Loading...
HomeMy WebLinkAbout1977-05-17 Minutesrt ABSENT: Directors John Todd and Al Hughes The City 1977, at PRESENT: MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS May 17, 1977 of Fayetteville Board of Directors met in regular session on May 17, 7:30 p.m., in the Director's Room of the City Administration Building. City Manager Don Grimes; City Attorney Jim McCord; City Clerk Darlene Westbrook; and Directors Ernest Lancaster, Paul Noland, David Malone, Philip Colwell, and Marion Orton m OTHERS PRESENT: Members of the audience and representatives of the news media. CALL TO ORDER AND APPROVAL OF MINUTES Mayor Ernest Lancaster called the meeting to order. Following a moment of respectful silence and roll call, the Mayor asked if amendments to minutes of the May 3 and May 10 meetings were necessary. There being no amendments necessary, the Mayor declared them approved as submitted. 405 405.1 SWEPCO RATE INCREASE REQUEST Director Noland, seconded by Director Orton, moved that an agenda item con- 405.2 cerning the Southwestern Electric Power Company proposed rate increase be con- sidered as first item of business. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed. ACORN had requested the Board consider a resolution to oppose a recent SWEPCO 405.3 request before the Public Service Commission for an increase in rates. Mr. Kerry Rogers, representing ACORN, stated that the proposed rate increase would seriously affect low and moderate income families. He said ACORN was not suggesting that the Board interfere with the duties of the Commission. Rogers suggested the Board table consideration of a resolution until each member had had an opportunity to fully acquaint himself with the issue. Rogers, in speaking for ACORN, felt the -rate increase should be re-evaluated, that rates should be readjusted to comply with President Carter's energy proposals, and that the Public Service Commission should look more closely at SWEPCO's construction costs and increased rate of return included in the rate increase request. Director Orton, seconded by Colwell, moved further consideration of a resolu- 405.4 tion be tabled. The recorded vote was: Ayes: Noland, Malone, Colwell, Orton Nays: None Abstain: Lancaster Absent: Hughes, Todd The motion was declared passed. 405 CLEAR CREEK ACRES SUBDIVISION 406.1 blr. Jim Lindsey, developer of Clear Creek Acres Subdivision, had requested an opportunity to discuss with the Board problems related to provision of water and sewer service to the subdivision which adjoins Fayetteville's corporate limits. At the April 19 meeting, the Board failed to approve a motion, by virtue of a tie vote, to deny Springdale permission to serve the subdivision from Fayetteville's Beaver line. During that discussion, the Directors expressed con- siderable concern that the subdivision would utilize septic tank systems which could possibly contribute to pollution of Lake Fayetteville. 406.2 Lindseystated that his concern for the area was evident in that he had developed fewer lots than allowed and had provided for substantial setbacks from Clear Creek. He said he was interested in cooperating as much as he could and wished to discuss the situation with regard to the possibility of serving the sub- division from the Fayetteville Beaver supply line. If a mutual agreement for pro- viding the service could not be reached by Springdale and Fayetteville, Lindsey requested the Board consider granting easements across City property to allow future provision of sewer and water service. He assured the Board that the face of the subdivision plat would include a septic tank clause as well as covenants regarding septic tank installations. Director Orton questioned who would be authorized to enforce the covenants since the subdivision is outside city limits and the County Sanitarian in limited to enforcement of state laws. In the case of future litiga- tion, Orton believed the City would have a better legal position if it had not assisted the development. 406.3 In regard to granting of easements on the east side of Fayetteville property towards Springdale, the Board seemed to concur that the easements could be granted but that the City property should not become criss-crossed with easements. Director Malone, seconded by Noland, moved that the City of Fayetteville grant an easement to the City of Springdale for 25 feet on the east side of Highway 265 over Lake Fayetteville property for water and sewer purposes. Director Noland seconded the motion. