HomeMy WebLinkAbout1964-01-13 Minutes2'91
egular The City Council of Fayetteville, Arkansas, met in regular.session on Monday, January 13, 1964 at a:30 P
Session in the Council Room of the City Administration Building.
Present: Mayor Guy E. Brown, City Clerk George J. Davis, City Controller Albert J. Jones, City Attorney
Bass Trumbo, City Engineer W.C. Smith, Chief of Police Hollis Spencer, Fire Chief Burl Skelton, and Ald-
ermen: Heflin, Christie, Watsibm Wheeler, Thomas, Burgin, Faucette, and Short..
Absent None
Minutes
jAlderman Short then moved that the
IThe minutes
of
the regular meeting, on Monday, December 23, 1963,
a copy of which had been previously
Read
viders
lbeen mailed,
to
each of the Aldermen,
were approved as written.
Plat The Building Inspector presented a plat for a proposed sub -division which is a part of Block 8 Broad -
Presented View Sub -division to the City of Fayetteville, Arkansas, which had been approved by the Planning Commi-'
Broadview ission.
Sub=ivisio,After a brief discussion, the City Attorney introduced and at the request of the Council, read a propose
division ordinance in its entirety. entitled," AN ORDINANCE TO ACCEFP AND CONFIRM THE DEDICATION OF ALL STREETS,
ALLEYS AND EASEMENTS I14 A SUBDIVISION OFPART OF BLOCK 8 OF BROADVIEW SUBDIVISION TO THE CITY OF
FAYETTEVILLE."
Alderman Short moved that the ordinance pass. The motion was seconded by Alderman Faucette and passed
unanimously, whereupon the Mayor declared the ordinance passed.
RDINANCE ORDINANCE N0. 1380
O. 1380
AN ORDINANCE TO ACCE PP AND CONFIRM THE DEDICATION OF ALL STREETS, ALLEYS, AND EASEMENTS IN A SUBDIVISION
OF PART OF BLOCK 8 OF BROADVIEW SUBDIVISION TO THE CITY OF FAYE^1TEVILLE3 ARKANSAS.
WHEREAS, there has been duly presented to the City of Fayetteville, Arkansas, a plat dated November, 196
known as a subdivision of Part of Block 8 of Broadview Subdivision to the City of Fayetteville, Arkansas
which the owners have dedicated for the public use the streets, alleys and easements shown upon said pla
and
YIHEREAS, the City Planning Commission of the City of Fayetteville, Arkansas, has recommended the accept-
ance of said plat.
NOW, THEREFORE, BE IT ORDAINED BYYTHE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
SECTION 1. That the City of Fayetteville, Arkansas, hereby accepts and confirms the dedication of 'all
streets, alleys and easements, dedicated in a Subdivision of Part of Block 8 of Broadview Subdivision
to the City of Fayetteville, Arkansas, and hereby declares said streets, alleys and easements to be publ
streets, alleysand easements, and the said City Council hereby assumes the care,^i control and jurisdict
of the same.
SECTION 2. That this ordinance shall be in force and Effect from and after its passage, approval and
publication.
PASSED ...
ATTEST:
ecute a
jAlderman Short then moved that the
City Clerk be and he is hereby authorized and directed to execute a
b-
ISubdividers Contract with Clay Yoe
for the
subdivision outlined in Ordinance No. 1380.
viders
IThe motion was seconded by Alderman
Burgin
and passed unanimously.
NG
The City Building Inspector brought up.the problem and the Building Inspectors policy of issuing build
permits for remodeling and erection of County, State Federal and Public School Buildings.
The Inspector noted that a bond issue for public school improvements had been approved by the citizens
of Fayetteville. The question of whether or not building permit fees should be charged for these
buildings and the zoning requirements for public schools should be cleared up and a definite policy
adopted. He requested that the building and ordinance committees study these problems.
Alderman Short moved to refer this to the Building and Ordinance Committee.
The motion was seconded by Alderman Wheeler and passed unanimously.
The Mayor reported that the Standing Committees for the Year of 1964 would be the same as in 1963.
