HomeMy WebLinkAbout1982-07-19 Minutes•
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MINUTES OF A BOARD OF ADJUSTMENT MEETING
A meeting of the Board of Adjustment was held at 3:45 P.M. on Monday,
July 19, 1982 in the Directors Room, City Administration Building,
Fayetteville, Arkansas.
MEMBERS PRESENT:
MEMBERS ABSENT:
OTHERS PRESENT:
Chairman Chester House, Don Mills, Dr. David Crittenden,
Butch Robertson, Dennis Becker
Larry Tompkins, Robert Waldren
Joseph Henry, Marie Gabbard, Wayne Jones, Bill Greenhaw,
Virginia Morris, Don Heckathorn, Jerry Sweetser,
Douglas Knapp, David Randle, Don Grimes, Bobbie Jones,
Suzanne Kennedy, and others
The first item on the agenda to be APPEAL NO. 82-13
considered was a letter from R $ P R f, P ELECTROPLATING, INC.
Electroplating, Inc. requesting the
withdrawal of Appeal No. 82-13 which
had been tabled June 7, 1982. Chairman Chester House referred to the letter
included with the agenda and stated that it was self-explanatory.
Butch Robertson moved to allow R $.P Electroplating, Inc. to withdraw their
Appeal No. 82-13.
The motion was seconded by David Crittenden and passed, 5-0.
The next item to be considered was a public APPEAL NO. 82-15
hearing on Appeal No. 82-15, Joseph Henry, JOSEPH HENRY
608 Frisco Avenue, application to vary setbacks. 608 FRISCO AVENUE
Mr. Henry was present at the meeting..
Mr. Henry stated he wished to construct a
solar greenhouse on the south side of his house, and is requesting an extra
two feet from the 8 foot setback, making the greenhouse within six feet of
his property line. The greenhouse would extrude from the existing structure
by 7 feet. He stated he had done some landscape work to correct water
running down the hill under his house, including some excavation back away
from his house and a small retaining wall. He intends to use this retaining
wall as a foundation for the greenhouse.
Mr. Henry explained how the outer wall of the greenhouse would slope in
towards the existing structure, making the addition a triangular shaped
structure rather than rectangular.
Dr. Crittenden pointed out that this would lessen the variance since the
outer wall of the greenhouse gets closer to the house as it rises.
Dennis Becker asked if the heavy planting on the property line was split
between Mr. Henry and the adjoining property owner.
Mr. Henry explained that there was a wire fence within the vegetation
area. He said his neighbor on that side was present at the meeting and has
no objection to his building the greenhouse. He said the greenery would not
interfere with the solar aspect of the greenhouse, as most of it loses its
leaves in the wintertime.
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BOARD OF ADJUSTMENT MEETING
July 19, 1982
Page Two
Bobbie Jones asked what point Mr. Henry measured from when he calculated
the distance from his house to Frisco Street.
Mr. Henry said that when he measured, there was 100 feet from the center
line of the railroad to the front of his house, but that it was difficult to
tell where the road is because there is a parking area in front of his house.
Bobbie Jones said that she thinks the railroad right-of-way is probably
100 feet wide.
In answer to a.question from Dr. Crittenden, Joe Henry said it is his
understanding that the road he lives on is owned by the railroad, not the City,
and he thinks the agreement is that the City will maintain it. He said that
during the 71/2" rainfall last month a new Toyota had been washed all the way
down to the trestle_
Bobbie Jones said the railroad right-of-way extends fifty feet either side
of the center line. She doesn't know if Mr. Henry needs a variance on the front
of his property or not. She said he needs 25 feet to the right-of-way, but
there is no right-of-way indicated on her maps. She doesn't know if the road
is in Mr. Henry's legal description or the railroad's .legal description or
split between the two. She said it appears the street is partly on Joe Henry's
property and partly on the railroad right-of-way. She said she can't distinguish
between the parking lot and Mr. Henry's property line.
