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HomeMy WebLinkAbout1975-03-04 Minutes (2)252 MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS March 4, 1975 The Board of Directors of the City of Fayetteville, Arkansas met in a regular session on Tuesday, February 18, 1975 at 7.30 p.m. in the Director's Room of the City Administration Building. Present: Donald L. Grimes, City Manager; Administrative Assistant David McWethy; City Attorney Jim McCord; Darlene Westbrook, City Clerk; and Directors Ernest Lancaster, John Todd, Paul Noland, Al Hughes, Marion Orton, Morris Collier, and Russell T. Purdy. Absent: None Others Present: Mr. Chuck Hoffman, Community Development Coordinator; Mr. Phillip Taylor, Chairman of the Housing Assistance Committee; Mr. L. M. McGoodwin, Chairman of the Community Development Committee; members of the audience and representatives of the news media. CALL TO ORDER AND APPROVAL OF MINUTES 252.1 The meeting was called to order by Mayor Marion R. Orton. Following a moment of respectful silence, the Mayor asked if there be any amendments to the minutes of the February 18, 1975 meeting. 252.2 Director Todd requested that the expiration dates of the term of recently appointed Airport Study committeeman Ray Ellis be shown in the minutes as "indefinite" and the expiration date of the term of Housing Appeal Board appointee Ronnie Bumpass be indicated as being March 1, 1978. 252.3 These additions met with the Board's approval. There being no further additions or corrections, the Mayor declared the minutes approved as amended. APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION 252.4 Mr. Chuck Hoffman, Community Development Coordinator, briefly outlined past events of the Community Development Block Grant pre -application period. He discussed with the Board adjustments in the proposed administrative ex- penditures and an increase in Housing Assistance funds. Mr. Hoffman suggested that the Board consider approving Plan "A" that included the pro- posed social services programs. 252.5 Director Collier, seconded by Director Todd, motioned to approve Plan "A". Director Todd stressed that the programs approved on the basis of receiving additional matching funds should be reconsidered if the funds do not become available and that a system of fiscal control reporting and planning should be created. It was suggested by Director Todd that Community Development committees have representation on the governing board of agencies and programs to be funded by the Community Development Block Grant. 252.6 Following further discussion and comment, the Mayor requested the vote on Collier's motion to adopt Plan "A". In roll call vote of the Board the motion passed unanimously. The City Attorney then read a resolution authorizing application to be made for the Community Development Grant Block 252 253 Program funds. The resolution was motioned by Director Hughes to -be adopted. The motion was seconded by Director Purdy and passed unanimously in roll call vote of the Board. RESOLUTION NO. 14-75 APPEARS ON PAGE 133 OF ORDINANCE F, RESOLUTION BOOK IV PUBLIC HEARING ON PETITION TO VACATE PORTION OF COMPANY STREET - Weston Rogers, et al., petitioners The Mayor opened the public hearing and yielded the floor to Mr. Ronnie Woodruff who spoke in behalf of the petitionersaaddran'sweredf4uestions from the Board. The Board discussed possible complications in landiocking some lots if the street were closed but noted that all property owners involved had signed the petition. No opposition to the closing was expressed during the hearing. Following discussion, City Attorney McCord read the ordinance to close the portion ofCompany Street between Vinson and Read Avenues. Director Purdy, seconded by Director Hughes motioned that the rules be suspended and the ordinance read for the second time. The motion,passed in unanimous roll call vote of the Board. The second reading completed, Director Hughes motioned that the rules be further suspended and the ordinance placed on third and final reading. The motion was seconded by Director Todd and passed unanimously in roll call vote of the Board. The ordinance was read for the third and final time after which the Mayor asked if the ordinance should pass. Upon roll call vote of the Board, the ordinance passed unanimously. ORDINANCE NO. 2088 APPEARS ON PAGE 271-272 OF ORDINANCE & RESOLUTION BOOK IV PUBLIC HEARING ON PETITION TO CLOSE TWO ALLEYS - U of A Board of Trustees, Petitioners Mr. Ray Trammell, legal counsel for the University of Arkansas Board of Trustees, spoke in behalf of the petition and stated that the Board of Trustees was the sole owner of property abutting two alleys in the J. H. Mcllroy's University