STANDING COFJ41TTEES FOR 1964
point The Mayor further reported that the terms of A.P. Eason Jr.,'and J.W. Murphy had expired as members of
vil the Civil Service Commission.. Ile recommended that J.W. Murphy be reappointed and that Floyd Carl Jr.
rvice be appointed to the vacancy of A.P. Eason Jr.
mmission Alderman Burgin moved to accept the recommendation of the Mayor and appoint J -.W. Murp#y 'and Floyd Carl J
as members of the Civil Service Commission.
The motion was seconded by Alderman Wheeler and passed unanimously.
1.
Auditing and Finance
Short, Burgin and Faucette
2.
Planning
Burgin, Christie, Wheeler and Faucette
3.
Aviation and Civil Defense
Short, Heflin, Christie, and Watson
4.
Police and Fire
Faucette, Wheeler and Short
5.
Hospital and Library
Thomas, Faucette, and Heflin .
6.
Building, Ins. & Ordinance
Burgin, Wheeler, Watson and Short
7.
Street and St. Lighting
Christie, Burgin, & Wheeler
8.
Water and Sewer
Wheeler, Christie, Burgin, Thomas and Heflin
9.
Parks, Shop and Sanitation
Heflin, Watson, Thomas and Christie
point
The
Mayor reported that the term
of Paul Young Jr., George F. Caudle and Hugh Stubblefield, members of t
Two to
Planning Commission, had expired
and he recommended that Alan Gilbert Jr, and Ernie Jacks be appointed t
tinning
the
Planning Comurission Vice Paul
Young Jr. and George F. Caudle for terms of 6 years, expiring January.
mmission
1,
1970.
Alderman Heflin moved to make the
appointments to the. Planning Commission as recommended by the Mayor.
Themotion was seconded by Alderman
Christie and passed unanimously.
point The Mayor further reported that the terms of A.P. Eason Jr.,'and J.W. Murphy had expired as members of
vil the Civil Service Commission.. Ile recommended that J.W. Murphy be reappointed and that Floyd Carl Jr.
rvice be appointed to the vacancy of A.P. Eason Jr.
mmission Alderman Burgin moved to accept the recommendation of the Mayor and appoint J -.W. Murp#y 'and Floyd Carl J
as members of the Civil Service Commission.
The motion was seconded by Alderman Wheeler and passed unanimously.
A
Appoint The Mayor further recommended that James Kerlin be appointed to the Board of Adjustments Vice Tom Schiewltz
Kerlin to whose term expires January 1, 1964, for a term of five years.
Board of Alderman Thomas moved to appoint James Kerlin to the Board of Adjustments as recommended by the Mayor.
AAjust. The motion was seconded by Alderman Watson and passed unanimously.
Appoint The Mayor then.recommended that Don Trumbo Jr. be appointed to the Board of Appeals Vice Robt. McKinney
Trumbo to whose term expired January 1, 1964, for a five year term.
Board of Alderman Thomas moved to appoint Don Trumbo Jr. as a member of the Board of Appeals as recommemded by the
Appeals Mayor.
The motion was seconded by Alderman Wheeler and passed unanimously.
Change- Alderman.Short presented some minor changeorders in the contract for Firestations No. 3 and 4, at a total
Orders cost to the City of $325.72•
for After a brief discussion, Alderman Short moved to accept the changeorders and authorize the Mayor and the
Fire City Clerk to execute thehohgnge orders in the contract, as requested.
Stations The motion was seconded by Alderman Faucette and passed unanimously.
The change orders were spread in the minutes as a permanent record.
FIRE STATIONS # 3 and #4
F'AYET'TEVILLE, ARKANSAS
December 12, 1963
Change CHANGE ORDER #1
Order #1
1. Replace electrical panels "A" and "B" in Fire Station #3 (nobth) with one panel #QH412HAR0 and one
panel Q0420RO for 3 phase service.
No change in cost
2. Add one (1) convenience duplex outlet with separate 20 amp circuit under counter top of kitchen cab-
inet and by sink for electric water heater.
Add: $23.23
3. Replace three (3) lighting fixtures "Y" with three (3) Litecraft fixutres #F342PR with 150 watt par
38 lamp or approved equal in each fire station #3 and #4.
No change in cost.