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed. 406.4 Director Malone questioned Lindsey whether he would be willing to enter into an agreement with Fayetteville that he would allow an engineer to draw up septic tank proposals to go with the subdivision covenants and would include Fayetteville as a party to the covenants if Fayetteville permitted the subdivision to be served from the Beaver line. Lindsey stated he would favor such an agreement. Malone then moved that Fayetteville allow Springdale to tap the Beaver line to service the subdivision conditional upon, 1) Fayetteville being allowed to tap the line to serve the Fayetteville water service area to the south of the line; and, 2) that Lindsey will include in his plats and covenants running with the land drawn by Dee Mitchell in favor of all property owners of the subdivision and the City of Fayetteville. Malone stated his intent was that the water from the Beaver line would be master metered for sale to Springdale. The motion was seconded by Colwell. Director Orton objected to the motion since she felt a complete evaluation of the proposal should be made to determine results. She was also concerned about enforce- ment of the covenants and the fact that water service in the area would become complicated. The City Attorney assured that, as a party to the covenant, the City could inspect installation of septic tanks. 406.5 Director Malone, with concurrence of Colwell, amended the motion to add the requirement that the City ofFayetteville Inspection Department would (as party to the covenants) inspect the septic systems to assure compliance with requirements. 406 1 1 • 407 The Mayor asked if the motion should pass. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd Mayor Lancaster expressed his personal concern that the City of Springdale had not been contacted for discussions of the matter. CONTINUING EDUCATION CENTER - Architect Selection The Mayor reported that the Board Finance Committee had met and agreed that 407.1 final selection of an architect to design the proposed Continuing Education Center be postponed until June 7 when all committee members could be present. He said the City Manager had polled individual Board members and received a recommendation 141 that consideration be narrowed to Paul Young -and Associates, Hailey-Powers/Ernest Jacks, and Greener & Sumner/ Warren Segraves. Director Malone, seconded by Orton moved final selection be postponed until 407.2 CZ June 7. The recorded vote was: 00 Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd Director Malone stated that all architects who had been under consideration were highly capable and qualified for performing the job of designing the Continuing Education Center. The City Manager informed the Board that an extension to the Drake Field 407.3 terminal building would have to be constructed soon and requested authorization to invite proposals from architects so that an architect could be selected at the same at the June 7 meeting. Director Malone moved the City Manager be authorized to invite architects to submit proposals for the Drake Field terminal expansion and that Northwest Arkansas architects be considered. Malone stated it was not his intent that an architect be eliminated from consideration if he were not from Fayetteville. The City Manager said he would contact Washington and Benton county architects. Director Noland seconded the motion. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed. ORDINANCE REZONING PROPERTY - R77-14 / Cherry Lane & Highway 16 East / Robert Mhoon The proposed ordinance, read by the City Attorney, would rezone a .78 acre 407.4 tract of land located on the northeast corner of Cherry Lane and Highway 16 East from R-1 Low Density Residential to R-2 Medium Density Residential. Director Noland, seconded by Malone, moved rules be suspended and the ordi- 407.5 nance placed on second reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed and the ordinance was read the second time. Director Colwell, seconded by Malone, moved rules be further suspended and 407.6 the ordinance placed on third and final reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed and the ordinance was read the third and final time. 407 408.1 There being no discussion nor oppostion expressed, the Mayor asked if the ordinance should pass. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the ordinance passed. ORDINANCE NO. 2332 APPEARS ON PAGE 250 OF ORDINANCE & RESOLUTION BOOK V ORDINANCE REZONING PROPERTY - R77-13 / Highway 62 West & Razorback Road / A. E. Spurlock & Mildred Sisemore, petitioners 408.2 The City Attorney read a proposed ordinance to rezone a .55 acre tract located north of Highway 62 West and east of Razorback Road from P-1 (Public) Institutional to C-2 Thoroughfare Commercial. Director Malone, seconded by Noland, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed and the ordinance was read the second time. 408.3 Director Malone, seconded by Noland, moved rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed and the ordinance was read the third and final time. 408.4 There being no discussion nor oppostion expressed, the Mayor asked if the ordinance should pass. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the ordinance passed. ORDINANCE NO. 2333 APPEARS ON PAGE 251 OF ORDINANCE & RESOLUTION BOOK V ORDINANCE WAIVING MASTER STREET PLAN - Church Avenue 408.5 A waiver of the Master Street Plan had been requested by Mr. Truman Yancey for a portion of Church Avenue between Mountain and Rock Streets to allow improvements to property at the southwest corner of Church and Mountain Streets. He requested the plan be amended to conform with the existing 40 -foot right-of-way. 408.6 The City Manager stated that the 40 -foot right-of-way would not be sufficient for maintenance of utilities and recommended a 60 -foot width. The Board concurred with a suggestion by Director Malone, and Yancey agreed, that the entire street be redesignated for 60 -foot right-of-way. 408.7 The City Attorney read an ordinance to amend the Master Street Plan for Church Avenue from Dickson Street to Archibald Yell Avenue to provide for a 60 -foot right-of-way. Director Malone, seconded by Noland, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed and the ordinance was read the second time. 408 1 409 Director Malone, seconded by Colwell, moved rules be further suspended and 409.1 the ordinance placed on third and final reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declaredP assed and the ordinance was read the third and final time. Director Orton, seconded by Colwell, moved the ordinance be amended to stipu- 409.2 late that the designation of Church Street be changed from "Arterial" to "Collector". The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed. Cd There being no further discussion, the Mayor asked if the ordinance should 409.3 pass as amended. The recorded vote was: Q Ayes: Noland, Malone, Lancaster, Colwell, Orton CC Nays: None CC Absent: Hughes, Todd The Mayor declared the ordinance passed. 1 ORDINANCE NO. 2334 APPEARS ON PAGE 252 OF ORDINANCE & RESOLUTION BOOK V RESOLUTION AMENDING EMPLOYEES' RETIREMENT PENSION PLAN The City Manager stated that the proposed changes to the employee retirement plan were acceptable to the staff and employees. He stated that all changes needed to be completed pr'or to the end of May. Dr. Bob Hall, consultant representing King -Hall Associates, stated that the plan would limit compensation to the employee's base pay and that the maximum age at which one can enter the plan is 60 years. A two-year waiting period is re- quired before a person can enter the plan. Upon completion of discussion, the City Attorney read a resolution approving the amended plan. The resolution was moved for adoption by Director Noland, seconded by Director Colwell. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd RESOLUTION NO. 37-77 APPEARS ON PAGE 159 OF ORDINANCE & RESOLUTION BOOK V ORDINANCE ABANDONING EASEMENT - Lake Sequoyah Mr. Jeremy Hess had requested the Board abandon an easement near Lake Sequoyah and grant him a new easement which would provide him with better access to his property at no inconvenience to the city. The City Manager said the pro- posed easement would be much more desireable for City purposes. The City Attorney read an ordinance to abandon the existing easement in the southeast quarter of the northeast quarter of section 17, township 16, range 29 west. Director Noland, seconded by Colwell, moved rules be suspended and the ordi- nance placed on second reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed and the ordinance was read the second time. 409 409.4 409.5 409.6 409.7 409.8 410.1 Director Colwell, seconded by Orton, moved rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed and the ordinance was read the third and final time. 410.2 There being no discussion, the Mayor asked if the ordinance should pass. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the ordinance passed. ORDINANCE NO. 2335 APPEARS ON PAGE 253 OF ORDINANCE & RESOLUTION BOOK V RESOLUTION GRANTING EASEMENT - Lake Sequoyah 410.3 The City Attorney then read a resolution granting an easement to Jeremy Hess in the southeast quarterof the northeast quarter of section 17, township 16 north, range 29 west. There being no discussion, Director Orton, seconded by Colwell, moved adoption of the resolution. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the resolution passed. RESOLUTION NO. 38-77 APPEARS ON PAGE 160 OF ORDINANCE & RESOLUTION BOOK V ORDINANCE AUTHORIZING ABATEMENT OF PROPERTY CONDITIONS 410.4 The City Attorney read an ordinance authorizing the City Manager to have un- sightly conditions abated at three locations at each owner's expense; and authoriz- ing the City Attorney to execute a lien against the property for expenses incurred if the owners failed to make payment. Properties involved are: 380 West 24th Street, 4291 West 6th Street, and Appleby Road at North College Avenue. 410.5 Director Malone, seconded by Noland, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed and the ordinance was read the second time. 410.6 Director Malone, seconded by Noland, moved rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the motion passed.and the ordinance was read the third time. 410.7 There being no discussion, the Mayor asked if the ordinance should pass. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the ordinance passed. ORDINANCE NO. 2336 APPEARS ON PAGE 254 OF ORDINANCE & RESOLUTION BOOK V 410 1 411 PLANNING AREA BOUNDARY The April 19 meeting had included discussion of a discrepency existing 411.1 in the City's Planning Area Boundary and the 1967 Beaver Water District Service Area boundary. The Planning Area boundary extends further north than the water service boundary and overlaps with Springdale's adopted planning area boundary. Director Noland and the City Manager both recalled that the growth area water service area boundary was placed south of Clear Creek. Director Orton did not the boundary should be withdrawn atithis time if the 411.2 City were going to apply restrictions for septic systems and inspect the systems. She felt the restrictions should be applied toall developments of that area and that -the City should keep the planning boundary. Once sewer was available to the area, then the Board could consider withdrawing the boundary, She believed. %IQ- She moved the issue be tabed until the Planning Commission had made a recommendation on the growth area. The motion was seconded by Colwell. The recorded vote was: Ayes: Noland, Lancaster, Colwell, Orton 07 Nays: None Abstain: Malone Absent: Hughes, Todd The motion was declared passed. 1 RESOLUTION APPROVING COST ESTIMATES - Appleby Road The proposed resolution would approve cost estimates for the improvement of 411.3 Appleby Road and would authorize the work to be done under provisions of Ordinance 2321. Director Malone felt the proposed project would meet criteria of Ordinance 411.4 2321 and proposed that improvements to Appleby Road from North College to Bishop Drive be considered. Director Malone proposed that Section 3 of Ordinance 2321 be amended to provide that when development takes place along any street which does not meet . full city street standards, the developer, at his expense, shall install street curbs, gutter, and sidewalks and shall provide any additional street width and street right-of-way where needed. The City Attorney read an ordinance to amend Ordinance 2321 as suggested by Malone. Director Malone, seconded by Noland, moved rules be suspended and the ordi- 411.6 nance placed on second reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed and the ordinance was read the second time. Director Malone, seconded by Noland, moved rules be further suspended and the 411.7 ordinance placed on third and final reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed and the ordinance was read the third and final time. Following slight discussion, Director Malone, seconded by Noland, moved the 411.8 ordinance be amended to read: "...shall install paving, street curbs, gutter, and sidewalks..." The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed. 411 412.1 The City Manager stated that his original intention had been that Ordinance 2321 would be applicable to those streets which would not require a lot of work and that he would not like the City to become involved in responsibilities of the developer. The Board concurred in the Manager's statement 412.2 Fallowing slight further discussion, the Mayor asked if the ordinance should pass as amended. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd ORDINANCE NO. 2337 APPEARS ON PAGE 256 OF ORDINANCE & RESOLUTION BOOK V 412.3 Director Malone moved the City participate from College Avenue to Bishop Drive to provide visions of Ordinance 2321 (at an estimated cost seconded the motion. The recorded vote was: Ayes: Noland, Malone, Lancaster, Orton Nays: Colwell Absent: Hughes, Todd The motion was declared passed. in improvement of Appleby Road a 24 -foot wide street under pro- of $19,351.24). Director Orton RESOLUTION AUTHORIZING EXECUTION OF DOCUMENTS - North Street / Garland & North Gregg Avenue 412.4 The City Attorney read a resolution which would authorize the Mayor and City Clerk to execute all necessary documents to expedite the street improvement projects at North Street and Garland Avenue and at North Gregg Avenue, so long as total budgeted funds are not exceeded. 412.5 There being no discussion, Director Noland, seconded by Malone moved the resolution be adopted. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the resolution passed. RESOLUTION NO. 39-77 APPEARS ON PAGE 161 OF ORDINANCE & RESOLUTION BOOK V REZONING APPEAL - R76-41 / Mission Boulevard / Wade & Peggy Bishop, petitioners 412.6 The rezoning appeal concerned denial of a request to rezone a .36 acre tract located on the east side of Highway 45 East, just north of Viewpoint Drive, from R-1 Low Density Residential to R-2 Medium Density Residential. The City Attorney read an ordinance to rezone the property as requested. 