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HomeMy WebLinkAbout2014-09-11 - Agendas - Final Saye`*Otrlle Chairman Mike Gibbs Financial Coordinator James Nicholson naKnusnz Vice Chair Josh Mahony Administrative Assistant Lauren Treat Secretary Darryl Riddell Member Rick Bailey Member Bill Corley Member Ken Haxel Member Marty Burggraf AGENDA Fayetteville Executive Airport Board Meeting 1 :30 p.m., Thursday. September 11 , 2014 Terminal Conference Room, 4500 S. School Avenue City of Fayetteville, Arkansas As a courtesy please turn off all cell phones and pagers 1 . Welcome. Chairman Mike Gibbs. 2. Approval of the Airport Board Minutes of the August 14, 2014 meeting. 3. Receiving of Reports. A. Update from Terry Gulley, Director of Transportation. B. Financial Coordinator James Nicholson, Budget Report. C. Administrative Assistant Lauren Treat, T Hangar Report. D. Wayne Jones, McClelland Engineers, Design Report. E. Museum Executive Director Warren Jones, Museum Report. F. Bill Corley, Marketing Committee Report. 4. Old Business. 5. New Business. 6. Other Business. A. Items from the Airport Board. B. Items from the Public. 7. Meeting adjourned. NOTE: Next Airport Board Meeting: October 9, 2014 Strategic Planning Meeting: 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 479.718.7642 • 479.718.7646 FAX • www.accessfayetteville.org/government/aviation airport—econoinic—development@ci.fayetteville.ar.us FAYETTEVILLE EXECUTIVE AIRPORT BOARD MINUTES August 14, 2014 MEMBERS PRESENT: Darryl Riddell, Rick Bailey, Josh Mahony Ken Haxel, Bill Corley, Mike Gibbs MEMBERS ABSENT: Marty Burggraf OTHERS PRESENT: Wayne Jones-MCE; Zachary Morehart-MCE; James Nicholson- Financial Coordinator; Lauren Treat-Administrative Assistant; Neal Bilbe-City Government Channel; Ray Boudreaux-Former Airport Director; Terry Gulley-City Transportation; Bryan Gott-Bill Corley' s guest marketing specialist ITEM # 1 : Welcome. Chairman Gibbs. ITEM #2: Approval of the Airport Board Minutes of the June 12, 2014 meeting. A motion to approve the minutes was made by Darry Riddell, and seconded by Bill Corley. The motion carried. ITEM #3: Receiving of Reports. A. Update from Transportation Director, Terry Gulley. Gulley said he is still searching for an airport director. There have been few applicants. He has an interview scheduled for the first week of September. He said that he is also considering another candidate with more marketing experience than airport experience. Gulley said he is more concerned in finding the right person that just finding someone. Also, Gulley said he is still negotiating with Mark Frankum of SkyVenture. Frankum is interested in a 20 year lease as well as building his own fuel farm. John Knight of the Department of Aeronautics said SkyVenture will most likely not be awarded a grant for a fueling station. Frankum is now asking on a fuel price quote. Gulley said he is not going to completely give up the airport' s opportunity to make a little money. B. Financial Coordinator James Nicholson, Budget Report. June was better than average in terms of operations and there was a pick-up in AvFuel sales, however July was not quite as spectacular. There was a large price increase on fuel in June. It has since gone down but we are still higher than some of the locals. Nicholson said he is considering having our retail margin slightly changed. Next, he discussed the financial report. Million Air told Nicholson recently that they will send another check soon. After this check, the airport will have collected about $20k of the $30k that they owe us. Discussion of the airport fund balance followed. Nicholson mentioned that John Knight is retiring from the State Department of Aeronautics. He spoke highly of Knight and his long-time support for Drake Field. C. Administrative Assistant, Lauren Treat, T-Hangar Report. Two T Hangars are open ( l twin, 1 single.) D. Wayne Jones, McClelland Engineers, Construction Report. Discussed the terminal apron project. NICE is doing a topographic evaluation of the apron. Right now, MCE is in the investigative phase to see which route should be taken. A preliminary engineering report should be ready shortly before the next board meeting. Recommendations will then be presented to the board along with cost estimates and priorities for repairs and an anticipated construction sequencing of the project. Nicholson asked how will this construction affect the people who use Drake Field and what should we tell people before that time arrives? Wayne said part of the design construction plan will include one or two meetings with the airport administration and the tenants to talk about issues with the construction and how can those things be worked around. Maybe short sections of the taxiway have to be closed and bypassed around