Marie Gabbard stated that she owns the property next door to Mr. Henry
and that the street right-of-way is 25 feet at the back according to her deed.
She stated she had no objection to Mr. Henry's building a greenhouse
There was no one present to speak in opposition.
The public hearing was closed.
The next item on the agenda APPEAL NO. 82-16
was a public hearing on Appeal NORTHWEST BANCORPORATION OF ARKANSAS
No. 82-16, Northwest Bancorporation 3500 NORTH COLLEGE AVENUE.
of Arkansas, Inc., Northwest
National Bank, Southwest corner of
Meadow Street and College Avenue, application to vary parking requirements.
Wayne Jones was present representing McClelland Consulting Engineers;
Virginia Morris as Chairman of Northwest Bancorporation, Bill Greenhaw,
attorney for the bank; Don Heckathorn as contractor; Jerry Sweetser, bank board member.
Wayne Jones stated that the bank is proposing to erect a building of
approximately 45,000 square feet on the northern portion of the property at
Meadow and College Avenue. He stated the Ordinance requires one parking space
for every 300 square feet of building floor space and that this would mean a
requirement of 150 parking spaces within the boundary or within 1,000 feet of
either side of the property. He said because of the location of the site, the
bank is requesting that off-site parking spaces be utilized as well as a
reduction in the number of spaces required. He said they have projected a
maximum number of 35 employees plus 30 spaces for customers and they are asking
for a waiver from 150 parking spaces to 65 off-site parking spaces within the
1,000 foot distance from the facility.
Bill Greenhaw stated the status of the project was that actual construction
has not begun but financing arrangements have begun and construction is likely
to go forward
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Board of Adjustment Meeting
June 19, 1982
Page Three
Don Heckathorn said the building will be from 5 to 7 stories high, they
will eliminate the drive-in bank and utilize the two lots as a combined lot.
He stated the existing structure will come down and be replaced by a new one.
Dr. Crittenden asked how the bank estimated the number of customers or
visitors who would be using the bank.
Virginia Morris stated that, should the building be 40,000 square feet,
the bank itself would occupy probably 3 floors, and each floor would be from
6 to 7,000 square feet per floor, and the bank would occupy about 60% of the
building.
Dr. Crittenden said the Board will need to account for parking for the
other 40% of occupancy in the building when making its decision.
Virginia Morris said the bank wishes to provide a reasonable amount of
parking and they would be working to increase available parking spaces, but
they wouldn't want to have to provide more than is needed. She said they
want to know just how much parking will be required so the architects and
engineers can begin their work.
Jerry Sweetser stated the Board of Adjustment probably has already set
guidelines and suggested this procedure was gone through with First National
Bank and Mcllroy Bank.
Wayne Jones said they would acquire other lots in the vicinity of the
bank, or lease a portion of the third level of the City's parking deck if it
is not being fully utilized. He said it is their understanding that
reservations have not been made for all spaces on the third level. He said
he thinks there are 90-95 spaces available on the third level.
Dr. Crittenden said, realizing it is not the Board's job to determine
where spaces are acquired, he would ask for whose use the spaces on the third
level are intended, and if they are intended for general purpose use, would
the bank's usage of the spaces take away from the general purpose use.
Wayne Jones said it is their understanding that now the parking deck is
not being fully utilized and will not be for several years. It would be the
bank's intention to rent some of those spaces for the interim but be looking
for alternative parking spaces for the future, within the 1,000 foot distance
from the structure.
There was some discussion regarding for whose use on the Square the
parking deck had been designed.
Bobbie Jones said she thought the Hilton had leased some parking spaces
and perhaps one ground level lot, but she did not know the exact figures. She
said City Traffic Superintendent Perry Franklin would have that information.
Don Heckathorn said he discussed this matter with Perry Franklin and
had the impression that such leasing was not out of the ordinary, that
Mr. Franklin liked the idea.
