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2014-02-13 - Agendas - Final
Director Ray Boudreaux TayeVle Chairman Mike Gibbs Financial Coordinator lames Nicholson s Vice Chair Josh Mahony Administrative Assistant Lauren Treat Secretary Darryl Riddell Member Rick Bailey Member Bill Corley Member Ken Haxel Member Marty Burggraf AGENDA Fayetteville Executive Airport Board Meeting 1 :30 p.m., Thursday, February 13, 2014 Terminal Conference Room, 4500 S. School Avenue City of Fayetteville, Arkansas As a courtesy please turn off all cell phones and pagers 1. Welcome. Chairman Mike Gibbs. 2. Approval of the Airport Board Minutes of the January 9, 2014 meeting. 3. Receiving of Reports. A. Director Boudreaux, Aviation Director. B. Financial Coordinator James Nicholson, Budget Report. C. Administrative Assistant Lauren Treat, T Hangar Report. D. Wayne Jones, McClelland Engineers, Construction Report. E. Museum Executive Director Warren Jones, Museum report. F. Marketing Committee Report, Bill Corley. 4. Old Business. A. Advertising Policy for Terminal Lobby B. Review of Strategic Planning Meeting: 5 Year Capital Improvement Plan 5. New Business. A. Design-Only Grant for Apron Repair Update 6. Other Business. A. Items from the Airport Board. B. Items from the Public 1 . Bruce Dunn, Iron Pig Festival presentation 7. Meeting adjourned. NOTE: Next Airport Board Meeting: March 13, 2014 Strategic Planning Meeting: 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 479.718.7642 • 479.718.7646 FAX • v .accessfayetteville.org/govemment/aviabon airport_economic_development@ci.fayetteville.ar.us FAYETTEVILLE EXECUTIVE AIRPORT BOARD MINUTES January 9, 2014 MEMBERS PRESENT: Darryl Riddell, Josh Mahony, Bill Corley, Mike Gibbs, Marty Burggraf, Ken Haxel, Rick Bailey (via Skype) MEMBERS ABSENT: None OTHERS PRESENT: Wayne Jones-MCE; Warren Jones-AA&MM; James Nicholson- Financial Coordinator; Lauren Treat-Administrative Assistant; Neal Bilbe-City Government Channel; Tim McCarley; Ray Boudreaux-Airport Director; Terry Gulley- City Transportation ITEM #1 : Welcome. Vice Chair Gibbs. Gibbs welcomed everyone. The first order of business was to elect the chairman for the New Year. Boudreaux said the board selects its officers from its members. Bob Nickle served as chairman since 2005. Corley nominated Gibbs for chairman and Burggraf seconded. Mahony also suggested himself and Darryl for a chair position. Burggraf nominated Riddell for secretary. All were in favor of Gibbs moving up to Chairman, Mahony becoming the Vice Chair, and Riddell filling the role of Secretary. ITEM #2: Approval of the Airport Board Minutes of the December 12, 2013 meeting. A motion to approve the minutes with the proposed change was made by Bill Corley, and seconded by Darryl Riddell. The motion carried. ITEM #3: Receiving of Reports. A. Director Boudreaux, Aviation Director. Boudreaux said at the tower program is good until the end of FY2014, though after that, there are no guarantees. He briefly discussed his end of year (final quarter) report. Overall, 2013 went well. Overall, operations increased by about 300 over the last year. However, Boudreaux said operations were down a bit over the last nine months (when the City took over the FBO). Unfortunately, the City just happened to take over right when the sequestration hit. Military traffic dropped this year but that was out of our control. Also, there was a spike in fuel prices over the summer which might contribute to the lower operations. We started 2013 with ten hangars for storage and we finished the year with only three rented for storage. Few airplanes come into the area each year so we did very well. Boudreaux welcomed Riddell to the board. Gibbs said he looks forward to serving with him. Corley asked Riddell if there has been an uptick in people buying airplanes in the NWA Region. Riddell said that the pleasure aviation sector has diminished. He doesn't know if there will be an increase in that area any time soon. This is partially due to the economy and partially to the cost to own/operate an aircraft. Riddell said business aviation tends to follow the economy and he anticipates that end of the industry will grow. Boudreaux said the month of December was not that great; we only sold about 15,000 gallons of fuel. An average month is somewhat over 25,000 gallons. The low sales are probably because of the snow and ice. B. Financial Coordinator James Nicholson, Budget Report. Fuel sales were scarce in December. Operations were essentially even with last year's number; we had about I % more this year. Fuel sales were about 3 .5% off of last year's number. Over 50% of fuel sales are itinerant jet sales, 25% are based jet sales, and the other 25% is 100LL sales (split equally between base and transient customers). He said that Drake Field still has the highest jet fuel price in the region, though it is better than when Million Air was here. Nicholson said if you take out the startup costs from the FBO, we made about $25,000 this year. This is a positive sign for the airport. Nicholson mentioned that we will have to start paying for the fuel trucks beginning in March. Corley asked if we might look into buying a truck. Gulley said the benefit of us renting the trucks is that they do all of the maintenance. Boudreaux said they do the valve, the re-fueler pump, the tank, etc. but they do not do maintenance on the truck itself. The City's transportation department does that. Boudreaux said we could buy one, but we have to make sure it is certifiable. Riddell said leasing versus buying is a good decision since we just started the FBO and we are still learning. Maybe in the future, buying the trucks would make more sense. Nicholson said there is an alternate leasing agreement where we could lease-to-own. It takes about five years or so. Nicholson said he recently set up an appointment with a representative from the IRS. We should be able to apply for the reimbursement for the excise tax, etc. about