HomeMy WebLinkAbout1967-02-20 Minutes116
The Board of Directors of the City of Fayetteville, Arkansas, met in'regular session on Monday, February 20, 1967,
in the Directors Room in the City Administration Building, at 7:30 P. M.
Present: City Manager Gerald G. Fox, City Clerk George J. Davis, City Attorney Hugh Kincaid, and Di:rectols:
Kerlin, Swartz, Melton, Christie, Trumbo, and Dunn.
Absent: Director McFerran.
The minutes of the regular meeting on Monday, February 6, 1967, a copy of which had previously been
mailed to each of the Directors, were approved as written.
The City Manager read an Administrative Memo in regard to Airport Leases-- Rent a Car which was spread
the minutes and reads as follows:
The last action which the City took on the matter is as follows on September 27, 1965:"Alderman S
moved, that in order to provide additional waiting room facility, the two counters be removed from the
Airport Terminal Building and stored in the main hangar. He further moved that the Mayor be authorized
make arrangements to provide rental space on the west wall of the Airport Terminal Building for teleph
facilities on an annual basis of $50.00 per telephone.
The.motion was seconded bytAlderman Thomas and passed unanimously"
The counters have never been removed and the three are paying $50.00 per year for telephone space.
I would recommend that the three firms be offered license agreements to lease about 60 Aquire feet
each of space to conduct their businesses at $3.80 per square foot per year, or $228.00 per year.
This is the same tsnmst. as.Central Airlines have. Further, that one of the firms be authorized to uhiliz
space at the east side of the lounge area. All firms have expressed their willingness to enter into such
Authorize an agreement and will mean an additional $534.00 annually for the airport.
ements
After a brief discussion,
Administrative Memo # 38
Adminibtrative
to accept
AIRPORT LEASES: RENT -A -CAR
Memo.
Airport
I the space in the Airport
Re
I
There are presently three firms utilizing space at Drake Field Terminal for Rent-A-Car Business(Avis
Rent
a
Rent-A-Car with Ray Ellis; Hertz Rent-A-Car with Herbert Hatfield; National Rent-A-Car with Roy Guthrie)
Car
Lease
The City does not presently have leases or license agreements with any of the firms for use of space at
the terminal. All are operating with telephones and counter space on the west wall of the passenger lour
area.
The last action which the City took on the matter is as follows on September 27, 1965:"Alderman S
moved, that in order to provide additional waiting room facility, the two counters be removed from the
Airport Terminal Building and stored in the main hangar. He further moved that the Mayor be authorized
make arrangements to provide rental space on the west wall of the Airport Terminal Building for teleph
facilities on an annual basis of $50.00 per telephone.
The.motion was seconded bytAlderman Thomas and passed unanimously"
The counters have never been removed and the three are paying $50.00 per year for telephone space.
I would recommend that the three firms be offered license agreements to lease about 60 Aquire feet
each of space to conduct their businesses at $3.80 per square foot per year, or $228.00 per year.
This is the same tsnmst. as.Central Airlines have. Further, that one of the firms be authorized to uhiliz
space at the east side of the lounge area. All firms have expressed their willingness to enter into such
Authorize an agreement and will mean an additional $534.00 annually for the airport.
ements
After a brief discussion,
Director
Dunn moved
to accept
the recommendation of
the City Manager and lease
Airport
I the space in the Airport
Terminal
Building to
the three
Rent-A-Car Firms under
conditions as outlined
final above and that the Mayor and City Clerk be and they are hereby authorized to execute the Lease Agreements'.
The motion was seconded by Director Melton and upon roll call the following,vote was recorded: "Aye"
!phones Kerlin, Swartz, Melton, Trumbo, and Dunn. "Nay" None. _
There being six "Ayes" and only one "Nay",,the Mayor declared the motion passed.) ���"
,-a-car.
The City Manager presented a recommendation in an Administrative Nemo for the Mechanizing of the City
Payroll.
The Memo was spread on the minutes and reads as follows:
Administrative Memo #39
Payroll MECHANIZING CITY PAYROLL
At the present time, the City issues about 400 payroll checks monthly to its employees on a twice a mo
basis. Payroll periods begin on the 1st and 16th of e.;ch month, with payroll checks issued on the 5th
20th of each month. Estimated Cost to prepare payrolls under our present system annually are:
1. Printing and Forms $250000
2. Time Spent
Overtime 100 hours @ $2.50 $ -250.00
Regular 684 hours '@ $1.67 19150.00
1'400.00
Total$1650:00
Issuing about 5,000 checks annually, this method costs the city about 33¢ per check.
