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HomeMy WebLinkAbout2014-11-13 - Agendas - Final Airport Director Johnny Roscoe Faye A le Chairman Mike Gibbs Financial Coordinator James Nicholson 1 ARKgN5A5 Vice Chair Josh Mahony Administrative Assistant Lauren Treat Secretary Darryl Riddell Member Rick Bailey Member Bill Corley Member Ken Haxel Member Marty Burggraf AGENDA Fayetteville Executive Airport Board Meeting 1 :30 p.m., Thursday, November 13, 2014 Terminal Conference Room, 4500 S. School Avenue City of Fayetteville, Arkansas As a courtesy please turn off all cel!phones and pagers 1 . Welcome. Chairman Mike Gibbs. 2. Approval of the Airport Board Minutes of the October 9, 2014 meeting. 3. Receiving of Reports. A. Airport Director Johnny Roscoe, Introduction and Monthly Report. B. Financial Coordinator James Nicholson, Budget Report. C. Administrative Assistant Lauren Treat, T Hangar Report. D. Wayne Jones, McClelland Engineers, Design Report. E. Museum Executive Director Ray Boudreaux, Museum Report. F. Bill Corley, Marketing Committee Report. 4. Old Business. 5. New Business. A. Ebola Awareness by Chief Dayringer. 6. Other Business. A. Items from the Airport Board. B. Items from the Public. 7. Meeting adjourned. NOTE: Next Airport Board Meeting: December 11, 2014 Strategic Planning Meeting: 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 479.718.7642 • 479.718.7646 FAX • vnvrv.accessfayetteville.org/government/aviation airport_economic—development@ci.fayetteville.ar.us FAYETTEVILLE EXECUTIVE AIRPORT BOARD MINUTES October 9, 2014 a MEMBERS PRESENT: Darryl Riddell, Rick Bailey, Bill Corley, Mike Gibbs, Josh Mahony, Marty Burggraf MEMBERS ABSENT: Ken Haxel OTHERS PRESENT: Wayne Jones-MCE; Zachary Morehart-MCE; James Nicholson- Financial Coordinator; Lauren Treat-Administrative Assistant; Neal Bilbe-City Government Channel ; Ray Boudreaux-Former Airport Director; Terry Gulley-City Transportation; Daniel Barnes-MCE; Robert Beare-Airport Maintenance ITEM #1 : Welcome. Chairman Gibbs. ITEM #2 : Approval of the Airport Board Minutes of the September 11 , 2014 meeting. A motion to approve the minutes was made by Marty Burggraf, and seconded by Darryl Riddell. The motion carried. ITEM #3: Receiving of Reports. A. Update from Transportation Director, Terry Gulley. Gulley said he is still searching for the right candidate for the director' s position. He reported that he already interviewed someone earlier in the week and he plans to interview another candidate the following day. He said the last candidate withdrew but he hopes that one of the two new candidates will be the right man for the job. Other than that, Gulley said he is still working on the terminal space assessment in order to move forward with the flight school ' s lease. He hopes to have this done by January I ". Corley asked about the large restaurant space (if it will be improved or if there are any long term plans). Burggraf talked to the architect school about student design help but she received no response. Corley asked how the cost per square foot of that restaurant space would be calculated. Gulley said the administration is trying to find that out right now, along with the flight school 's area. More discussion followed of cost per square foot of spaces in the terminal. Nicholson said "non-aeronautical activities on airports" must be leased at fair market value; aeronautical activities on the airport may be given special consideration. B. Financial Coordinator James Nicholson, Budget Report. Reported that the football season has not been the best, mainly because of the weather. The upcoming weekend does not look like