for a short period of time. There are always numerous options and we are not always the ones with the best ideas ! Boudreaux made sure that the project will be worked on only during non-high traffic events. Wayne confirmed and said he hopes the repairs take place early in the summer, before football season arrives. E. Museum Executive Director Warren Jones, Museum Report. In Warren's absence, Boudreaux briefed the Board. He mentioned that the AAOA conference is coming up. September 28 — 301h in Ft. Smith. He invited everyone to attend the Museum' s third Airport Day on the following Saturday. SkyVenture sold rides at the last couple events for $30 a passenger and the museum got half of the sales. Warren is still trying to sell his house and move to South Carolina. Boudreaux said that he and the volunteer crew will do their best to hold the place together after Warren leaves. The White Hangar will be converted to the WWII era on one end and Vietnam on the other. Boudreaux said the Museum is actually beginning to build up their fund a little bit. He thanked Nicholson for the accounting assistance. F. Marketing Committee Chairman Bill Corley, Marketing Report. Corley discussed the marketing committee' s last meeting. He said the group focused on messaging around amenities that we could talk about to the corporate pilot community. It turned into a wide-ranging discussion. Mahony said it was good to take stock of everything in the terminal. Corley said we might broaden the communication messages to reach the community. He said since the last meeting, he has been thinking about the project. He reached out to Bryan Gott to get a little outside opinion from the public. Gott has worked at multiple agencies including Saatchi & Saatchi, CJRW, and MARS Advertising. Gott said he works with retailers regarding branding and consumer experience. He helps businesses identify their revenue streams and create some synergies/buzz about what is going on with their business. Gott has also served on boards in the past and he relates with some of the challenges that the airport board faces ITEM #4: Old Business. A. Lighting Efficiency Project The lights on the airside of the terminal on the big pole will be replaced. They are 800 watt halogen lights that use a lot of energy - and they are not even that bright. SWEPCO will subsidize some of the cost to help us with these upgrades. He mentioned that Fleming Electric did a demonstration the previous week. Nicholson said these bulbs produce a bright, white light. However, our share of the cost in replacing all 18 lights is somewhere between $ 12- 15K. This cost is already in our CIP for next year. Peter Nierengarten (Sustainability) is meeting with Paul Becker (Finance) to see if we should pursue the project in 2014 or wait until 2015. Nierengarten presumed the project will have to wait until after January I ". Riddell asked what portion SWEPCO will pay. Nicholson answered about $3-3,500k. Riddell then asked if there will be any changes to the program in 2015 and Nicholson said he has seen no indication of that. Nicholson did point out that there are different subsidies based on a lot of variables. Corley asked if this upgrade correlates with the lighting in the T hangars. Nicholson said that the overall T hangar lighting usage is not that high out of the 90+ T hangars. Nicholson said the best bet would be to spend our own money to buy upgrade T hangar fixtures as we go, while encouraging conservation from our tenants. Riddell asked if the airport pays the electric bill on the T hangars. Nicholson said, yes. Bailey said other T Hangars he has seen have a timer on the lights. He suggested that a timer switch could help with energy conservation. Mahony said he would be okay with that as long as it doesn' t interfere with the current electrical system. Gibbs said the airport administration would not force anything on the tenants. Nicholson mentioned that some of the fixtures have been recently replaced per request of individual tenants; primarily those with 100 Watt incandescent bulbs. With each request, the airport maintenance crew will replace the existing fixture with something more efficient. Gibbs emphasized that this is all in cooperation with the tenant's wishes. Nicholson said yes. He expressed his appreciation of everyone' s efforts to conserve energy, but he is not forcing changes on anyone. ITEM #5: New Business. A. Submission of the Budget Nicholson discussed the budget report, project revenue, and each of the program's expenses. The three programs include the administration, maintenance crew, and FBO. Nicholson said he would be pleased to share a further breakdown with anyone who is interested. He pointed out that one of the things that was not included in the 2014 budget was money for