Subdivision which they wished to be closed to allow construction of a new building. No objections to the closing were voiced during the hearing. The City Attorney read the ordinance to close the alleys after which Director Collier motioned that rules be suspended and the ordinance placed on second reading. The motion was seconded by Director Noland and passed unanimously in roll call vote of the Board. Following the second rea$ing Director Hughes motioned to further suspend rules and place the ordinance on third and final reading. The motion, seconded by Director Lancaster, passed unanimously in roll call vote of the Board. The ordinance was read for the third and final time after which the Mayor asked if the ordinance should pass. The roll call vote of the Board was fiueiMAyes!mandteko "Abstain:'] cast bye DirectorseNplanddand Todd. The ordinance was declared passed. ORDINANCE NO. 2089 APPEARS ON PAGE 273-274 OF ORDINANCE f, RESOLUTION BOOK IV ** During discussion, Director Purdy stated: "I am opposed to such programs as this is the Federal government going in debt. I want no part of it. However, to rationalize this, if we do not take this money we (Federal government) will still be in debt and someone else will get the money." 253 253.1 253.2 253.3 253.4 254 ORDINANCE APPROVING LARGE SCALE DEVELOPMENT PLAN - C. 0. Hammond 254.1 The City Attorney read for the first time an ordinance approving the large scale development plan of C. 0. Hammond to allow Mr. Hammond to repair and refurbish used mobile homes. Director Purdy, seconded by Director Todd, motioned to suspend rules and place the ordinance on second reading. In roll call vote of the Board the motion passed unanimously and the City Attorney read the ordinance for the second time. A motion to further suspend the rules and place the ordinance on third and final reading was made by Director Noland, seconded by Director Hughes, and unanimously passed in roll call vote of the Board. The ordinance was read for the third and final time. 254.2 During discussion in which some Board members expressed concern about the scope of Mr. Hammond's operation, Director Purdy motioned to amend the ordinance to include a restriction that only two mobile homes could be located on the property at any one time. The motion was seconded by Director Todd and passed unanimously in roll call vote of the Board. Discussion completed, Mayor Orton asked if the ordinance should pass as amended and in roll call vote of the Board the ordinance passed unanimously. ORDINANCE NO. 2090 APPEARS ON PAGE 275 OF ORDINANCE 4 RESOLUTION BOOK IV RESOLUTION AUTHORIZING EXECUTION OF CONTRACT - Max Greenwood 254.3 The resolution would authorize the Mayor and City Clerk to execute a contract with Max Greenwood whereby Mr. Greenwood would be permitted to place a portable building on a portion of his property designated under the Master Street Plan for future extensions of College Avenue and 22nd Street. The contract would stipulate that Mr. Greenwood would agree to remove the portable building upon receipt of notice from the city. Mr. Greenwood was present in the audience and assured the Board that the building was not a mobile home. 254.4 Following brief discussion, the City Attorney read the resolution authorizing the contract. Director Hughes, seconded by Director Noland, motioned that the resolution be adopted. In roll call vote of the Board the motion passed unanimously whereupon the Mayor declared the resolution adopted. RESOLUTION NO. 15-75 APPEARS ON PAGE 134 OF ORDINANCE $ RESOLUTION BOOK IV RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH HUMANE SOCIETY 254.5 The proposed agreement would update an original agreement of 1967 and was recommended by the City Manager to be executed. 254.6 During lengthy discussion, Director Todd noted that changes to sections "J" and "M" might not be in the best interest of the city. Following futher discussion sectionc"i" was amended to stipulate that if section "J" applied to any situation, section "M" would not be applied. The City Manager then cited several minor changes which were accepted yy the Board. 