We have been working with the First National Bank of Fayetteville,to determine if it would be advantage
for the city to place its payroll on the automated systems operated by that firm; In other words, to
mechanize the payroll preparation function. We have determined that it would be advantageous and would
recommend theaadceptance of the following proposal from the First National Bank: a).an initial set-up
charge of 50¢ per employee; b) a service charge'of 30¢ per check for which all forms and checks would
furnished as well as a detailed payroll register, employee earnings record and completed W2 and 941-A
forms; c) a 50¢ one time charge for new employees. Our estimated costs under this system would be
annually as follows:
1. Miscellaneous Printing and Forms $ 15.00
2. Bank Contract
5000 @ 30¢ $1,500.00
100 @ 500 50.00 1,550.00
3. Time Spent
Regular 240 hours @ $1.67 385:O0
Total $1,950.00
Issuing about 5,000 checks annually, this could cost the city about 39¢ per check or about $300 annually
more than the present method of payroll preparation.
By automating this function, though, we would free one employee about 550 hours annually (14 weeks) from
payroll work to do other tasks in the business office. Applying a dollar figure to this freed time woul
result in about a $925 annual conversion saving. Such time free to do other work would put off the
necessity of additional personnel longer than otherwise. Also, our electrical accounting and other busi
machines would be freed from this task resulting in extending the time to purchase additional equipment.
Under this plan, payrolls would be placed on a bi-weekly instead of a semi-monthly basis. We would
begin such program in April of this year. In the discussion stages at this time is a program by which
our utility bills could also be automated on the same equipment. I would request your authorization to
approve and to proceed with implementation with this program to place our payroll on "computers".
1
1
_�"
11'7
Authorize pa'yroll Director Melton moved to approve the recommendation of the City Manager and that the City Manager be
be placed authorized to execute an agreement with the First National Bank of Fayetteville, Arkansas, to place
on computersayroll on computors.
,The motion was -seconded -by Director Kerlin and passed unanimously.
Fhe City Manager presented an Administrative Memo recommending for cooperative agreement with Wabhington
County for new road construction across City Property near Lake Fayetteville.
This memo was spread on the minutes and reads as follows:
COOPERATIVE A.GREW07 FOR NMI ROAD CONSTRUCTION
Administrative
Memo. I County Judge Gene Thrasher has been in the process of obraining right -of -way -and beginning construction of
New road construc- a north -south road which would run parallel to Highway 71 about 1 1/2 to 2 miles east of such. Already ci
tion near Lake through and gravelled is a section between State Highway 16 and State Highway 45 extending from State
Fayetteville, Highway 265. It is his intention to have such cut through and gravelled from where 265 now ends at 45 to
,Springdale U. S. 68 and then turn such over to the State Highway Department to put on their system.
Autnorizea new
road cons i uction
near Lake
(In-Cooperat
the pCounty)
Ll
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a with
A A
M
dge Thrasher proposes to construct one mile of this roadway on city property located on the extreme
stern edge of our. Lake Fayetteville property. Thai property is in the City Limits of Fayetteville and
uld essentially follow the easement recently granted to Arkansas Western Gas Company, but would be 26
et west of the quarter section line and 80 feet wide whereas the Arkansas Western easement is a total
feet in width from the quarter section line. This road across city property would extend from Zion
ad on the south to an existing county road on the North. Judge Thrasher has requested 1) a right -of -w
construct this road and 2) city participation in the cost of road construction on city property and
thin the city limits.
he estimated cost to Ilear and gravel this one mile of roadwayibr labor, equipment, and material is
10,800 without new fencing and $13,500 with new fencing. Of this cost, the Judge proposes that the coun
ssume $7,700 for earthwork and clearing; headwald for drainage structures; leveling and sloping base;
educing oversize rock and compacting base and engineering. The city would assume $5,800 for hauling and
umping the base material, purchasing drainage pipe and new fencing. Without fencing, the city would con
ibute $3,100 in services and material.
e base material can be obtained from a Lake Fayetteville -pit to shorten the haul. With our new fleet,
trucks, we could complete the gravel haul in about a.week. Under our lease with Gene Price, we can
nstruct roadways through the leased premises "without the necessity of having to pay any compensation
lessee as damage by reason of takin.11 Also under this lease, "the lessee shall at his own cost and
pense, keep and maintain all fences ......" The Lessee will be contacted concerning fencing and other
tters.
ause the completion of this roadway would be of great benefit to the city in eventually providing
itional north -south arteries and because the street would lie within the present and proposed city
its of Fayetteville, I would recommend that you authorize me to Proceed in finalizing plans with the
my Judge to complete this road construction. Also, that the right-of-way be modified to be 80 feet
width from the quarter section line, or of a lesser width if possible.
ector Christie moved to accept the recommendation and authorize the City Manager to proceed in finaliz:
ns with the County Judge to complete the road construction and that the right-of-way be modified to be
feet in width from the Quarter Section Line, or of a lesser width if possible.
further moved that the City Clerk be and he is hereby authorized to execute a right-of-way deed to the
my across the City owned property for this road.
motion was seconded by Director Dunn and passed unanimously.