marketing. Nicholson has set aside $ 10k for marketing along with $3500 to purchase advertising, etc. Even though this is not a huge amount, it will give us something to work with in 2015. Nicholson said the budget has to go City Council for approval . He asked for a motion to send this budget forward for approval, as well as accept any modifications that might be included along the way. Mahony asked what might be changed. Gulley said the general fund is generally the account that is perused carefully because it is tax dollars. Projected revenues is usually the most heavily questioned, though Gulley said it should be okay as long as we are able to defend it. A motion to send the proposed budget - along with any modifications added along the way — to City Council for approval was made by Darryl Riddell and seconded by Rick Bailey. The motion carried. Gibbs said the budget and the numbers are a breath of fresh air. The airport is more in the black than what we have seen in the past. ITEM #6: Other Business. A. Items from the Public. None. B. Items from the Airport Board. Corley said based on feedback from the tenants on the east side, there is a hydrant still not working. Nicholson said those guys were looking at it over there, and then he mentioned people using the water on the East Side to wash their cars. Gulley said the City is considering a plan to better control the water usage. Corley asked if car washing is allowed at that spigot? Gulley said no and mentioned there has even been consideration about providing some sort of plane washing station — possibly as an FBO service. Gulley said we might lock it and give tenants a key. Corley suggested putting up a sign that says "No car washing. Airplanes only." Corley also pointed out that the internet in the pilot' s shack keeps going down. Gulley said that IT will check it out. More discussion followed regarding the restrooms on the East Side. Riddell announced that he will fly down to Little Rock for John Knight' s reception and he invited anyone else that is interested. MEETING ADJOURNED AT 2:36 P.M. Darryl Riddell, Secretary Date CITY OF Tay e evi ARKANSAS Airport Progress Report TO: Fayetteville Executive Airport Board FROM: James Nicholson, Financial Coordinator DATE: September 11 , 2014 Tower O erations Cumulative MONTH 20M 2010 2011 2012 2011 2014 WW 2009 2010 2011 2012 Mill 2014 JAN 2,492 1,932 1,917 2,552 2,928 3,147 JAN 2,492 1,932 1,917 2,552 2,928 3,147 FEB 2,902 2,214 1,320 2,138 2,510 3,067 FEB 51394 4,146 - 3,237 4,e9D 5,468 8,214 MAR $807 2,418 2,818 2,161 2089 3,296 MAH 8,201 6,561 6,055 8,011 8,367 9,508 APR 1,629 1,775 . 2,254 2,763 2,5'87 3,021 APR 10,830 9,339 8,309 9,614 11,044 12,49 MAY 2,771 3,015 2,627 3,180 3,(190 2,744 MAY 1154 12,354 10,938 12,194 14,134 15,273 AN 2,878 2,531 2,859 3,195 4,0 21677 JUN 18,428 14,885 13,795 16,999 15193 17,950 AL 3,10D 2,895 2758 3,050 2,648 2,995 AL 19,528 17,780 15553 15039 15841 20,935 AUG 1 2,808 1 2,513 1 2,878 1 2,9511 2,658 1 3,539 IALG I 22,396 1 27,293 1 15719 1 21,990 1 23,509 1 24,474 SEP 3,577 2,654 3,503 4,864 4,331 SEP 25,973 21.977 22,732 X854 27,840 OCT Z6771 3,125 2,998 3,320 3,649 OCT 4650 25,102 75,730 3Q17/ 31,489 NOV 2588 1,861 2,379 3,392 Z7941 INUV 1 31,2351 25066 I M109 A5% 1 34,283 OEC 1 1,842 1,8411 Z1641 2,5461 2,1321 IDEC I 33,U781 2R9a7l 30,273 X1121 35415 imm" Axg r $757 r 2492 r 2,521 r 3009 . 3,035 r 3,059 364% -R,%%l 1.22% 1929% 0.84% 4.10% Estimated YE Total: 37,707 Operations - 12 Month Comparison -zo,>m„ CM2, 3 20„-lou 6,300 3,000 e 4,600 4,000 3,600 $ 3,000 2.300 - - 2.000 1,600 1,000 SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG Month OPEFtATIONS Month Average Annual Comparlson e1v.E�v< ea+*�•v�ruoe 3.000 4,500 4207 4,000 3,300 -- 3.000 2.913 2 6362 79A 2.600 - 2.404 $ 2,000 1,300 1,000 - 300 2004-03 2003-06 2006-07 2007-08 2006-09 2009-10 2010-11 2011-12 2012-13 201314 PSp • Aug : • Fuel Sales Cumulative Ill" w 2010 2011 E12 2DI3 2014 MDNFH 2009 2M 2DII W12 ZM3 20U JAN I :r35,528 36,936 77,865 29,e2l 28,385 M A002 X0 A936 27,865 40 A385 �� .1 ' L r 0 1. I � it f6 MAR 46,608 41,8W 3 35,761 28,054 7� 19,872 140 121,789 -�TIWM APR 31,705 M763 27.611 27,005 29,156 120 APR MW 107,637 MAY 33,136 319DI8 260 2D,481 25,135 M915 MAY 191,MB 174,5N 147,995 14082 15IX4 14562 AIN 2B,218 27t216 31,677 3Z961 30,9% A425 &W 2190 8W 1*672 VA043 UZiW 167,9R --2kOff 2kO 23,892 28,068 24,961 24,506 AL 2W 22R428 2A564 2XIII 207JO 1OZ483 AUG 25,DIB 1 2�011 A5851 31,835 1 5681 M40D I" I 2i 43D 227,10 906 2X721 2K7% 14M M8,4M OCT 48, DEC 1. � RR � SEP /A r3MW 11 L :' 14: LI 0 �� M732 - DEC ll' I.Y 34010 387,21 3KMFud SWO by 2H4 � IMM Estimated YE Total: 340,844, 31 M 50 n304I0ffWIE'PAWTIW-L1N5WJET, BAS v MSED JM FEB ERR APR MAY JUN Aft. AUG SEP WT NOW DEC 45 40 35 30 25 20 is SEP OCT • DECt Month FUEL SALES 50.000 Month Average Annual Comparison 45,000 42917 43,790 40,179 40.000 *74 35.000 fr 229.434 3wo.1 28.688 30,000 ■ ] II ■ 15,000 10,000 0W00 ■ ■ Fuel Sales - Average Margin Tracking AUG 2014 DATA JET A 100 LL 1001.1. SS MOGAS TOT ALL AVG COST/57L 3.7065 5.2126 5. 