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Home My WebLink About1972-12-28 MinutesMINUTES OF A SPECIAL MEETING OF THE BOARD OF DIRECTORS DECE14BER 28, 1972 The Board of Directors of the City of Fayetteville, Arkansas met in special session on Thursday, December 28, 1972 in the Directors Room of the City Administration Building at 7ilS P.M. Present: City Manager Donald L, Grimes, Administrative Assistant Sturman Mackey, Administrative Aide David McWethy, City Attorney David Malone, City Clerk Helen Young, and Directors Orton, Purdy, McFerran, Starr, Lancaster, Utley and Stanton, Directors Absent: None. Others Present: Representatives of the press and Board members -elect Carlson, Noland and Murray. Notice of and consent to meeting of the Board of Directors had been distributed to the Board members prior to the meeting, The purpose of the meeting was to review the proposed 1973 Annual Budget and Work Program and the proposed 1973 Pay Plan, City Manager Grimes called attention to an error on page 32, line item 6500 Personnel Salaries. $18,700 was budgeted for personnel salaires, however line item 6500 showed $9,300 as the estimated 1973 figure, As a result, corrections were necessary on pages 1, 3, 4 and 61 1 Director Lancaster arrived during the discussion regarding these corrections. City Manager Grimes also note'd an error on page 38, Category B. The statement was corrected to read, "Repairing with two inch asphalt preceded,.by�;base restabilization or a leveling course. Costs borne by street budget." The original statement incorrectly indicated that Category R involved reconstruction including new curb and gutter or sidewalk with property owner participation through a:ssessment or improvement districts, City Manager Grimes presented Administrative Memorandum No. 250 regarding the 1973 Pay Plan and reviewed the proposed 1973 Pay Plan. Director Utley moved that the City Manager's salary be increased by 5.5% of the 1972 rate of pay. Director Purdy seconded the motion, Upon roll call the motion passed with six "Ayes" and no "Nays". Director McFerran was absent at the time the vote was taken. The City Manager explained that the qualifications for Traffic Superintendent have been modified to require two years of college with engineering empbdsis in his training. Mr. Grimes asked that the salary for Traffic Superintendent be increased to $8,600, Director Utley suggested that paragraph 3 of page 1 of the proposed 1973 Pay Plan include the phrase, . . . who meet the minimum entry requirements for their job classifications, . ." Administrative Assistant Mackey stated that many employees of the City who have been employed for several years would not be eligible for a pay increase under those conditions. Mr. Grimes stated that he felt an employee would be unduly penalized if the job entry requirements were changed after the employee began work and the employee could receive no 119 merit increases. Mr, Grimes added that when an employee reaches the final step in his scale classification he may not be permitted to move to the next scale if he cannot meet the job entry requirements, I City Attorney Malone read a proposed resolution to adopt the proposed 1973 Pay Plan, The City Attorney explained that this resolution includes the personnel salaries portions of the proposed 1973 Budget and Work Program also. Director Purdy moved the resolution be adopted. Director Lancaster seconded the motion, Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, Starr, Lancaster, Utley and Stanton. "Nays" None, Director McFerran was absent at the time the vote was taken, There being six "Ayes" and no "Nays" the Mayor declared the resolution adopted. *Resolution No. 63-72 appears on page 90 of Ordinance and Resolution Book 3, Mr, Jerry Marshall of the Fayetteville Adult Center was present at the meeting to ask the Board to budget more than the proposed amount for salary for the Adult Center Director, Mr. Marshall explained that the City paid the Director $6,000 last year and the state paid her $600. He added that the state funds may not be available through next year. Mr. Grimes explained that a 5,5% increase on the $6,000 City monies was budgeted for the Director's salary and thatPederallaw prohibits the City's figuring a 5.5% salary increase on state monies used for salaries, Director McFerran arrived during the discussion regarding the salary of the Adult Center Director. The Board members and City Manager reviewed each page of the proposed 1973 Annual Budget and Work Program. Director Purdy asked why some utility companies pay a fixed amount for franchise tax and other companies pay a percentage of collections as franchise tax, The City Attorney was asked to study the City's franchise agreements and submit a summary of his findings to the Board of Directors at a later date, Board member -elect Carlson questioned the City's membership in special interest groups such as the Chamber of Commerce. She commented that since all civic organizations are not included she feels it is discriminatory and inappropriate. Director Purdy and Mayor Starr commented that the Chamber of Commerce provides services for the City which make membership worthwhile. Director Lancaster said the department heads whose dues to civic organiza- tions are paid by the City should spend some time working for the civic organization. City Manager Grimes commented that he feels membership in the Chamber of Commerce and other civic organizations is worthwhile for public relations purposes. City Manager Grimes called the Board members' attention to page 26, paragraph 5 and explained that about a year ago the Board chose to allocate the one -mill tax levy monies to fire equipment replacement. City Manager Grimes asked that the Board consider reassigning the one - mill tax levy monies from fire equipment replacement to parks development 120 projects for 1973, He explained that revenue sharing monies can be used for fire equipment and tax levy monies can be used as matching funds for parks projects, City Attorney Malone read a proposed resolution to reassign, the one -mill tax levy monies from fire equipment to parks development projects. Director Purdy moved the resolution be adopted. Director Stanton seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, McFerran, Starr, Lancaster, Utley and Stanton. "Nays" None, There being seven "Ayes" and no "Nays" the Mayor declared the resolution adopted. *Resolution No, 64�72 appears on page 91 of Ordinance and Resolution Book 3. The City Manager called attention to the 1972 Revenue Sharing Budget and stated that Morningside Drive Bridge replacement is eligible for matching funds and he suggested that the.$30,000 budgeted for the MoTningside Drive Bridge -replacement be added to the $50,000 budgeted for right of wayacquisi- tion for development of arterial and collector street system, Director Purdy moved that the $30,000 1972 ReVenue Sharing monies originally budgeted for Morningside Drive Bridge replacement be reallocated to right of way acquisition. Director Stanton seconded the motion. Upon roll call the motion passed unanimously, The City Manager explained that other adjustmentss-. to the 1973 Annual Budget and Work Program may be made as needed, City Attorney Malone read a proposed resolution to adopt the 1973 Annual Budget and Work Program. Director Purdy moved the resolution be adopted, Director Stanton seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, McFerran, Starr, Lancaster, Utley and Stanton. "Nays" None. There being seven "Ayes" and no "Nays" the Mayor declared the resolution adopted. *Resolution No, 65-72 appears on page 92 of Ordinance and Resolution Book 3, There being no further business, Director Stanton moved the meeting be adjourned. Director Utley seconded the motion.which passed unanimously. Mayor Starr declared the meeting adjourned. ATTEST� I WWI 121 APPROVED: Joe FTe&'Starr, Mayor