4. Use kitchen sink Eljer Model E-2271 in each fire station #3 and #4, as originally specified. Rough
in for sinls listed in nItems not in contracts."
Add: $98.00
5. Rough in for electric heater in "Items not in contracts." Delete electric water heaters in Fire
Stations #3 and A.
Add: $67.00
6. Rough in for lavatories in "Items not listed in contracts." Delete lavatories in fire Stations #3
and A.
Add: $110.00
7. Change floor drain line in hose room bf fire stations #3 and #4 from sand pit drain lime to sewer
drain line at service sink.
Deduct: $24.12
8. Change sand pit drain line for fire station #3(north) to terminate 5 feet outside of building at
southwest comer instead of northeast comer as shorn on plans.
Add: $51.61
Total addition to contract price by incorporation of this change order
Add: $325.72
CITY OF FAYET VILLE GENERAL CONTRACTOR
MAY �
BY
CITY CLERK
ARCHITECT
BY
Fire Chief Burl Skelton reported that certain equipment would be needed by the Fire Department during the
year 1964 and he recommended that the equipment be liurchased early in the ,year.
Authorize After a brief discussion, Alderman Heflin moved to authorize the Mayor to advertise for bids.on January
Bids 15 and 22, 1964 for one 750 gallonnpbr minute pumper, 1 rescue unit with 750 gallon per minute pamper
n1'Equ1p. one snorkel with 1,000 gallon per minute pump and one aerial ladder with 1,000 gallons per minute pumper,
all to carry class A rating but only the pumper, rescue unit, and either the snorkel or aetiall ladder
would be purchased, the decision to be made by the Council after the bids are opended on February 12, 1964.
The motion was seconded by Alderman Watson and passed unanimously.
pfd Alderman Short introduced and read a proposed ordinancein its entirety entitled,"AN ORDINANCE ESTABLISHING
Ordinance THE DEPARTMENT OF FINANCE OFTTHE CITY OF FAYETTEVILLE: FIXING THE RESPONSIBILITIES OF TF_E CITY CONTROLLER:
ESTABLISHING THE RELATIONSHIP BETWEEN THE MAYOR, TIE; COUNCIL, OTHER ELECTED MUNICIPAL OFFICIALS, AND THE
DEPARTMENT OFBI19ANCE: DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES."
Alderman Short moved that the ordinance pass.
The motion Wass seconded by Alderman Faucette and passed unanimously, whereupon the Mayor deadared the
ordinance passed.
Emergency Alderman Short then moved that the emergency clause -be adopted.
Clause The motion was seconded by Alderman Faucette and passed unanimously, whereupon the Mayor declared the
Adopted emergency clause be adopted.
l
Ordinance ORDINANCE N0, 1381
138'Y. AN ORDINANCE ESTABLISHING THE DEPARTMENT OF FINANCE OF THE CITY OF FAYETTEVILLE, FIRING THE RESPONSI*
BILITIES OF THE CITY CONTROLLER, ESTABLISHING THE RELATIONSHIP BETWEEN THE PAYOR, THE COUNCIL, OTHER
ELECTED MUNICIPAL OFFICIALS, MID THE DEPARTMENT OF FINANCE: DECLARING AN EMERGEIICY, AND FOR OTHER
PUPO.SES .
WHEREAS, it is compatible with good accounking practice that the City Council establish ane agency of
municipal government to supervise the collection and disbursement of funds according to rules and reg-
ulations adopted by the City Council, and
WHEREAS, the establishment of proper procedures dealing with such collection and disbursement requires
adequate education and practice in the field of accounting, and
WHEREAS, the tenure of elected officials is subject to the will of the people, but the business of the
City will continue from administration to administration and from City Council to City Council, and
WHEREAS, all of the financial affairs of the City, both short range and long range, should be grounded
in procedures fiscally sound, economically reasonable, and pledged to the maximum utilization for all.
of the governmental needs of the City of Fayetteville,
NOrl, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL IIF THE CITY OF FAYETTEVILLE; !�
SECTION I. There is hereby established the Department of Finance of the City of Fayetteville.
SECTION II. The Department of Finance shall be headed by a person acceptable to the City Council and
shall be Imown.as.the City Controller.
