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HomeMy WebLinkAbout1973-02-27 MinutesMINUTES OF ADJOURNED MEETING OF THE BOARD OF DIRECTORS FEBRUARY 27, 1973 The Board of Directors of the City of Fayetteville, Arkansas reconvened on Tuesday, February 27, 1973, in the Directors Room of the City Administration Building at 7;30 P.M. Present: City Manager Donald L. Grimes; Purchasing, Personnel and Budget Officer, Sturman Mackey; Administrative Aide David McWethy; City Attorney David Malone; City Clerk Helen Young; and Directors Orton, Purdy, Noland, Utley, Murray, Carlson and Stanton. Directors Absent: None. Others Present: Representatives of the news media. Upon request of Mayor Purdy, Director Utley presented a report from the Board Committee on Memberships. The report contained a proposed policy with regard to dues and membership fees paid by the City for civic, private -interest, and professional associations. The report read as follows: The City of Fayetteville encourages each employee and official to take part in civic organizations of his own choice and at his own private expense. Each employee and official is also encouraged to speak before groups or conduct informational sessions relating to his job when invited by the public to do so. The City Manager or his agent is authorized to the extent so bud- geted to pay dues or membership fees on behalf of the City in the following organizations: A. Inter -city; regional, state, national, or international city organizations that provide information and other benefits to member cities. B. Professional or technical organizations that provide information and benefits to the betterment of any of the city's departments or services. A list of the organizations to which the City paid dues or membership fees for the previous year shall be appended to and made a part of the annual budget for the information of the Board of Directors. This policy does not apply to other organizations whose dues may be specifically approved by the Board nor to organizations which have a written contract with the City to perform specific duties or services. Director Utley proposed that the above guidelines be adopted as a matter of policy for the guidance of the administration; and further that the policy be made effective at the beginning of the next budget year. Director Utley emphasized that the latter was his personal opinion, not a recommendation of the Board Committee on Memberships, that the policy should be made effective at the beginning of the next budget year. Director Utley stated that he did not wish to go back and start dragging out actions that had been taken by a previous Board and discuss them item by item because this Board has new problems. Director Carlson reminded the Board that she had a motion pending to amend the 1973 Budget to incorporate the policy recommended by the Board Committee on Memberships. Director Stanton said that one of the things the Board discussed with City Manager Grimes and emphasized to him was that the City management was in 152 poor repute. "We felt as a Board that what we should do is advise him and authorize him to take whatever steps necessary to improve relationships between the City government and the public. He has taken our advice and used it to good advantage," Mr. Stanton said. Director Stanton further stated that the_ amount of total dues paid for Dept,,. Heads!.member.ships in civic organizations for 1972 was$27Q051. Stanton said he felt this was a very reasonable price for an improved relation- ship between the City government and the people of Fayetteville. Director Murray moved to adopt the statement of the Board Committee on Memberships as the policy of the City of Fayetteville with regard to memberships. Director Noland seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton, Noland, Murray and Carlson. "Nays" Purdy, Utley and Stanton. There being four "Ayes" and three "Nays", the motion passed. Director Carlson moved that this change be applicable to the 1973 Budget. Director Utley stated that this action would rescind the actions taken by the previous Board and would open all matters previously considered by that Board for reconsideration and re-evaluation. Director Orton said that everything on the Budget is subject to reconsideration. Director Utley commented that the question is whether this Board spends its time reviewing action of the previous Board or getting on with business of the current year. (**Insert - See page 158) City Attorney Malone advised that action proposed by Director Carlson would be amending the 1973 Budget and must be done by adopting a resolution. City Attorney Malone read a proposed resolution to amend the 1973 Budget to con- form to the policy adopted by the Board with regard to memberships. Director Stanton stated that it is an accepted policy of most businesses to pay dues for their employees to civic organizations. Director Orton replied that the problem here is that a few are being selected and no one organization is better than another. Mrs. Orton added that it is good that City employees participate in civic organizations, but they should do so at their own expense. Director Stanton moved the proposed resolution be adopted. Director Orton seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton and Carlson. "Nays" Purdy, Noland, Utley, Murray and Stanton. There being two "Ayes" and five "Nays" the resolution was not adopted. The next item on the agenda was reconsideration of several items tabled at the January 16, 1973 Board meeting in view of the report from the Board Committee on Memberships. Director Carlson stated that thb question is now moot since the Board of Directors has voted against making the policy effective for the 1973 budget year. It was the will of the Board to skip this item.. City Manager Grimes announced that he has personally purchased the Country Club membership formerly purchased by the City in his behalf. Mayor Purdy replied that he was ashamed that this action was necessary. City Attorney Malone read a proposed resolution to amend the 1973 Budget to increase the amount allocated for National League of Cities membership dues to include sufficient funds to pay the increased membership dues in the National League of Cities. Director