It was clarified for Dennis Becker that the proposed 65 spaces did not
include parking spaces for the 40% non-bank occupancy in the building.
Virginia Morris stressed that the bank has two locations, with a present total
of 32 employees in both locations and that it would be some time in the future
before the bank would ever have a maximum number of 35 employees in its new
facility. She said that at the present time they are not seeking any leases
for other offices in the bank building, but that sometime in the future offices
will be leased.
Dr. Crittenden asked if parking spaces could be built within the building.
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June 19, 1982
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Don Heckathorn said that the size of the lot would not allow the building
to be large enough to accommodate parking.
Don Heckathorn said he thinks the Bank would be willing to give a letter
to the City saying that they will pursue off-site parking.
Dennis Becker asked, in regard to the second request in the letter
regarding the rental of space on the third deck of the City's parking facility,
if any space was available on that deck.
City Manager Don Grimes said the third level is to be available on a
monthly card purchase basis during hours of 5:00 A.M. to 6:00 P.M. After 6:00
P.M., the deck can be used for a charge of 50¢ each time you park. Reservations
will be taken on a first-come, first-served basis; there are businesses reserving
blocks, but the City does not want any one business to reserve too many spaces.
The first two levels will be available to the public, on a time -stamped ticket
basis. No leasing arrangement is planned for the first two levels. He said the
Hotel has made a commitment to utilize a certain amount of space and will pay a
lump sum monthly fee of $2100.00 and the City will give them credit for tickets
they have validated up to that amount, and bill them for the difference. He said
there were 92 spaces on the third level.
It was clarified that it was not the bank's intention to lease 65 spaces on
the third level parking garage, but that the parking garage would merely be one
of the off-site parking locations they would want to use.
Don Grimes commented that the bank's engineers had asked him about the
possibility of using parking on the third deck, and when he thought about paying
for all the space that is available, he encouraged them to come up with some
proposal whereby they might agree to rent space on the deck until such time as
the deck begins to fill up consistently and, at that time they would assure the
Board that they were going to acquire other parking sites.
Don Mills asked where other off-site parking would be found by the Bank.
Jerry Sweetser stated that if the bank were bound by a conditional use
then it would be their problem, after they reached a certain percentage of
occupancy of the building, to then find further parking spaces before they
could further occupy the building.
Don Mills pointed out that the bank's proposal addresses 65 parking spaces,
whereas the City's requirement specifies 150 spaces.
Jerry Sweetser stated it was his understanding that the Board had handled
similar requests such as theirs, that other banks have made similar requests.
He asked what the guidelines would be.
Dr. Crittenden said that he, as a Board member, had never handled a request
from one of the banks before.
Dennis Becker said he also had never handled a request of this nature, and
would want to table it until such time as more information about what had been
done in the past could be obtained.
Dr. Crittenden said he had heard rumors that other parking arrangements
were made for the other financial institutions, and others have come before the
Board claiming that favoritism was shown and that there was some ill feeling.
Apparently these arrangements for First National and Mcllroy banks were made by
other members of the Board, and he doesn't know how many of the present members
of the Board had anything to do with variances for parking. He said he has no
concept of whether 150 or 65 parking spaces is better and does not know how to
judge parking for a massive office building.
Don Mills said that she was on the Board when the other banks came before
the Board. She said that the other banks had brought in specific proposals
including where their off-site parking would be located.
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Board of Adjustment Meeting
July 19, 1982
Page Five
Jerry Sweetser reiterated that the bank says it can furnish 65 spaces,
and if more are required, it will be the bank's responsibility to furnish
them.
Don Mills said she agrees that 150 spaces is a little much, but she feels
that 65 or 75 spaces is only half of what the ordinance dictates.
Jerry Sweetser said that most of the 65 spaces would probably be across
the street from the bank.