1794 3.7529 4.0391 GAL SOLD 21725 5124 1146 485 28480 GROSS REV 107052 31593 6742 2142 147528 AVG GRS REV/GAL 4.9276 6. 1659 5.8828 4.4189 5. 1802 AVG MARGIN/GAL 1 .2191 0.9533 0.7034 0660.6 1 . 1411 TARGET MRGN/GAL 1 .50 1 .25 0.75 0.50 1 .4459 DIFFERENCE 1 (0.2809) (0.2967) (0.0466)l 0. 1660 (0.3048) VARIANCE 1 -18.73% -23.74% -6.21% 1 33.20% -21 .08% Local Fuel Prices: Fuel prices within 50 miles of FW as of 9/11 /14 Ident FBO Name Jet FS 1001.1. FS 1001.1. SS 91 MoGas A $ Jet A $ 1001. A $ 100SS H34 Htastville Municipal 5.25 NC MH CityofTaNequah (both seltserv) 4.99 5.23 0.24 0.24 SLG City of Siloam Springs 5.45 5.65 5.05 NC NC NC FSM TAC Air 5.90 6.49 NC NC ROG Beaver Lake Aviation 5.91 6.11 0.11 0.05 VBT Sunmit ANafion - Benbr isle 5.95 6.15 5.44 NC NC NC ASG SranmitAviaiion - Springdale 5.95 6.15 5.44 NC NC 0.01 XNA Regional Jet Center 6.06 6.24 NC I NC FW City ofFa)ettaWle 6.10 6.58 5.75 4.201 0.02 1 (0.16) 1 (0.15) Fuel Prices: National 9/11/14 Source: GlobalAir.com Aviation Fuell Fall Service Current US Fuel Prices am . 7 s Current Fuel Prices & Averages by Region Northwest WuMuin N England Great Lakos $ 5 , 9 5 $ 5 . 62 $ 5 . 53 0 0 Ilium Eastern Contra/ $ 8 , 1 0 Abstom Pacific ®'©o _ $ 5 , 5 7 Southern Southwest ®®lo® 15 , 29 Alaska $ fl . 3j offilm 0 City of Fayetteville Airport Balance Sheet Statement of Fund Net Assets As of August 31, 2014 August 2014 December 2013 ASSETS Current Assets: Cash and Cash Equivalents 396,385 278,072 Accounts Receivable 182,455 85,986 Accrued Interest 243 Due from Other Funds 88,284 6,882 Due From Other Government 238,859 Prepaid Expenses 14,640 140640 Inventory 209,300 73,350 Capital Assets: Land 3p7501133 31750,133 Buildings 16,871,241 16,870,441 Construction in Progress - - Machinery and Equipment 885,758 885,758 Non-Building Improvements 17,037,435 17,037,435 Accumulated Depreciation (28,032,014) (270210,749) Total Assets 11,403,616 12,031,050 LIABILITES Current Liabilities Accounts Payable 57, 130 18,319 Sales Tax Payable Retainages - 25,588 Accrued Wages Payable 12,244 12,244 Accrued Compensated Absences 14,207 14,207 Due to Other Funds 6,337 71,994 Noncurrent Liabilities Advance Payable 177,292 186,357 Escrow 6,926 6,718 Long Term Accrued Comp Absences 54,375 54,375 Deferred Revenue 18,551 Total Liaiblities 328,511 408,352 NET ASSETS Investment in Capital Assets 10,512,552 111333,017 Unrestricted 1,110, 146 289,681 Current year Rev/exp (547,593) Total Net Assets 11,075, 105 11,622,698 Liabilities + Net Assets 11,403,616 12,031,050 City of Fayetteville Airport Cash Projections For Month Ended August 31, 2014 Current Cash and Receipts Cash 396,384.67 Accounts Receivable 182,455.28 Due from Others 88,283 .68 Total Current Cash and Receipts $ 667, 123.63 Current Amounts Owed Accounts Payable 57, 130.01 Sales Tax Payable Retainages Payable - Wages Payable 26,450.99 Due to others 61337.38 Total Current Amounts Owed $ 89,918.38 Current Amounts Due less Amounts Owed $ 577,205.25 Future Receipts DOT/FAA Grant - Terminal Apron Rehab Proj 32,445.00 State Grant - Terminal Apron Rehab Project 31605.00 Total Future Receipts $ 36,050.00 Future Expenses Security System Upgrade 7,904.00 Terminal Apron Rehab (FAA/AIP Grant Proj) 36,050.00 FAA Facilities Building - Replace Flooring 8,000.85 Rental Property Assessment/Appraisal 4,000.00 Remainder of Hangar Loan Principal 177,292.00 Total Future Expenses $ 233,246.85 Future Receipts Less Future Expenses $ ( 197, 196.85) Total Current and Future Amounts $ 380,008.40 City of Fayetteville Airport Operating Analysis For Month Ended August 31, 2014 Actual Budget 2014 2014 Year to Date Year to Date Budget Administration and Maintenance Revenues Rents 399,300 379,969 514,700 Miscellaneous 7,541 51836 8,000 Sales Tax Revenue 11,267 19,900 32,000 Other Total Revenues 418,608 405,705 554,700 Expenses Salaries 181,302 228,936 346,749 Materials and Supplies 10,037 13,943 21,110 Services/Charges 89,120 167,087 246,812 Cost Allocation to General Fund 5,279 5,280 7,915 Principal Payment Allocation 9,065 10,360 15,530 Interest on Hangar Loan 3,262 3,278 5,591 Maintenance 49,733 48,547 74,089 Total Expenses 347,798 477,431 717,796 Net Income (Loss) from Admin/Maint 70,810 (710726) (163,096) FBO Revenues and Expenses Revenues Rent - FBO Hangars 8,295 17,865 24,000 Aviation Fuel 11089,635 1,257,044 1,867,500 Accessories 360780 16,664 25,000 Total Revenues 1,134,710 1,291,573 11916,500 Expenses Salaries 156,454 1760876 261,878 Materials and Supplies 9,531 14,393 19,511 Inventory - Aviation Fuel 