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HomeMy WebLinkAbout1975-04-24 Minutes280 MINUTES OF A SPECIAL MEETING OF THE BOARD OF DIRECTORS April 24, 1975 The Board of Directors of the City of Fayetteville, Arkansas met in a special session on April 24, 1975 at 4:00 p.m. in the Director's Room of the City Administration Building. The purpose of the special meeting was to consider award of bids for water and sewer improvement projects. PRESENT: City Manager Donald L. Grimes; Administrative Assistant David McWethy; City Attorney Jim McCord; City Clerk Darlene Westbrook, and Directors Marion R. Orton, Ernest Lancaster, John Todd, Paul Noland, Al Hughes, Russell Purdy, and Morris Collier ABSENT: None OTHERS PRESENT: City Controller Pat Tobin; Carl Yates, Consulting Eggineer; members of the audience and representatives of the news media. CALL TO ORDER 280.1 Mayor Marion Orton called the special meeting to order and, following roll call, yielded the floor to the City Manager. 280.2 City Manager Grimes explained that, contrary to an earlier ruling, the Department of HUD had determined that deductible contract items removed from the contract and then replaced at a later date would be eligible for matching grant funds. He also explained the wage rate determinations involved in federally funded projects and stated that current wage rates would expire soon and that the Board might consider awarding contracts for inside city projects in order to take advantage of minimum wage rates now in effect. 280.3 Mr. Yates was then yielded the floor and recommended award of the contract on the inside projects less the deductive alternates in order to "tie down" the wage rates; otherwise, if current wage rate determinations expired before award of the contract, new determinations would have to be made and might result in the city having to readvertise for bids. He explained that the contract could be awarded with deletion of deductive alternates but that oncelavailability of funds was assured the alternates could be reinstated. Mr. Yates enumerated deductive alternates recommended for deletion to bring the city's total cost to $2.87 million for inside water improvement construction. He said that the EPA grant would be in the amount of $1,517,000 and the HUD grant would be $1,096,000. Mr. Yates stated that approval of the city's application for urgent needs funds was still pending. 280.4 Director Hughes asked the necessity of deleting the alternates and Mr. Yates told him that the city did not have the necessary funds to construct the alternate items at this time. Hughes questioned why the funds were not available when the Board.had authorized the sale of $4 million in bands to pay for the projects. City Controller, Pat Tobin, told the Board 280 1 1 1 041 281 that even though the bonds had been authorized, the City was able to sell only $2:5 million and that $200,000 of that had been placed in reserve and $193,000 had already been spent on the project. He said that it might be possible to sell the remainder of authorized bonds at a later date. In further discussion, the Board decided not to accept deductive alternates for the Baldwin area improvements unless necessitated by lack of funds. The City Attorney read a resolution authorizing the Mayor and City Clerk to execute contracts with Tri -City Conttruction Company for Contract Section .1 and 2 less deductive alternates I-1, I-2, and II -1; with Northwest Arkansas Steel Company for Contract Section III less deduc- tive alternate III -1; and with Chicago Bridge and Iron Company for Contract Section IV including alternate bid 1-B. Director Purdy, seconded by Director Lancaster, motioned for the adoption of the resolution. In roll call vote of the Board the motion passed unanimously and the Mayor declared the reso- lution passed. RESOLUTIONNNO ;29ag5 APPEARS ON PAGE 148 OF ORDINANCE Y RESOLUTION BOOK IV 281.1 OUTSIDE CITY WATER AND SEWER IMPROVEMENTS City Manager Grimes explained that the city would have to finance 281,2 construction of the outside projects without federal aid and that a basis for construction of the system was that it have enough subscribers to be self-sustaining after the first year. He said that in order to finance construction, additional funding for inside projects would have to be obtained or additional bonds might be sold.. He stated that he did not believe the growth area contracts should be let at this time but that he hoped to have sufficient information compiled concerning prospective subscribers and proposed rates at the May 6 meeting of the Board. Mr. Don Maguire and citizens of the 45 East area expressed their concern 281.3 that the Board.was contemplating cancelling plans for the outside projects. Members.of.the.Board assured the group that the city had committed itself to serving the Growth Area but that it was a matter of time and••financing. Director Purdy stressed that extension of services into portions of the Growth Area depended primarily upon the number of those wishing to be served. OTHER BUSINESS RESOLUTION AUTHORIZ.NGVOIE-NONEENT OF COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION Director Purdy explained that the proposed resolution would author•ize•..•" 281.4 amendment of the Community Development Block Grant application by reallocating approximately $SO;000 from the CD program to be applied to the inside water and sewer projects, and that the action would keep options open for securing federal matching funds for next year's 'Community Development sewer funds. He said that the funds would be refunded from Water and Sewer surplus funds. The City Attorney read the resolution after which Director Hughes motioned to adopt the resolution. The =Um Was seconded by Director Todd and was passed unanimously by the Board. The Mayor declared -the resolution adopted. RESOLUTION NO. 30-75 APPEARS ON PAGE 149 OF ORDINANCE & RESOLUTION BOOK IV 281 • 282 RESOLUTION APPROPRIATING WATER AND SEWER SURPLUS FUNDS 282.1 The City Attorney read a resolution to appropriate $50,000 from the water and sewer surplus funds to the Community Development Program. Director Noland, seconded by Director Hughes, motioned for the adoption of the resolution. In roll call vote of the Board the motion passed unanimously. RESOLUTION NO. 31-75 APPEARS ON PAGE 150 OF ORDINANCE & RESOLUTION BOOK IV TOWNSHIP HILL WATER TANK 282.2 In discussion of the water tank to be located on Township Hill, Mr. Yates stated that the construction of a single pedestal tank would result in an additional cost of approximately $5,100. Director Hughes, seconded by Director Lancaster, made a motion to authorize the construction of a single pedestal water tank to be located on a site stipulated by the Planning Commission. In roll call vote of the Board six directors voted "Aye" and one, Director Purdy, abstained from voting. ADJOURNMENT 282.3 There being no further business for the Board's consideration, the Mayor declared the meeting adjourned. ATTEST: `Uud-k mak Darlene Westbrook, City Clerk APPROVED: Marion R. Orton, Mayor 282