Virginia Morris said that the bank is willing to come up with as much
parking as they can, but that no other business in the downtown area has been
asked to provide that much parking, and all they want is a fair break. She
said that the amount of space they would ask for on the parking deck would
be entirely up to the City, as to how many spaces they can spare.
Jerry Sweetser stressed that most of the bank's downtown customers already
will have parking spaces or will be walking. He said the bank would be willing
to pay for the parking spaces on the deck on whatever basis the City would want,
and as long as it was to the advantage of the City, and at such time as the City
would want to terminate the arrangement, the bank would have to furnish parking
elsewhere.
Bobbie Jones explained that the Board of Adjustment can only approve a
reduction in the number of parking spaces required, but the Planning Commission
can only approve parking other than on the subject property. She said the letter
states the bank will appear before the Planning Commission on July 26.
Jerry Sweetser said the bank does not want to provide a massive amount of
parking space when this has not been done in the past.
Wayne Jones said the bank has judged that 65 parking spaces are reasonable
for requesting a waiver of the required spaces. The bank is asking the Board
of Adjustment to agree or disagree and establish a number of spaces, not
necessarily where the spaces should come from, as they will make sure the
spaces are within the 1,000 feet required.
Bobbie Jones said the last sentence in her letter to the Board members asks
for a comparison between the number of spaces the existing structure that will
remain requires and the number of existing parking spaces that will remain, and
that information was not provided.
It was clarified again that the new building would completely envelop or
replace the existing structure.
Wayne Jones said the final plans for the building will depend somewhat on
the number of parking spaces required.
It was clarified that 45,000 square feet would be a maximum amount.
Chester House said that he would be satisfied if there would be 25 or so
parking spaces on the existing lots and if employee parking were off-site.
He would be satisfied if the bank were to take 20 or 30 spaces from the parking
deck and other parking within 1,000 feet.
There was no one present to speak in opposition.
The public hearing was closed.
The next item to be considered was a
public hearing on Appeal No. 82-17, Douglas D
Knapp and Sandra J. Pringle, 515 N. Park
Avenue, application to vary setbacks.
Douglas Knapp was present.
APPEAL NO. 82-17
DOUGLAS D. KNAPP and
SANDRA J. PRINGLE
515 N. PARK AVENUE
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Board of Adjustment Meeting
July 19, 1982
Page Six
Mr. Knapp said that he needed some information on the Ila Street right-
of-way in order to present his case before the Board.
Bobbie Jones said the right of way for Ila Street is 50 feet wide.
Mr. Knapp said that since he did not have a survey to allow him to
measure his property line from the adjoining neighbor, he must use the Ila
Street right-of-way as a reference point. The 50 feet of right-of-way
measurement means his proposed deck will now come within three feet of the
property line, rather than five feet as shown on his map. He said that the
alley south of his property was an open alley. He said he considers it a
hardship, because the present lot minimum is 70 feet in width and the setbacks
relate to that 70 foot minimum. They have a 50' lot. All the other lots in
that block are 15 feet wider. He said they were working with modern setback
requirements on an antique lot. He said he plans to have a 36" high railing on
the deck, and that this 36" should be added to the measurements shown on his
map for the height of the proposed deck. He said he did not plan for a roof.
He said that the width of the deck on the south side of the house is about 6"
wider than the existing porch. Mr. Knapp showed photographs of the area where
the proposed deck would be.
Mr. Knapp said that he had been in contact with Mrs. Wade, the adjacent
property owner, and she is interested as well as Mr. Knapp and his wife, in
closing the alleyway. If the alley were closed, Mr. Knapp pointed out it would
give them an additional six feet on that side.
Bobbie Jones said she needed the distance from the deck to the front
property line. She said that Park Street has a 35 foot right-of-way. She said
if his setback from the front property line is less than 25 feet, he will need
a variance on that also.
Mr. Knapp said he hadn't considered the distance from the front of the
house, since the actual deck will begin a few feet back from the front of the
house.
