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HomeMy WebLinkAbout1969-01-06 Minutes3531 Appoint The City Manager reported that the term of Marcus Walden as a member of the Board of Housing Appeals expi Marcus Walden on January 1, 1969, and he recommended that Mr. Walden be reappointed for a five year term expiring on Board of Housing January 1, 1974. Appeals Director Dunn moved that Marcus Walden be reappointed to the Board of Housing Appeals for a five year ter January 1, 1969 to January 1, 1974. ' The motion was seconded by Director Swartz and passed unanimously. The City Manager reported that the term of Bill Gould as a member of the Housing Authority expired on Appoint Bill Gould December 29, 1968, and he recommended that Mr. Gould be reappointed to a term expiring December 29, 1973. Housing Authority Director Starr moved that Bill Gould be reappointed to the Housing Authority for a term.expiring December 29, 1973. Director Jones seconded the motion which was passed unanimously by the Directors. Appoint Roy Clinton_- The City Manager reported that the term of Wade Fincher as a member of the Board of Adjustment expired on Board of Adjustment The Board of Directors of the City of Fayetteville, Arkansas, met in regular session on Monday, January 1, 1974. 6, 1969, in the Directors Room in the City Administration Building at 7:30 P.M. Director McFerran moved that ;,Roy Clinton be appointed to the Board of Adjustment for a five year term Present: City Manager Gerald G. Fox, City Clerk Marilyn Moore, City Attorney Richard Wells, and Directors expiring January 1, 1974. Gerald Jones, Mrs. Sylvia Swartz, Joe McFerran, Garland Melton, Jr., Ernest Lancaster, Jon Larry Starr, The City Manager read the Certificate of Election on the Referendum vote on Ordinance No. 1625 which was and Dale Dunn. of Oath of Office Election Absent: None. ' Administered CERTIFICATE OF ELECTION COMMISSIONERS Ord. 1625 REFERENDUM ELECTION - ORDINANCE 1625 The meeting was called to order by the retiring Vice-'kayor Sylvia Swartz. DECEMBER 17, 1968 The Oath of Office was then administered to the new Directors uerald Jones, Ernest Lancaster, Jon Larry STATE OF ARKANSAS ) News Reporter Starr, and Joe McFerran by Circuit Judge Maupin Cummings. T. J. Keith We, the duly commissioned and acting Election Commissioners of Washington County, Arkansas, do hereb; also present. ' The Vice -Mayor reported that the first order of business was to elect a new Mayor and Vice -Mayor. the City of Fayetteville, Arkansas, on the 17th day of December, 1968, on the question of referendum on Director. McFerran moved to nominate Director Melton for Mayor. Melton elected The vote is as follows: The motion was seconded by Director Dunn and passed by acclamation. Mayor WARD 1 116 113 Director Swartz moved to nominate Director Starr for Vice -Mayor. Starr elected WARD 3 526 261 The motion was seconded by Director Jones and passed by acclamation. Vice -Mawr ABSENTEE 2 3 Director Melton then assumed the duties of Mayor. The minutes of the regular meeting on Monday, December 16, 1968, a copy of which had previously been mailed to each of the Directors, were approved as written: Bids for kasoline, The City Manager.reported that bids had been received and tabulated for the purchase of gasoline, diesel diesel fuel, fuel, and kerosene for the coming year, and he recommended that the purchase of gasoline, both regular kerosene and premium, be made from the Gulf Oil Company and that the purchase of diesel fuel and kerosene be made from the Lion Oil Company, each being the low bid. Director Dunn moved to accept the recommendation of the City Manager and purchase regular gasoline from the Gulf Oil Company @ $.1997 per gallon.and premium gasoline from the Gulf Oil Company @ $.2188 per gallon, and to purchase diesel fuel @ $.117 per gallon and kerosene @ $.125 per gallon both from the Lion Oil Co. according to the tabulated bids. The motion was seconded by Director Starr and passed unanimously. ' GASOLINE, DIESEL AND KEROSENE BID TABULATION Bid Tabulation Mobil Oil Sunray DX Gulf Oil Lion Oil Cities Serv. Stout Pet. Co. Continental Present Phillips 66 "Conoco" Prices GASOLINE Regular No Bid $.212 $.1997 $.201 $.2005 $.202 $.2000 $.2005 Premium No Bid .242 .2188 .220 .220 .222 .2200 .2200 DIESEL No Bid No Bid .1211 .117 .117 .117 .1200 .1170 KEROSENE No Bid No Bid :1311 .125 .131 No Bid .1300 .1310 One Year Contract From January 7 to December 31, 1969 The Board of Directors discussed the possibility of setting up neighborhood meetings at which the Board Neighborhood of Directors and Citv Staff would be present. The purposes of -these meetings would be three fold: meetings 1. To present and discuss the proposed land use and major street program. discussed 2. To introduce Board members to the neighborhood areas as well as city staff members. 