two weeks after the meeting. Discussion of DLA back-payments, the money Million Air owes the airport, and the airport's budget followed. C. Administrative Assistant, Lauren Treat, T-Hangar Report. Reported all hangars are full with three rented for storage. D. Wayne Jones, McClelland Engineers, Construction Report. Final inspection was December 20 and 15 items were noted. Wayne said he has been checking on those items. Boudreaux said he will put in for a design-only grant for the apron repair. Wayne said they have put in a grant task order for that project and Boudreaux which will be presented to the city council soon. Boudreaux said the next big project on our five year plan is to repair the terminal apron. Wayne said this been on our five year plan for five or six years and the apron itself is about 33 .5 years old. We can finally do this; we have been saving money from the AIP. We will have $450,000 available, which is about the cost of the project besides the cost of hiring the engineers, etc. Gibbs asked for a motion. Riddell made a motion to go further with the application for the AIP grant and seconded by Josh Mahony. Motion carries. E. Museum Executive Director Warren Jones, Museum Report. Warren said the museum has been closed almost every day during December and only had two visitors in the last day. He said the gas bill will be steep, but less expensive than fixing a broken pipe in their water system. Warren held a Christmas party at the museum for a group of 4`h graders. Patrick Carter (NFlight) & the Amelia Earhart Foundation helped fund the event. The children were under the impression that they would get to tour the museum and maybe open a present. Warren dressed up as Santa and each of the children received remote controlled helicopters. Carter surprised the children and took them up for a ride the Stinson. Additionally, Warren said that Holcombe Elementary School will keep track of Carter' s flight around the world, which will be captured on his NFlight camera. F. Marketing Committee Chairman Bill Corley, Marketing Report. Corley asked if the airport should begin a marketing campaign for the FBO (vs. selling or PR instead)? Next, he asked if the airport decides to do a marketing plan, will the goal be to get a measurable payout/return on investment? And finally, who is the target audience? Corley said in his professional opinion, jet customers will be the only target market that will provide a payout. Boudreaux agreed that if the airport wants a return on investment, the focus must be jet sales. However, an increase in tower operations could be an alternative goal. Corley said another option would be going the sales route, like Pete Mastroianni did for MA, instead of a marketing plan. Corley said it is possible for the airport to get a ROI and he said he is meeting with Marilyn Heifner of the A & P Commission to find out what kind of metrics they use. Corley predicted an average increase in sales by 4 or 5% which translates to about a $37,500 increase in gross sales. Corley said most of the airport' s traffic will not be reached by marketing — they fly here because they are coming to Fayetteville for some other reason. Mahony suggested that the board talk to other businesses in the area and encourage them to have their clients fly into Drake Field in exchange for an incentive such as a base tenant rate on fuel. Gibbs said a marketing plan is typically five to ten thousand dollars, plus however much else is needed to actually execute the plan. The execution costs could potentially cancel out the revenue generated by the marketing efforts. Corley asked about increasing military fuel sales. Boudreaux said Mastroianni helped with that until the end of last year, but even without him, we are still getting military traffic. Drake Field is listed online as a contractor for DLA fuel. Gibbs said that the board might be able to put together a minimal marketing plan. Corley agreed. He said he unsure that spending $ 10,000 on a brand new marketing plan is worth it. Corley said we might consider following an existing example. Riddell said corporate jet pilots are often bored sitting out in the terminal lobby. He suggested that we talk with them and ask them why they are here. Haxel said the pilot and crew typically decide where the plane stops — not the aircraft owner. Haxel said food draws in flight crews. More discussion followed. A strategic planning meeting was scheduled for January 14 beginning at 10:00 AM. ITEM #4: Old Business. Resolution concerning contract tower program Boudreaux referred to McKinney's request last month about the Board putting together a resolution calling for ATF money to fund the tower. He said this request is no longer necessary because funds have been found. McKinney said that is satisfactory for him. Boudreaux said this resolution may be necessary in the fall, however, depending on what happens this year. Advertising policy for terminal lobby Boudreaux said XNA makes about '/� million a year on indoor advertising. He admitted FYV is not nearly as big as XNA, but we could sell a little signage space in our terminal lobby. The proposed cost is $200/mo. for a wall-mounted, poster-style ad. Boudreaux said he finds it difficult to promote base tenants' competitors, but the airport is a municipality so we have to do business with whomever wishes to pay the cost. Tenants will be offered a discount on ad space. Corley asked about equal opportunity advertising rules. Mahony said because we are a municipality, we cannot appear to offer anybody something that is not offered to someone else. Boudreaux said we might have four or five spaces we could offer. Riddell said we should not clutter up the terminal and make it look tacky. Corley asked the board to keep in mind that he already has a client who is interested. Gibbs said he would like to survey our tenants about allowing advertisements in the airport. Boudreaux agreed. ITEM #5: New Business. A. Department of