697,574 834,443 1,272,226 Services/Charges 48,679 113,358 145,341 Cost Allocation to General Fund 11,112 16,667 Maintenance 180536 130378 15,800 Total Expenses 930,774 1,163,560 1,731,423 Net Income (Loss) from FBO 203,936 128,013 185,077 Other Revenues Investment Interest 1,391 1,200 1,800 Grants 5,055 41,105 - Total Revenues 6,446 42,305 1,800 Expenses FBO Startup/Ground Service Equipment 25,604 - Hangar Office Addition 800 - Total Expenses 26,404 - (190958) 42,305 10800 Total Net Income (Loss) 254,788 98,592 23,781 City of Fayetteville Airport Statement of Revenues, Expenses, and Changes in Fund Net Assets For Month Ended August 31, 2014 Operating Revenues: Airport Services 11534,510 Other 7,541 Total Operating Revenues 10542,051 Operating Expenses: Personnel Expenses 337,756 Materials and Supplies 717, 142 Contract Services and Charges 143,078 Maintenance 68,269 Total Operating Expenses 1,266,245 Operating Income (loss) 275,805 Nonoperating Revenues (expenses) Taxes - State turnback 11,267 Interest expense and fees (3,262) Interest income 11391 Otherrevenues (expenses) (30,414) Total Nonoperating Revenues ( Expenses) (21,017) Change in Net Assets 254,788 Total Net Assets, beginning of year 11, 622,698 Total Net Assets, current 11,877,486 d p ± § > 00 0 o o , z / � mn c = 3 > 0OR ; 3 & @ ° ° ` � > - / k - - � E # > = s ® ` ! § o § � ) ; Je - _ 0 < K -0 co ' ` ! ] \ ( \ ( } / / CD\ } ® } � [ � ! � k2 ƒ _ ; oe , 2 § j 0 � ` ( ) § kk ` m2 2ge20n3 } � e ; m ; = , c § - G ® § - 0 : , 6cn \ & � % ! \ \co ) \ \ cojo\ w ) & \ \ \ \ \ \ (f 1 \ � ( \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ ( \ } ( / / / / ( R # f ƒ f ■ } \ 6a = \ } � � � � \ / � � � � � L� 3 3 \ PRELIMINARY ENGINEERING REPORT FOR Terminal Apron Rehabilitation , TO FAYETTEVILLE EXECUTIVE AIRPORT Drake Field FAYETTEVILLE, ARKANSAS Project No. FY 142101 September, 2014 MCCLELLAND INEECONSULTING n=== ENGINEERS, INC. Prepared . McClelland Consulting Engineers, College1810 N. Ave. I Fayettevilley AR 72703 • • Box 1229 1 Fayetteville, AIR 72702 Introduction This project is to rehabilitate the Terminal Apron at Fayetteville Executive Airport, Drake Field, which consists of 20,10) square yards of I I' concrete pavement and 7,010 egmre yards of 6' concrete pavement (See area designated by red in the images below). The Terminal Apron was constructed in 1979-1983 and placed in service in the summer of 1990. The apron concrete pavement has been in use for more than N yearsancialthough it Isconetdered in good condition structurally,room on the surface and Jong joints have developed molting in localized spalling and surface cracking. The spalling and cracking is believed to be a result of the past use of deicing agents and the chertldolomite within someaf Ne largeaggregete. Although the issuasam primotlycoameliclaurfast related,this condition Creates Foreign Object Debris(FOD) which is a detriment to aircraft jet engines and to turbo prop aircraft. McClelhnd Consulting Engineers, Inc IMCEI has completd research) to determim, the most coal effective way to combat the problems and rehabilitate the Terminal Apron Pavement Complete removal and replacement of the entire earring apmn would be very costly, and. Nemfore, wars; not be a reasonable alternative. The elevation of and the slope of the apron away from the adjacent w the Terminal Building presents only a limited number of aternarn that were considered due to the neM to provide positive drainage way form the building. The research process revealed several options including the milling to several inches of concrete and placing a bonded concrete overlay and two different surface treatment products to sem) the concrete surface were considered and localized joint repair products to repair the existing cracking and spalling is present) b r L I _ a.. all . l MKLCLLAND MMCMSULTING ENGINEERS,INC 2 Crack and Spall Repair Crack and Spilling at Dralie Fieldepron TechCree by Cnfct: TechCrete is a rdymer malified entertained concrete repair material that is used in many concrete pavement repair applications. It creams an impervious, impact resistant. and flexible ieMCrete Pasm FepaRm Fingers repair surface as it quickly bonds to the existing coni pavement. The impervious surface created isrsistant to water and commonly used chemicals and fuels at airports. In order to prepare the surface for TechCrek'the damaged concrete most be vision and/or chipped one and removed toand concrete and to the recommended minimum depth of i inches•TechUrete is a hobpnured material that uses the nufacturer supplied Panther II applicator which heats the material to the correct emperature befiare applying it to the prepared area Ona the product has been placed, it cures at average ram of I hour per inch of material poured.This fist cure time allows for