Chester House said he would like to see a plot plan drawn by someone held
legally responsible for it.
Mr. Knapp said he had drawn his own map to avoid paying a survey fee.
Dr. Crittenden asked what the prospects were for closing the alley.
Mr. Knapp said the Planning Office informed him that, if the property owners
were agreeable, they only need to close half of the alley.
Bobbie Jones said the procedure would be to obtain written concurrences
from all the utility companies and then petition to the City Board of Directors.
Dr. Crittenden said if Mr. House wanted to postpone any decision until the
submission of a legal plot plan, he agrees, but if Mr. Knapp still ends up
requesting a variance which puts his deck within one or two feet of an
established right-of-way, the chances of having the variance granted seems
fairly slim. The Board in the past has not granted variances when building takes
place that close to a right-of-way where theoretically a fire truck may need access.
If the alley were closed, it would shed a different light on the issue.
Mr. Knapp pointed out that it might be less expensive for him to try to have
the alley closed than to have a survey done.
There was discussion about whether Mr. Knapp should withdraw his request
without having to pay another fee later, or whether the matter should be tabled.
Bobbie Jones suggested Mr. Knapp obtain a copy of the procedures for closing
an alley from the City Clerk; submit a complete petition including certification
by an abstracter of the ownership of the property on both sides; have the petition
signed by all persons certified as owning both sides of the property; obtain a
written agreement from all utility companies, and submit all this in duplicate
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Board of Adjustment Meeting
July 19, 1982
Page Seven
to the City Clerk; Bobbie Jones will schedule the issue for the Planning
Commission; the City Clerk will schedule it for the City Board of Directors,
which meets the 1st and third Tuesday nights of each month at 7:30 P.M.
If the alley is closed, Bobbie Jones said Mr. Knapp's property will be
measured from the center of the alley, which is 12 feet wide, and he would
not need a variance on that side, but he may still need a variance from the
front.
Don Mills moved to table Appeal No. 82-17 until Mr. Knapp has had an
opportunity to seek the closing of the alley. The motion was seconded by
Butch Robertson, and passed, 5-0.
The last item to be considered was
public hearing on Appeal No. 82-18,
David and Jeane Randle dba Ranco
Building Supply, 701 W. North Street,
application to vary setbacks.
Mr. Randle was present.
Mr. Randle said he and his wife own and operate Ranco Building Supply
on 701 West North Street. Mr. Randle supplied photographs to assist in
showing the location of his property. He said he had been in business for
20 years and at the North Street location for 18 years. Recently the City
and State had condemned approximately 40 feet of the front portion of his
property in order to 1) widenthe culverts on Skull Creek and 2) eventually
widen North Street. The condemnation will cause the loss of his front
parking, front showroom space, bathrooms, electrical, heating, air
conditioning, the west entry from North Street to his property. He said this
will leave him with an entry on the east side on the railroad leased property.
Mr. Randle says he proposes to stay in business by adding an area to
the back of the building approximately SO feet running from north to south
and 40 feet running east to west. He needs to add storage on the west side
approximately 22 feet deep and approximately 50 feet long. The existing
building is 102 feet in length.
Mr. Randle said that in addition to the regular right-of-way condemnation,
on the west they have stepped the right-of-way back 12 feet further to the
south and 291/2 feet to the west. The City has also condemned an additional 15
feet for sewer easement, leaving approximately 22 feet which can be utilized
on the west side of the building for storage. In order for customers, trucks
and trailers to drive in, he must use a portion of the railroad lease area.
He needs to tear out two storage buildings in order to put in an addition for
showroom space and to put in parking area.
Mr. Randle said that the property he owns which extends on the southeast
corner into the railroad leased property, and the portion which lies east of
Skull Creek, tied in with his leased property, makesa useable piece of property
on which to build.
Mr. Randle said that, in checking with the State Highway Department, he
discovered a mistake: the requirement of a 15 foot setback from the right-of-
way in the front is incorrect and should be a zero setback. The State Highway
Department tells him his property can be right on their right-of-way, as long
as it does not project over it at any point.
