old equipment would be sold at auction. Director Todd noted the slight difference in the ConMark Bid and that of a local bidder. He questioned whether the City might not realize the cost difference through local parts and maintenance service. Mackey replied that he did not anticipate there being a problem with obtaining both service and parts from the local dealer. 32.2 Director Malone, seconded by Noland, moved approval of the recommendation. The recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed. COMMUNITY DEVELOPMENT HOUSING REHABILITATIONS 32.3 Mackey recommended award of bid for housing rehabilitations at 999 South Wash- ington, 242 South Locust, and 1224 Hendrix, to Bradley Construction Company. Director Noland, seconded by Hughes, moved acceptance of the recommendation. The recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed. STREET CONSTRUCTION COST PARTICIPATION - Villa Boulevard 32.4 The City Manager stated that developers of Villa Mobile Home Park had requested the City increase its participation in the construction cost of Villa Boulevard. He reported that bids invited by the developers were higher than anticipated and that the City was being asked to increase its previously approved participation ($10,188) by an additional $1,879.50. He recommended the increased participation be approved and that the funds come from the Street Construction Contingency Fund. Director Orton stated she would not favor the recommendation since she initially voted against the original participation.. Director Hughes stated he did not under- stand why one developer is considered favorably and another rejected. 32.5 Director Todd, seconded by Noland, moved to accept the recommendation. The recorded vote was: Ayes: Lancaster, Todd, Noland, Malone Nays: Orton, Hughes Absent: Colwell The motion was declared passed. 32 1 33 APPROVAL OF 1977-78 WATER AND SEWER BUDGET 111 The proposed 1977-78 Water and Sewer Budget estimated revenues of $5,145,954 33.1 and estimated expenditures of $5,088,508. Director Noland cited correspondence from the Acting City Engineer regarding 33.2 certain capital expenditures and suggested that the budget be approved with the dollar amount of capital expenditures but holding in abeyance specific projects Which had not received;;prior Board approval. Noland felt some capital project priorities might need to be changed once the City Engineer's Office completes aimap indicating which sections of the city do not receive sewer service. In regard to anticipated increased rates for purchase of Beaver water, Mayor 33.3 Lancaster recommended the Board be certain what the rate increase would include. N :He was concerned that the increase in rates would be blamed entirely on increased co utility costs. In response to question from Director Todd, City Controller Pat Tobin stated 33.4 U that revenues received from sale of water and sewer equipment was not considered a revenue since the sale is -reflected as a gain or loss on fixed assets. Director Todd Q siad cash received should be in the budget somewhere; possibily as miscellaneous revenues. Q Upon completion of discussion, Director Noland moved adoption of a resolution 33.5 approving the budget, holding in abeyance any capital improvement project not previously approved. Director Hughes seconded the motion and the recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed. 1 RESOLUTION NO. 55-77 APPEARS ON PAGE 177 OF ORDINANCE & RESOLUTION BOOK V RESOLUTION AUTHORIZING EXECUTION OF JOINT USE AGREEMENT - Gregg Street The City Attorney read a resolution authorizing the Mayor and City Clerk to 33.6 execute an agreement with the St. Louis -San Francisco Railway Company for the joint use of railroad right-of-way in conjunction with the Gregg Street improvement project. Director Malone, seconded by Hughes, moved adoption of the resolution. The 33.7 recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The Mayor declared the resolution passed. RESOLUTION NO. 56-77 APPEARS ON PAGE 178 OF ORDINANCE & RESOLUTION BOOK V OTHER BUSINESS EXTENSION OF PURCHASE OPTION - Hackney Brothers Upon recommendation of the City Manager, Director Malone moved that Hackney Brothers Company be granted another 60 -day extension on their option to purchase Industrial Park property. The extension was requested to allow the company to complete cost estimates. The motion was seconded by Director Hughes and the re- corded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The mayor declared the motion passed. 33 33.8 34 34.1 SEPTIC TANK WASTE DISPOSAL The City Manager mentioned the Board's past policy prohibiting the disposal of septic tank wastes at the Pollution Control Plant. He stated that the disposal had been prohibited because of the type of treatment system operated by the City. He informed that an individual had secured permits from area treatment facilities and was requesting a similar permit from Fayetteville. The City Manager reco- mmended permission be granted on a trial basis for disposal of septic tank wastes from the Fayetteville area. The Board indicated its concurrence. FIREWORKS 34.2 Director Todd requested the City Manager and Fire Chief submit a report, and any recommendations, regarding effectiveness of the City's fireworks ordinance, particularly during the recent Independence Day holiday. REQUEST FOR AGENDA ITEMS 34.3 Director Todd requested the Board consider, at its next meeting, a report from the Humane Society regarding operation of the animal shelter. He also re- quested an item be placed on the next agenda for consideration of a resolution regarding the Board's annexation policy. REQUEST FOR PLANNING COMMISSION CONSIDERATION 34.4 Director Malone, seconded by Orton, moved amendment to the zoning ordinance to establish tional use, rather than a use -by -right, in P-1 Ayes: Lancaster, Orton, Todd, Noland, Hughes, Nays: None Absent: Colwell The motion was declared passed. RESIGNATION OF BOARD MEMBER the Planning Commission consider location of churches as a condi- zones. The recorded vote was: Malone 34.5 Director Lancaster read the following letter of resignation received from Director Orton: Dear Mayor Lancaster: My husband has accepted a Fulbright professorship at the University of Tehran in Iran for the coming academic year. Because I will be accompany- ing him, I wish to resign from the Fayetteville City Board of Directors on July 31, 1977. My best wishes to you, the board and the city staff. Sincerely, /s/ Marion Orton 34 1 1 1 N (t) LO 0 Q a RESOLUTION COMMENDING DIRECTOR ORTON Director Todd read a resolution commending to the City as a City Director and past Mayor. moved adoption of the resolution. The recorded Ayes: Lancaster, Todd, Noland, Hughes, Malone Nays: None Abstain: Orton Absent: Colwell The resolution was declared passed. Director Orton for her service Director Todd, seconded by Noland, vote was: (RESOLUTION N0. 57-77 APPEARS ON PAGE 179 OF ORDINANCE & RESOLUTION BOOK V APPOINTMENT OF DIRECTOR Director Orton, seconded by Hughes, moved the appointment of Mrs. Ann Henry to Position 7 to fill the unexpired term of Director Orton. Orton's motion stipulated the appointment to be effective August 1, 1977. There being no further nominations, the recorded vote was: Ayes: Lancaster, Orton, Todd, Noland, Hughes, Malone Nays: None Absent: Colwell The motion was declared passed. ADJOURNMENT There being no further business for the Board's consideration, the Mayor, with Board concurrence, declared the meeting adjourned. ATTEST: arlene Westbrook, City Clerk APPROVED: Ernest E. Lancaster, Mayor 35 35 35.1 35.2 35.3