traffic n be re opened on the Mason quickly and minimizes the time that the apron in closed Delpamb mwn:by DS RDelpatch is an elastomalc concrete material DeICsiah DauOaYJIN RiW that bustlers proven eMetwein manyairport pave ent Gran verthepast manypears, ncludingat%NA Northwest Arkansas Reponal ArMut. bra crates a verystrongbond with the existing pavement with high compressive strength first can handle heavy planes such as (:as and 747s. In addition to the high compressive strength, the rmtenal is flexible and moves with the existing pavement as it expands and contracts unlde rigid pavement repass that may fail due to movement. Delpatch elm crean a surface that has been tested and proven to be resistant to chemicals such as ASTM Oil #1, ASIM Fuel A. Filar ne AM Ranh N PfaVaaa Gycol, 1P 4 tat Fuel, all that are commonly used at airports. Like many repair materials, it most be placed on round pavement, an the damaged concrete must be sol and/or shipped out and removed. Unlike TechUrem, Delpatch is a cold mix material that Is mixed on site to with mixers and buckets and easily poured into place. Another property that helps eau the installation process s that Delpatch is self leveling. Like TechCrete. Delpatch has a quick set time that usually allows traffic to be on it about an hour after the placement is completed. YtC91MO mlbuu�w Ivmxlml;wc 3 Surface Treatments r,mrm ec Endurablend by Pavement Surface Chaisson Endurablend is a polymer Brieem slurry surfacing pees w that complies with FAA Engineering f (EB 62) specifications for Polymer Modified Cemeenitihus Overlap IPMCO) fuel It fills surfaces faci allows n m be outs for thost concrete installations w It fills minor surface nstr and pop-outs n the concrete pavement while pmvld boa new, well t wearing surfacer the nth will pavement. Ensu pilling bonds very well deterioration the eand ulconal which will prevent more onvthe and otherheasesuf and created by reduce the possible FOU on Ind apron area. the new makes it resins by Endurablend seals and anon fuels. the surface which makes it e w m freeze-thaw cyder, amnion fuels, and chemicals sto t as fuss g pave ant agents. the Enhurslmd Aller fry ac providing the ho Int adherence to the av very hi pavement surface the furnace cleantshould eour thoroumethi isa surface oraverynt. Engh water < stbe pl clean the ruAaalBmnsd this isa surface treatment Endurablend must w througplacedh to the surfacly euunJpav cknt ng and other dmageandweanow poor tohthe wationi Once a uacking anis wha Jamageiinnot repaired prior ne round.cleared Once the application is mmpe te.da the marto fle willhave tote entatheEndurandtedualdnth bond or reejoint tothe wrf treatment as the Endurablend don not bond to silicone joint staler.concrete Er it can and is red to match pleasing baatts it is the same color as concrete or a can Ire rhlnrM m niers any color that may be anirda. ®gL1E111 W.dPR0f1REMIYSrtA1 IJP F110t9LE INm W. Ibm lJrveVlm LFY Ea Oa UtiW mini PMR SY 1575 155.00 Monsoon) S& wSBI Remove and Replan 6-CmaeN BY 1115 542W N72MM Slab PE05 Janl Sealing ads Been RW lF 23YJ0 $255 558.]50M PEW Tebwn STpllg 5F W5 III S615W Pd21 SwoilJanb LF 23510 52M 5a7.11p0W EM2 EMutaGetl Sasses TteMynl SF 24M S6.W 51,a 910.W "woul&b[ua 6kblizmars Damp LS I S17 UYJ.W $1I1,000.01) d&aEm, Slate Comment Win area brain Cams Surfaces. Runway and Tenway Clowre.Coca ns. Consternation Reached Masecal Mary Ele4rY Con r b s.asrWurmt of TraeNY]. insurance 6}g51 igNMpurM1Bid$dMUN'a' i 51,6]5,1W.W �MtCflf D [OMSYlI1N4 ®MDINEERS,INC 4 GRIP-FLEX Surfacing by Ameriseal: GRIP-FLEX is a micro- surfacing product that is used to restore old pavements and Grip Flex After provide a brand new wearing surface. The surface that is created has excellent skid /slip resistance and gives the old pavement protecting from UV rays, water, oil, gas, chemicals, , .. = n and other factors that destroy the concrete pavement. This product is used extensively in airports and continues to be used because of its success. GRIP-FLEX meets the requirements outlines in FAA Specification P-629. Before the product met those specifications, it has been used on airport surfaces under the FAA Engineering Brief 35. Just like Endurablend, surface preparation must be completed to ensure the best bond is achieved between the surface treatment and the existing pavement surface. GRIP- FLEX also doesdt adhere well to the silicone joint sealant used in concrete joints, so the joints will have to be re-routed and re-sealed once the surface treatment has been completed. About 7 years, ago a small test patch of the GRIP-FLEX was placed on the terminal apron east of the building and north of the conference room. A full surface treatment done after the cracks and spalling are repaired would give a brand new durable, wearing surface as well