3. To allow neighborhoods to present problems and programs to the City Board of Directors. Action on this program was postponed until a.later date. Appoint The City Manager reported that the term of Marcus Walden as a member of the Board of Housing Appeals expi Marcus Walden on January 1, 1969, and he recommended that Mr. Walden be reappointed for a five year term expiring on Board of Housing January 1, 1974. Appeals Director Dunn moved that Marcus Walden be reappointed to the Board of Housing Appeals for a five year ter January 1, 1969 to January 1, 1974. ' The motion was seconded by Director Swartz and passed unanimously. The City Manager reported that the term of Bill Gould as a member of the Housing Authority expired on Appoint Bill Gould December 29, 1968, and he recommended that Mr. Gould be reappointed to a term expiring December 29, 1973. Housing Authority Director Starr moved that Bill Gould be reappointed to the Housing Authority for a term.expiring December 29, 1973. Director Jones seconded the motion which was passed unanimously by the Directors. Appoint Roy Clinton_- The City Manager reported that the term of Wade Fincher as a member of the Board of Adjustment expired on Board of Adjustment January 1, 1969, and he recommended that Roy Clinton be appointed for a five year term expiring on Januar 1, 1974. Director McFerran moved that ;,Roy Clinton be appointed to the Board of Adjustment for a five year term expiring January 1, 1974. The motion was seconded -by Director Swartz and passed unanimously. The City Manager read the Certificate of Election on the Referendum vote on Ordinance No. 1625 which was Certification of held on December 17, 1968, The Certificate was spread on the minutes and reads as follows: Election Referendum Election CERTIFICATE OF ELECTION COMMISSIONERS Ord. 1625 REFERENDUM ELECTION - ORDINANCE 1625 DECEMBER 17, 1968 STATE OF ARKANSAS ) COUNTY OF WASHINGTON) We, the duly commissioned and acting Election Commissioners of Washington County, Arkansas, do hereb; certify that the following is a true and correct abstract of votes cast in the special election held in ' the City of Fayetteville, Arkansas, on the 17th day of December, 1968, on the question of referendum on Ordinance 1625, as the same is reflected by the certificates of judges and clerks of said election. The vote is as follows: FOR Ordinance 1625 AGAINST Ordinance 1625 WARD 1 116 113 WARD 2 199 142 WARD 3 526 261 WARD 4 199 370 ABSENTEE 2 3 TOTAL 1042 889 r354 . 1640 The City Manager presented the Final Plat of a part of Ramsey Addition to the City, of Fayetteville, Arkansas, which had been approved by the Planning Commission. After a brief discussion, the City Attorney introduced and, at the request of the Mayor, read a proposed ordinance in its entirety entitled, "AN ORDINANCE TO ACCEPT AND CONFIRM THE FINAL PLAT OF LOTS 2, 3, 5, 6, 7, BLOCK 1, AND LOTS 1-8, BLOCK 2, RAMSEY ADDITION TO THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO ACCEPT AND CONFIRM THE DEDICATION OF THE STREETS AND UTILITY EASEMENTS THEREIN." Director McFerran moved that the Ordinance pass. The motion was seconded by Director Swartz, and upon roll call the following vote was recorded: "Aye" Jones, Swartz, McFerran, Melton, Lancaster, Starr, and Dunn. "Nay" none. There being seven "Ayes" and no "Nays" the Mayor declared the Ordinance passed. ORDINANCE NO. 1640 AN ORDINANCE TO ACCEPT AND CONFIRM THE FINAL PLAT OF LOTS 2, 3, 5, 6, 7, BLACK 1, AND LOTS 1-8, BLOCK 2, RAMSEY ADDITION TO THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO ACCEPT AND CONFIRM THE DEDICATION OF THE I STREETS AND UTILITY EASEMENTS THEREIN WHEREAS, there has been presented to the Board of Directors of the City of Fayetteville, Arkansas, a plat, dated December, 1968, known as the final plat of the Ramsey Addition to the City of Fayetteville, Arkansas, with Lots being designated 2, 3, 5, 6, 7, Block 1, and 1-8, Block 2, in which the owner has dedicated for•the public use the Street and Utility, easement shown upon said plat; WHEREAS, the Planning Commission of the City of Fayetteville, Arkansas, has recommended the accept- ance of said plat; NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: SECTION 1. That the City of Fayetteville, Arkansas, hereby accepts and confirms the final plat of Lots 2, 3, 5, 6, 7, Block 1, and 1-8, Block 2, Ramsey Addition to the City of Favetteville, Arkansas, and accepts and confirms the dedication of the Street and Utility easement shown therein, and hereby declares said Street and Utility easement to be public Street and Utility easement and said Board of Directors hereby assume the care, control and jurisdiction of same. SECTION 2. That this ordinance shall be in full force and effect from and after its passage, approN and publication. PASSED AND APPROVED this 