SECTION III. The Department of Finance, upon the recommendation of the City Controller and the Mayor,
may be, at the discretion of the City Council, sub -divided into offices having specified areas of
responsibilities, such as but not restricted to collecting, disbursing, and internal auditing.
SECTION IV. It shall be the duty of the Department of Finance to:
(A) Collect, record, issue receipts for all funds legally levied by the Municipal government
of the city of Fayetteville and to perform this service in accordance with the rules and
regulations governing collection, recording, and receiving as approved by the City Council
(B)
To
disburse money in accordance with the rules
and regulations goberningtthe disbursements
of
funds as approved by the City Council.
(C)
To
advise the Council at stated intervals of the
status of all funds, as well as the gener
fiscal
status of the municipal government.
(D)
To
present to the City Council suggested 'rules
and regulations or changes in current rules
.and
regulations that would improve systems for
collecting, disbursing an budgeting funds.
(E)
To
recommend to the City Council the investment
of surplus funds.
(F) To assit and advise with the Mayor, other elected officials, department heads and the City
Council in the construction of the annual budget and in long range projects requiring eithi
the acquisition of new funds or the build-up of retained funds to achieve a capital outlay
not feasible in the annual budget.
(G) To supervise the spending of the funds allocated by the City Council in the annual budget
in order that each item of disbursement will be in compliance with the rules and regulatil
adopted by the City Council governing budgetary expenditures.
SECTION V. If any section, subsection, sentence, clause of phrase of this ordinance is foreanp7eaeon
deUardd unconsitutional or invalid, such decision shall not affect the validity of the remaining portio
of this ordinance.
SECTION IV. Whereas the passage of this ordinance is necessary for the preservation of the public h
peace and safety, an emergency is dealared to exist, and this ordinance shall be in full force and e
from and after its passage and approval.
PASSED AND APPROVED this 13th day of January, 1964.
APPROVED:
�
"_ MAYOR Y E. BROWN
ATTEST: }�"�
GEORGE J.VDAVIS, CITY CLERK
�roposed Alderman Short introduced and read a proposed ordinance in its entirety, entitled,"AN ORDINANCE SETTING
Ordinance FORTH THE BASIC FISCAL POLICIPS OF THE MUNICIPAL GOVER11M0hrf OF THE CITY OF FAYETTE'JILLE; FIXING THE RES
ONSIBILITY OF THE COLLECTION AND DISBURSEMENT OF FUNDS; PERMITTING THE CITY COUNCIL BY RESOLUTION TO
ADOPT RULES AND REGULATIONS GOVERNING ALI, PHASES OF FISCAL CONTROL; DECLARING AN EMERGENCY; AND FOR USHER
PURPOSES.."
Alderman Short moved that the Ordinance pass.
The motion was seconded by Alderman Thomas and passed unanimously whereupon the Mayor declared the ordin
passed.
Emergency Alderman Short then moved that the emergency clause be adopted.
b]ause The motion was seconded by Alderman Thomas and passed unanimously whereupon the Mayor declared the emer-
gency clause be adopted.
Ordinance ORDINANCE N0, 1382
1382
AN ORDINANCE. SETTING FORTH THE BASIC FISCAL POLICIES OF THE MUNICIPAL GOVERNMENT OF THE CITY OF FAYETTEV
FIXING THE RESPONSIBILITY OF THE COLLECTION AND DISBURSEMENT OF FUNDS; PERMMING THE CITY COUNCIL BY
RESOLUTION TO ADOPT RULES AND REGULATIONS GOVERNING ALL PHASES OF 'FISCAL CONTROL; DECLARING AN EMERGENCY
AND FCR OTHER REASCYNS.
WHEREAS, the collection and disbursement of money is a vital factor in municipal government, and
WHEREAS, the collection and disbursement of funds is a trust placed in the City Council as the elected
representatives of the citizens of Fayetteville, and
ce
C (,2
Cont.
lbert J.