Mr Randle showed a plat of the property which he said Mr. Grimes had
obtained for him.
APPEAL NO. 82-18
DAVID AND JEANE RANDLE
dba RANCO BUILDING SUPPLY
701 W. NORTH STREET
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Board of Adjustment Meeting
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Page Eight
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Mr. Randle said he proposes to set back 12" from the right-of-way in order
to put a footing in to carry brick up the front of the existing building, brick
on the back of the property, brick on the west side and across the front of
the storage addition. The proposed new front of his building will be 38 feet
from the edge of the new street pavement and set back 12" from the right-of-way.
Dr. Crittenden asked if the requirement did not say there must be a
certain setback from the edge of the right-of-way.
Bobbie Jones said, in a case where they must remove a portion of the
building, they are only required to remove the amount that is actually condemned.
Bobbie Jones said a front variance must be made for the new construction
on the west side. That requirement is that they be set back from the front
50 feet (abutting R -zoned property) but this may be reduced to 25 feet if there
is no parking between the building and the street and there is 10% landscaping
between the building and the street. This reduction can be considered an
exception by the Planning Office and not a variance.
Bobbie Jones said if the property to the west were zoned industrial the
setbacks would be ten feet on the sides instead of 50 feet.
Mr. Randle pointed out that the property to the west was owned by the
City, zoned residential, but consists of a sewer lift station, which he thought
was a non -conforming use of R -zoning.
Bobbie Jones said that that property is zoned residential, however the use
should probably be considered by the Board of Adjustment.
Don Grimes, City Manager, stressed that the condemnation was a friendly one
and that the City, as property owner to the West, certainly supports Mr. Randle's
appeal. He also mentioned that there will be 11 feet of fill in front of
Mr. Randle's existing structure, so there will be a long slope down to the front
of his new building, and with 38 feet back from the curb line to his new building,
CO he personally feels there is nothing wrong.
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Mr. Randle said he had been promised there will be sufficient drainage to
carry water off the railroad tracks.
' Mr. Randle said that all his parking will have to be on the south and east
sides.
Mr. Randle said his new building will be 8 to 10 feet from the creek bank.
He has been told there will be some straightening done.where the abutment comes
out for the extension of the culvert, but this should still miss the corner of
C9` his building by about six feet. He said he knows that water has never come up
as high as the driveway on the east side of Skull Creek.
Chester House stated that the new bridge to be built will create a larger
area for carrying water off.
Mr. Randle said he proposes to begin construction August 1, 1982.
Don Grimes stated that this area of North Street will be one of the first
phases of a four lane project on North Street to go up the hill to Gregg and
then Gregg is to be four -lane to Township. The proposed four lane project is
to begin in March of 1983.
There was no one present to speak in opposition.
The public hearing was closed.
APPEAL NO. 82-15
The Chairman asked for the Board's feelings
in regard to Appeal No. 82-15. Chairman Chester
House said he felt Mr. Henry was improving his property and making an effort
Board of Adjustment Meeting
July 19, 1982
Page Nine
to upgrade his home.
Don Mills said she feels it is difficult to determine what the setback is
going to be since we don't know where the street is, but this doesn't bother
her if it doesn't bother Mr. Henry's neighbor.
Dennis Becker moved to approve the request to vary the setback to six
feet. The motion was seconded by Butch Robertson.
It was clarified for Bobbie Jones that the motion did include approval of
any front yardvariance needed for this project. The motion passed, 5-0.
Chairman Chester House asked for the APPEAL 82-16
feelings of the Board members on Appeal 82-16.
Dr. Crittenden said his feeling is he does not
have enough information on which to base a reasonable judgment. He would be
willing to accept the bank's presumption that 65 parking spaces might be
adequate for the space the bank occupies, but doesn't know how much more space
should be required for the renters in the building. Although some consideration
may have been given to the other financial institutions, he did not serve on the
Board at that time and does not know what those considerations were.