6th day of January, 1969. ✓yr APPROVED: ATTEST: C. G. MELTON,, MAYOR MA LYN ,OGRE, CITY CLERK We further certify that the polls were open from 8:00 A.M. until 7:30 P.M.; that only qualified electors of the -City of Fayetteville were permitted to vote in said election; that ttie duly appointed judges and clerks made due returns of the votes cast; that we canvassed the votes as required by law; and that a majority of the votes cast were cast in favor of Ordinance 1625. Based thereon, we hereby declare the same carried. IN TESTIMONY WHEREOF, we hereunder set our hands this 19th day of December, 1968. , COUNTY BOARD OF ELECTION COMMISSIONERS OF WASHINGTON COUNTY, ARKANSAS s Friedman Sisco M.D. s Clark C. McClinton s Cy Carney Memo #128 The City Manager gave the recommendation supporting the Board of Equalization on employing additional Board of appraisers in Administrative Memo #i28, which was spread on the minutes and reads as follows: Equalization Appraisers By letter of December 31, the County Board of Equalization has proposed that they be allowed to employ nine (9) additional appraisers to assist in county -wide equalization program. It is estimated that this program would cost about $76,000 additionally each year. This sum would have to be paid proportionate to taxes collected by and for each taxing unit. For example, of the total $5,020,923 in taxes collected for all units in 1968, $545,888 was collected for the City of Fayetteville, or 10.87%. From this sum we had to pay our portion of the Cost of assessing and collecting the taxes. Of the additional $76,000 in cost now proposed, we would have to pay $8,369 or 10.87%. The equalization program would therefore have to place an additional $500,000 in assessed valuation on the tax rolls in order for the city to break even on the additional cost. I would recommend that the city go on record as approving this equalization pro- gram and the hiring of nine (9) additional appraisers, two of which would be assigned to the City of Fayetteville; further, that the program be continued for two years at that level and then cut back to a normal level of appraising only the newly constructed property. Director Starr moved to approve this equalization program as recommended by the City Manager and outlined in Administrative Memo #128 above. The motion was seconded by Director Swartz and passed unanimously. , Ordinance The City Manager presented the Final Blat of Winwood Estates to the City of Fayetteville, Arkansas, which left on had been approved by the Planning Commission. first After a very long discussion, the City Attorney introduced and, at the request of the Mayor, read a pro - reading posed ordinance in its entirety for the first time entitled, "AN ORDINANCE TO ACCEPT AND CONFIRM THE FINAL Win'wood PLAT OF WINWOOD ESTATES TO THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO -ACCEPT AND CONFIRM THE DEDICATION Estates OF THE STREET AND UTILITY EASEMENTS THEREIN". A very long discussion followed, but no further -action was -taken at this time; and the ordinance was left on the first reading. . 1640 The City Manager presented the Final Plat of a part of Ramsey Addition to the City, of Fayetteville, Arkansas, which had been approved by the Planning Commission. After a brief discussion, the City Attorney introduced and, at the request of the Mayor, read a proposed ordinance in its entirety entitled, "AN ORDINANCE TO ACCEPT AND CONFIRM THE FINAL PLAT OF LOTS 2, 3, 5, 6, 7, BLOCK 1, AND LOTS 1-8, BLOCK 2, RAMSEY ADDITION TO THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO ACCEPT AND CONFIRM THE DEDICATION OF THE STREETS AND UTILITY EASEMENTS THEREIN." Director McFerran moved that the Ordinance pass. The motion was seconded by Director Swartz, and upon roll call the following vote was recorded: "Aye" Jones, Swartz, McFerran, Melton, Lancaster, Starr, and Dunn. "Nay" none. There being seven "Ayes" and no "Nays" the Mayor declared the Ordinance passed. ORDINANCE NO. 1640 AN ORDINANCE TO ACCEPT AND CONFIRM THE FINAL PLAT OF LOTS 2, 3, 5, 6, 7, BLACK 1, AND LOTS 1-8, BLOCK 2, RAMSEY ADDITION TO THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO ACCEPT AND CONFIRM THE DEDICATION OF THE I STREETS AND UTILITY EASEMENTS THEREIN WHEREAS, there has been presented to the Board of Directors of the City of Fayetteville, Arkansas, a plat, dated December, 1968, known as the final plat of the Ramsey Addition to the City of Fayetteville, Arkansas, with Lots being designated 2, 3, 5, 6, 7, Block 1, and 1-8, Block 2, in which the owner has dedicated for•the public use the Street and Utility, easement shown upon said plat; WHEREAS, the Planning Commission of the City of Fayetteville, Arkansas, has recommended the accept- ance of said plat; NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: SECTION 1. That the City