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HomeMy WebLinkAbout2014-12-11 - Agendas - Final TAirport Director Johnny Roscoe aye evi le Chairman Mike Gibbs Financial Coordinator James Nicholson nnKnr,sns Vice Chair Josh Mahony Administrative Assistant Lauren Treat Secretary Darryl Riddell Member Rick Bailey Member Bill Corley Member Ken Haxel Member Marty Burggraf AGENDA Fayetteville Executive Airport Board Meeting 1 :30 p.m., Thursday. December 11 , 2014 Terminal Conference Room, 4500 S. School Avenue City of Fayetteville, Arkansas As a courtesy please turn off all cel!phones and pagers 1 . Welcome. Chairman Mike-Gibbs. 2. Approval of the Airport Board Minutes of the November 13, 2014 meeting. 3. Receiving of Reports. A. Airport Director Johnny Roscoe, Director's Report. B. Financial Coordinator James Nicholson, Budget Report. C. Administrative Assistant Lauren Treat, T Hangar Report. D. Wayne Jones, McClelland Engineers, Design Report. E. Museum Executive Director Ray Boudreaux, Museum Report. F. Bill Corley, Marketing Committee Report. 4. Old Business. 5. New Business. A. New Brand Experience Concepts — Bill Corley. 6. Other Business. A. Items from the Airport Board. B. Items from the Public. 7. Meeting adjourned. NOTE: Next Airport Board Meeting: January 8, 2015 Strategic Planning Meeting: 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 479.718.7642 • 479.718.7646 FAX • vvviw.accessfayetteville.org/government/aviation airport—economic—development@ci.fayetteville.ar.us FAYETTEVILLE EXECUTIVE AIRPORT BOARD MINUTES November 13, 2014 MEMBERS PRESENT: Darryl Riddell, Rick Bailey, Bill Corley, Mike Gibbs, Josh Mahony, Marty Burggraf, Ken Haxel MEMBERS ABSENT: None. OTHERS PRESENT: Wayne Jones-MCE; Zachary Morehart-MCE; James Nicholson- Financial Coordinator; Lauren Treat-Administrative Assistant; Neal Bilbe-City Government Channel; Ray Boudreaux-Former Airport Director; Terry Gulley-City Transportation; Daniel Barnes-MCE; Chief Dayringer-Fayetteville Fire Department; Johnny Roscoe-Airport Director ITEM #1 : Welcome. Chairman Gibbs. Gulley introduced Johnny Roscoe. He said that he is retired from the Air Force and was last stationed in Hawaii. Gulley said Roscoe has already been to the State Aeronautics Board meeting. He said that he appreciates him stepping up and taking the position. Everyone around the table introduced themselves. ITEM #2 : Approval of the Airport Board Minutes of the October 9, 2014 meeting. A motion to approve the minutes was made by Marty Burggraf, and seconded by Rick Bailey. The motion carried. ITEM #3: Receiving of Reports. A. Director's Report by Johnny Roscoe. Roscoe said it is been a phenomenal first couple of weeks. He thanked Nicholson for his leadership and Treat and the rest of the team. He said that Boudreaux trained the staff well because they continued to run things smoothly after he left. Reported that October was the airport' s best month in 2014. Traffic was lower though, due to the poor weather this fall. Roscoe discussed his goals for the airport: ensure the airport is operating safely as a PART 139 airport, focus on budgetary aspects, and improve overall operations as well as customer service and marketing aspects. B. Financial Coordinator James Nicholson, Budget Report. Reported that October was the airport' s best month. There might be a correlation in which games are here and when. He predicted we should be close to 345,000K gallons sold at the end of the year — which is about 1 Ok less than last year. He unsure about the definite cause of this, but he does recognize that the fuel prices have been pretty high throughout the year. There was recently a drop off in fuel price during October, though. Right now, FYV is a nickel lower than XNA and Beaver Lake and there is only a penny difference between FYV and Springdale and Bentonville in Jet fuel. Even our 100LL prices look reasonable compared to the other airports. Discussion of the financial reports followed. Nicholson said we have increased our airport fund balance. The FBO is doing well and it is even supporting the other operations of