Aeronautics Grant Changes Boudreaux said the participation rate is raised by $50,000 by each category. The revenues are coming in which means airplanes are being sold, fuel is being sold, etc. Things are looking good. ITEM #6: Other Business. A. Items from the Public. None B. Items from the Airport Board. Mahony said he has been keeping up with the news about how a driver' s license may replace the third class medical certificate for flying under VFR rules. The FAA said they will go back and look at the petition. If this passes, it could be a good thing for sport aviation and might mean another plane or two at Drake. Boudreaux said they are trying to save recreational flying. Corley said another huge development is that three oil companies are close to formulating a replacement for 100LL gasoline. This could change the future of general aviation. Nicholson said that is unleaded gas for airplanes. Boudreaux said this change could take effect as soon as this year. Bailey apologized via Skype for his absence. He also apologized for his lack of fuel buying the last three months; he will be unable to fly for another three months. MEETING ADJOURNED AT 3 :25 P.M. L', //A zf3 — e `f Darryl Ridd 1, Secretary Date February 5, 2014 Mayor Lioneld Jordan 113 West Mountain Fayetteville, AR 72701 Dear Mayor Jordan, Please accept this letter as formal notification of my intended retirement from the City of Fayetteville. I have greatly enjoyed working at the Airport and along with the staff am justifiably proud of the progress made in the last 12 years. My intended last day will be March 28, 2014. Brenda and I do not plan to leave Fayetteville except when traveling. We both have long histories as public servants and plan to find places to continue to serve the Citizens of Fayetteville. Brenda is currently serving on the Library Board. As President of the Arkansas Air and Military Museum Board, I will continue to volunteer at the museum. This will be my third and probably my last retirement so it is bittersweet. I have never been without a job where I felt that I could make a difference in the community, the nation or the world. It is time however, for me to make room for someone young and energetic with new ideas who also wants to make a difference in the community, the nation and the world. I know that with the right encouragement and support, our Airport can be the very best GA Airport it can be. Thank you Mayor for your support. While I no longer will be an employee, I am very much interested in our great community and as a citizen I hope you will call on me should you need my experience. I currently serve as Chairman of the Board for the Northwest Arkansas Certified Development Company and Vice Chairman of the Northwest Arkansas Economic Development District Board. I have served at the pleasure of the Mayor since arriving in Fayetteville as one of the City's three representatives. I would be happy to continue to serve, should that be your wish. I also plan to continue to serve as Past President of the Arkansas Airport Operators Association and will take it on myself to introduce our new Airport Director to the organization and the important folks at Arkansas Department of Aeronautics and the FAA. In our fair City, I have been nominated to serve as President of the Fayetteville Downtown Rotary Club for 2015-16. Rotary is a great service club that works in the community and in the world. I will be looking for great projects to benefit our community for my year as Rotary Club President. 1 have been honored to serve the citizens of Fayetteville. The future is bright for our airport and I know the staff will support the ne /leader ze each and every opportunity. ay udreaux, COL USA Director of Aviation THE CITY OF FAYETTEVILLE, ARKANSAS AVIATI IVISION Tay e dlvi ayetteONDR727014500 5 School Ave, Ste F Fayetteville, AR 72701 S P (479) 718-7642 DIRECTOR' S MONTHLY REPORT January, 2014 FAYETTEVILLE EXECUTIVE AIRPORT, DRAKE FIELD February 10. 2014 • AIRPORT ACTIVITY: January was a good month and a good start for the new year--the best operations activity since 2006 for the month of January. Unfortunately, the activity did not translate into fuel sales. Total fuel sales for January were the worst since 2001 . At 27,707 gallons sold January 2014 did not even reach the monthly average of sales until you go back to 2002. January is not ever a great month so we will overcome it but so far the February experience has not been anything to shout about. Weather has not helped activity or fuel sales. • CORPORATE HANGAR IMPROVEMENT PROJECT FOR NFLIGHT TECHNOLOGY: We completed the final inspection of the project and the contractor repaired all punch list items. The tenant has moved in and is happy with the space. We are processing the State Grant for payment. • CITY IT DEPARTMENT PROJECT: IT awarded a project to combine all security systems in the City into one which will allow all systems to be accessed by all credentials. Each area of responsibility will have the power to grant/deny access but the systems will all be compatible. Unfortunately, the conversion has caused some problems with our East Gate. They have promised to have it repaired soon. • FAA WILDLIFE HAZARD ASSESSMENT: We have responded to our Program Manager, Paul Burns that the ball is still in our inspector' s court. He must find the time to review and comment on the report as well as our Management Plan. • HANGARS FOR RENT: We are full with 3 rented for storage and working with a new tenant for a hangar. • ARKANSAS AIR AND MILITARY MUSEUM: The officers of the Museum were all reelected at the January meeting of the Museum Board. I remain the President for another year and James is the Treasurer. We will be working to find new ways to get money to keep the doors open. The Museum bank account is very low. • FBO CHANGEOVER UPDATE : We have received permission from the IRS to file for the Federal Excise Taxes (FET) which we pay on the fuel at delivery. The Military does