of Fayetteville, Arkansas, hereby accepts and confirms the final plat of Lots 2, 3, 5, 6, 7, Block 1, and 1-8, Block 2, Ramsey Addition to the City of Favetteville, Arkansas, and accepts and confirms the dedication of the Street and Utility easement shown therein, and hereby declares said Street and Utility easement to be public Street and Utility easement and said Board of Directors hereby assume the care, control and jurisdiction of same. SECTION 2. That this ordinance shall be in full force and effect from and after its passage, approN and publication. PASSED AND APPROVED this 6th day of January, 1969. ✓yr APPROVED: ATTEST: C. G. MELTON,, MAYOR MA LYN ,OGRE, CITY CLERK Director Starr moved that the Mayor and City Clerk be, and they are, hereby authorized to execute the subdivider's contract for Ramsey Addition, being more particularly described as follows, to -wit: Authorize Su divider's A tract of land being a part of the NE 1/4 of the NE 1/4 of Section 10, Township 16 North, Range contract for Ramsey 30 West of the 5th Principal Meridian, more particularly described as follows: Addition Beginning 647.75 feet East of the NW corner of foresaid NE 1/4, thence S Oo 30' W, 914.90 feet; ' thence N 740 31' E, 142.58 feet; thence N 696 57' E, 107.85 feet; thence N Oo 30' E, 840.1 feet; thence West, 238.4 feet to the point of beginning, and containing 4.81 acres, more or less. The motion was seconded by Director Swartz and passed unanimously. City Engineer The City Manager recommended that the City Engineer Claude R. Starr be authorized to co-sign checks and Claude R. Starr city vouchers until a new City Manager is appointed. authorized to Director Swartz moved to accept the recommendation of the City Manager and that the City Engineer Claude co-sign checks R. Starr be, and he is, hereby authorized to'co-sign all checks and city vouchers until•a new City Manag is appointed and assumes his office. The motion was seconded by Director Starr and passed unanimously. The City Manager recommended that the meters in the off street parking lot on East Avenue, directly Change parking Guisinger's Music Shop, be changed from 10 hours for 50 cents to 10 hours for 25 cents. meter combination Director Dunn moved that the combination of the parking meters be -changed as recommended by the City off street lot Manager. The Motion was seconded by Director Jones and passed unanimously. There being no further business, Director McFerran moved to adjourn. The motion was seconded by Director Lancaster and passed unanimously, whereupon the Mayor declared the meeting adjourned. APPROVED: ATTEST: C. G. MELTON, JR ./, MAYOR MARILYN ORE, CITY CLERK - I The Board of Directors of -the City of Fayetteville, Arkansas, met in regular session on Monday, January 20, 1969, in the Directors Room in the City Administration Building at 7:30 P.M. Present: City Manager Gerald G. Fox, City Clerk Marilyn Moore, City Attorney Richard Wells, and Directors Gerald Jones, Mrs. Sylvia Swartz, Joe McFerran, Garland Melton, Jr., Ernest Lancaster, Jon Larry Starr, and Dale Dunn. Absent: None. Representatives of the press were also present. The minutes of the regular meeting on Monday, January 6, 1969, a copy of which had previously been mailed to each of the Directors, were approved as written. The City Manager read a proposed resolution in its entirety entitled "A RESOLUTION ESTABLISHING THE POLICY GOVERNING THE•RELATIONSHIP BETWEEN THE BOARD OF DIRECTORS AND THE CITY MANAGER, INCLUDING DELEGATION OF CERTAIN AUTHORITY".which had been discussed at the last regular meeting of the Board of Directors on Monday, January 6, 1969. Director Starr moved that the Resolution as presented by the City Manager be adopted. The motion was seconded by Director Dunn and upon roll call the following vote was recorded: "Aye" Jones, Resolution 1-69 Swartz, McFerran, Melton, Lancaster, Starr and Dunn. "Nav!'" none. There being seven "Ayes" and no "Nays.`;.; the Mayor declared the Resolution adopted. RESOLUTION 1-69 A RESOLUTION ESTABLISHING THE POLICY GOVERNING THE RELATIONSHIP BETSIEEN THE BOARD OF DIRECTORS AND THE CITY MANAGER, INCLUDING DELEGATION OF CERTAIN AUTHORITY. WHEREAS, in the interest of efficient and effective operation of City government it is necessary to establish the policy governing the basic relationship between the Board of Directors and the City Manager, including the delegation of authority for decisions, and WHEREAS, the Board wishes to re-emphasize its desire to encourage greater public participation in the workings of its City government, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: SECTION 1. That the Board of Directors recognizes, establishes and maintains the following guide- lines in its relationship with the City Manager. A. It is recognized that good management is the most important factor