Dennis Becker said that he agreed.
Don Mills said that she agreed.
Butch Robertson said that he felt the same way. He thinks 65 spaces isnot
enough and 150 may be too many. Possibly he would like to see a proposal from
the bank as to what they would like to do above 65 spaces.
Virginia Morris said that 65 spaces would be the largest number of parking
spaces provided by any downtown business or office building. Again, she asked
how many the Board would require of the bank. She said they would probably
provide employee parking in a different location. She asked, for instance,
what arrangements are for First Federal Savings and Loan's parking. She said
that there would not be room for 25 spaces on the existing lot; possibly there
may be room for 12 to 15 spaces on the lot.
Butch Robertson suggested a proposal from the bank where, for example, 65
spaces would be provided as the first three floors of the building are occupied,
and then more spaces added as additional floors are occupied.
Virginia Morris suggested efficiency studies of how much traffic goes in
and out of a bank would be helpful to the Board
Don Mills said she would rather see a study done by the bank than for the
Board of Adjustment to set a standard and then ask the bank to comply with that
Don Mills said she thinks the Board needs to be exceptionally careful about
parking downtown because the area is growing. She asked Bobbie Jones if all
offices downtown are required to have a certain amount of parking per square
footage of office space.
Bobbie Jones reiterated the requirement of one space per 300 square feet
of floor space for offices in any zoning district.
Chester House said he thinks the First Federal employees use a card to park
in a gravel lot west of the City Building. He stated he would hate to see
customers have to park across the street on College Avenue because they would
have to walk down to the light by the Courthouse to cross and then walk back
up the street to the bank. He said if the bank has more than 4 stories they
must have a sprinkling system.
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Board of Adjustment Meeting
July 19, 1982
Page Ten
Don Mills moved to table Appeal No. 82-16.
Dr. Crittenden said that his opinion on obtaining more information was that
it would be something generated by the Board members, including information on
what parking exists for the other financial institutions per square foot of
office space, and to get an idea of how their utilization fits with what the
requirements were. He doesn't think it's fair to make the bank do the study;
since they made a request, he thinks it's up to the Board to determine if their
request is fair or not. He suggested information could be obtained from Mcllroy
and First Federal, but not First National since they do not provide a substantial
number of leased office spaces in their building.
Dennis Becker agreed..
Butch Robertson suggested appointing a committee to report back at the next
meeting.
Dennis Becker agreed the tabling was in order and volunteered to serve on
the committee.
David Crittenden also volunteered to serve on the committee.
Bobbie Jones said that she may have some reports in the Planning Office.
Virginia Morris asked Bobbie Jones what the square footage of First National
Bank was and if they were bound by the same criteria.
Bobbie Jones said that she could not recall the square footage but that they
were bound by the same criteria.
Don Mills moved to table Appeal No. 82-16 until the Board of Adjustment can
obtain more information on which to base a decision.
The motion was seconded by Butch Robertson.
Wayne Jones requested the tabling be for as minimum an amount of time
possible from the standpoint of planning for the bank. He asked if it could
be tabled until the next meeting..
Chester House told Mr. Jones that Board of Adjustment meetings:are held on
the first and third Mondays of the month at 3:45 P M. He said that the next
Planning Commission meeting would be held a week from today, on Monday, July 26.
Chairman House said that the Board would have made a decision today if they
had had plans from the bank.
Wayne Jones asked what information is desired of the bank and what
information is the Board going to request from the City staff.
Bill.Greenhaw said that they want to be preparedfor the next meeting and if
they will be asked for more information at the next meeting, they want to be ready.
Dr. Crittenden requested 1) specifically where the 65 parking spaces
proposed will be located and 2) how many of the 65 spaces would be on the building
site.