it will be any better. Operations through the end of September were pretty good, though this is not reflected in fuel sales. Nicholson said the airport is down almost SIOk gallons from last year. The airport is still in pretty good shape this year, though the drop in sales will impact the bottom line. DLA sales picked up. Last month, Nicholson talked about changing the formula for retail fuel pricing but he is not quite finished studying that. When he gets firm numbers, he will present them to the Board for discussion. Nicholson said we are still the highest fuel priced airport in the area, especially for AvGas. On the financial report, Nicholson pointed out the revenue and expense summary. The airport is up in net revenue over expense increase. He said the airport is finally putting some money into the bank which is an important benchmark. Both the administration and maintenance budgets are ahead. This is also in part to not paying out the director salary expense. The FBO is looking good overall. Nicholson said to keep in mind that we are starting to spend money on the ramp design project and there is an expense from last year to purchase protective clothing for the ARFF team. C. Administrative Assistant, Lauren Treat, T-Hangar Report. 1 single, 1 twin available. D. Wayne Jones, McClelland Engineers, Construction Report. Barnes gave an update on the AAOA meeting. The FAA wants an internal review this time around, which they don't usually do. He is talking to both Gripflex and Endurablend and will give them both a general plan and see what numbers they come up with. Weather permitted, there will be a demo at the airport tomorrow. Barnes said he is trying to schedule a meeting in at the airport in Newport, AR on October 28`h. Darryl offered to fly those interested to Newport. E. Museum Executive Director Warren Jones, Museum Report. Boudreaux said the Museum Board accepted Warren's resignation effective at the end of the month. Boudreaux said they made a net profit of around $ 1 Ok. The memorabilia sale brought in about $3,500 and they made $ 1600 selling hamburgers. A lot of activities are going on in October now that the weather is cooler. The Museum hopes to earn some money in preparation for the winter months. Boudreaux said the Museum is working ,on building their Vietnam era collection. F. Marketing Committee Chairman Bill Corley, Marketing Report. Corley said he met with Brian Gott for a kick-off meeting. He shared the larger picture with him. The next move would be for the marketing committee to meet with him. Treat will set up a meeting. ITEM #4: Old Business. None. ITEM #5: New Business. None. ITEM #6: Other Business. A. Items from the Public. None. B. Items from the Airport Board. Gibbs said his term will expire in December. He has not completely decided, but he will probably not reapply since he will be gone the first couple months of the year. ME TING ADJOURNED AT 1 :56 P.M. �J^ Darryl Riddell, Secretary Date THE CITY OF FAYETTEVILLE, ARKANSAS a e evl le AVIATION DIVISION y 4500 5 School Ave, Ste F Fayetteville, AR 72701 A PKANSAS P (479) 71&7642 DIRECTOR'S MONTHLY REPORT October, 2014 FAYETTEVILLE EXECUTIVE AIRPORT, DRAKE FIELD November 13, 2014 • NEW AIRPORT DIRECTOR: After several months of searching, a new airport director on was hired 3 November 2014. Retired Air Force Colonel John "Johnny" Roscoe is now a part of "Team Drake." • AIRPORT ACTIVITY : Aircraft operations have tracked closely with 2013 numbers; effectively flat growth at three quarters of one percent. Fuel sales in October beat expectations at nearly 42,000 gallons sold despite some poor flying weather conditions on football