not pay FET so we must apply to get it back. Once the system is in place and the approval documented, it is almost automatic. We are still working on the closeout of transactions between Million Air and the City trying to get both organizations whole. Part of the issue is the fact that the DLA does not trust Million Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 THE CITY OF FAYETTEVILLE, ARKANSAS Air to make the payments to the City that the City is due. We have talked with Million Air and they have confirmed that our numbers are correct and they have acknowledged that they owe the City the money in the amounts the airport specified that were reconciled by James from the actual transaction records. They will send us a check when the funds are available. Following receipt of the funds due the City, we will confirm with the DLA that receipt and the DLA will make the changes necessary to allow the payments to be released to Million Air that are currently being held. Nothing is easy when dealing with the Government. • U OF A CHARTER SEASON UPDATE : Basketball is well underway for the men and women. Some days there are two charters one for the men another for the women. In March baseball will take over. The baseball season begins in February but all of the February games are played in Fayetteville. • AIRPORT DIRECTOR TO RETIRE : I have submitted my letter of intent to retire effective the end of March. Mayor Jordan has accepted the letter. Terry and the staff will start the hiring process soon. If you have potential candidates, please notify them to check the City of Fayetteville Web site for the announcement and the requirements. tRay fully Submitted, Boudreaux, irector Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 • Faye Ie ARKANSAS .. Airport Progress Report TO: Fayetteville Executive Airport Board THRU: Ray M. Boudreaux, Director FROM: James Nicholson, Financial Coordinator DATE: February 13, 2014 Tower Operations Cumulative MONTH 2009 2010 2011 2012 2014 2014 MONTH 2009 2010 2011 2012 2013 2014 JAN 2,492 1,932 1,917 2,552 2,928 3,147 JAN 2,492 1,932 1,917 2,552 2,928 3,147 FEB 2,902 2,214 1,320 2,138 2,540 FEB 5,394 4,146 3237 4,690 5,468 MAR ' 2,807 2,418 2,818 2,161 2,889 MAR 8201 6,564 6,055 6,851 8,357 R 2,629 2,775 2,254 2,763 2,687 APR 1040 9,339 8,309 9,614 11,044 MAY 2,722 3,015 2,627 3,180 3,090 MAY 13,552 12,354 10,936 12,794 14,134 JUN 2,876 2,531 2,859 3,195 4,059 JUN 16,428 14,885 13,795 15,989 18,193 JUL 3,100 2,895 2,758 3,050 2,648 JUL 19,528 17,780 18,553 19,039 20,841 AUG 2,868 2,513 2,678 2,951 2,668F IAUG 1 22.3961 2D,293 1 19,229 1 21,990 23,509 SEP 3,577 2,684 3,503 4,864 4,331 SEP 25,973 22,977 22,732 26,854 27,840 OCT 2,677 3,125 2,998 3,320 3,649 OCT 28,650 26,102 25,7301 30,174 31,489 NOV 2,586 1 1,9641 2,379 3,3921 2,7941 INOV 1 312361 28,0661 28,1091 33,568 34283 DEC 1,8421 1,841 1 2,1641 2,5461 2,132 DEC 1 33,078 29,907 30,213 36,112 36,415 jN1mb*Ayg 1 2,757 1 2,492 1 2,5231 3,009 1 3,035 1 3,147 Kud Chg 1 -3.64% .9,59%1 1.22%1 192hl 0.84%1 1.48% Operations - 12 Month Comparison -2013.2014 -2012-2013 2011-2012 5,500 5,000 4,500 4,000 8 3,500 ZN O 3,000 S d 2,500 -� - z 2,000 - 1,500 1,000 FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DBC JAN Month OPERATIONS Month Average Annual Comparison ® TWELVE MDNTH AV GE 4,500 4,037 4,000 3,874 a 3,500 3.05 2,8873,041 Q 3,000 Y 2.5002,491 • 0 2,000 6 1,500 d = 1,000 S00 200405 2005.06 2008.07 2007-08 2008-09 2009-10 , 2010.11 2011-12 2012-13 2013-14 Period: Feb - Jan FBO Fuel Sales Cumulative MONTH 2009 2010 2011 2012 2015 2014 MONTH 2009 2010 2011 2012 2013 2014 JAN 36,0621 35,528 35,936 27,8651 29,621 28,385 JAN 36,062 35,528 35,936 27,665 29,621 28,385 FEB 43,497 35,466 20,909 29,824 32,6D2 FEB 79,559 70,991 56,815 57,689 62,223 MAR 46,608 41,809 37,333 28,827 35,761 MAR 126,167 112,803 94,178 86,516 97,981 APR 31,705 30,763 27,611 27,085 28,155 APR 157,872 143,566 111,789 113,601 126,139 MAY 33,136 31,018 26,206 29,481 25,135 MAY 191,008 174,584 147,995 143,082 151274 JUN 28,218 27,216 31,677 32,961 30,918 JUN 219226 201,800 179,672 176,043 182,192 JUL 26,021 26,628 23,892 28,068 24,961 JUL 245247 228,428 203,564 204111 201,153 AUG25,018 25,011 23,565 31,835 23,568 UG 270265 253,439 227,149 235,946 130,721 SEP 39,025 39,845 31,879 44,937 42,821 SEP 309290 293281 259,028 280,883 273,541 OCT 44,578 48,581 29,676 32,537 34,953 OCT 353,866 341,885 288,7041 313,420 308,495 NOV 30469 33,7181 32,6031 28,7441 30,61% I INOV 1 384,3371 375,583 1 321,3071 342,164 339,161 DEC 28,732 24,470 1 23,1031 25,157 14,850 DEC 1 413,0691 400,0531 344,4101 367,321 354,012 Man A 34,422 33,338 1 28,7011 30,6101 29,5011 28,385 jAntualCh -13.13% -3.15% -13.91%1 6.65% -3.62% 4.17% Estimated YE Total: N/A 2014 Cumulative Avg Fuel Sales by Percent of Type Foot Sales by Month 2014 50 Rr81ANr.ET,53.0% j40 i!! 39 C 20 RA ViBAS�ED�U. 10 6.5% 6.0% 0 BGBB)IOaL. 122% AN FEB AMR APR MAY AN AL AUG 9® OCT IAV DEC FulaRln•121loub aompNboa _V=4 -1)lNM2:442 FUa3ALB bmbAraopaAmnalCom"rhot OPJaVEle1MAYBidF mAm 4Ao 6 45AD AIM e� 40 oA31 n0 - no 35 3woo >a 330 AOID 250 20 15 5® 10 FEB NR ARR AT JN JL ALO ai OCT 0 E(C AN 204405 Mal EW AAre MM 20 0 311011 31n-12 1a-I3 3111% doom Pala Was Fuel Sales - Avera a Margin Tracking JAN 2014 DATA JET A 100 LL 100LL SS MOGAS TOT ALL AVG COST/GAL 3.8839 4.9000 4.8010 3.5432 4. 1074 GAL SOLD 21860 5531 844 150 28385 GROSS REV 114376 30626 4707 605 150314 AVG GRS REV/GAL 5.2322 5.5370 5.5755 4.0405 5.2955 AVG MARGIN/GAL 1 .3483 0.6370 0.7745 0.4973 1 . 1881 TARGET MRGN/GAL 1 .50 1 .25 0.75 0.50 1 .4459 DIFFERENCE 0. 1517 0.6130 0.0245 0.0027 0.2578 VARIANCE -10. 