to the success of the City. In exercising its management responsibilities, the Board of Directors reserves its authority to approve policy which represents broad statements of intentions, approve plans and programs, and dele- gate authority of administration to the Manager, except those rights that are by law, conferred upon or reserved to its members. B. The Board of Directors recognizes its responsibility and its need to establish policies, approve plans and programs, and delegate authority to the City Manager to execute and carry out its plans, programs and policies. In approving his position description, the Board recognizes that the City Manager requires the authority to hire capable personnel within an approved wage and salary policy including a performance evaluation system or procedure, plan and establish schedules, train, supervise and when nece- ssary, terminate or replace employees. C. All policies should be approved by the Board of Directors. The City Manager shall be instructed to formulate and distribute policies. The Board further recognizes that, should any Director in private conversation with others, make commitments for the Board of Directors, that Director becomes involved in a serious breach of policy which might disrupt the entire organization. Therefore, members shall refrain from acting as spokesman for the Board except in cases authorized by the Board. D. It shall be the policy of the Board of Directors to refrain, as individuals, from discuss- ing management problems with the personnel of the City except in cases where the Board of Directors may deem it necessary to confer with personnel at regular or special meetings of the Board, and then in the presence of the City Manager. E. It shall be distinctly understood that authority for the management of the City shall pass through the City Manager and that he shall be the only official contact between the Board of Directors and employed personnel. The Board of Cirectors shall require full and complete information from the City Manager concerning all matters in connection with the management of the City as set forth in Board policies. Director Starr moved that the Mayor and City Clerk be, and they are, hereby authorized to execute the subdivider's contract for Ramsey Addition, being more particularly described as follows, to -wit: Authorize Subdivider's A tract of land being a part of the NE 1/4 of the NE 1/4 of Section 10, Township 16 North, Range contract for Ramsey 30 West of the 5th Principal Meridian, more particularly described as follows: ' Addition Beginning 647.75 feet East of the NW corner of foresaid NE 1/4, thence S Oo 30' W, 914.90 feet; thence N 740 31' E, 142.58 feet; thence N 696 57' E, 107.85 feet; thence N Oo 30' E, 840.1 feet; thence West, 238.4 feet to the point of beginning, and containing 4.81 acres, more or less. The motion was seconded by Director Swartz and passed unanimously. City Engineer The City Manager recommended that the City Engineer Claude R. Starr be authorized to co-sign checks and Claude R. Starr city vouchers until a new City Manager is appointed. authorized to Director Swartz moved to accept the recommendation of the City Manager and that the City Engineer Claude co-sign checks R. Starr be, and he is, hereby authorized to'co-sign all checks and city vouchers until.a new City Manag is appointed and assumes his office. The motion was seconded by Director Starr and passed unanimously. The City Manager recommended that the meters in the off street parking lot on East Avenue, directly behi, Change parking Guisinger's Music Shop, be changed from 10 hours for 50 cents to 10 hours for 25 cents. meter combination Director Dunn moved that the combination of the parking meters be -changed as recommended by the City off street to Manager. The Motion was seconded by Director Jones and passed unanimously. There being no further business, Director McFerran moved to adjourn. The motion was seconded by Director Lancaster and passed unanimously, whereupon the Mayor declared the meeting adjourned. APPROVED: ATTEST: C. G. MELTON, JR ./, MAYOR MARILYN ORE, CITY CLERK ' I The Board of Directors of- the City of Fayetteville, Arkansas, met in regular session on Monday, January 20, 1969, in the Directors Room in the City Administration Building at 7:30 P.M. Present: City Manager C. All policies should be approved by the Board of Directors. The City Manager shall be instructed to formulate and distribute policies. The Board further recognizes that, should any Director in private conversation with others, make commitments for the Board of Directors, that Director becomes involved in a serious breach of policy which might disrupt the entire organization. Therefore, members shall refrain from acting as spokesman for the Board except in cases authorized by the Board. ' D -It