City Manager read an Administrative memo recommending the construction of annew animal shelter but
r a long discussion Director Melton moved to table this until the next meeting.
motion was seconded by Director Swartz and passed unanimously.
Che City Attorney introduced and,at the request of the Directors, read a proposed ordinance in its en
entitled "AN ORDINANCE ACCEPTING TERRITORY TO THE CITY OF FAYETTEVILLE, ARKANSAS, ASSIGNING SAID TERR
rO WARDS, AND FOR OTHER PURPOSES"
Director Christie moved that the rule be suspended and the ordinance be placed on the second reading.
Che motion was seconded by Director Kerlin and upon roll call the following vote was recorded: 11AYE"
Kerlin, Swartz, Xclma xa, Melton, Christie, Trumbo� and Dunn. "NAY" None.
rhere being S xen "AYES" and No 11NAYS11, the Mayor declared the mction passed.
Phe ordinance was then read for the second time. The Mayor then declared the ordinance open for disc
rhere being no discussion, Director Christie moved that the -rule be further suspended and that the
ardinance be placed on the third and final reading.
rhe motion was seconded by Director Swartz and upon roll call the following vote was recorded: "AYE"
Kerlin, Swarts, Melton, Christie, Trumbo, and Dunn. 11NAY11 None,
rhere being six "AYES" and no, 11NAYS11 the Mayor declared the motion passed.
rhe ardinance was then read for the third and last time.
rhe Mayor then asked the question, "Shall the Ordinance Pas5?11
Spon roll call the following vote was recorded: 11AvE11 Kerlin, Swartz, Melton, Christie, Trumbo, and
11NAY" Non. There being six "AYES" and no 11NAYS11 the Mayor declared the Ordinance passed.
0$DINANCE N0. 1529
ORDINANCE ACCEPTING TERRITORY TO THE CITY OF FAYETTEVILLE; ARKANSAS, ASSIGNING SAID TERRITORY TO WARDS
i FOR OTHER FURPOSES.
EAS, On January 2,
19671 the County
Court
of
Washington County, Arkansas, entered an order annexing
following described
territory to the
City
of
Fayetteville, Arkansas, to -wit:
The following described lands all lying within Sections Seven (7) and Eighteen (18),
Township Sixteen (16) North Range Thirty (30) West, and Section Twelve (12) Township
Sixteen t16) North Range Thirty-one (31) West of the Fifth (5th) Principal Meridian and
situated in Washington County, Arkansas: Beginning at a point One Hundred Ninety -Five
(195) feet West of the Northeast corner of the Northeast Quarter (NE1/4) of the Northwest
Quarter (NW1/4) of Section Seven (7) and running thence West along the North boundary
line of said Section Seven (7) to the Northwest corner of said Northeast Quarter (NE1/4)
of the Northwest Quarter (NW1/4) of Section Seven (7); thence South to the North right-
of-way line of State Highway No. 16; thence West along said North right-of-way line of
State Highway No. 16 to a point which is One Hundred and Fifty and 73/100 (150.73) feet
West of the West boundary line of Section Seven (7); thence South to the centerline of
said State Highway No. 16, thence South One Thousand and Six (1,006) feet, thence East
Seven Hundred and Ten and 97/100 (710.97) feet; thence South Sixteen Hundred Seventy -
Six and 99/100 (1,676.99) feet to the south boundary line of Section Seven (7); th6nce
East One Thousand One Hundred and Seventy -Nine and 98/100 (11179.98) feet; thence South
Sixty (60) feet; thence East Fourteen Hundred Ninety -One and 70/100 (1,491.70) feet to
I to
0
rdinance
a point which is Sixty (60) feet South of the Southeast corner of the Southeast Quarter (SE 1/4)
, 1529
of the Southwest Quarter (SW 1/4) of said Section Seven (7); thence North to the South right -of -
(Cont)
way line of State Highway No. 16; thence East along the South right-of-way line of State Highway
No. 16 to the East line of the Northwest Quarter (NW 1/4) of the Southeast Quarter(SE 1/4) of Se
Seven (7); thence East to the middle of the Mt. Comfort Branch; thence in a Northerly direction
along the middle of Mt. Comfort Branch to a point which is Twelve Hundred and Ten (1210) feet WR
and Six Hundred and Ten (610) feet North of the Southeast corner of the Northeast Quarter (NE l/
