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HomeMy WebLinkAbout1972-03-06 Minutes1 MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS March 6, 1972 , The Board of Directors of the City of Fayetteville, Arkansas met in regular session on Monday, March 6, 1972 in the Directors Room of the City Administration Building at 7:30 P.M. Present: Acting City Manager Pat Tobin, Administrative Assistant Sturman Mackey, City Attorney David Malone, City Clerk Helen Young, and uirectors Orton, Purdy, McFerran, Starr, Lancaster, Utley and Stanton. Others Present: Representatives of the press. Directors Absent: None. Minutes of the February 22, 1972 meeting had been mailed to each member of the Board. Director Purdy asked that his objection to the sanitary landfill action taken in the meeting of February 7, 1972 be stated more strongly. Director Purdy asked that he be put on record as being opposed to the sanitary landfill because he did not understand that the February 7, 1972 vote was for final approval of this project, he feels that some of the information at hand was withheld from the Board, that at least $70,000 of the taxpayers' money will be wasted in a step backward and that the site of the proposed landfill is of questionable quality. The minutes of the February 22, 1972 meeting were approved as being accurate by Directors Orton, McFerran, Starr, Lancaster, Utley and Stanton. The Mayor requested the City Attorney to read a proposed ordinance entitled "AN ORDINANCE VACATING AND ABANDONING A PORTION OF HILL AVENUE AND AN ' UNNAMED STREET LYING EAST OF HILL AVENUE IN THE CITY OF FAYETTEVILLE, ARKANSAS", said Ordinance resulting from a petition presented by A. 0. White to vacate and abandon a portion of Hill Avenue and an unnamed East-West street lying east of Hill Avenue and north of Center Street. City Attorney Malone pointed out that all utility companies servicing that area have approved the closing of the street and he suggested that the Board recommend the closing of this street upon the approval of the Planning Commission. Director Lancaster moved the rules be suspended and the Ordinance be placed on second reading. Director Orton seconded the motion and upon roll call the motion passed unanimously. The Ordinance was read for a second time. Director Purdy moved the rules be further suspended and the Ordinance be placed on third and final reading. Director Stanton seconded the motion and upon roll call the motion passed unanimously. The Ordinance was read for the third time, after which the Mayor asked the question, "Shall the Ordinance pass?" Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, McFerran, Starr, Lancaster, Utley and Stanton. "Nays" None. There being seven "Ayes" and no "!Jays" the Mayor declared the Ordinance passed. *Ordinance No. 1856 appears on page 31 of Ordinance and Resolution Book 3. Director Stanton moved that the Mayor be authorized to execute Ordinance No. 1856 upon favorable approval by the Fayetteville, Arkansas, Planning Commission at its meeting of March 7, 1972. Director Purdy seconded the motion and upon a roll call vote the motion passed unanimously. ' 22 2 Acting City Manager Tobin presented Administrative Memo #212 concerning ' draft recommendations on Sanitation Department improvements. This recom- mendation called for an increase in the Sanitation Fund 1972 Budget to enable the City to improve its sanitation service and take initial steps toward recycling. Letters from Mr. and Mrs. Spencer Albright and Cub Scout Pack 46 Root School were handed to the Board. The letters expressed support for the Recycling Center. Director Orton stated that she felt it would be wise for the Board to delay consideration of changes in the Sanitation Department until the new City Manager arrives, with the understanding that a plan for the City's part in recycling of newspapers and cardboard be one of the first items of business taken up after the new City Manager's arrival. Director McFerran moved that the business of Sanitation Department improve- ments included in Administrative Memo #212 be taken up at the earliest possible time after the new City Manager arrives. Director Orton seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, McFerran, Starr, Lancaster, Utley and Stanton. "Nays" None. There being seven "Ayes" and no "Nays" the Mayor declared the motion passed. City Attorney Malone presented information concerning intersections on Highway 71 north of North Street to the By -Pass. Intersections involved are Sycamore, Poplar, Appleby Road, Township Road, and Harrold. The 'City Attorney announced that the consideration of these intersections is a result of motion made by Director Utley in the December 13, 1971 Board meeting that the City Manager take the necessary action to have the TOPICS Committee review the Highway 71 North widening .project and determine whether or not it is prac- tical and desirable to make any modifications to our street intersections within the construction area and if they find it to be desirable that they incorporate these modifications in a request to the Highway Department to be fitted into the Street Plan. Mr. Clayton Powell, Street Superintendent, said the intersections are unsafe and that the City could save money by straightening them now. The City would be committed only to acquiring the right-of-way if action were taken at this time. It was the will of the Board to go ahead and stake the intersections and authorize that right-of-way acquisition estimates be obtained to determine where the City stands. Acting City Manager Pat Tobin presented Administrative Memo #213 regarding the lease agreement between the City of Fayetteville and Herman Jones. City Attorney Malone read a resolution authorizing the Mayor and City Clerk to execute the lease agreement between the City of Fayetteville, Arkansas and Herman Jones. Director Purdy moved to approve the resolution. Director McFerran seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, McFerran, Starr, Lancaster, Utley and Stanton. "Nays" None. There being seven "Ayes" and no "Nays" the Mayor declared the resolution adopted. *Resolution 9-72 is on page 24 of Ordinance and Resolution Book 3. ' A large group was present from the Butterfield School PTA. Mr. Gene Linch, 2766 Elizabeth, Fayetteville, Arkansas, spoke in behalf of the group. He presented a memo addressed to the Board of Directors proposing that the