game days. October was our best month so far, beating the twelve month average by 13 ,565 gallons. • HANGARS FOR RENT: We are full with one Twin-T Hangar available. • U OF A CHARTER SEASON UPDATE : Football season is ramping down with one more chartered 757 on 27 November. Volleyball season is underway and Basketball will start ramping up soon. • AIRPORT DIRECTOR INITIAL IMPRESSIONS: Overall, I 've had a very positive start. The staff under James Nicholson ' s leadership and Lauren Treat' s administrative talent has ensured the airport hasn 't missed a beat during the last several months. The rest of the roster is also very talented. They are hardworking and have a great, positive attitude. My initial priorities are to : 1 ) ensure we are operating safely as a PART 139 airport, 2) focus on learning the management and budgetary aspects of the airport and 3 ) start looking for new and innovative ways to improve our operations, customer service, and marketing of the airport. I look forward to working with the City, Airport Board, and Airport Staff in developing a vision for where we want to take the City ' s Airport not only in the short term — but also in the years to come. Respectfully Submitted, Johnny Roscoe, Director Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 CITY OF Tay e evi -le ARKANSAS Airport Progress Report TO: Fayetteville Executive Airport Board THRU: Johnny Roscoe, Aviation Director FROM: James Nicholson, Financial Coordinator DATE: November 13, 2014 Tower rations Cumulative MONTH 2008 2010 2011 M12 2013 2014 MONTH 2109 Will 2011 M12 2013 2014 JAN 2,492 1,932 1,917 2,552 2,928 3,147 JAN 2,492 1,932 1,917 2,552 2,970 3,147 FEB 2,902 2,214 11320 2,138 2,540 31067 FEB 5,3944,146 3,237 1,690 5,468 6,214 MAR ;2,807 2,418 ' . . 2,818 2,161 2,889 3,294 MAR 8X 6,564 6,055 Q851 84357 9,508 APR 2,628 2,775 2,254 2,763 2,687 3,021 APR 1Q830 9,339 Q309 9,614 11,044 12,529 MAY 2,722 3,015 2,627 3,180 3,090 2,744 MAY 13,552 12,354 10,936 12,794 14,134 15,273 AN 2,876 2,531 2,859 3,195 4,059 2,677 JUN 16,475 14,815 11795 15,989 16.193 17,950 AL 3000 Z8951 2,758 3,05D Z6481 2,965 AL 19,528 17,783 16,553 19,039 4841 20,935 AUG 2868 2,5131 2,676 1 2,9511 2,6681 3,539 1ALIG I 2Z3961 20,293 1 19,2291 21,990 23,509 24,474 SEP 3,577 2684 3,503 4,864 4,331 4,261 SEP 75,973 22,977 22,732 A854 27,840 20,755 OCT 2677 3,125 2998 3,320 3,619 2969 OCT 28,660 a1021 25,7301 3Q174 31,49 31,724 NOV 2586 1 1,91B41 2,379 I 3,M21 7,7911 INUV 1 31,2351 4085 1 28,1091 33,586 34,283 DEC 1,8421 11841 Z1641 2,5461 Z1321 IDEC 1 336078 29,907 3QT73 1 36112 X415 MmftAg r 2,757 r 2492 r 2,523 r 3,039 r 3,035 r 3,172 PmW ol; I 3.61% 459%1 1.22% 1R29%I 0.84%1 075% Estimated YE Total: 38,982 Operations - 12 Month Comparison 5,500 5,000 . ppp 4,500 4,000 3,500 \ 3,000 - 2,500 2,000 1,500 1 ,000 NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT Month OPERATIONS Month Average Annual Comparison 4,500 4.194 4,000 3.500 3.000 3,015 2,903 2,893 119 3,054 2,500 8111111111 2,544 2,481 $ 2,000 d 1 ,500 z 1,000 500 2004.05 2005-06 2006.07 2007-08 2008.09 2009-10 2010-11 2011-12 2012-13 2013-14 PNtod: NOV - let FBO Fuel Sales MONTH JI. 2010 �� '� .