Utley moved the resolution be adopted. Director Murray seconded the motion. Upon roll call the following vote was recorded: 153 "Ayes" Orton, Purdy, Noland, Utley, Murray, Carlson and Stanton. "Nays" None. There being seven "Ayes" and no "Nays" the Mayor declared the resolution adopted. *Resolution No. 14-73 appears on page 110 of Ordinance F Resolution Book 3. Director Stanton announced that the Board Nominating Committee has no report regarding an appointment to the Fayetteville Housing Authority. The matter will be considered at a later date when the report from the Board Nominating Committee is available, The next item on the agenda was consideration of the recommendation made by Director Carlson concerning parking spaces for City employees. Director Carlson stated that the Downtown Merchants Association will have a meeting on March 2, 1973. She reported that they would like to make an alternate proposal on this matter. Mrs. Carlson asked the City Manager to arrange a briefing session with the Parking Authority to be held at a regular Board meeting. City Manager Grimes recommended that this matter be deferred until the City Board hears from the Downtown Merchants Association and the Parking Authority, Hopefully, Mr. Grimes said, this can be accomplished at the March 6, 1973 Board meeting. It was the will of the Board to defer this matter until a later Board meeting. City Attorney Malone, upon request of Mayor Purdy, read a proposed resolution authorizing right-of-way acquisitions for the Housing Authority/Urban Renewal Center square project. City Manager Grimes explained that the only right -of way under consideration at this time are two small parcels at the corner of West Mountain and Church and the corner of West Center and Church. The City does not hold title to the parcel on West Meadow so that parcel is not included in this right-of- way acquisition. Director Stanton moved the resolution be adopted. Director Murray seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, Noland, Utley, Murray, Carlson and Stanton. "Nays" None. There being seven "Ayes" and no "Nays" the Mayor declared the resolution adopted. *Resolution No. 15-73 appears on page 111 of Ordinance and Resolution Book 3. J. E. McClelland was present at the meeting to request that the City Board of Directors consider appointing three members to work with three members appointed by the Fayetteville Chamber of Commerce, three members to be appointed by the City of Springdale, and three members to be appointed by the Springdale Chamber of Commerce for an Airport Task Force. Mr. McClelland announced that the three members appointed by the Fayetteville Chamber of Commerce are: Dr. Charles Oxford, Bill Morton, and Dale Christy. Mr. McClelland stated that this committee would be a fact-finding committee to "sound out the pulse of the people" to determine the feasibility of an election on the issue of a regional airport. 154 1 1 1 After a lengthy discussion, Director Utley moved the Mayor appoint a three- member committee from the City Board of Directors subject to the confirmation of the City Board of Directors, the three committee members to cooperate with three members appointed by Fayetteville Chamber of Commerce, three members appointed by Springdale City Council, and three members appointed by Springdale Chamber of Commerce on the matter of a regional airport. Director Stanton seconded the motion. Upon roll call the following vote was recorded: "Ayes" Purdy, Noland, Utley, Murray, Carlson and Stanton. "Nays" Orton. There being six "Ayes" and one "Nay" the motion passed. Director Utley moved that the following guidance be given members appointed from the City Board of Directors of Fayetteville: 1. That they study the status of current and projected transportation in Northwest Arkansas. 2. That they determine Whether a need exists for air transportation. 3. That they study the adequacy of currently available air transportation facilities. 4. That they determine the desirability of expanding current air transportation facilities. 5. That they recommend to the City Board of Directors what they consider to be a proper approach to expanding the air transportation facilities if it is found that expanded facilities are desirable. Director Carlson seconded the motion. Mr. McClelland stated that this guidance would not be in conflict with the intent of the Fayetteville Chamber of Commerce. Director Orton moved to amend the above motion by adding the following: 6. That they determine how each type of transportation being studied effects the users and non-users of that type transportation, and 7. That they determine the environmental impact of each form of transportation called' for and any proposed facilities; and further, that a report be made to the City Board of Directors by this committee upon completion of this study which shall be not more than six months from this date Director Noland seconded the motion to amend the main motion. Mayor Purdy called for a vote on the motion to amend and upon roll call the following vote was recorded: "Ayes" Orton, Noland, Utley, Murray and Carlson. "Nays" Purdy. Director Stanton abstained from voting. There being five "Ayes" and onee"Nay" the motion passed. Mayor Purdy called for a vote on the main motion made by Director Utley and seconded by Director Carlson. The following vote was recorded: "Ayes" Orton, Noland, Utley, Murray and Carlson. "Nays" Purdy and Stanton. There being five "Ayes" and two :Nays" the motion passed. Dale Christy, Executive Vice -President of the Fayetteville Chamber of Commerce, stated that it will be satisfactory with the Chamber og'Commerce if the nominations for the Airport Study Committee members are made at the next regular meeting of the Board of Directors on March 6, 1973. Upon request of the Mayor, City Attorney Malone,redd a proposed Ordinance to accept the street dedication for the Southmont Apartment Complex. City Manager Grimes explained that the developer will construct the roadway from Highway 16 Bypass to the northern boundary of Southmont Apartment Complex. From the northern boundary 155 of the complex to Huntsville Road, the City is securing the right-of-way for a street but the street will not be built at this time. Director Murray moved the rules be suspended and the Ordinance be placed on second reading, Director Orton seconded the motion. Upon roll call the motion passed unanimously. City Attorney Malone read the Ordinance a second time. Director Utley moved the rules be further suspended and the Ordinance be placed on third and final reading. Director Stanton seconded the motion which passed unanimously. City Attorney Malone read the Ordinance a third time, after which the Mayor asked the question, "Shall the Ordinance pass?" Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, Noland, Utley, Murray, Carlson and Stanton. "Nays" None. There being seven "Ayes" and no "Nays" the Mayor declared the Ordinance adopted. *Ordinance No. 1902 appears on page 147 of Ordinance and Resolution Book 3. Upon request of Mayor Purdy, the City Attorney read a proposed resolution authorizing a contract guaranteeing that the contractor will install certain street improvements in the Southmont Apartment Complex. Director Utley moved the resolution be adopted. Director Murray seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, Noland, Utley, Murray, Carlson and Stanton "Nays" None. There being seven "Ayes" and no "Nays" the Mayor declared the resolution adopted. *Resolution No. 16-73 appears on page 112 of Ordinance and Resolution Book 3. Upon request of Mayor Purdy, the City Attorney read a proposed resolution authorizing the Mayor and City Clerk to issue a correction deed for the R $ P Electroplating tract in the Industrial Park. City Attorney Malone explained that the new deed will be identical to the original deed except for the legal description which must be changed to take into account the change in course of the White River. Director Orton moved the resolution be adopted. Director Utley seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, Noland, Utley, Murray, Carlson and Stanton. "Nays" None. There being seven "Ayes" and no "Nays" the Mayor declared the resolution adopted. *Resolution No. 17-73 appears on page 113 of Ordinance and Resolution Book 3. Upon request of the Mayor, the City Attorney read a proposed resolution authorizing the City Manager to submit an application to the Bureau of Outdoor Recreation for park development funds. City Manager Grimes explained that the City's obligations for the parks development plans were included in the 1973 Budget. Mr. Grimes added that since Housing and Urban Development funds are frozen at this time, he proposes to include the Lake Fayetteville project in the application to the Bureau of Outdoor Recreation. 156 1 O Director Murray moved the resolution be adopted. Director Orton seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, Noland, Utley, Murray, Carlson and Stanton. "Nays" None. There being seven "Ayes" and no "Nays" the Mayor declared the resolution adopted. *Resolution No. 18-73 appears on page 114 of Ordinance and Resolution Book 3. Upon request of Mayor Purdy, the City Attorney read a proposed resolution authorizing the Mayor and City Clerk to execute an engineering contract for park projects. A copy of. the agreement between McClelland Consulting Engineers and the City of Fayetteville was attached to the Director3' agenda. Director Murray moved the resolution be adopted. Director Utley seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, Noland, Utley, Murray, Carlson and Stanton. "Nays" None. There being seven "Ayes" and no "Nays" the Mayor declared the resolution adopted. *Resolution No. 19-73 appears on page 115 of Ordinance and Resolution Book 3. A copy of bid tabulation for 10,200 feet of 3/4" copper pipe was attached to the agenda. City Manager Grimes recommended that the bid be awarded to the low bidder, Master Supply, Incorporated of Springdale, Arkansas, in the bid amount of 51.9 cents per lineal foot. Director Stanton moved the City Manager's recommendation be accepted. Director Murray seconded the motion. Upon roll call the motion passed unanimously. City Manager Grimes announced a public hearing on the Fayetteville/Springdale Transportation Plan to be held on March 8, 1973 at 7:00 P.M. in the Woodland Junior High School Auditorium Director Orton called the Board members' attention to House Bill 642 which is under consideration by the state legislature at this time. Director Orton explained that the proposed bill would cause four members of the Board of Directors to be selected from each of four wards and three members of the Board of Directors selected at large. Director Orton stated that the matter of whether only voters in each ward would vote on the representative from their ward or whether all voters would vote on all candidates has been discussed. Director Orton asked that the Fayetteville City Board of Directors, if they wish to endorse the bill, state a preference that a F".ity may determine which method of election they prefer. Mrs. Orton stated that she felt in a smaller city like Fayetteville the directors should be responsible to the city as a whole. Director Noland moved that the City Manager be authorized to notify the members of the legislative delegation that the City Board of Directors of the City of Fayetteville, Arkansas, recommends the adoption of a bill to permit the election of four members of the Board of Directors by wards, with optional provisions to permit these directors to be elected at large or by wards to be decided by the city. Director Orton seconded the motion which passed unanimously. City Attorney Malone explained that if the bill does not pass during this legis- lative session the action could possibly be accomplished under the Home Rule Amendment. Mr. Malone said he would investigate the possibility. 157 There being no further business, Director Stanton moved the meeting be adjourned. Director Murray seconded the motion which passed unanimously, whereupon Mayor Purdy declared the meeting adjourned. ATTEST: Wkcit Y erkJ **Insert - page 153 APPROVED: 6/2/ a ``/- V Mayor Director Carlson reminded the Board that both the City Manager and Mayor had emphasized that the 1973 Budget adoption was subject to whatever specific amendment any Director should raise thereafter. Her motion to strike City memberships in private -interest groups was promptly made as a matter of immediate business to the Board. 158 • 1