Board establish a task force composed of selected members of the City Parks and Recreation Advisory Board and other persons representative of the various 23 3 elementary school districts for the following purposes: (1) To develop an alternative plan for the financing of elementary school play areas; (2) To ' reshape the priorities of expenditures for public facilities to reflect the critical need for elementary school play areas and give a time table for its accomplishment; (3) To take into account preferences of the school districts as to playvillions or gymnasiums and the willingness, where necessary, on the part of one or more parent organizations to help finance the project best suited for that district; (4) To consider establishment of a recreation center in the Butterfield area for both youths and adults. Dale Clark was present representing the City Parks and Recreation Advisory Board. He showed plans drawn up by the Regional Planning Commission and explained the priorities set up by the City Parks and Recreation Advisory Board. The Mayor stated that there was no money available at this time to help construct another recreation building and that the group should maintain close contact with the School Board. No action was taken by the Board on the matter, The City Attorney read a resolution authorizing the Mayor to execute an agree- ment with Black and Veach Consulting Engineers for a rate study for outside -of - city water and sewer services. Copies of three letters are attached to the original resolution. The letters contain the conditions and scope of the agreement. Director Purdy moved to accept the resolution. Director Lancaster seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, McFerran, Starr, Lancaster, Utley and Stanton. "Nays" None. There being seven "Ayes" and no "Nays" the Mayor declared the resolution ' adopted. *Resolution 10-72 appears on page 25 of Ordinance and Resolution Book 3. Acting City Manager Pat Tobin presented bid tabulations for water tank painting and cathodic protection and recommended that the bids be awarded to the low bidder. Director McFerran moved to accept the recommendation, Director Orton seconded the motion, and upon roll call the recommendation was unanimously approved. Acting City Manager Pat Tobin presented bid tabulations for fencing material for City Filter Plant and Water Tank fencing and recommended that bids be awarded to the low bidder. Director Purdy moved to accept the recommendation, Director McFerran seconded the motion, and upon roll call the recommendation was approved unanimously. Acting City Manager Tobin presented bid tabulations for police vehicles and recommended that the bid be awarded to Ivey Motor Company, Fayetteville, Arkansas. Director Lancaster moved to accept the recommendation, Director Stanton seconded the motion, and upon roll call the recommendation was unanimously approved. Acting City Manager Tobin presented bid tabulations for janitorial supplies and recommended that the bids be awarded to the low bidder with one exception, warehouse broom. Director Stanton moved to accept the recommendations of I the Acting City Manager, Director Lancaster seconded the motion, and upon roll call the recommendations were unanimously approved. `I Acting City Manager Tobin presented bid tabulations for drainage tile and recommended that the bids be awarded to the low bidder with exception of three items (43" x 2911, 50" x 31", and 58" x 36" corrugated galvanized metal culvert pipe) which were awarded to the low bidder meeting specifications. Director McFerran moved to accept the recommendation, Director Purdy seconded the motion, and upon roil call the recommendation was unanimously approved. Acting City Manager Tobin presented bid tabulations for signs, channel posts and hardware and recommended that the bids be awarded to the low bidder. Director Purdy moved to accept the recommendation, Director Lancaster seconded the motion, and upon roll call the recommendation was unanimously approved. No award was made on Item 7 of this Bid #150. Bid tabulations for water line construction on Willoughby Road and sewer line construction on Township Road, Highway 265 South and Old Wire Road were not available, so no action was taken. Acting City Manager Tobin presented a memo concerning 1972 Pay Plan Revision. It is the recommendation of the Administration that there be added to the 1972 Pay Plan two additional steps amounting to $10.00 each. It is further recommended that the Acting City Manager be authorized to grant upon recommendation of the department head, a raise in pay according to these additional steps for those employees who have received either a single merit raise or a one per cent raise under the current pay plan. Director Lancaster moved to approve the pay plan revision, Director Utley seconded the motion, and upon roll call the recommendation was approved unanimously. Acting City Manager Tobin presented an Administrative Memo concerning the need for a certificate of appreciation for City employees who have excelled in their work. It was recommended that the City provide for a certificate of appreciation for outstanding service and possibly a small remuneration ($25.00). Upon the recommendation of a Department Head, the City Manager would be authorized to issue this certificate to an employee who had excelled in his/her job. Director Lancaster moved to accept the recommendation of Acting City Manager Tobin, Director Starr seconded the motion, and upon roll call the recommendation was approved unanimously. Mayor Starr read a resolution whereby a Housing Task Force composed of seven members would be created to study the present and possible future development of medium priced housing in Fayetteville, Arkansas. Director McFerran moved that the Mayor be authorized to name nine members to the task force, seven of whom have been named and two additional members. Director Lancaster seconded the motion. Upon roll call the following vote was recorded: "Ayes" Orton, Purdy, McFerran, Starr, Lancaster and Utley. "Nays" None. Director Stanton abstained from voting. *Resolution 11-72 is on page 26 of Ordinance and Resolution Book 3. There being no further business, Director Purdy moved the meeting be adjourned. Director Lancaster seconded the motion which passed unanimously, whereupon the Mayor declared the meeting adjourned. ATTEST; ��/ 44Fe�„ 9'YHelen Ywou , it' Clerk n