12% 49.04% 3.27% 0.53°k -17.83% Local Fuel Prices: Fuel prices within 50 miles of FYV as of 1 /8/14 Ident FBO Name Jet FS 10OLL FS 10OLL SS 91 MoGas A $ Jet A $ tool A t lmss H34 Hunstville Municipal 4.95 NC TQH City of Tahlequah (both selfsery) 4.99 4.96 NC 0.43 SLG City of Siloam Springs 5.41 5.65 5.15 NC NC NC ASG Pinnacle Air Services 5.85 5.99 5.65 NC NC NC VBT Summit Aviation 5.85 6.15 5.95 NC NC NC XNA Regional Jet Center 6.06 6.24 0.19 NC FSM TAC Air 6.06 6.35 6.27 NC 0.01 NC ROG Beaver Lake Aviation 6.08 6.16 NC NC FYV City of Fayetteville 6.26 6.40 5.55 4.04 NC 0.04 0.05 Fuel Prices: National 02/13/74 Source: GlobalAir.com Aviation Fuel Current US Fuel Prices 1 Current Fuel Prices & Averages by Region Northweslkbuntain Nu tw "r�rd Genal lakes _ am. o. oQloo Eastern _ . Z 2i Cun�ul S 6 . 1 1 o©loo s . 4 Col©0 Wist= Paahc ©I0� rS 3 . ¢ ¢ Soulhorn Southwest ©'�� S _ , 9 1 '211 Alaska 5 ¢ , 99 colic O • Tayetirl e ARKANSAS FAYETTEVILLE EXECUTIVE AIRPORT OPERATING SUMMARY MONTH ENDING 1/12014 AIRPORT BOARD OPERATING ACTIVITIES - ADMIN & MAINT 2013 2013 2014 2014 2014 Budget Actual YTD Budget Budget YTD Actual YTD REVENUE Rents & Leases 518,700 511 ,202 514,700 79,101 95,103 Miscellaneous 4,983 7,507 8,000 2,042 2,969 NON-OPERATING INCOME Sales Tax Revenue 25,600 23,964 32,000 400 - Non-Op Miscellaneous - 3,324 - - 3,533 INCOME RECEIVED FROM OPERATING ACTIVITIES 549,283 545,997 554,700 81,543 101,604 EXPENSES Personnel 348,876 298,389 331 ,749 29,655 25,330 Materials & Supplies 25,220 15,517 21 ,675 1 ,821 307 Services & Charges / Motorpool 228,255 222,109 246,247 13,949 4,933 Cost Allocation to General Fund 7,915 7,915 7,915 660 666 Maintenance 64,957 56,429 73,870 6,166 1 ,016 Interest on West GA Hangars Loan (accrued monthly) 6,057 6,057 5,591 - INCOME USED FOR OPERATING ACTIVITIES 681,280 606,415 687,047 52,251 32,253 NET INCOME FROM OPERATING ACTIVITIES - GAIN I (LOSS) (131,997) (60,418) (132,347) 29,292 69,352 OPERATING & CAPITAL - FBO OPS 2013 2013 2014 2014 2014 Budget Actual YTD Budget Budget YTD Actual YTD REVENUE Rents & Leases 71 ,000 14,850 24,000 3,970 1,505 Aviation Fuel 1 ,892,349 1,345,842 1,867,500 143,543 141,564 DLA Fuel Sales - Liability to MA - (6,718) - - - FBO Accessory Revenue (sales) 4,000 35,190 25,000 2,083 10,140 INCOME RECEIVED FROM OPERATING ACTIVITIES 1 ,967,349 1,389,165 1,916,500 149,596 153,209 EXPENSES Personnel 180,901 179,597 261,878 20,398 18,350 Materials & Supplies 46,309 11,425 15,470 1,294 449 Aviation Fuel Purchases 1 ,416,296 944,709 1,313,367 109,448 118,499 Services 8 Charges / Motorpool 131 ,682 47,838 107,691 8,121 3,630 Cost Allocation to General Fund 13,417 - 16,667 1,389 - Maintenance 17,331 13,083 16,350 1,366 1 ,334 Capital Investment Proj 51301 (FBO Startup costs) 90,637 89,976 - - - INCOME USED FOR OPERATING ACTIVITIES 1 ,896,573 1,286,627 1,731,423 142,016 142,262 NET INCOME FROM FBO ACTIVITIES - GAIN I (LOSS) 70,776 102,537 185,077 7,580 101947 INVESTING ACTIVITIES 2013 2013 2014 2014 2014 Budget Actual YTD Budget Budget YTD Actual YTD NON-OPERATING INCOME Interest on Investments 4,200 1,823 1 ,800 150 - Other - Unrealized Gain (Loss) on investments (1,585) - - - Gaird(Loss) on sale of assets - 1 ,351 - - - CAPITAL IMPROVEMENTS EXPENSE 12011 Executive Hangar Office Addition 274,555 273,755 800 - 800 13024 Airport Ground Service Equipment Acquisition 18,025 17,096 - - - 13030 Access Control & Security System for Airport - - 7,904 - - USED FOR INVESTING ACTIVITIES 288,380 289,262 61904 (150) 800 FINANCING ACTIVITIES 2013 2013 2014 2014 2014 Budget Actual YTD Budget Budget YTD Actual YTD LOANS Payments on Loan Principal (accrued) 15,530 15,530 15,530 - - GRANTS STATE / FEDERAL Due/Received from State Grants on Fed Projects - - - - Due/Received from Dept Aero - 8020 Executive Hangar Office Addition - 139,901 100,921 - - NET INCOME FROM FINANCING ACTIVITIES (15,530) 124,372 85,391 - - AIRPORT FUNDS 209,673 452,033 398,173 481 531,532 CURRENT ENCUMBRANCES (CAPITAL) Royal Communications Inc, Security System upgrade 7,904 7,904 7,904 7,904 Hangar Loan Principal 201,886 201 ,886 186,357 186,357 APPROVED GRANTS (Not yet accrued) - CAPITAL PROJECTS State Grant - Exec Hangar Office Addition 254,224 100,921 240,822 - AIRPORT FUNDS MINUS LIABILITIES 254,107 343,164 535,617 337,271 O * C O O O OTC o DZ> 4(nm > — c o o d "i CDm 3 n m o N � cm pZ '� � r g m d > y m '-_ m p m m o n n m m T y nx N 1 3 y > < m J a ca .C_. y .d. 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E a m m U U CL 5 00 IL o Of � m m m m m d c 0 3 3 3 0 > > �+ Z '..: Q m 'x .x 'x u u u m m d F� H L W « « E a C 'F m m m m C C V1 C w10 Q m w m v 0 °a m O._. :. ;3 c c W O a r �l QLL Q O C m C0 O O O O LL O m N N N N O o E m v of o s n m Y N Ln N M r 7 W E w w w w w wm to co Go 5 LL O o 0 o O Y N N N N N Project for the out years 2021 + Extend Taxiway G Phase III Construction Y $ 1 ,620,000 Runway Extension Phase I ENEIS Y $ 150 ,000 Runway Extension Phase II Design/Bidding Y $ 11000,000 Runway Extension Phase III Earth Work Y $ 71000,000 1 Implementation Plan Introduction This chapter provides a program for development and assists In establishing economic viability at Fayetteville Municipal Airport/ Drake Feld by presenting the cost estimates associated with the 20-year projects identified in the Development Plan. The Improvements necessary to accommodate the forecast aviation demand efficiently have been placed into three phases: phase one is the initial time frame (0-5 years), phase two is the medium time frame (6-10 years), and phase three is the long-term time frame (11-20 years). The proposed improvements are illustrated graphically by time period in the figure entitled PHASING PLAN presented at the end of this chapter, Project List and Cost Estimates A list of capital improvement projects has been assembled from the facility requirements documentation previously presented. The project list has been coordinated with the Airport Layout Plan drawing set and the Capital Improvement Program that are continuously updated by airport management and the Federal Aviation Administration. . Cost estimates for the individual projects based on current dollars have been prepared for the improvements that have been identified as necessary during the 20-year planning period. Facility costs have been formulated using unit prices extended by