Virginia Morris clarified that the 65 spaces were to be located at more than
one site. She said that it could be 2 or 3 years before all the offices in the
building are leased. She said the square footage of the present main bank
building is approximately 14,662 feet and approximately 4,000 square feet for
the small building downtown.
Chester House asked for a vote on the motion to table this Appeal until
the next meeting on August 2nd and asked for a sketch of the building and those
parking places designated for the lot.
Don Mills said she did not think the bank is ready to provide a sketch and
that all the Board needs is the information the committee will bring in.
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Board of Adjustment Meeting
July 19, 1982
Page Eleven
Dennis Becker said there is a complication between whether the Board wants
on-site parking versus total off-site parking which has to be answered.
The Board was asked if they could check the Minutes which would show what
approvals were granted to other financial institutions.
Don Mills said the Board's statement says they should not let one
variance be affected by other variances, that each should be taken individually.
Bobbie Jones said each request must be judged on its own merits.
David Crittenden said that the information from the Minutes could be used
as a source of information.
The motion was passed, 4-1, with Chester House abstaining.
Wayne Jones requested the Board provide him with the information gathered
by the committee prior to the next meeting, so they may have time to go over it.
Don Mills said she did not think it was totally the Board's responsibility
to come up with information when the bank had not made a positive request.
Dennis Becker objected in that he felt it would be enough of a job for the
committee to get ready for the next meeting; he thought it was a positive enough
move on the Boards part to have appointed a committee to do the research.
Wayne said if the bank could at least have a number of spaces from the
committee by Monday morning before the next meeting, they could prepare a
reasonable analysis or argument.
Don Mills said she felt the committee members should feel free to call on
other Board members to assist them.
David Crittenden asked Bobbie Jones how much information about previous
parking decisions and how quickly she could furnish the committee.
Dennis Becker stated the committee would come and pick up the files from
her so she would not have to mail any materials.
The Chairman asked the Board to consider APPEAL NO. 82-18
Mr. Randle's Appeal No. 82-18.
Bobbie Jones asked for clarification on Mr.
Randle's statement that 15 feet from the right-of-way was not correct. She
asked if he was referring to the new construction.
Mr. Randle said he was referring to the old construction.
Bobbie Jones said the only reason the Board would need to address the zero
setback for the existing building which is being remodeled by tearing off the
front to the right-of-way, would be in the event it were damaged by 50% or more
of its current replacement cost. In that event, it would have to be reconstructed
to meet the setbacks, unless there were a variance.
Dennis Becker moved to approve Appeal No. 82-18 as submitted.
The motion was seconded by Butch Robertson.
Dr. Crittenden asked if the motion eliminates the first requested variance
of 15 feet.
It was clarified that the variance was not being eliminated for the new
construction.
Bobbie Jones asked if the motion included the zero setback for the
existing building for future damages; it was clarified that it did.
The motion passed, 5-0.
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Board of Adjustment Meeting
July 19, 1982
Page Twelve
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Chester House said that a new APPOINTMENT OF NEW CHAIRPERSON
ttS Chairperson needs tobe appointed FOR BOARD OF ADJUSTMENT
for the coming year.
4 Don Mills nominated David Crittenden
as Chairperson.
eS; David Crittenden said that Larry Tompkins, who is absent, had wanted to
nominate Robert Waldren, who is also absent. Dr. Crittenden said he might
not have time and is not as knowledgeable as some others, expressed his
appreciation, but declined the nomination.
Dennis Becker nominated Chester House to serve,again as Chairperson.
The nomination was seconded by Don Mills.
Butch Robertson moved the nominations cease.
The motion to reappoint Chester House as Chairperson passed 4-0-1 with
House abstaining.
Butch Robertson moved that the minutes MINUTES
of the Subdivision Committee meeting of
June 7, 1982 be approved.
The motion was seconded by David Crittenden, and passed, 5-0.
The meeting adjourned at 6:45 P.M.
93