the airport, as was hoped and planned for. He said taking over the FBO was a smart ITEM #5: New Business. A. Ebola Awareness — Chief Dayringer. Gibbs Ebola Awareness be put on the agenda because there is so much going on around the world right now. Though FYV is not likely to see anything like that, he would hate to see it show up on our doorstep and us be unprepared for it. Chief Dayringer said the City of Fayetteville's Fire Dept. met with the Central EMS regarding Ebola to assess the City of Fayetteville' s preparedness in the event of Ebola. There was also a City Board of Health meeting recently discussing the issue. Dayringer said he has been doing these checklists for the CDC every two weeks. Every category has been completed. The FD is prepared with masks, gloves, goggles, impermeable gowns, booties, etc. The Haz-Mat team can provide a decontamination service if the hospitals that get overwhelmed. Dayringer said the FD would decontaminate anyone in the plane, if FYV received an Ebola patient. He recommended that the plane is isolated somewhere on the field. The airport should have a definitive plan. Dayringer said his team is prepared with the right training, supplies, and relationships with the other organizations and hospitals in NWA. More discussion of Ebola briefly followed. ITEM #6: Other Business. A. Items from the Public. None. B. Items from the Airport Board. Mahony just said welcome to Roscoe again. Gibbs said he will be off the board after his term is up this month because of his time overseas. Nicholson mentioned that Ray may put his name in for the open position on the board. MEETING ADJOURNED AT 2 : 19 P.M. De o Darryl Riddell, Secretary Date THE CITY OF FAYETTEVILLE, ARKANSAS Taylr1 e AVIATION DIVISION 4500 5 School Ave, Ste F Fayetteville, AR 72701 A PKAN SAS P 1479) 718-7642 DIRECTOR' S MONTHLY REPORT November, 2014 FAYETTEVILLE EXECUTIVE AIRPORT, DRAKE FIELD December 11th, 2014 • AIRPORT ACTIVITY: November fuel sales were average, statistically speaking. Our overall sales for 2014 were down -3 .34% (in gallons), however we were able to maintain an adequate margin on our sales to increase our bottom line. Overall fuel sales in addition to other revenue allowed for a profit of approximately $ 191 ,000 dollars . • HANGARS FOR RENT: We are full with one Single-T Hangar available. • TRASH PICKUP: We have noticed an abundance of trash and extraneous items on the apron / "airside" of our tenant' s facilities. Not removing refuse is a violation of our minimum standards. We will shortly be sending out notices for tenants to clean up the airside of their property, as we will soon have a City refuse vehicle come through and perform a one-time trash pick-up of all items which are not secured. We will not charge tenants for this (which we are authorized to do), however any further items placed on the airside following this pick-up will be removed and we will charge tenants a fee for this service. • AIRPORT ACCESS AND SECURITY: We have reviewed our access and overall security procedures at the airport and we have determined our procedures must be tightened up. Generally speaking, we found our quality control measures and tracking mechanism for individuals with access was not as thorough as it should be to ensure the security and safety of our tenants and transient customers and their aircraft. While it is written in the minimum standards, not all who possess access badges may be aware of our safety procedures (i.e. , location of the Aircraft Movement Area (AMA), speed limits, and most importantly their potential liability for any damage or injury they may cause). Additionally, we have been extremely lenient with the amount of badges we have issued. After discussing this problem with our regional FAA Safety Inspector, he recommended an agreement between the airport and those issued access badges. As a minimum, he said it is incumbent upon the airport to ensure that those with access to the airport are aware of both the location of the AMA and consequences of inadvertent entry into the AMA. We have developed agreements for tenants, contractors, museum