the size of the particular facility and tempered with specific considerations related to northwest Arkansas in general, the City of Fayetteville, the Airport, and the development site in particular. This data is then reviewed and analyzed for specific factors that may influence costs such as operational constraints, project schedule, utility locations, and other special project requirements. That being said, these estimates are intended to be used for planning purposes only and should not be construed as detailed construction cost estimates, which can only be compiled following the preparation of detailed design documentation. Fayetteville Muniapal Airport/Drake Feld Master Plan Update H.1 Implementation Schedule The following illustration, entitled PHASING PLAN, along with the project/cost estimate lists (Tables H1 , H2, and H3) provides the suggested phasing for improvement projects throughout the 20-year planning period. The projects listed in phase one CLe., the fust five years) are in priority order by year. During the second and third phases (i.e., years 6-20), the projects are listed in priority order without year designators. With the best information available today, the tables provide information related to what projects will be needed, when those projects are likely to be constructed, and how the improvements are likely to be funded. It is anticipated that the project timetable will change as local and federal priorities evolve. These are suggested schedules and variance from them may be necessary, especially during the latter phases. The first five years have been given special attention because the projects outlined in this time period include many critical improvements. The demand for certain facilities, especially in the latter time frame, and the economic feasibility of their development, are to be the prime factors influencing the timing of individual project construction. Care must be taken to provide for adequate lead-time for detailed planning and construction of facilities in order to meet aviation demands. It is also important to minimize the disruptive scheduling where a portion of the facility may become inoperative due to construction and to prevent extra costs resulting from improper project scheduling. Capital Improvement Program The projects, phasing, and costs presented in this Master Plan Update are the best projections that can be made at the time of formulation. The purpose is to provide a reasonable projection of capital needs, which can then be used in financial programming to test for financial feasibility. To assist in the preparation of the airport's Capital Improvement Program (CIP) that the Airport keeps on file and updates annually with the FAA, the first phase of the projects list and cost estimates has been organized in a format similar to that used by the FAA. However, as soon as it is published, the long-term project list presented here begins to be out of date and, therefore, it will always differ to some degree with the airport's five-yearCIP on file with the FAA. Financial Plan and Implementation Strategy Funding sources for the Capital Improvement Program depend on many factors, including Airport Improvement Program (AIP) project eligibility, the ultimate type and use of facilities to be developed, debt capacity of the Airport, the availability of other .Fayetteville Munidpal Airport/Drake Feld Master Plan Update H.2 i financing sources, and the priorities for scheduling project completion. For planning purposes, assumptions were made related to the funding source of each capital improvement. The projects costs provided in the Development Plan Project Costs tables are identified with likely funding sources. Sources of Capital Funding . Following is a short description of capital improvement funding sources to provide background and context when reviewing the DEVELOPMENT PLAN PROJECT COST tables. Federal Airport Improvement Program (AIP) Grants. The FAA provides grants on a 95/5 basis to airports similar to Fayetteville Municipal Airport/Drake Field for public-use improvement projects. On an entitlement grant basis, under current funding guidelines, the Airport receives $150,000 in matching funds annually. There are also discretionary funds available through the AIP. Discretionary grants are over and above entitlement funding, and are provided to airports for projects that have a high federal priority for enhancing safety, security, and capacity of the Airport, and that would be difficult to fund otherwise. The dollar amounts of individual grants vary and can be significant in comparison to entitlement funding. Discretionary grants are awarded at the FAA's sole prerogative. Discretionary grant applications are evaluated based on need, the FAA's project priority ranking system, and the FAA's assessment of a project's significance within the national airport and airway system. FAA Facilities & Equipment Fund. Within the FAA's budget appropriation, money is available in the Facilities and Equipment (F&E) Fund for purchasing navigational aids and air safety-related technical equipment, including Air Traffic Control Towers (ATCTs), for use at commercial service airports in the national airport system. Each F&F development project is evaluated independently through a cost/benefit analysis to determine funding eligibility and priority ranking. The qualified projects are totally funded (i.e., 1009/6) by the FAA, with the remaining projects likely being AIP or PFC eligible. In addition, the Airport can apply for NAVAID maintenance funding through the F&E program for those facilities that are not F&E funded. It is possible that some of the proposed navigational aid-related development projects at the Airport will qualify for F&E funding, if available. State of Arkansas. The State of Arkansas Department of Aeronautics has .a policy of funding the rernaini* g 5% for all federally eligible projects. This option is available to airports approved for federal funding by the FAA, the state share cannot exceed $200,000 for general aviation airports, does not limit the number of grants made per year, but local matching funds must be made in cash per federal guidelines. Fayetteville Munidpal Airport/Drake Feld Master Plan Update H.3 Currently, the Department of Aeronautics has a variety of options available for funding various state/local only airport improvement projects. Each option is outlined below. 