shall be the policy of the Board of Directors to refrain, as individuals, from discuss- ing management problems with the personnel of the City except in cases where the Board of Directors may deem it necessary to confer with personnel at regular or special meetings of the Board, and then in the presence of the City Manager. E. It shall be distinctly understood that authority for the management of the City shall pass through the City Manager and that he shall be the only official contact between the Board of Directors and employed personnel. The Board of Cirectors shall require full and complete information from the City Manager concerning all matters in connection with the management of the City as set forth in Board policies. Gerald G. Fox, City Clerk Marilyn Moore, City Attorney Richard Wells, and Directors Gerald Jones, Mrs,. Sylvia Swartz, Joe McFerran, Garland Melton, Jr., Ernest Lancaster, Jon Larry Starr, and Dale Dunn. Absent: None. Representatives of the press were also present. The minutes of the regular meeting on Monday, January 6, 1969, a copy of which had previously been mailer to each of the Directors, were approved as written. The City Manager read a proposed resolution in its entirety entitled "A RESOLUTION ESTABLISHING THE POLI, GOVERNING THE- RELATIONSHIP BETWEEN THE BOARD OF DIRECTORS AND THE CITY MANAGER, INCLUDING DELEGATION OF CERTAIN AUTHORITY".which had been discussed at the last regular meeting of the Board of Directors on Monday, January 6, 1969. Director Starr moved that the Resolution as presented by the City Manager be adopted. The motion was seconded by Director Dunn and upon roll call the following vote was recorded: "Aye" Jone Resolution 1-69 Swartz, McFerran, Melton, Lancaster, Starr and Dunn. "Nay"" none. There being seven "Ayes" and no "Nays'";,; the Mayor declared the Resolution adopted. RESOLUTION 1-69 A RESOLUTION ESTABLISHING THE POLICY GOVERNING THE RELATIONSHIP BET`i1EEN THE BOARD OF DIRECTORS AND THE CITY MANAGER, INCLUDING DELEGATION OF CERTAIN AUTHORITY.. WHEREAS, in the interest of efficient and effective operation of City government it is necessary to establish the policy governing the basic relationship between the Board of Directors and the City Manager, including the delegation of authority for decisions, and ' WHEREAS, the Board wishes to re-emphasize its desire to encourage greater public participation in the workings of its City government, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: SECTION 1. That the Board of Directors recognizes, establishes and maintains the following guide- lines in its relationship with the City Manager. A. It is recognized that good management is the most important factor to the success of the City. In exercising its management responsibilities, the Board of Directors reserves its authority to approve policy which represents broad statements of intentions, approve plans and programs, and dele- gate authority of administration to the Manager, except those rights that are by law, conferred upon or reserved to its members. B. The Board of Directors recognizes its responsibility and its need to establish policies, approve plans and programs, and delegate authority to the City Manager to execute and carry out its plan programs and policies. In approving his position description, the Board recognizes that the City Manage requires the authority to hire capable personnel within an approved wage and salary policy including a performance evaluation system or procedure, plan and establish schedules, train, supervise and when nece ssary, terminate or replace employees. C. All policies should be approved by the Board of Directors. The City Manager shall be instructed to formulate and distribute policies. The Board further recognizes that, should any Director in private conversation with others, make commitments for the Board of Directors, that Director becomes involved in a serious breach of policy which might disrupt the entire organization. Therefore, members shall refrain from acting as spokesman for the Board except in cases authorized by the Board. ' D -It shall be the policy of the Board of Directors to refrain, as individuals, from discuss- ing management problems with the personnel of the City except in cases where the Board of Directors may deem it necessary to confer with personnel at regular or special meetings of the Board, and then in the presence of the City Manager. E. It shall be distinctly understood that authority for the management of the City shall pass through the City Manager and that he shall be the only official contact between the Board of Directors and employed personnel. The Board of Cirectors shall require full and complete information from the City Manager concerning all matters in connection with the management of the City as set forth in Board policies.