employees, and even transient crewmembers which highlight our minimum security standards and AMA location. This agreement was coordinated with the City Attorney and we started using them this last week. Our goal Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 City of Fayetteville Airport Balance Sheet Statement of Fund Net Assets As of November 30, 2014 November 2014 December 2013 ASSETS Current Assets: Cash and Cash Equivalents 516,599 278,072 Accounts Receivable 146,044 85,986 Accrued Interest - 243 Due from Other Funds 45,216 6,882 Due From Other Government 11271 238,859 Prepaid Expenses 14,640 14,640 Inventory 57,680 73,350 Capital Assets: Land 31750,133 3,750, 133 Buildings 16,871,241 16,870,441 Construction in Progress - - Machinery and Equipment 885,758 885,758 Non-Building Improvements 17,037,435 17,037,435 Accumulated Depreciation (28,378,480) (27,210,749) Total Assets 10,947,535 12,031,050 LIABILITES Current Liabilities Accounts Payable 25,274 18,319 Sales Tax Payable - - Reta inages - 25,588 Accrued Wages Payable 12,244 12,244 Accrued Compensated Absences 14,207 14,207 Due to Other Funds (314) 71,994 Noncurrent Liabilities Advance Payable 173,407 186,357 Escrow 61926 6,718 Long Term Accrued Comp Absences 54,375 54,375 Deferred Revenue 18,551 Total Liaiblities 286, 119 408,352 NET ASSETS Investment in Capital Assets 10, 166,086 11,333,017 Unrestricted 11456,612 289,681 Current year Rev/exp (961,281) Total Net Assets 10,661,417 11,622,698 Liabilities + Net Assets 10,947,535 12,031,050 Airport Statement of Revenues, Expenses, and Changes in Fund Net Assets For Month Ended November 30, 2014 Operating Revenues: Airport Services 2, 187,557 Other 11,216 Total Operating Revenues 2, 198,774 Operating Expenses: Personnel Expenses 470,258 Materials and Supplies 1,172,922 Contract Services and Charges 242,501 Maintenance 100, 197 Total Operating Expenses 1,985,878 Operating Income (loss) 212,895 Nonoperating Revenues (expenses) Taxes - Stateturnback 16,916 Interest expense and fees (41660) Interest income 21744 Other revenues (expenses) (36, 177) Total Nonoperating Revenues (Expenses) (21, 177) Change in Net Assets 191,718 Total Net Assets, beginning of year 111622,698 Total Net Assets, current 11,814,417 City of Fayetteville Airport Operating Analysis For Month Ended November 30, 2014 Actual Budget 2014 2014 Year to Date Year to Date Budget Administration and Maintenance Revenues Rents 521,308 508,674 514,700 Miscellaneous 11,216 7,462 8,000 Sales Tax Revenue 16,916 31,800 32,000 Other - - - Total Revenues 549,440 5470936 554,700 Expenses Salaries 243,560 316,632 346,749 Materials and Supplies 14,091 190406 21,110 Services/Charges 1680885 222,188 246,812 Cost Allocation to General Fund 7,256 7,260 7,915 Principal Payment Allocation 12,950 14,245 15,530 Interest on Hangar Loan 4,660 5,126 5,591 Maintenance 82,203 67,045 74,089 Total Expenses 533,605 651,902 717,796 Net Income (Loss) from Admin/Maint 15,835 (103,966) (163,096) FBO Revenues and Expenses Revenues Rent - FBO Hangars 14,240 23,820 24,000 Aviation Fuel 1,593,800 1,705,573 1,867,500 Accessories 580210 22,913 25,000 Total Revenues 1,666,250 1,7520306 1,9160500 Expenses Salaries 226,697 246,763 261,878 Materials and Supplies 11,998 18,175 19,511 Inventory - Aviation Fuel 101460833 1,162,787 10272,226 Services/Charges 66,361 135,571 145,341 Cost Allocation to General Fund - 15,279 16,667 Maintenance 17,994 17,476 15,800 Total Expenses 1,469,883 1,596,051 1,731,423 Net Income (Loss) from FBO 196,367 156,255 185,077 Other Revenues Investment Interest 2,744 1,650 1,800 Grants 19,562 41,105 - Total Revenues 220306 420755 10800 Expenses Hangar Office Addition 800 800 - ARFF Protective Clothing 29,282 31,000 Terminal Apron Rehab 120707 360050 Total Expenses 42,789 67,850 - (20,483) (250095) 10800 Total Net Income (Loss) 191,718 27,194 23,781 City of Fayetteville Airport Cash Projections For Month Ended November 30, 2014 Current Cash and Receipts Cash 516,599 Accounts Receivable 146,044 Due from Others 46,486 Total Current Cash and Receipts 709,129 Current Amounts Owed Accounts