50-50% Match. The first policy involves a participation level of 50% from the state and 50% from airport sponsors. This policy is available to all qualified general aviation and commercial service airports. The state share is not to exceed $300,000 and there is no limit on the number of giants made per year. Cash or in-kind services can be used for the matching funds. 80-20% Match. This policy involves a participation level of 80% from the state, with the remaining 20% being the responsibility of airport sponsors.. It is available to all qualified general aviation and non-primary commercial service airports, has a total project cost limit of $150,000 (state share not to exceed $120,000), and limits the number of grants to one per fiscal year. It is available . for credit card fuel systems and in-kind services can be used for the matching funds. 80-20% Match. This policy involves a participation level of 80% from the state and 20% from the local sponsor. It is limited to runway, taxiway, and apron rehabilitation, overlay, sealing, and repainting projects. All qualified general aviation and non-primary commercial service airports are available to receive this grant, the state share shall not exceed $350,000, limits the number of grants to one per fiscal year, and requires cash for local matching funds. Terminal Building, T-Hangars, and Hangars. The fourth policy involves state participation in the construction or renovation of airport structures such as terminal buildings, T-hangars, and hangars. For terminal buildings, a participation level of 50% from the state and 50% from the airport sponsor is available, with the state share not exceeding $200,000. For T-hangar construction or renovation, a state participation level of 80% (W% local) is available, with the state share not to exceed $250,000. For hangar construction or renovation, a state participation level of 50% (50% local) is available, with the state share not exceeding $300,000. However, the hangars must accommodate some sort of aviation business or industry. All options are available to all publicly owned/publicly used airports, are limited to one grant of each.type per fiscal year, and require cash for the local matching funds. Private Third Party Financing. Many airports use private third party financing when the planned improvements will be primarily used by a private business or other organization. Such projects are not ordinarily eligible for federal funding. Projects of this kind typically include: hangars, FBO facilities, fuel storage, exclusive aircraft parking aprons, industrial aviation use facilities, non-aviation office/commercial/industrial Fayetteville Munidpal Airport/Drake Feld .Master Plan Update - 14.4 I developments, and various other projects. Private development proposals are considered on a case-by-case basis. Often, airport funds for infrastructure, preliminary site work, and site access are required to facilitate privately developed projects on airport property. Airport Revenues. Fayetteville Municipal Airport/Drake Field generates revenue through the facility leases, commercial activity fees, fuel fees, etc. At many airports, generating the necessary cash flow to balance the operations and maintenance expenses can be a difficult task, and, generating sufficient money to adequately fund capital costs associated with major expansion projects is even more of a challenge. This is true of Fayetteville Municipal Airport/Drake Field as well. Many general aviation airports rely on supplemental money from municipal general funds to assist with funding major projects. However, it must be recognized that the City of Fayetteville general funds carry the burden of all other city departments, and the City will likely not be in the financial position to provide the type of monetary assistance necessary to fully fund the airport's capital needs identified in this Master Plan Update. Careful planning will be required to ensure that the airport's capital needs are met with the scarce dollars that are available. The revenue generating potentials for the Airport will be an on-going subject of discussion in coming years. Because the airport's role as a center for general aviation activity has evolved significantly over the past few years, its financial operating plan, along with the structure of its rates and charges, should be comprehensively re-evaluated. The ultimate goal is to establish a financial self-sufficient airport in consideration of both operating and capital funding needs. Summary As described above, the CIP project cost estimates have been categorized by the total cost for each facility requirement, that portion eligible to be paid by the Federal Aviation Administration (FAA) under the Airport Improvement Program (AIP); that portion qualifying for payment by the State of Arkansas Department of Aeronautics; that portion which is likely to be funded from private sources; and, that portion to be home by the Sponsor, the Airport, or related local government entities. If aviation demands continue to indicate that improvements are needed, and if the proposed improvements prove to be environmentally acceptable, the capital improvement financial implications discussed above are likely to be acceptable for the FAA, the State of Arkansas, and the City of Fayetteville. However, it must be recognized that this is only a programming analysis and not a commitment on the part of the Fayetteville Municipal Airport/Drake Feld Master Plan Update H.5 Sponsor or the FAA. 