�©Cumulative.111 MO 2DII211422013 © © 36,062 35,53 35,936 27,865 29,621 28,3115 44N 36,062 X936 ZT,055 4621 FEB 43,497 35,468 20,909 29,824 3Z602 28,078 FEB 7%5ffi 7R994 K845 57,6139 6zm 55,4m MAR 46,608 41,809 37,333 28,827 35,761 28,054 MAR 125,167 IIZBM 94,178 M516 97,9B4 84,517 APR 3ls7O5 30,763 27,611 27,085 28,155 23,12D APR 157,872 143,566 121,789 11�601 14139 107,637 MAY U136 31,018 26,206 29,481 25,135 26,915 MAY 191,008 .174,584 147,995 141082 151,274 134,552 �281218 Z7,216 31,677 32,961 30,918 33,425 &W 219,225 2DI,800 179,672 IM043 IBZ192 167,9P JUL M021 M628 23,892 28,068 24,961 24,506 AL 245,247 228,428 2A564 204,1111 2D7,153 ISZ483 SEP 39,025 1,2 31:11 A�W74Z821 32,008 SEP 3092M 1 293.2841 259.128 280,083 Za542 252,971 WT 3OF469 1 33,7181 ♦ ilf � ���� 1 ��1 DEC 2%7321 23,103 ��-�� ' 111. .410 367,321 54,012 - Estimated YE Total: 2014 Cumulative MuEnAw JET, 30 2D C MHERAW 100U., 10 B06SED IOOLL, 110% AN FEB LIAR APR MAY JJN JJL AUG SEP OCT NOV DEC 1 Fuel Sales - 12 Month Comparison 45 40 30 20 10 NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT Month 50.000 Month Average Annual Comparison 45.000 44.627 43,883 40,000 � . . 91 Z 35.000 33422 0.00 V • 1 �, 28,368 111 ■ . 20.000 ■ ■ 15,000 ■ ■ 10,000 ■ ■ 5,000 ■ ■ 2004-05 2005-06 2006-07 2007-08 200a-09 2009-10 2010-1111 1 12013-14 Fuel Sales - Average Margin Tracking OCT 2014 DATA JET A 100 LL 100LL SS MOGAS TOT ALL AVG COST/GAL 3.6880 4.9487 4.8903 3.4678 3.8868 GAL SOLD 34892 5358 1374 310 41933 GROSS REV 168680 34090 8055 1302 212128 AVG GRS REV/GAL 4.8344 6.3629 5.8647 4. 1994 5.0587 AVG MARGINIGAL 1 . 1464 1 .4142 0.9744 0.7316 1 . 1719 TARGET MRGN/GAL 1 .50 1 .25 0.75 0.50 1 .4459 DIFFERENCE (0.3536) 0. 1642 0.2244 0.2316 (0.2740) VARIANCE -23.57% 13. 13% 29.92% 46.32% -18.95% Local Fuel Prices: Fuel prices within 50 miles of FYV as of 11 /12/14 Ident FBO Name Jet FS 1001.1. FS 1001.1. SS 91 MoGas A $ Jet A $ 100 a $ 100Ss H34 Hunstville Municipal - - 4.95 (0.30)_ MH CityofTaHequah (bothseNserv) 5.00 5.23 NC NC FSM TAC Air 5.33 6.49 - J0_56L NC SLG CityofSiloamSprings 5.45 5.60 5.00 NC (0.10) (0.10) VBT SunmitAviation - Bentonville 5.69 6.05 5.35 (0.16) (0.10) (0.09)_ ASG SunmitAviation - Springdale 5.69 6.05 5.44 - 20-25L NC 0.09 FW CityofFayetteville 5.70 6.19 5.35 4.06 (0.19) (0.57) (0.55) XNA Regional Jet Center 5.75 6.24 (0.10) 1 NC ROG Beaver Lake Aviation 5.75 6.11 (0.16) NC Fuel Prices: National 11/10/14 Source: GlobalAir.com Aviation Fuel Current US Fuel Prices $151.1613 Current Fuel Prices & Averages by Region Nmarx;osl Abunlmn NowFr' rgtund Groat Lokos $ 5 . 7 1 $ 5 , n44 y15ly3ri a 'so ©'lQ V Haslam • ' Cunhul 5 = 9 5 Coles $ 5 = 39 call W051a1111'aahe ©©!0© i55 , 4 2. Southam Suulhwusl �©'me 5 = 7 5 DIC© Alaska m¢ , ae t� City of Fayetteville Airport Balance Sheet Statement of Fund Net Assets As of October 31, 2014 ASSETS October 2014 December 2013 Current Assets: Cash and Cash Equivalents 522,356 2780072 Accounts Receivable 122,424 85,986 Accrued Interest - 243 Due from Other Funds 76,939 6 882 Due From Other Government - 238 859 Prepaid Expenses 14,640 14,640 Inventory 266,746 73,350 Capital Assets: Land 3,750, 133 31750,133 Buildings 161871,241 16,870,441 Construction in Progress Machinery and Equipment 885,758 885,758 Non-Building Improvements 17,037,435 17,037,435 Accumulated Depreciation (28,263,769) (271210,749) Total Assets 11,2831902 12,031,050 LIABILITIES Current Liabilities Accounts Payable 205,731 18,319 Sales Tax Payable - Retainages - 25,588 Accrued Wages Payable 12,244 12,244 Accrued Compensated Absences 14,207 14,207 Due to Other Funds 45,862 71,994 Noncurrent Liabilities Advance Payable 174,702 186,357 Escrow 6,926 6,718 Long Term Accrued Comp Absences 54,375 54,375 Deferred Revenue 18,551 Total Liaiblities 514,047 408,352 NET ASSETS Investment in Capital Assets 10,280,798 11,333,017 Unrestricted 11341,901 289,681 Current year Rev/exp (852,843) Total Net Assets 10,769,855 111622,698 Liabilities + Net Assets 11,283,902 12,0311050 City of Fayetteville Airport Statement of Revenues, Expenses, and Changes in Fund Net Assets For Month Ended October 31, 2014 Operating Revenues: Airport Services 11992,550 Other 8 702 Total Operating Revenues 2,001,252 Operating Expenses: Personnel Expenses 427,507 Materials and Supplies 11066, 136 Contract Services and Charges 215,529 Maintenance 93,676 Total Operating Expenses 1,8021848 Operating Income (loss) 198,404 Nonoperating Revenues (expenses) Taxes - Stateturnback 14 748 Interest expense and fees (41194) Interest income 21359 Other revenues (expenses) (36,684) Total Nonoperating Revenues ( Expenses) (23,771) Change in Net Assets 174,633 Total Net Assets, beginning of year 11,622,698 Total Net Assets, current 11,797,331 City of Fayetteville Airport Operating Analysis For Month Ended October 31, 2014 Actual Budget 2014 2014 Year to Date Year to Date Budget Administration and Maintenance Revenues Rents 483,477 466,396 5140700 Miscellaneous 81702 6,920 Sales Tax Revenue 8,000 14,748 26,450 Other - 32,000 Total Revenues 506,928 499,766 Expenses 554,700 Salaries 221,877 291,236 346,749 Materials and Supplies 12,826 17,585 210110 Servlces/Charges 145,693 204,291 246,812 Cost Allocation to General Fund 6,597 6,600 7,915 Principal Payment Allocation 11,655 12,950 15,530 Interest on Hangar Loan 40194 4,660 50591 Maintenance 75,999 60,879 740089 Total Expenses 478,839 598,201 717,796 Net Income (Loss) from Admin/Maint 28,088 (98,435) (163,096) FBO Revenues and Expenses Revenues Rent - FBO Hangars 12,445 21,835 24,000 Aviation Fuel 1,445,439 1,543,630 1,867,500 Accessories 51,188 20,830 25,000 Total Revenues 1,509,073 1,586,295 1,916,500 Expenses Salaries 205,631 226,365 261,878 Materials and Supplies 11,285 16,881 190511 Inventory - Aviation Fuel 1,042,025 1,053,339 1,272,226 Services/Charges 63,240 129,130 145,341 Cost Allocation to General Fund 13,890 16,667 Maintenance 17,677 16,110 15,800 Total Expenses 1,339,858 1,455,715 1,731,423 Net Income (Loss) from FBO 169,215 130,580 185,077 Other Revenues Investment Interest 2,359 1,500 Grants 17,760 41,105 1,800 - Total Revenues 20,119 42,605 Expenses 1,800 Hangar Office Addition 800 800 ARFF Protective Clothing 29,282 31,000 - Terminal Apron Rehab 12,707 36,050 Total Expenses 42,789 67,850 - (22,670) (25,245) 10800 Total Net Income (Loss) 174,633 6,900 23,781 City of Fayetteville Airport Cash Projections For Month Ended October 31, 2014 Current Cash and Receipts Cash 5221355.56 Accounts Receivable 122,424.04 Due from Others 76,938.73 Total Current Cash and Receipts $ 721,718.33 Current Amounts Owed Accounts Payable 205,731.45 Sales Tax Payable Retainages Payable - Wages Payable 26,450.99 Due to others 45,861.63 Total Current Amounts Owed $ 278,044.07 Current Amounts Due less Amounts Owed $ 443,674.26 Future Receipts DOT/FAA Grant - Terminal Apron Rehab Proj 32,445.00 State Grant - Terminal Apron Rehab Project 3,605.00 Total Future Receipts $ 360050.00 Future Expenses Security System Upgrade 7,904.00 Terminal Apron Rehab ( FAA/AIP Grant Proj) 36,050.00 Rental Property Assessment/Appraisal 4,000.00 Remainder of Hangar Loan Principal 174,702.00 Total Future Expenses $ .222,656.00 Future Receipts Less Future Expenses $ (186,606.00) Total Current and Future Amounts $ 257,068.26 L m m O m 7� a N 0 N E > c c c N d E E � c c L 'tp U N f0 C J J O J ryUtp a Y Y as m E E m y uj O O E .o 0 mm dm m c > > w m a m m 'c4 c c U) � �i a Q > UU a cc E E m d m to t\ E N N E m m E m � aEv i aai aai aEi aEE vaEi aEv i aEi U W U U rn to to to to N 0 to to 0 0 0 0 0 0 O O 66 N m N n O O O O O O J } O O O N Q � � Q o r °f O 0 0 0 0 0 00000 0 U)U 0 0 0O 0H 0O 0. 0. 00. 0. 0� 0� 0f0 0 0 QoNoO ooom 10m n O N V t+l V a L C m U O = `o Y r F n m E N n M rn Z E U ma mHmQ6mUli. 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