254.7 City Attorney McCord read the resolution authorizing execution of the agreement as amended. Director Purdy motioned that the resolution be adopted and Director Todd seconded the motion. In roll call vote of the Board, six "Ayes" and one "Abstain", cast by Director Collier, were recorded. The Mayor declared the resolution passed. RESOLUTION NO. 16-75 APPEARS ON PAGE 135 OF ORDINANCE $ RESOLUTION BOOK IV 254 • PETITION FROM EVA AVENUE PROPERTY OWNERS Property owners of Eva Avenue had petitioned the Board to amend the design of the proposed paving project whereby the cul de sac at the south end of the street would be deleted. City Manager Grimes recommended that the request be granted in view of the fact that the street was dead end and the design change would result in lower construction cost. Mr. Neal Albright, engineer for the project, stated that the elimination of the cul de sac would not eliminate access to the south lot and that proper drainage had been provided. He also stated that curbing would be placed at the end of the street. Following slight further discussion, Director Purdy motioned that the plans be amended to eliminate the culdde sac. The motion was seconded by Director Todd and passed during roll call vote in which six "Ayes" and one "Abstain", cast by Director Hughes, were recorded. AWARD OF CONTRACT FOR EVA AVENUE STREET IMPROVEMENT City Manager Grimes recommended awarding the bid to the low bidder, Capwell Construction Company, in the amount of $21,593.70 and that award of the contract be subject to the City Controller's recommendation for financing. Following slight discussion, the City Attorney read the resolution awarding the contract. A motion to adopt the resolution was made by Director Purdy, seconded by Director Noland, and passed during roll call vote of the Board in which six "Ayes" and one "Abstain", cast by Director Hughes, were recorded. The Mayor declared the resolution passed. RESOLUTION NO. 17-75 APPEARS ON PAGE 136 OF ORDINANCE 4 RESOLUTION BOOK IV RESOLUTION AUTHORIZING ALLOCATION OF 1974 REVENUE SHARING CONTINGENCY FUNDS The City Attorney read the proposed resolution which would allocate $4,202.20 fofnt the 1974 Revenue Sharing Contingency Fund to provide the balance of construction funds necessary to complete the Eva Avenue paving project. Following brief comment, Director Purdy motioned that the resolu- tion be adopted. The motion, seconded by Director Todd, received a vote of six "Ayes" and one "Abstain", cast by Director Hughes. The Mayor declared the resolution passed. RESOLUTION NO. 18-75 APPEARS ON PAGE 137 OF ORDINANCE $ RESOLUTION BOOK IV PURCHASING ITEMS AND AWARD OF BIDS Bid No. 271 - Encasement Pipe - The City Manager recommended that the bid be awarded to the low bidder, Valley Steel Products at $10.90 per lineae .foot. There being no discussion, Director Purdy motioned thattthe City Manager's recommendation be accepted and the bid awarded to Valley Steel Products. The motion was seconded by Director Noland and was unanimously passed in roll call vote of the Board. 255 25 255.1 255.2 255.3 255.4 255.5 255.6 256 CORRESPONDENCE AND OTHER BUSINESS 256.1 Mr. Grimes informed the Board that additional funds for the inside water and sewer improvements might be available from HUD and requested that the'Board authorize him to make application for "Urgent Needs" funds under the Community Development Program 256.2 Following slight discussion, the City Attorney read a resolution to authorize the City Manager to apply for the funds. Director Purdy, seconded by Director Noland, motioned that the resolution be adopted. The motion passed unanimously in roll call vote of the Board whereupon the Mayor declared the resolution passed. RESOLUTION NO. 19-75 APPEARS ON PAGE 138 OF ORDINANCE f, RESOLUTION BOOK IV 256.3 The City Manager then recommended that the Board approve the leasing of a city -owned vehicle to the Washington County Sheriff's office for two years for the sum of $1,550.00 to be paid in advance. At the end of two years he said the vehicle could be sold to the sheriff's office in considera- tion of $1.00. The cost for leasing the vehicle was based upon the book value less depreciation and mileage. Director Todd stated that the lease agreement should stipulate that the city would not assume legal liability during term of the lease 256.4 Director Hughes motioned that the City Manager be authorized to arrange the lease of the vehicle and Director Todd seconded the motion. In roll call vote of the Board, the motion passed unanimously. RESOLUTION COMMENDING THE 1974-1975 FAYETTEVILLE HIGH SCHOOL BASKETBALL TEAM 256.5 Director Lancaster read a resolution commending the 1974-75 Fayetteville High School basketball team for their performance during the past year and for winning the State AAA Championship. 256.6 Director Hughes motioned that the resolution be adopted and Director Todd seconded the motion. Upon roll call vote)of the Board the resolution passed unanimously. RESOLUTION NO. 20-75 APPEARS ON PAGE 139 OF ORDINANCE 4 RESOLUTION BOOK IV ADJOURNMENT 256.7 There being no further business for the Board's consideration, Mayor Orton, with approval of the Board, adjourned the meeting. ATTEST: Dc; arlene Westbrook, City Clerk APPROVED: i 7%-14117t (/ L%/lf(n, Marion R. Orton, Mayor 256