as seal the pavement structure from water and other chemicals that break down the concrete and cause damage like the existing cracking and spalling. This new wearing surface would give the pavement a longer life and would require less maintenance over the next several years. One aspect that comes with a full surface treatment is the need to re-work and re-route all of the joints. The spot treatment method would be effective to correct and repair the current cracks and areas that have spalled, but wouldn't prevent other areas from becoming damaged in the future. Apron i r Option BID SCHEDULE "A" - APRON REHABILITATION - AIP ELIGIBLE Item No. Item Description Units Estimated Quantity Unit Cost Total Cost P-101 Surface Preparation SY 27110 $2.00 $54,220.00 P-501 Remove and Replace 11" Concrete Slab SY 1575 $55.00 $862625.00 P-501 Remove and Replace 6" Concrete Slab SY 1125 $42.00 $47,250.00 P-501 Crack and Spall Repair LB 18900 $3.00 $56,700.00 rP-605Sawcutting and Joint Sealing with Backer Rod LF 23500 $2.50 $58,750.00 Tiedown Striping SF 205 $3.00 $615.00 Saw-cut Joints LF 23500 $2.00 $47,000.00 Thermoplastic Coal Tar Emulsion Surface SY 27110 $5.00 $1350550.00 Treatment Miscellaneous (Mobilization, Demobilization, LS 1 $44,000.00 $44,000.00 Stage Construction Measures, Traffic Control Barricades, Runway and Taxiway Closure, Chevrons, Outboard Markers, Required Materials, Temporary Electrical Connections, Displacement of Threshold, Insurance, Bonds) Total Amount Bid Schedule "A" $53Prepared by: 0,710.00 McClelland Consulting Engineers, Inc. ME CONSUL N6 Fayetteville, Arkansa5 ENGINEERS, INC. 5 Recommendations MICE is recommending based on the current situation and condition of the apron, the localized spalling/ pop-outs and cracking around the joints first be repaired and then the GRIP-FLEX surface treatment be applied to the entire apron. During the rehab process, it is anticipated that multiple slabs from both pavement sections may have to be removed and replaced because there condition is beyond repair. Preliminary construction cost estimates for both of the surface treatments options are provided. Ultimately the cost of construction will dictate how the project proceeds, and it appears that the project will probably need to be completed in two phases. We would encourage the Airport staff and Board to visiting airports where these products have been used to view the performance and quality of the products being considered. PreparedMtCLELLAND McClelland Consulting Engineers, Inc. mCECONSULTING Fayetteville, Arkansas +" ENGINEERS, INC. 6 Terms : II General Terms � f Membership C : Term : A member of the Airport Board shall serve for a term of five years. No member shall be eligible to serve more than two consecutive full or partial terms . The City Council Rules of Order and Procedure changed the terms to two full full terms. RESOLUTION NO. 14-01 SCANNED . City Attorney Kit Williams stated the Rules of Order and Procedure A RESOLUTION R11ADOPTING THE CREATION OF THE supersede this resolutionAIRPORT BOARD; AND ESTABLISHING THE PURPOSE, January 7, 2014 GENERAL TERMS OF MEMBERSHIP, DUTIES, AUTHORITY, AND POLICIES AND PROCEDURES FOR THE AIRPORT BOARD. WHEREAS, Resolution No. 201 -90, passed and approved December 18, 19907 established an airport board to assist in the operations of the Fayetteville Municipal Airport, Drake Field, hereinafter referred to as "Airport"; and, WHEREAS, significant changes have occurred in the traffic and usage of the Airport; and, WHEREAS, changes in the membership of the board and in the policies and procedures by which it operates are necessary to accommodate the changing needs of the Airport. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . The creation of the Airport Board under Resolution No. 201-90, passed and approved December 18, 1990, is hereby readopted; all other provisions contained therein are repealed and the following shall be inserted in their stead: 1. Purpose. The purpose of the Airport Board shall be as follows: a. to seek both general and technical citizen input and assistance in Airport functions. b. to provide and encourage visionary planning and strong leadership for the Airport. c, to assist the City Council in matters pertaining to the operation, improvement, extension and maintenance of the Airport and other related facilities, property and easements. d. the Airport Board shall not be considered or construed to be the creation of a commission under state statute regarding the creation of autonomous committees or commissions. 11. General Terms of Membership. a. Membership. The Airport Board shall consist of seven (7) citizens who are qualified residents of the City of Fayetteville: The Airport Board members shall be as follows: res . 