0Ces to
Meeting
adjourned
WHEREAS, it
is incumbent upon
the City
Council
that an independent audit of the funds over which the
City Council
has supervision
should be
without
exception or qualification, and
WHEREAS, the fixing of responsibility and the establishing of rules and regulations governing the
and disbursement of funds is well within the prerogatives of the City Council,
NCW THEREFORE,
BE IT
ORDAINED BY THE
CITY COUNCIL
OF THE CITY OF FAYETTEVILLE, THAT THE BASIC FISCAL
POLICIES OF THE
CITY
OF FAYETTEVILLE
SHALL BE(
SECTIDNII. COLLECTIONS
(A) All funds accruing to the City of Fayettevilles from any and all sources shallbbe paid into
the Department of Finance.
(B) It shall be the responsibility of the Department of Finance, under the direct supervision
of the City Controller, to perform such collections in a manner consistent with good accounting practi
and in accordance with the rules and regulations governing the collection of funds that shall be devel
by the City Controller and approved by the City Council,
SECTION II. DISBURSEMF2ITS
(A) All funds disbursed by the City of Fayetteville shal be made b�- check, signed by the Mayor,
indicating his approval of the expenditures, and countersigned by the City Controller indicating that th
amount expended is in complete compliance with all rules and regulations governing the purchase of mater
and/or services as adopted by the City Council.
SECTION III. ESTAELISHMRIT OF FUNDS
(A) The City Council upon recommendation of the Mayor and City Controller and in;iaccordance wit
good municipal accounting practices, shall establish specific funds into which all receipts shall be de-
posited.
(B) All funds shall be establ§hed and activated by mules and regulations adopted b• the City
Council governing collections for the City of Fayetteville.
SECTIO14 IV. BUDGETING
(A) The Mayor shall on or before the last regulat council meeting in November of each year pre
to the City Council a budget drawn in accordance with the rules and regulations governing budget constr
adopted by the City Council,
SECTION V. AUDITING
(A)' The City Council will adopt from time to time, by resolution, rules and regulations submittedl by
the Department of Finance covering the collection, expending, and auditing all funds of the City of Fay-
etteville.
ay-
etteville.
(B) The City Council will also enact, by resolution, rules and regulations submitted by the M
and the. Finance Committee of the City Council concerning budgeting, investment of Hinds, supplemental
appropriation of unallocated funds, and any other areas of fiscal control not specifically assigned to
the Department of Finance.
SECTION VII. WILL AND PURPOSE
(A) It is the will and purpose of the City Council of Fayetteville in the adoption of this ordi
nance to expressly state that all funds collected by the City shall be duly levied and deposited in the
Department of Finance, that all disbursements by the City shall be in accordance with the rules and reg-
ulations adopted by the City Council, and that proper plans for the development of municipal services
by all departments bf municipal government shall be formulated and articulated in the adoption of an
ahnual report.
SECTION
VIII. SAVINGS CLAUSE
(A) If any section, subsection, sentence., clause or
phrase of this ordinance -is
for any reason
declared
unconstitutional or invalid, such decision shall riot
affect the validity of the
remaining
porti
of this
ordinance.
SECTION
IX, EMERGENCY
(A) Whereas the passage of this ordinance is necessary
for the preservation of
the public
healt
peace and
safety, an emergency is declared to exist, and this
ordinance shall be in full
force and
effec
from and
after its passage and approval.
PASSED AND APPROVED this 13th day of January, 1964.] �Q
APPROVED: C7AldCJ hp////\
MAYOR C Y E. BROWN
Alderman Burgin moved to appoint City Controller Albert J. Jones, as City Treasurer to fill the vacancy
of Mr. Roy Nix, City Treasurer, who has been ill and unable to fulfillthe duties of the office of City
Treasurer during the past twelve months, until a candidate is dul7r elected for thatoffice.
The motion was seconded b;r Alderman Thomas and passed unanimously.
The overall budget for the year of 1964 for the General Fund and P„blic Works Fund, was discussed and an
agreement reached, but no further action was taken at this time.
There being no further business, Alderman Hcflin moved to adjourn.
The motiontiwas seconded by Alderman Short and passed unanimously whereupon the Mayor declared the
adjourned. k��
�y
/�� � � APPROVED:
MAYOR Y E,
ATTEST:
Ce,��� ga'r`'a
CITY E EORGE J. DAVIS