Payable 25,274 Sales Tax Payable - Retainages Payable Wages Payable 26,451 Due to others (314) Total Current Amounts Owed 51,411 Current Amounts Due less Amounts Owed 657,718 Future Receipts DOT/FAA Grant - Terminal Apron Rehab Proj 32,445 State Grant - Terminal Apron Rehab Project 30605 Total Future Receipts 36,050 Future Expenses Security System Upgrade 7,904 Terminal Apron Rehab (FAA/AIP Grant Proj) 36,050 Rental Property Assessment/Appraisal 4,000 Remainder of Hangar Loan Principal 173,407 Total Future Expenses 221,361 Future Receipts Less Future Expenses (185,311) Total Current and Future Amounts 472,407 CITY OF Ilk ayARKANAS Airport Progress Report TO: Fayetteville Executive Airport Board THRU: Johnny Roscoe, Aviation Director FROM: James Nicholson, Financial Coordinator DATE: Nayember"-, 2&14 Doc- !l, 240'401 ' Tower O erations Cumulative MONTH 2008 2010 2011 2012 2013 2011 MONM 2009 2010 201t 2012 2013 2014 AN 2,492 1,932 1,917 2,552 2,928 3,147 AN 2,492 11932 11917 2,552 2,928 3,147 FEB 2,902 2,214 1,321 2,138 $540 3,067 FEB 5,394 41146 3,237 4,690 5,468 6,214 MAR 2,807 2,418 2,818 2,161 2889 3,294 MAR 8,211 6,564 6,055 6,851 8,357 9,508 APR 2,629 2,775 2,254 2,763 2,687 3,021 APR 10,830 9,333 8,309 9,614 11,044 12,529 MAY 2,722 3;015 2,627 3,180 3,090 2,744 MAY 11552 12,354 10,936 12,794 14,134 15,273 JUN 2,876 2,531 2,859 3,195 4,059 2,677 AJN 1&428 11,885 A795 15,989 18,193 17,950 AX 3,100 2,895 2,758 3,050 2,648 2,985 AIL 1%526 17,78D 16,563 I%Me M841 20,935 AUG 2,868 I Z5131 2,676 2,951 2668 3,539 AW I 2Z3% 1 20,81 1 19279 21,9M I ASM 24.474 SEP 1577 2,684 3,503 41864 4,331 4,281 EP 2501 71,977 22732 26,010 27,840 28,755 OCr 2,671 3125 2,998 1 3,33) 3,W z969 OCT 2$650 26,1021 25,7301 30,174 31,489 31,724 NOV Z5861 1,%41 2,379 1 3,3921 2,794 2,771 NOV 31,236 M0661 M109 I A566 34,783 4995 DEC 1,8421 1,8411 Z1641 Z5461 2,132 DEC 1 9078 29,9071 XMI 3%112 3&48 th A 2,757 2,492 2523 3,009 3,035 3,090 464% 9.59% 1.22% 19.29% D.84 Ma % -0.84% Estimated YE Total: 36,302 Operations - 12 Month Comparison -=o 14 -2 +2-2^13 mil- 12 5,500 5,000 g 4,500 a 4,000 a 3,500 0 3,000 `e 1q 2,500 2,000 1 ,500 1 ,000 DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV Month OPERATIONS Month Average Annual Comparison �� uouTM ��^°02 4.500 4.1 U5 4,000 3,500 3 000 2 853 2,978 3,011 x 2,492 2,498 b 2,500 $ 2,000 1 '500 1,000 500 2004-05 2005-00 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Period: Oft - Nov Fuel Sales - Average Margin Tracking NOV 2014 DATA JET A 100 LL 1DOLL SS MOGAS TOT ALL AVG COST/GAL 3.4253 4.8656 4.8357 3.4659 3.6562 GAL SOLD 27515 4190 1107 107 32919 GROSS REV 129956 23692 5974 441 160062 AVG GRS REV/GAL 4.7231 5.6541 5.3981 4.1324 4.8624 AVG MARGIN/GAL 1 .2978 0.7885 0.5624 0.6665 1 .2062 TARGETMRGN/GAL 1 .50 1 .25 0.75 0.50 1 .4459 DIFFERENCE 1 (0.2022) (0.4615) (0.1876) 0. 1665 (0.2397) VARIANCE -13.48% -36.92% -25.02% 33.31 % -16.58% Local Fuel Prices: Fuel prices within 50 miles of FW as of 12/9/14 Ident FBO Name Jet FS 1001.1. FS 11001.1. 83 91 MoGas A $ Jet A S 10011 A $ 10059 H34 Hunsiville Municipal - 4.95 NC TQH City ofTahlequah bothselfsery 5.00 5.23 NC NC FSM TAC Air 5.16 6.49 (0.17L NC SLG City of Siloam Springs 5.45 5.49 4.99 NC 0.11 0.01 VBT SummitAviation - Bentonville 5.69 6.05 5.35 NC NC NC ASG SummitAviation - Springdale 5.69 6.05 5.44 NC NC NC XNA Regional Jet Center 5.69 6.24 0.06 NC FW CilyofFayetteville 5.64 6.19 5.35 4.06 0.14 NC NC ROG Beaver Lake Aviation 5.91 6.11 1 0.16 NC Fuel Prices: National 12/9/14 Source: GlobalAir.com Aviation Fuel Current US Fuel Prices Current Fuel Prices 8 Averages by Region Northwest Mountain N . England Great Lakes 4 $ 5 , 3 0,. ® 0 Eastern Flu Ilium $ 5 , 4 5 Control � qq 5 , 8 6 © ill $ 5 : 341 ®G stern Paubc 821811 REVSouthern Southwell ilium Alaska FIRM 71 \ { � \ � E \ \ - � \ M 0 ) E � - ,§ o _ a ° § f ° ` f7 ) ) \ ) / / / k \ / / \ \ E E k § § § @ ; Erre ■ � U) ) ) ) ) ) ) ) O) o 00 06 Ln » « k 2 j a ; 7 ki § ( \ N \ 00 / 9 ` § S2 • § . & % ( l< ammmLL } < % ' LU \ ( , )(o \� ) $\ \\ f0 G � ) $ a | % {4 «[ If / §G !K ) / k§ § , ! ® 2 ; z � e $ w < WX, o #!§ )