14-01 1 . Mayor, member ex officio 2. two members must hold FAA pilot or appropriate aeronautical ratings 3. two members with appropriate aeronautical experience or interest 4. one member from the Fayetteville business community 5. one member from the University of Arkansas 6. one member at large With the exception of a. 1 . above, the City Council may waive any of the requirements listed above if it is determined that there is not an applicant for the position that meets any such requirement. b. Appointment: The Airport Board members shall be appointed by the City Council using the nominating procedure for all City Board and Committee appointments. The Airport Board Chair, or an appointed representative, shall be available to advise in the appointment process. c. Term. A member of the Airport Board shall serve for a term of five years. No member shall be eligible to serve more than two consecutive full or partial terms. d. Compensation. The Airport Board members shall serve without compensation. However, such reasonable expenses which are incurred as a direct result of a member's serving on the Airport Board shall be paid in accordance with the City's travel and training reimbursement policy. Any such expenses must be approved by the Mayor prior to being incurred. Local travel to and from meetings is not an eligible expense for reimbursement. e. Conflict of Interest. No member of the Airport Board shall be directly or indirectly personally interested in any contract to which the Airport is a party, with the exception of hangar contracts. f Removal. Any Airport Board member appointed may be removed at any time by .a majority vote of the City Council. II1. Duties. The Airport Board shall have the following duties: is a. Aimort Matters. Initiate, hear and consider referred matters pertaining to the operation, improvement, extension and maintenance of the Airport and other related facilities, property and easements, initiated by the general public, the City Council or city staff. b. Recommendations. Make recommendations to the City Council in accord with the responsibilities of the Airport Board. res . 14-01 C. Advise and Assist. Advise the Mayor regarding key airport staff including recruitment, selection and termination of the Airport Manager and assist the Mayor in development of the job description of the Airport Manager and other key airport staff. d. Reports. The Airport Board shall cause the following reports to be prepared 1 . Those reports requested by the City Council and/or the Mayor. 2. An annual report, to be presented to the City Council, on the progress of the management, operation, facilities, and improvements of the Airport and related properties. e. Work Plan. Develop a suggested annual and long term work program and operating budget to be submitted to the City Council and/or the Mayor at the date set by the Mayor each year for the subsequent year. . f. Standard Operating Procedures. Review all existing standard operating procedures (SOP) concerning the operation, use and control of the Airport. After such review, and thereafter from time to time, the Airport Board will submit to the Mayor for approval a draft of the SOP as necessary or desirable for the efficient operation, use and control of the Airport. IV. Authority. All decision; of such Board are subject to final consideration by the City Council or Mayor as appropriate or required by resolution, ordinance or statute. Provided, however, it is the intention of the City Council that all items within the scope of authority of the Airport Board be submitted to said Airport Board for consideration and recommendation prior to submission to the City council for those matters which require Council action except in the case of clear and present danger to the public health and safety. V. Policies and Procedures. The Airport Board shall promulgate such policies and procedures as are necessary to carry out the duties of the Airport Board. VI. Limitations of Authority. The authority of the Airport Board is expressly limited to the specific responsibilities and duties contained herein and nothing herein shall be construed or interpreted to: a. Grant the Airport hoard authority over the operation of any department, division, office, officer, or employee of the City except as may be requested by the Mayor or City Council in special circumstances b. Diminish the authority of the City Council over funding, operations, fixed assets, indebtedness, budget, and other areas as applicable under Arkansas law. c. Diminish the responsibility of the Mayor in resolving conflicts which may arise over what specific items may be within the scope of authority of the Airport Board. . res . 14-01 ,;, AND APPROVED this day of 001 . APPROVED: By: " Charles Daniel Coody, Mayor \� J t cj By.= Heather Woodmff, City CI rk i i j.+ t: i