of said Section Seven (7); thence West to the West boundary line of the Southeast Quarter (SE 1/
of the Northeast Quarter (NE 1/4) of said Section Seven (7); thence North Seven Hundred and Ten
feet to the Northeast corner of the Southwest Quarter (SW 1/4) of the Northeast Quarter (NE 1/4)
of said Section Seven(7); thence West to a point which is One Hundred Ninety-five (195) feet Wes
of the Southeast corner of the, Northeast Quarter (NE 1/4) of the Northwest Quarter (NW 1/4) of S,
Section Seven (7); thence North Thirteen Hundred and Twenty (1320) feet to the North boundary li
of Section Seven (7) being the point of beginning. Also a part of the Southeast Quarter (SE 1/4)
the Northeast Quarter (NE 1/4) of Section Seven (7), Township Sixteen(.16), North, Range Thirty (3
West of the Fifth (5th) Principal Meridian described as follows, beginning at a point approxima
Nine Hundred Eighty-Nine(989) feet West of the Southeast corner of said Forty (40) acre tract, s
point being in line with the East line of West End Avenue in the S. T. Russell Sub -Division and
running thence North along the Eastline of said West End Avenue Six Hundred and Ten (610) feet;
thence West'Two Hundred Twenty-One(221) feet more or less to the center of a branch sometimes
called Mt. Comfort Branch; thence running in a southeasterly direction with the center of said
branch to a point Two Hundred (200) feet North of the South line of said Forty (40) acre tract;
thence East to the West line of the said West End Avenue; thence South to the South line of said
Forty (40) -acre -tract; thence East Forty (40) feet more or less to the point of beginning.
(Total acreage annexed being 300.4 acres, more or less)
amd
WHEREAS, more than thirty (30) days have elapsed since the date of said order of annexation and
no proceedings have been instituted in the Circuit Court to prevent said annexation, and no notice of
appeal has been filed
and
WHEREAS, 6K February, 1967, the County Court of Washington County, Arkansas, entered an order
confirming such annexation proceedings.
N0, THEREFORE, BE IT ORDAINED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS:
SECTION 1. That annexation of the above-described territory to the corporate limits of the City
of Fayetteville, Arkansas, be and the same is hereby accepted, and all of said territory is hereby
assigned to and made a part of Ward 4 of .the City of Fayetteville, Arkansas,
SECTION 2. That this ordinance shall be in full force and effect from and after its passage,
approval and publication.
PASSED AND APPROVED this 20th day of February, 1967.
APPROVED:
to
The City Manager read a proposed ordinance for the second time,which had been left on its first reading
at the last regular meeting of the Directors on Monday, February 6, 1967, entitled, "AN ORDINANCE
REGULATING DANCE HALLS WHERE LIGHT WINES AND BEER ARE SOLD, PROVIDING FOR LICENSING THEREOF, AND IMPOSI
A TAX, AND FOR OTHER PURPOSES"
Director Dunn moved that the rule be suspended and that the Ordinance be placed on the third and final
reading.
The motion was seconded by Director Kerlin and upon roll call the following vote was recorded, "Ave"
Kerlin, Swartz, Melton, Trumbo, and Dunn. "Nay" Christie.
There being five "Ayes" and only One "Nay", the Mayor declared the rule to read the Ordinance at three
saparatevmeetings had been suspended by a two-thirds majority of the Directors and the motion passed.
The Ordinance was then read for the third and last time.
The Mayor then asked the question, "Shall the Ordinance pass?"
Upon roll call the following vote was recorded, "Aye" Kerlin, Trumbo, and Dunn.
"Nay" Swartz, Melton, and Christie,
There being three "Ayes" and three "Nays", the Ordinance was defeated for lath of a majority vote.
There being no further business, Director Swartz moved to adjourn. The motion was seconded by Director
Christie and passed unanimously, whereupon the Mayor declared the meeting adjo ed.
APPROVED:
)v"/��
ATTEST: DON TRUMBO,.MAYOR
GEORGE J2 CITY CLERK
CLERK
tion
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710)
of
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