412.7 Director Noland, seconded by Malone, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell,Orton Nays: None Absent: Hughes, Todd The motion was declared passed and the ordinance was read the second time. 412.8 Director Orton noted that the planning consultant had advised that rezoning R-1 property to R-2 in that area of Mission Boulevard on a single lot basis would not be recommended. Mr. Bishop was present to support his request and stated that the area is not suited for single family use because of what he believed to 412 be a commercially oriented strip of Mission Boulevard. He did not believe con- struction of a quadplex would contribute sufficient traffic to the area. Mr. Rex Thompson, speaking in opposition to the rezoning proposal, noted that a quadplex could produce up to eight additional vehicles which would con- tribute to traffic congestion at a dangerous portion of Mission. He noted the only commercially zoned property was that of Dillon's located further to the east. Following further discussion, Director Orton, seconded by Colwell, moved 413.2 rules be further suspended and the ordinance placed on third and final reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd 1.0 The motion was declared passed and the ordinance was read the third time. 14 There being no further discussion, the Mayor asked if the ordinance should 413.3 11' pass. The recorded vote was: Ayes: None Nays: Noland, Malone, Lancaster, Colwell, Orton CO Absent: Hughes, Todd The Mayor declared the ordinance failed. RESOLUTION AUTHORIZING TRANSFER OF COMMUNITY DEVELOPMENT FUNDS The City Attorney read a resolution authorizing the transfer of $3,035.03 from the "Administration" account of the Community Development Program budget to the "Street Lights -Dickson Street" account for installation of street lights between the railroad tracks and Arkansas Avenue. The City Manager noted that Dickson Street merchants had been trying to -413.5 improve the approach to the campus and that the amount being transferred repre- sented one-half the total cost. Director Noland, seconded by Colwell, moved adoption of the resolution. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the resolution passed. 1.3 413.1 1 413.4 RESOLUTION NO. 40-77 APPEARS ON PAGE 162 OF ORDINANCE & RESOLUTION BOOK V RESOLUTION AUTHORIZING TRANSFER OF COMMUNITY DEVELOPMENT FUNDS The City Attorney read a resolution authorizing transfer of $1,700.00 from the 1976 Community Development program to supplement $4,000 previously allocated for heating and air conditioning equipment for the Headquarters House. The $5,700 would be matched with $3,700 by the Washington County Historical Society. Director Noland, seconded by Orton, moved adoption of the resolution. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the resolution passed. RESOLUTION NO. 41-77 APPEARS ON PAGE 163 OF ORDINANCE & RESOLUTION BOOK V 413 413.6 413.7 413.8 RESOLUTION AUTHORIZING ENGINEERING CONTRACT - Hi 414.1 The City Attorney read a resolution authori execute an engineering contract with Milholland installation of a Community Development sewer li ham Lane. The City Manager explained that the 1 sewer project. Director Noland, seconded by Mal lution. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the resolution passed. ghway 16 East/Cunningham Lane Sewer zing the Mayor and City Clerk to Engineering and Surveying for ne on Highway 16 East and Cunning- ine was a portion of the larger one, moved adoption of the reso- RESOLUTION NO. 42-77 APPEARS ON PAGE 164 OF ORDINANCE & RESOLUTION BOOK V AWARD OF BIDS BID 350 - Police Radar Unit 414.2 Purchasing Officer Sturman Mackey recommended award of bid for a police radar unit to Decatur Electronics in the amount of $1,895. Purchase of the unit would help satisfy match requirements of a recently awarded Highway Safety grant. Director Orton, seconded by Malone, moved the recommendation be accepted. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed. COMMUNITY DEVELOPMENT SEWER YARD LINES 414.3 The Purchasing Officer recommended award of bid and contract Plumbing and Heating for installation of several sewer yard lines with the Community Development program. Cost of installation was per linear foot with a $50.00 per cubic yard rock clause. 414.4 The City Attorney read a resolutiw authorizing execution of the contract with Johnson Plumbing. Director Noland, seconded by Malone, moved adoption of the resolution. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the resolution passed. to Johnson in conjunction bid at $4.25 RESOLUTION NO. 43-77 APPEARS ON PAGE 165 OF ORDINANCE & RESOLUTION BOOK V BID 351 - Water & Sewer Department Chemicals 414.5 The Purchasing Officer recommended award of a bid for 20,000 pounds of liquid chlorine at $.20 per pound to Thompson Hayward Chemical Company. Mackey stated that the bid would provide for a one-year contract beginning June 1, 1977. He recommended other chemical bids be rejected because of inclusion of escalation clauses. Therefore, he requested bid requirements be waived for hydrated lime, 70,000 pounds of liquid chlorine, and ferric chloride with purchases to be made on a quotations/as-needed basis. Director Orton, seconded by Malone, moved acceptance of the recommendations. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed. 414 415 WATER AND SEWER TAP MACHINE At the recommendation of the Purchasing Officer, an ordinance to waive bid 415.1 requirements and allow purchase of a sewer tapping machine on a quotation basis was considered by the Board. Following the first reading of the ordinance by the City Attorney, Director Orton, seconded by Malone, moved rules be suspended and the ordinance placed on second reading. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed and the ordinance was read the second time. Director Colwell, seconded by Malone, moved rules be further suspended and 415.2 the ordinance placed on third and final reading. The recorded vote was: tit Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None et Absent: Hughes, Todd The motion was declared passed and the ordinance was read the third and final time. There being no discussion, the Mayor asked if the ordinance should pass. The 415.3 00 recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the ordinance passed. ORDINANCE NO. 2338 APPEARS ON PAGE 257 OF ORDINANCE & RESOLUTION BOOK V OTHER BUSINESS EXTENSION OF OPTION - Hackney Brothers The City Manager reported that Hackney Brothers had requested a 30 -day ex- tension on their purchase option for Industrial Park property. The extension was requested to allow the company time in which to evaluate costs of construct- ing a manufacturing plant. The City Attorney read a resolution granting the ex- tension. Director Malone, seconded by Colwell, moved the resolution be adopted. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed. RESOLUTION NO. 44-77 APPEARS ON PAGE 166 OF ORDINANCE & RESOLUTION BOOK V AUTHORIZATION FOR EMPLOYMENT OF BUSINESS TAX OFFICER The City Manager reported that the "doubling" of duties of sign and business license enforcement was not working out to the benefit of the City. For that reason, and because of the added work to result from the hotel, motel, and restaurant tax, he recommended the Board authorize the employment of an additional person to administer city business licenses under the supervision of the Finance Department. Director Orton, seconded by Noland, moved the recommendation be accepted. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The Mayor declared the motion passed. The additional employee would administer both the occupation license and the hotel, motel, restaurant tax. 415 415.4 415.5 PURCHASE OF PROPERTY AUTHORIZED - Township & Old Wire Road 416.1 The City Manager requested authorization to submit an offer for purchase of a lot on the northwest corner of the intersection of Township and Old Wire Road and that he be authorized to deposit $5,000 from the Street Contingency fund as down payment with the balance to be paid in 120 days. He said a portion of the property could be used for extension of Township Road and the unused portion sold to recover some of the City's investment. Director Noland, seconded by Malone, moved the authorization be granted. The recorded vote was: Ayes: Noland, Malone, Lancaster, Colwell, Orton Nays: None Absent: Hughes, Todd The motion was declared passed. MISCELLANEOUS 416.2 1. The City Manager reported that the abstract is being prepared for the location of the new fire station on Crossover Road. 416.3 2. Mayor Lancaster noted the deteriorated condition of the Hill Street railroad crossing and believed the railroad company should be contacted concerning possible repair. 416.4 3. Director Orton requested that selection of the architect for the Drake Field terminal expansion be by the entire Board rather than by a Board Committee. She felt all Board members should be able to have input into the selection. Director Malone stated he thought it was Board policy that any member of the Board could attend Board committee meetings whether or not they were a member of that particular committee. 416.5 4. The City Manager informed the Board of a joint meeting between the Farmington City Council and the Fayetteville Board of Directors to be held May 23, 1977, at 7:30 p.m. 416.6 5. The City Manager reported that he planned to expend city funds for front end expenses to relocate two or three houses which were acquired with right-of-way for the North Street improvement project. He proposed the houses be relocated to other lots where they could be rehabilitated then resold. 1 ADJOURNMENT 416.7 There being no further business for the Board's consideration, and upon motion by Director Malone, the Mayor declared the meeting adjourned. ATTEST: ctuaiLiase ARLENE WESTBROOK, City Clerk APPROVED: vithicgr- e; ERNEST E. LANCASTER, Mayor g -fa 6za� 416 1