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Nt N ena u1A r oo 0 .N. .�• y o Faw a UvcSu uvu v vv v 0 0 b v, 0 z Fayetteville Munidpal Airport/Drake Feld Master Plan Update - H.10 b 6 IRON PSG II F E S T I V A L Duathlon • 5K Run•1-Mile Walk • Bike Time Trial 2014 — Event Production Timeline Thursday: • 9am - Blades pickup cones, barricades, etc • 10am — Course prep • Noon • transition area set-up • intents set-up Friday: ♦ 9am : o banner placement o Build podium backdrop ♦ 2pm — Registration set-up at Fleet Feet ♦ 4-7pm Registration & Packet pickup — Fleet Feet ♦ 8pm - race day packet pickup set-up — Airport Terminal Race day: ♦ 4:OOam — pre-race set-up ♦ 6:30am transition opens ♦ 7:00- 8:30am packet pickup inside airport terminal ♦ 8:30am pre-race meeting and announcements ♦ 8:30 am all other law enforcement arrive ♦ 8:40am Color Guard , National Anthem and Prayer ♦ 8:50am last chance to return to transition ♦ 8:45am close airport runway and set cones/barricades/signage ♦ 8:55am close transition ♦ 8:55am stage first run group ♦ 9:OOam Duathlon group one (males) ♦ 9:02am Duathlon group two (females) ♦ 9:04am Duathlon run group three (teams) ♦ 9: 10am 5K Run start ♦ 9: 12am 1 Mile Fun Run/Walk ♦ 9: 15am first duathlon runner into transition ♦ 9:20am first biker out of transition ♦ 9:40am first 5K finisher ♦ 9:45am last duathlon runner into first transition ♦ 9:45am breakfast served ♦ 9:50am first biker at tum around (Woolsey Rd) ♦ 10:00am last 5K runner on airport runway ♦ 10:05am sweep airport runway Page 1 of 2 Volunteer / Staff Timeline .W. 1 1 rr rr rr v rr � " 1 1 rr rr� a s Ir B � If r � -► _ _t m to - 1 r � T Iri 3rr = If private hangers 1 rr I r r rr Irr ; 1 14 ri 1 ii I • '/ ri 1 ' r III • f rf 1rr ' fit I • 1 " I Air Museum • 1 1 t Overflow Parking ♦,,...-••- 1 1 o c It IA i 1� 1 T A a Q H 1 1 a It 1 1 ... _�_.� . _ -_-.......... ... ... _► . . Walk Y I tj Mile Marker � 0 oParking x 0 a `c c c 01 1 T a -O c Ic Aid Station TA All Sports Productions , Inc. www.allsportsproductionsinc.com 2014 EVENT LIST: 1 . IRON PIG FESTIVAL — March 22 Event web sites — www. ironpigfestival.com Event details — duathlon, 5K run, 1 -mile fun run/walk and road bike time trial Event Recognition: duathlon, 5k and fun run held on an airport runway 2. JOE MARTIN STAGE RACE o/b NATURE VALLEY — April 24 - 27 Event web site — www.joemartinstagerace.com Event details — professional and amateur bicycle races Event Recognition: ♦ 37 h anniversary of the amateur event, 12'" pro event • US Professional National Racing Calendar Event 3. JOE MARTIN GRAND FONDO o/b NATURE VALLEY — April 26 Event web site — www.joemartinstagerace.com Event details — non-competitive tour rides 4. TRI-SPORT KIDS' TRIATHLON o/b DEGREE — June 21 Event web site — www.allsportsproductionsinc.com Event details — pool swim, bike and run 5. FAYETTEVILLE RETRO TRI SERIES — June 21 Event web site — www.allsportsproductionsinc.com Event details — pool swim, bike and run Event Recognition: First-time only triathlon for age 13 and up 6. OZARK VALLEY TRIATHLON a/b DEGREE — June 22 Event web site — www.ozarkvalleytdathlon.com Event details — 1 ,000 yard swim, 19 mile bike, 4 mile run 7. EUREKA SPRINGS MULTISPORT FESTIVAL "THE EUREKAN" — August 8 - 10 Event website — www.eurekasportsfestival.com Event details — 3 days, 4 events — triathlon, bike rides, bike races, and runs 8. LEWIS & CLARK OZARK ADVENTURE DASH — October 18 Event Details — scavenger hunt trail run and fun run Event web sites — www.adventuredash.com 9. HALLOWEEN MONSTER DASH — October 31 Event Details — Costume-themed 5k and Fun Run Event web sites — www.halloweenmonsterdash.com 10. FAYETTEVILLE HALF MARATHON a/b Lipton Tea — November 9 Event web site — www.fayettevillehalf.com Event details — half-marathon, 5K, and Fun Run About All Sports Productions All Sports Productions is a sports event management and consulting company which promotes cycling, running, duathlon, triathlons, adventure runs and other outdoor events. The goal of the company is to produce races at the highest standards, which are locally, regionally and nationally recognized events with a festival-like atmosphere. The mission of each event is to engage new participants and spectators in a healthy, multi-sport lifestyle. Bruce Dunn — Owner/Event Director 1629 S. River Meadows Dr • Fayetteville, AR 72701 bruce@misterguy.com ♦ 479-521 -7766 ♦ www.allsportsproductionsinc.com Project Cost Estimate Two East Side 60' x 60' Corporate Hangars FAYETTEVILLE EXECUTIVE AIRPORT, DRAKE FIELD February 6, 2014 Building (Two 60'x60' Hangars) 1281x60' 7640 SF @ $58/SF $443, 120.00 Parking Area (43'x140') 675 SY @ $48/SY $322400.00 Driveways 170 SY @ $48/SY $82160.00 Drainage (Pipe & Ditch Paving) Lump Sum $99250.00 Runoff Detention (underground system) Lump Sum $8,500.00 Subtotal $501 ,430.00 15% Cont $75,215.00 Estimateed Construstion Cost $576,645.00 Topo Survey $49800.00 Large Scale Development Plans $129500.00 Design Fee, Const Ph Fee & Testing $713500.00 Estimated Engineering Cost $88,800.00 Total Estimated Project Cost $6659445.00 COST PER SQUARE FOOT $ 87.10 KA2014\Proposa1s\Drake Field\6060 Hangar Cost Est As Cost of Investment 3.5% 3.5% Project Cost + Interest on Loan -755945 -405945 Year 28800 28800 Year2 28800 28800 Year3 28800 28800 Year4 28800 28800 Years 28800 28800 Year6 28800 28800 Year ? 28800 28800 Year8 28800 28800 Year9 28800 28800 Year10 28800 28800 Year11 30000 30000 Year12 30000 30000 Year13 30000 30000 Year14 30000 30000 Year15 30000 30000 Year16 30000 30000 Year17 30000 30000 Year18 30000 30000 Year19 30000 30000 Year20 30000 30000 Year21 31200 Year22 31200 Year23 31200 Year24 31200 Year25 31200 Year26 31200 Year27 31200 Year28 31200 Year29 31200 Year30 31200 Year31 32400 Year32 32400 Year33 32400 Year34 32400 Year35 32400 Year36 32400 Year37 32400 Year 38 32400 $10,093.89 Year39 32400 Year40 32400 Year41 33600 Year42 33600 Year43 33600 Year44 33600 Year45 33600 Year46 33600 Year47 33600 Year48 33600 Year49 33600 Year50 33600 ($41 ,128.11 )